February Board Meeting — Minutes

TOWN OF STUBBS • MONTHLY BOARD MEETING February 10, 2025 • N3305 S Hutchinson Road, Bruce, WI 54819 Attendance: Tom Cudo, Pam Bonczyk, Annie Huiras, Val Richter, Caroline VanDerLoop Others in attendance: Bob Lorkowski, John Bonczyk, John Richter, Dave Kochendorfer, Dean Taylor, Steve Tiegs, Shirley Rouleau, Pat Burak, Josh Oman, Brian Hagstrom Meeting called to order at 6:00 pm and Pledge of Allegiance. Motion by Pam Bonczyk/Annie Huiras 2 nd to approve January Board meeting minutes as amended to state what the December minutes correction was. [WTA lawyer, Carol Nawocki states that before a town takes over the road, it should be brought to a standard the town would accept.] Motion carried. Motion by Pam Bonczyk / Annie Huiras 2 nd to approve the 2025 Budget Hearing minutes from December 9, 2024. Motion carried. Motion by Pam Bonczyk / Annie Huiras 2 nd to approve the 2025 Caucus minutes as amended to add the number of votes received for candidates for Chairman. Motion carried. Motion by Pam Bonczyk / Annie Huiras 2 n to approve the January Financial Report Motion carried. Clerk and Treasurer matched balances. Treasurer gave receipts to the Clerk. A presentation was made by Charmaine Riddle on recycling and what is ok to go into the landfill. There is a bin that should be at our site that isn’t. So we are being cited incorrectly. This will be taken care of by Charmaine. Motion by Pam Bonczyk / Annie Huiras 2 n to approve the Monthly Bills and to approve transfers as follows: $348,264.69 from the Tax Savings account to Checking to cover the February tax settlements. Motion carried. Craig was not present. Road report will be at the March meeting. Motion by Pam Bonczyk / Annie Huiras 2 n to amend Resolution 2023-1 to reflect the clerk annual salary of $12,000, add the town treasurer annual salary of $3,500 and remove the ‘current rate of the 2023 mileage’ line NOTE: no change was made in reimbursement of expenses policy. The reimbursement policy is an attachment to this resolution. The new resolution to be presented at the March meeting for Board approval Motion carried. Motion by Tom Cudo/ Annie Huiras 2 n to approve rental agreement for the Town Hall as written. Resolution to be approved next month Motion carried. Informal Public Comment Agenda Items and other Town Business: Steve Tiegs stated that the Tyman road project grant can be applied for by August. Old Business: Status of undeveloped streets in Apollonia: Lawyer wants to hear from Annie Huiras. Paperwork looks like it might landlock someone. County doesn’t want to be involved in this so it’s over to the town; Hutchinson Rd guard rails: no information about this; Culvert Aid application: Culvert replacement will be budgeted with the county culvert aid in 2026. We haven’t received the report from the culvert inventory that the county did; Status of a grant writer search: Tom talked to the rep at Monarch. They have an engineer who writes off on the road works for the purpose of the LRIP grant. Dan Fetterle was recommended to engineer the project and ask for the grant. Grants are possibly available starting in April instead of August. PA system: Rather expensive to put in. This will be tabled for now. People can here when no fans are going and no chitchat during meetings. Bruce Fire Department Budget. Tom will get with Ashley and have her consult with Rebecca in the Treasurers office on how to calculate the percents. New website is being looked at. The increased amount may only be $620.00. Downpayment required on the new snowplow chassis is $102,854.05. This will be due in mid May. Site Plan Ordinance: The planning commission met. The public questions will be presented to the lawyers with a question as to whether it is in the town’s interest to even do this ordinance. The lawyers will be given 2 hours to look over the questions and make recommendations and answers. If they need more time they will give us a quote for this and the Town will decide if they wish to go forward. N Stefczak Lane road discussion. Town will need to submit a resolution to apply for the variance on the road. Motion Pam Bonczyk /Tom Cudo 2 nd to appoint Valerie Richter as Treasurer for Town of Stubbs after her temporary term is completed on the 3 rd week in April 2025 when she will continue for a 2 year term. Motion carried. Motion Pam Bonczyk /Tom Cudo 2 nd to appoint Tom and Annie from the Board and Bob Lorkowski and Dave Wierzba with Dave Kochendorfer as an alternate from the electors to negotiate the expansion with Waste Management. Motion carried. The agenda items on the road 16 – 18 will be moved to next meeting Cultivation of the right of way will go to the Policy & Ordinance Committee Town is required by law to charge to plow private driveways. It has been town policy to no longer plow private driveways as the town crew needs to plow the roads. Motion Pam Bonczyk /Tom Cudo 2 nd to allow Treasurer to buy new laptop up to $700.00 Motion carried. Announcements and Review of Correspondence: Musk Pyke Kamp Rd lawyer contacted clerk again regarding status of the road. Microsoft will increase to 10.45 monthly going forward. Clerk update on Landfill Passes and Building Permits: No building permits. Michael Papp replacement resident pass, Karlyn Oleson-Hall seasonal pass, Alan Melichar seasonal pass. Items intended for Future Meetings: Road Report, Resolution approval on 2025-3 wage adjustments, Resolution approval of Town Hall Rental, Treasurer description of job, CT report from clerk, Landfill pass report from clerk, Budget amendment for snowplow, Road works list 16-18; Rules for taking over Town Roads, Fire dues to go on the property taxes, Set Clerk’s Review date, Recording Meetings, Clerk as alternate voter on BOR, Site Plan Draft progress Set date for next meeting: Monday, March 10, 2025 6:00 pm Motion by Pam Bonczyk/ Tom Cudo 2 nd to adjourn the meeting. Motion carried. Meeting adjournment 8:01 pm Posted at Town Hall and on the Website February 11, 2025 _______________________________________________ _________________________ Caroline VanDerLoop, Clerk Date *Alternative Claims Procedure