Administration Committee — Agenda Packet

1 Sawyer County Administration Committee Meeting Thursday, August 13, 2026 @ 10:00 AM Sawyer County Board Room AGENDA 1. ZOOM LINK a. To view or participate in the virtual meeting from a computer, iPad, or Android device please go to https://zoom.us/j/92546130740. You can also use the dial in at 1-312-626-6799with the Webinar ID: 925 4613 0740. Use *9 to Raise/lower hand and *6 to Unmute/mute. If you are on a computer, click the "Raise Hand" button and wait to be recognized. If you are on a telephone, dial *9 and wait to be recognized. If additional assistance is needed please contact the County Clerk's Office at 715-634-4866 prior to the meeting. This meeting will be recorded and will be available on our website at: https://sawyercountygov.org. 2. CALL TO ORDER 3. ROLL CALL 4. PLEDGE OF ALLEGIANCE 5. CERTIFICATION OF COMPLIANCE WITH THE OPEN MEETINGS LAW 6. MEETING AGENDA 7. PUBLIC COMMENTS At this time, members of the public will be given the opportunity to address the Committee. Please adhere to the following when addressing the Committee: • Comments will be limited to 3 minutes or less per individual. • Comments should be directed to the Committee as a whole and not directed to individual Committee members. • The Committee cannot respond to your comments during this time. • Please sign in and fill out a public comment sheet if you wish to speak and hand it to the County Clerk (please respect the signs and do not approach Board members at the table). 8. CONSIDER APPROVAL OF MINUTES FROM PREVIOUS MEETING a. Admin Draft Minutes 7.9.26 9. REVIEW DISTRICT 15 SUPERVISOR POSITION (DISCUSSION AND POSSIBLE ACTION) Page 1 of 11 2 10. APPOINTMENTS (DISCUSSION AND POSSIBLE ACTION) a. County Board Supervisor & Committee Appointments b. Medical Examiner Appointment Recommendation- Reone Gheen. Ms. Gheen has many years of experience including serving Sawyer County as a Deputy Coroner/Medical Examiner since 2018 11. PUBLIC COMMENT POLICY (DISCUSSION AND POSSIBLE ACTION) 12. COUNTY CLERK REPORT a. County Clerk Department Report b. Preliminary 2027 Budget Request 13. VETERANS SERVICE OFFICE REPORT a. Veteran Service Office Report b. VSO-Letter of Thanks from Citizen c. Preliminary 2027 Budget Request 14. VETERANS TRIBUTE UPDATE a. Concrete Flatwork RFP (Discussion and Possible Action) 15. INFORMATION TECHNOLOGY REPORT a. IT Report b. Preliminary 2027 Budget Request 16. HUMAN RESOURCES REPORT a. Human Resource Report b. Preliminary 2027 Budget Request c. Approve Recruiting for Sawyer County Administrator Candidate Within Wisconsin & Minnesota (Discussion and Possible Action) 17. SAWYER COUNTY ADMINISTRATOR'S UPDATE a. Preliminary 2027 Budget Request 18. BOARD APPOINTED COMMITTEE UPDATES 19. CORRESPONDENCE, REPORTS FROM CONFERENCES AND MEETINGS Page 2 of 11 3 20. FUTURE AGENDA ITEMS 21. FINALIZATION OF BUSINESS 22. NEXT MEETING DATE /TIME: SEPTEMBER 10, 2026 23. ADJOURNMENT DISCLAIMER: A quorum of the County Board of Supervisors or of any of its committees may be present at this meeting to listen and observe. Neither the Board nor any of the committees have established attendance at this meeting as an official function of the Board or committee(s) or otherwise made a determination that attendance at the meeting is necessary to carry out the Board or committee’s function. The only purpose for other supervisors attending the meeting is to listen to the information presented. Neither the Board nor any committee (other than the committee providing this notice and agenda) will take any official action with respect to this noticed meeting. Copy sent via email to: Committee Members, Associated Staff and News Media. Note: Any person wishing to attend whom, because of a disability, requires accommodation should call the Sawyer County Clerk’s Office (715.634.4866) at least 24 hours before the scheduled meeting so appropriate arrangements can be made. Page 3 of 11 Minutes of the Meeting of the July 9, 2026 Sawyer County Administration Committee of the Sawyer County Board of Supervisors Board Room; Sawyer County Voting Committee Members (X) Present: Others Present: Chair: Ron Kinsley Mike Markgren Vice Chair: Ron Buckholtz Liz Klein Marshal Savitski Nicole Clapero John Righeimer Rose Lillyroot Stacey Hessel Mike Coleson Call to Order –Chair Kinsley called the meeting to order at 10:00 am. Certification of Compliance with the open meeting law was met. Roll Call taken; quorum was met. Meeting Agenda – Set Public Comments – Linda Zillmer Minutes from the previous meeting dated: June 11, 2026 Motion to approve by: Mr. Buckoltz Second by: Mr. Savitski Motion carried without negative vote. County Clerk Report- Ms. Klein provided a written department report on June activity: the towns are doing a great job with entering their election data in WisVote. The Department is making progress toward Strategic Plan goals and the office remodeling has improved customer service for marriages. Public record requests are being handled smoothly without NextRequest. Veterans Service Office Report - Ms. Clapero presented a written report on June department activity: 532 phone calls, 883 letters/emails/faxes sent and 175 office visits. 107 disability claims have been filed to date with $499,892.13 awarded in Veterans’ favor. The department is co-hosting counseling sessions at La Crosse Vet Center and Coffee & Conversation; the social media report was provided. Veteran’s Tribute Update- Mr. Markgren reported that he received incomplete schematics from the architect that need to include electrical conduit and address a ground water issue prior to placing two designs out for bids. Ms. Hessel and Mr. Markgren will work together as leads on the project to bring it to completion. Information Technology Department Report - Mr. Coleson provided a written IT report on ongoing IT projects. A new phone system to replace the existing system which has aged past supported service will be proposed as a 2027 budget CIP item request. Human Resources Report - A written report was provided on staffing and recruiting for open positions within the county. County Administrator’s Report— Mr. Markgren will meet with Brian Prieseter of the Economic Development Corporation regarding a July 31 application for Opportunity Zone tax status available to rural urban low income communities; a benefit of the designation is deferred capital gains tax on new businesses. Mr. Markgren will speak at the WTA District meeting on July 27. He Page 4 of 11 reported that Ms. Barry of Justice Point submitted a $740,000 RCORPS grant that would replace lost funding for the Deflection program. Mr. Markgren announced that he will be retiring on December 31, 2026. County Administrator annual review— After discussion on establishing an annual process, a motion to have all County Board members submit a County Administrator evaluation form to Chairman Kinsley by Thursday, July 16 was made by: Ms. Hessel Second by: Mr. Buckholtz Motion carried without negative vote. Board Appointed Committee Updates – None Correspondence, reports from conferences and meetings– None Future Agenda Items- Review District 15 Supervisor position Adjournment – 10:53 am Next Meeting: August 13, 2026 Time: 10:00 am Location: Board Room Minutes recorded by Liz Klein, County Clerk Page 5 of 11 County Clerk Department Monthly Report, Ending July 31, 2026 County Clerk Desk Activity/Revenue YTD: Activity Number of Licenses/Permits Total Revenue (including amounts sent to the State of Wisconsin Dog Licenses Late Fees (Retained by County) Donation to Animal Control 21 $225.00 510.00 Marriage Licenses Clerk (County Retains) = $55/license Mediation = $20/license State = $25/license Waivers = $10/license $1200.00 Plat Books Mailing Fee Map GL 218-00-42000 GL 218-00-42001 $294.40 Copies $0.00 General Department Report: Elections We are preparing for August 11 Primary: 31 contests have no ballot candidate so counting write-ins is required. I have been working with clerks and WEC on various training topics including Municipal Board of Canvass, counting write-ins in a Partisan Primary and helping new Providers navigate WisVote tasks. District 8 Meeting I attended a meeting with clerks from 7 surrounding counties to discuss marriage license updates, dog licensing, elections, clerk committees and county board procedures. It is interesting that each county has a unique way of doing things. Operations- We have been busy with dog and marriage licenses. Laura is back to the 1930s on scanning resolutions. Page 6 of 11 Page 7 of 11 Page 8 of 11 Page 9 of 11 August 13, 2026 Mike Coleson Sawyer County IT Director Administration Committee IT Department Report Page 1 of 1 _______________________________________________ Agenda items: none Service Requests July 2026 New 54 Completed 53 Open 22 Tasks completed • Onboarding 14 Terminations 1 • Computer replacements 3 • Mobile Device Management HHS phones upgrade • Tourist Rooming House Inspections report in Novus • Ojibwa Ambulance Internet/Wifi calling issue fixed Tasks in progress • Preparation for department moves to and from Oasis building • Install network drop in new Transitions office • Set up ambulances like squads for better integration with Dispatch. Realtime location tracking. Pending Tasks • Additional surveillance cameras for key Hayward intersections • Replacement cameras for small courtroom, Kansas hallway, Firetower on Hwy B Page 10 of 11 Sawyer County Human Resources August 2026 Report Staffing Snapshot • Vacancies: 6 • Separations: 1 Hired CLTS Caseworker, Real Property Lister, Medical Examiner Interviewing for Economic Support Specialist Recruiting for 9-1-1 Dispatcher, Driver/Operator and Flaggers at highway, Administrative Assistant for HHS, ADRC Specialist Working with County Board Chair Kinsley on County Administrator recruitment process, materials Working with Department Heads on various FMLA and work comp leaves, ongoing personnel matters and employee relations. Page 11 of 11