Administration Committee — Agenda Packet

1 Sawyer County Administration Committee Meeting Thursday, July 9, 2026 @ 10:00 AM Sawyer County Board Room AGENDA 1. ZOOM LINK a. To view or participate in the virtual meeting from a computer, iPad, or Android device please go to https://zoom.us/j/92546130740. You can also use the dial in at 1-312-626-6799with the Webinar ID: 925 4613 0740. Use *9 to Raise/lower hand and *6 to Unmute/mute. If you are on a computer, click the "Raise Hand" button and wait to be recognized. If you are on a telephone, dial *9 and wait to be recognized. If additional assistance is needed please contact the County Clerk's Office at 715-634-4866 prior to the meeting. This meeting will be recorded and will be available on our website at: https://sawyercountygov.org. 2. CALL TO ORDER 3. ROLL CALL 4. PLEDGE OF ALLEGIANCE 5. CERTIFICATION OF COMPLIANCE WITH THE OPEN MEETINGS LAW 6. MEETING AGENDA 7. PUBLIC COMMENTS At this time, members of the public will be given the opportunity to address the Committee. Please adhere to the following when addressing the Committee: • Comments will be limited to 3 minutes or less per individual. • Comments should be directed to the Committee as a whole and not directed to individual Committee members. • The Committee cannot respond to your comments during this time. • Please sign in and fill out a public comment sheet if you wish to speak and hand it to the County Clerk (please respect the signs and do not approach Board members at the table). 8. CONSIDER APPROVAL OF MINUTES FROM PREVIOUS MEETING a. June 11, 2026 Minutes 9. COUNTY CLERK REPORT a. County Clerk Department Report Page 1 of 11 2 10. VETERANS SERVICE OFFICE REPORT a. Veteran Service Office Report 11. VETERANS TRIBUTE UPDATE 12. INFORMATION TECHNOLOGY REPORT a. IT Report 13. HUMAN RESOURCES REPORT a. Human Resource Report 14. SAWYER COUNTY ADMINISTRATOR'S UPDATE 15. COUNTY ADMINISTRATOR ANNUAL REVIEW (DISCUSSION AND POSSIBLE ACTION) 16. BOARD APPOINTED COMMITTEE UPDATES 17. CORRESPONDENCE, REPORTS FROM CONFERENCES AND MEETINGS 18. FUTURE AGENDA ITEMS 19. FINALIZATION OF BUSINESS 20. NEXT MEETING DATE /TIME: AUGUST 13, 2026 AT 10:00AM 21. ADJOURNMENT DISCLAIMER: A quorum of the County Board of Supervisors or of any of its committees may be present at this meeting to listen and observe. Neither the Board nor any of the committees have established attendance at this meeting as an official function of the Board or committee(s) or otherwise made a determination that attendance at the meeting is necessary to carry out the Board or committee’s function. The only purpose for other supervisors attending the meeting is to listen to the information presented. Neither the Board nor any committee (other than the committee providing this notice and agenda) will take any official action with respect to this noticed meeting. Copy sent via email to: Committee Members, Associated Staff and News Media. Note: Any person wishing to attend whom, because of a disability, requires accommodation should call the Sawyer County Clerk’s Office (715.634.4866) at least 24 hours before the scheduled meeting so appropriate arrangements can be made. Page 2 of 11 3 Page 3 of 11 Minutes of the Meeting of the June 11, 2026 Sawyer County Administration Committee of the Sawyer County Board of Supervisors Board Room; Sawyer County Voting Committee Members (X) Present: Others Present: Chair: Ron Kinsley Mike Markgren Vice Chair: Ron Buckholtz Liz Klein Marshal Savitski Gary Elliot John Righeimer- Excused Rose Lillyroot Stacey Hessel Mike Coleson Call to Order –Chair Kinsley called the meeting to order at 10:00 am. Certification of Compliance with the open meeting law was met. Roll Call taken; quorum was met. Meeting Agenda – Set Public Comments – None Minutes from the previous meeting dated: May 14, 2026 Motion to approve by: Mr. Savitski Second by: Mr. Buckholtz Motion carried without negative vote. County Clerk Report- Ms. Klein provided a written department report on May activity and revenues from the April 7 election. The towns will be Self-Providers of elections going forward. The August Primary candidates for Sheriff are Bryan Deyo and Gregory G. Ripczinski; August ballots are created and in the proofing stage at Command Central. Review County Board Policy Manual— Ms. Klein worked with Mr. Buckholtz on a revision of the County Board Policy & Procedures Manual. After discussion the changes with several amendments were approved for review and consideration by the County Board. Resolution 2026-____to Adopt Board Policy & Procedures Manual with the proposed changes for recommendation to the County Board was approved on a motion by: Ms. Hessel Second by: Mr. Savitski Motion carried without negative vote. Veterans Service Office Report - Mr. Elliot provided a written report of May department activity: 455 phone calls, 915 letters/emails/faxes sent and 172 office visits. 85 disability claims have been filed to date with $442,658.46 awarded in Veterans’ favor. The department is co-hosting counseling sessions at La Crosse Vet Center and Coffee & Conversation; the social media report was provided. Mr. Elliot and Ms. Clapero attended Memorial Day events around the county. Veteran’s Tribute Update- Design/construction update- Mr. Markgren stated Nelson Lumber is working on designs and there is no update yet. Information Technology Department Report - Mr. Coleson provided a written IT report on ongoing IT projects and provided the committee with a report showing live stream and YouTube viewing statistics for meetings. Page 4 of 11 Human Resources Report - A written report was provided on staffing and recruiting for open positions within the county. Ms. Lillyroot provided an update to the personnel policy manual regarding county staff use of AI platforms. Motion to approve the AI policy for consideration by the County Board by: Mr. Savitski Second by: Ms. Hessel Motion carried without negative vote. Motion to approve the Personnel Policy for consideration by the County Board by: Ms. Hessel Secon by: Mr. Buckholtz Motion carried without negative vote. County Administrator’s Report— Mr. Markgren updated the committee on Brian Priester’s work with the EDC, Finance Committee approval of 2027 Budget timeline and parameters, the upcoming WCA District meeting on June 17, the upcoming Public Works Ad-hoc meeting with Tribal Members on June 15, and CJCC updates by Aura Lea Carrell of Northwood Tech and Dave Dixon of Timber Bay. Board Appointed Committee Updates – None Correspondence, reports from conferences and meetings– None Future Agenda Items- Annual Review of County Administrator Adjournment – 10: 46 am Next Meeting: July 9, 2026 Time: 10:00 am Location: Board Room Minutes recorded by Liz Klein, County Clerk Page 5 of 11 County Clerk Department Monthly Report, Ending June 30, 2026 County Clerk Desk Activity/Revenue YTD: Activity Number of Licenses/Permits Total Revenue (including amounts sent to the State of Wisconsin Dog Licenses Late Fees (Retained by County) Donation to Animal Control 18 $185.00 $480.00 Marriage Licenses Clerk (County Retains) = $55/license Mediation = $20/license State = $25/license Waivers = $10/license $1425.00 Plat Books Mailing Fee Map GL 218-00-42000 GL 218-00-42001 $120.00 Copies $0.00 General Department Report: Elections • We have received all but one municipality’s April election invoice payment as of June 30. • The municipal clerks have done a great job transitioning to Self-Provider status for elections and are now almost all entering their own WisVote data in the state system. WEC officials approve- this is a great step for Sawyer County election integrity! I am standing by to assist whenever they need help. • Ballots were delivered a week early and absentee ballots were mailed out to everyone with an application on file by the June 25 deadline. Operations- Remodeling is complete in the Clerk’s office- we appreciate the walls and locking door for security, and the customers benefit from the improved marriage license experience. Fiscal- The 2027 Budget has been entered. Strategic Plan- The Clerk’s department continues to streamline processes and work on good communication with staff, County Board, outside agencies and the public via the phone, website, bulletin boards and customer service window. There has been a noticeable increase in courthouse public records efficiency with the removal of NextRequest; records are being provided quickly and to the satisfaction of requesters via simple communication between departments. Page 6 of 11 Page 7 of 11 Page 8 of 11 July 9, 2026 Mike Coleson Sawyer County IT Director Administration Committee IT Department Report Page 1 of 1 _______________________________________________ Agenda items: none Service Requests June 2026 New 58 Completed 59 Open 16 Tasks completed • Onboarding 13 Terminations 4 • Computer replacements 4 • Email/Teams/SharePoint backups • Novus permit docs – remainder converted to Laserfiche Tasks in progress • Mobile Device Management HHS phones upgrade • Tourist Rooming House Inspections report in Novus Pending Tasks • Additional surveillance cameras for key Hayward intersections • Replacement cameras for small courtroom, Kansas hallway, Firetower on Hwy B Page 9 of 11 Sawyer County Human Resources July 2026 Report 2026 Turnover 6/1/2026 Carol Martin HHS Retired 6/3/2026 Brittany Carroll HHS Term 6/4/2026 Julie Braatz Sheriff Retired 6/8/2026 Mercedie Bement ROD FT 6/8/2026 Amberlee Kosterman Sheriff PT 6/8/2026 Kayley Larson Sheriff PT 6/14/2026 Nick Pampuch Sheriff PT to FT 6/15/2026 Mathew Scott Sheriff PT 6/18/2026 Boehm, Adam Highway Term 6/22/2026 Arianna Patenaude Highway PT 6/29/2026 Jennifer Carlson Sheriff FT Staffing Snapshot • Vacancies: 7 • Separations: 4 Hired Records Clerk and Admin Assistant for Sheriff’s Office, 4 Resident Assistants for Transitions, Dementia Care Specialist for HHS, Deputy Clerk of Court – Criminal, Deputy Register of Deeds Interviewing for CLTS Caseworker Recruiting for Real Property Lister, 9-1-1 Dispatcher, Medical Examiner, Economic Support Specialist, Driver/Operator and Flaggers at highway, Administrative Assistant for HHS Page 10 of 11 Working with Department Heads on various FMLA and work comp leaves, ongoing personnel matters and employee relations. Page 11 of 11