Administration Committee — Agenda Packet

1 Sawyer County Administration Committee Meeting Thursday, June 11, 2026 @ 10:00 AM Sawyer County Board Room AGENDA 1. ZOOM LINK a. To view or participate in the virtual meeting from a computer, iPad, or Android device please go to https://zoom.us/j/92546130740. You can also use the dial in at 1-312-626-6799with the Webinar ID: 925 4613 0740. Use *9 to Raise/lower hand and *6 to Unmute/mute. If you are on a computer, click the "Raise Hand" button and wait to be recognized. If you are on a telephone, dial *9 and wait to be recognized. If additional assistance is needed please contact the County Clerk's Office at 715-634-4866 prior to the meeting. This meeting will be recorded and will be available on our website at: https://sawyercountygov.org. 2. CALL TO ORDER 3. ROLL CALL 4. PLEDGE OF ALLEGIANCE 5. CERTIFICATION OF COMPLIANCE WITH THE OPEN MEETINGS LAW 6. MEETING AGENDA 7. PUBLIC COMMENTS At this time, members of the public will be given the opportunity to address the Committee. Please adhere to the following when addressing the Committee: • Comments will be limited to 3 minutes or less per individual. • Comments should be directed to the Committee as a whole and not directed to individual Committee members. • The Committee cannot respond to your comments during this time. • Please sign in and fill out a public comment sheet if you wish to speak on an item. 8. CONSIDER APPROVAL OF MINUTES FROM PREVIOUS MEETING a. Draft Admin Minutes 5.14.2026 9. COUNTY CLERK REPORT a. County Clerk Department Report 10. COUNTY BOARD POLICY AND PROCEDURES MANUAL REVISIONS- Page 1 of 81 2 (DISCUSSION AND POSSIBLE ACTION) a. Proposed Changes to Policy and Procedure Manual b. Resolution 2026-____to Adopt County Board Policy and Procedure Manual 11. VETERANS SERVICE OFFICE REPORT a. Veteran Service Office Report 12. VETERANS TRIBUTE PLANS (DISCUSSION AND POSSIBLE ACTION) 13. INFORMATION TECHNOLOGY REPORT a. IT Report b. Virtual Attendee Report 14. HUMAN RESOURCES REPORT a. Human Resource Report b. Personnel Policy Manual Updates (Discussion and Possible Action) 15. SAWYER COUNTY ADMINISTRATOR'S UPDATE 16. BOARD APPOINTED COMMITTEE UPDATES 17. CORRESPONDENCE, REPORTS FROM CONFERENCES AND MEETINGS 18. FUTURE AGENDA ITEMS 19. NEXT MEETING DATE /TIME: JULY 9, 2026 AT 10:00AM 20. ADJOURNMENT DISCLAIMER: A quorum of the County Board of Supervisors or of any of its committees may be present at this meeting to listen and observe. Neither the Board nor any of the committees have established attendance at this meeting as an official function of the Board or committee(s) or otherwise made a determination that attendance at the meeting is necessary to carry out the Board or committee’s function. The only purpose for other supervisors attending the meeting is to listen to the information presented. Neither the Board nor any committee (other than the committee providing this notice and agenda) will take any official action with respect to this noticed meeting. Page 2 of 81 3 Copy sent via email to: Committee Members, Associated Staff and News Media. Note: Any person wishing to attend whom, because of a disability, requires accommodation should call the Sawyer County Clerk’s Office (715.634.4866) at least 24 hours before the scheduled meeting so appropriate arrangements can be made. Page 3 of 81 Minutes of the Meeting of the May 14, 2026 Sawyer County Administration Committee of the Sawyer County Board of Supervisors Board Room; Sawyer County Voting Committee Members (X) Present: Others Present: Chair: Ron Kinsley Mike Markgren Vice Chair: Ron Buckholtz Liz Klein Mike Coleson Nicole Clapero- Virtual Marshal Savitski Gary Elliot Kay Wilson- Virtual John Righeimer Rose Lillyroot Carson Kipfer Stacey Hessel Call to Order –Chair Ron Kinsley called the meeting to order at 10:00 am. Certification of Compliance with the open meeting law was met. Roll Call taken; quorum was met. Meeting Agenda – Set Public Comments – Minutes from the previous meeting dated: April 9, 2026 Motion to approve by: Mr. Buckholtz Second by: Mr. Righeimer Motion carried without negative vote. County Clerk Report- Ms. Klein provided a written department report and updated the committee on April department revenues. Veterans Service Office Report - Mr. Elliot provided a written report of April department activity: 499 phone calls, 1,157 letters/emails/faxes sent and 232 office visits. 65 disability claims have been filed to date with $241,664.06 awarded in Veterans’ favor. The department is co-hosting counseling sessions at La Crosse Vet Center and Coffee & Conversation; the social media report was provided. Mr. Elliot and Ms. Clapero attended a spring conference. The workload for disability claims continues to increase. Veteran’s Tribute Update- Design/construction update- Quotes were received for flatwork and lighting. An issue arose with the site grade and an architect is needed to proceed. A nearby project was proposed to the public and local stakeholders by Carson Kipfer that could potentially impact the original tribute plan. Mr. Kipfer was invited to have a discussion with the Admin committee and explore the possibility of collaboration. Mr. Kipfer presented his idea for a pedestrian plaza that would restore a greenspace and historical gateway to Main St.; his plan involves keeping the fountain in its original location. Ms. Hessel objected to changing the design and the timeline on the county project because it has already been approved and is in progress. Mr. Kipfer concluded that the projects are two separate concepts and could proceed separately, and if the fountain is spoken for, the plaza can proceed without that element. Ms. Hessel raised objections to the Administrator’s role and stated the Supervisors voted to proceed with the first design. Page 4 of 81 Information Technology Department Report - Mr. Coleson provided a written IT report on ongoing IT projects and updated the committee on upgrading internet at satellite sites, email security, and TRH billing. Human Resources Report - A written report was provided on staffing and recruiting for open positions within the county. Ms. Lillyroot provided an update to the personnel policy manual regarding county staff use of AI platforms. A motion was made by Ms. Hessel to approve the policy, second by Marshal Savitski. Following brief discussion that included board policy, Clerk Klein asked for clarification on which policy was being approved because the next item was the Supervisors Policy and Procedure Manual. Discussion followed: proposed Board Policy and Procedure changes were discussed. Ms. Hessel rescinded her motion and amended to table the personnel policy updates until June, second by Mr. Buckholtz. Motion carried without negative vote. Clerk Klein stated that revisions should be made and reviewed prior to committee action on the Supervisors Policy and Procedures Manual. Ms. Hessel moved to table the Supervisors Policy and Procedures Manual until June, second by Marshal Savitski. Motion carried without negative vote. Resolution 2026-____Requesting Greater Local Control for Wisconsin Counties was approved on a motion by: Mr. Righeimer Second by: Mr. Savitski Motion carried without negative vote. County Administrator’s Report—Mr. Markgren updated the committee on planned leadership training for an upcoming Department Head meeting, economic development and marketing events, the upcoming audit and 2027 Budget preparation, collaborative efforts with LCO Tribal Members to open ATV/UTV routes on LCO land, attending a BOA airport conference where the county was awarded Project of the Year for the runway resurfacing project, a meeting with Anew on marketing carbon credits, the CJCC TAD grant application and shared that Judges Isham and Smith recognized Melinda Hoyos for great work on truancy and diversion efforts. Board Appointed Committee Updates – Proposed new ATV/UTV routes were approved at Public Works and will go to the County Board Correspondence, reports from conferences and meetings– Information requested on the fall WCA Conference Future Agenda Items- Personnel Policy Manual, Board Policy and Procedures Adjournment – 11:26 am Next Meeting: June 11, 2026 Time: 10:00 am Location: Board Room Minutes recorded by Liz Klein, County Clerk Page 5 of 81 County Clerk Department Monthly Report, Ending May 31, 2026 County Clerk Desk Activity/Revenue YTD: Activity Number of Licenses/Permits Total Revenue (including amounts sent to the State of Wisconsin Dog Licenses Late Fees (Retained by County) Donation to Animal Control 17 $265.00 $225.00 Marriage Licenses Clerk (County Retains) = $55/license Mediation = $20/license State = $25/license Waivers = $10/license $1000.00 Plat Books Mailing Fee Map GL 218-00-42000 GL 218-00-42001 $120.00 Copies $0.00 General Department Report: Elections- We are beginning to receive payments from 21 municipalities and 5 school districts for the April 7election. We have received $8971.46 of approximately $18,500 in election costs as of June 4. The next two elections are more expensive for the county because there are no municipal or school board contests to share the ballot costs. The municipal clerks are transitioning to Self-Provider status for elections; this means they will be entering their own election information in WisVote starting June 25 when absentee ballots go out for the August Primary election. Sawyer County will have a Primary Election for Sheriff between two excellent candidates: Greg Ripczinski and Bryan Deyo. Remodeling is underway in the Clerk and ROD offices. June will be busy with August election work and I am attending the annual County Clerk’s Association conference in Steven’s Point June 14-17. Page 6 of 81 1 Sawyer County Board of Supervisors Policy and Procedure Manual Originally Adopted June 16, 2016 Page 7 of 81 2 Table of Contents Amendments/Additions Log ................................ ................................ ........ Page 3 Mission Statement ................................ ................................ ....................... Page 4 Self-Organization ................................ ................................ ......................... Page 5 Governing Rules of the County Board ................................ ......................... Page 7 Board Compensation ................................ ................................ ................. Page 15 Committees, Boards and Commissions ................................ ...................... Page 17 Roles & Responsibilities of Standing Committees ................................ ...... Page 21 Part II: Boards Commission and Other Committees ................................ ... Page 28 Open and Closed Meetings ................................ ................................ ........ Page 30 Public Records not drafted Appendix A: Supermajority of the County Board ................................ ....... Page 32 Appendix B: Code of Ethics ................................ ................................ ........ Page 35 Page 8 of 81 3 Amendment/Addition Log: • Adopted June 16, 2016 • Approved April 2018 • Approved May 2018 • Approved July 2018 • March 21, 2019 o Added Part I Section C. 3. • Approved April 21, 2020 • Amended February 18, 2021 o Added Mission Statement o Amend Rule 1(3) o Amend Rule2(9) and 2(10) o Added Part I, No.’s 21-22 • Amended March 16, 2021 o Added Appendix A and identified Appendix B • Amended April 22, 2021 o Added Part I Section C.2. Public Safety/Court Systems (approved at 4/20/21 Board meeting) o Expanded Table of Contents o Added an Amendment/Addition Log o Added PACE Commission to list on Page 19 • Amended June 17, 2021 o Added Part I Section D. Economic Development and UW Extension and Agriculture Committee (approved at 6/17/21 Board meeting) o Expanded Table of Contents • Amended July 15, 2021 o Amended Board Rule 2(10) to read September 16, 2021, instead of July 1, 2021, per extension approved o Amended Committee Section A(22) to read September 16, 2021, instead of July 1, 2021, per extension approved • Amended October 21, 2021 o Amended Virtual Meeting policies - deleted Rule 2(8)-2(10) and created Rule 2(8) a-f of County Board meetings o Amended Virtual Meeting policies – deleted Part I, Section A No. 20-22 and created new No. 20 a-f of Committee meetings • Amended April 21, 2022 o Remove bullet point in Rule 5: Organizational Meeting: “Election of members of the committee which has jurisdiction over the Highway Department” • Amended September 15, 2022 o Comprehensive Review -Multiple updates; includes adding committee descriptions/roles & responsibilities, amending public comment language, removing special elections for vacant seats, implementing new Code of Ethics. • Amended June 1, 2026 Review & update of attendance & virtual attendance policies, per diem policy, public participation in board meetings, addition of HHS & Zoning Committee Bylaws as Appendices C & D Page 9 of 81 2 Mission Statement: The Sawyer County Board of Supervisors will strive to provide excellent services and responsible leadership to protect and enhance Sawyer County citizens, businesses, and resources, while preserving our unique heritage. Page 10 of 81 3 Sawyer County, Wisconsin Self-Organized County Section A: Authority. This ordinance is adopted under authority granted by Section 59.10, Wisconsin State Statutes. To give Sawyer County the largest measure of self-government under that Statute, the contents of the Sawyer County Board of Supervisors Policy and Procedure Manual shall be liberally construed in favor of the rights, powers, and privileges of the County to exercise any organizational or administrative power not contrary to the State of Wisconsin Constitution or to any enactment of the State Legislature that is of statewide concern and which uniformly affects every County. Section B: Title. This ordinance shall be known as the Sawyer County Self-Organized County Ordinance. Section C: General Provisions. 1. For the purpose of improving the ability of the county government to organize its administrative structure, Sawyer County elects to become a self-organized county and to act under the provisions of Section 59.10 (1), Wisconsin State Statutes. a) Terms of office for election of County Board of Supervisors. Supervisors are county officers and shall be elected for two-year terms in the election to be held on the first Tuesday in April in even numbered years and shall take office the third Tuesday in April of that year. b) Methods for filling vacancies on the County Board. Vacancies shall be filled by procedures determined by the County Board and defined in the Sawyer County Board of Supervisors Policy and Procedure Manual. c) Compensation of County Board Members. The method of compensation for County Board Supervisors shall be determined by the County Board. The County Board shall at or before its annual meeting in odd numbered years by a two-thirds vote of members entitled to a seat, fix the compensation of the board members to be next elected. The Board may also at or before its annual meeting in odd numbered years by a two-thirds vote of members entitled to a seat, provide additional compensation for the County Board Chairperson to be next elected. In addition to the per diem, the County Board Supervisors shall receive mileage for attending Board meetings and other official meetings in accordance with the Sawyer County Board of Supervisors Policy and Procedure Manual. 2. The County Clerk shall file a certified copy of the Self- Organized County ordinance with the Wisconsin Secretary of State upon passage by the Sawyer County Board. Page 11 of 81 4 Section D: Conflicting Ordinances. Any prior Sawyer County ordinances or parts thereof in conflict with the provision of this ordinance insofar as they regulate the establishment of Sawyer County as a self -organized county are hereby repealed and rescinded effective the effective date of this ordinance. Section E: Severability. The provisions of this ordinance shall be deemed severable and it is expressly declared that the Sawyer County Board of Supervisors would have passed the other provision of this ordinance irrespective of whether one or more provisions may be declared invalid and if any provisions of this ordinance, the application thereof to any person or circumstances is held invalid the remainder of the ordinance and the application of such provision to other persons or circumstance shall not be affected thereby. Section F: Effective Date This ordinance shall take effect upon passage and publication as provided by law. Page 12 of 81 5 Sawyer County Board of Supervisors Governing Rules of the County Board Role of a County Board Member Service as a Board Member is an honor and a trust requiring the holder to serve the public through use of judgement for the benefit of the public. A Board Member is sworn to uphold the Constitution of the United States of America and the State of Wisconsin. A Board Member is responsible for impartially carrying the laws of our nation, our state, and the county. County Board Members come from society at large. It is probable that Board Members will hold different views, have different perspectives and see things differently. However, it is not these individual traits that must prevail. It is the collective action of the Board that must prevail. Board Members are required to courteously work together for the public good of the whole county. Board Members are expected to individually contribute to a collaborative effort to set the county’s mission and advance the county’s priorities. Examples of such activity include: 1. Participating in the process of debate and voting on proposed ordinances, resolutions and motions at the county board and committee meetings. 2. Serving on one or more standing committee(s) or other committee(s), boards and commissions 3. Spending the time needed to understand the issues that come before the board and their committees by preparing for such debate and deliberation in advance of the meetings. 4. Setting policy for the county, accepting that the County Administrator and county employees are responsible for carrying out the policy. As such, a board member should not interfere with the County Administrator’s duties to oversee the daily operations of the county. 5. Being responsive to the issues raised by constituents. 6. Conducting oneself so that all aspects of one’s public life reflect positively on the board and its members. 7. Avoiding the appearance of a conflict of interest, and bringing to the Ethics Board attention any potential conflict. Rule 1: Board Members 1. The County Board shall consist of a representative from each of the County’s supervisory districts established under Wis. Stat. § 59.10(3). 2. Board Members shall serve a two-year term beginning at the convening of the organizational meeting on the third Tuesday in April in the even numbered years with the term expiring as provided by law. Page 13 of 81 6 3. If a vacancy occurs on the Board, the Chair shall, within 90 days of the vacancy, appoint a person who is a qualified elector and resident of the Board district to fill the vacancy subject to confirmation by majority vote of those Board members voting. The appointed person shall serve for the unexpired portion of the term to which the person is appointed. Vacancy occurs upon the death of an incumbent, written resignation, removal or ceasing to be a resident of the district or for any other reason set forth in state statute. 4. No county officer or employee is eligible to hold the office of County Board Supervisor, but a Supervisor may be a member of a school board, town board, city council or village board of trustees. 5. The Chair and Vice Chair may be removed by a majority vote of those members voting. Rule 2: Meetings and Quorum 1. Pursuant to Wis. Stat. § 59.11(1)(a), the Annual Meeting of the County Board will be at a time established by the Board on the Tuesday after the second Monday in November, unless that date falls on November 11 in which case the meeting will be held the following day. 2. Pursuant to Wis. Stat. § 59.11(1)(c), the Organizational Meeting of the County Board will be at a time established by the Board on the third Tuesday in April in even-numbered years. Other regular meetings of the County Board shall be on the third Thursday of each month starting at 6:30 pm. The dates and times for meetings other than the Annual Meeting and Organizational meeting may be changed by a majority vote of the county board. 3. A special meeting, which is not an emergency meeting, may be called by a written request of a majority of board members by delivering such request in writing to the County Clerk which shall be signed by the board members requesting the meeting, identify the date and time of the meeting (at least 48 hours from the delivery of the request to the Clerk) and specifying the agenda for the special meeting. 4. A special meeting may be called by the Chair in the event the Chair determines there has been an event of emergency. Upon declaring an event of emergency, the Chair may call an emergency meeting in any manner reasonably designed to give notice to supervisors and the public including by electronic means. Notice must precede meeting time by at least two hours. An emergency is defined as a situation which requires immediate Board action without which the county government or its citizens are likely to suffer risk of physical, financial, or other harm. 5. In the event of inclement weather, the Chair may cancel a meeting provided notice of cancellation is delivered by written, telephonic or electronic means to all board members, news media and the public at least three hours before the scheduled start of the meeting. Any meeting so cancelled shall be held within the next succeeding week. 6. Board members not able to attend a Board Meeting shall contact the Chair, County Administrator or County Clerk before the meeting giving an explanation for the anticipated absence. The Clerk shall note in the official minutes of the Board Meeting the fact of the Board Member’s absence and the provision of an explanation, if such an explanation is given. Page 14 of 81 7 if the absence was excused. Any Board Member absent from a Board Member meeting without providing an explanation for the absence prior to the meeting will be subject to discipline consistent with these Rules. (what is the discipline?) Wis stat. 9.11(4) The board shall sit with open doors, and all persons conducting themselves in an orderly manner may attend. If any supervisor misses or leaves a meeting of the board without good cause or without being first excused by the board, the chairperson may issue a warrant requiring the sheriff or some constable immediately to arrest and bring the supervisor before the board. The expenses of the arrest shall be deducted from the pay of the member unless otherwise directed by the board. The board may punish its members for infraction of its rules by imposing the penalty provided in the rules. (what is the penalty?) Board members are expected to be seated at time of roll call to be marked present and participate at a meeting. 7. A majority of Board Members who are entitled to a seat shall constitute a quorum for purposes of enacting ordinances and adopting resolutions (unless a larger vote is required by law). 8. All County Board meetings shall be held in person and there is a presumption that all County Board members shall attend County Board meetings in person. However, the County Board recognizes that some circumstances may require virtual attendance. County Board meetings may be held virtually, and County Board Members may virtually attend in- person County Board meetings, pursuant to the following rules: a) All virtual County Board meetings, attendance and participation shall be subject to and shall comply with all applicable laws, including, but not limited to, Wisconsin’s open meetings laws set forth in Wis. Stat. Ch. 19. All County Board meeting notices and agendas shall have instructions for virtual access. b) The County Board Chair may authorize a fully-virtual County Board meeting if deemed necessary, within the County Board Chair’s discretion. The County shall make arrangements for any County Board Member to attend a fully-virtual meeting in person so long as the facility provided to the County Board Member for in person attendance is accessible to the public. c) A County Board Member may virtually attend a County Board meeting if the County Board Member provides notice to the County Board Chair and County Clerk no later than 24 hours prior to the County Board meeting, except in emergency circumstances. d) The County Board Chair shall attend every County Board meeting in person unless a fully-virtual meeting is called pursuant to (a) above, or in the event of emergency or other extraordinary circumstance. e) Any County Board Member virtually attending a meeting shall comply with all rules of conduct, etiquette and ethics as required by these Rules and other applicable laws. In addition, a County Board Member virtually attending a meeting shall keep his or her camera active during the entirety of the meeting unless the meeting is in recess. Members must be in-person to vote. f) In the event of a County Board Member’s non-compliance or abuse of this Rule 2(8), the County Board Chair shall review these Rules and expectations with the County Board Member. Page 15 of 81 8 9. If the Chair of a Committee determines, in advance of the meeting, that a quorum of the Committee will not be present at any scheduled Committee meeting, the Chair of the Committee may invite a Board Member who is not a member of the Committee to attend the Committee meeting and serve as an alternate member of the Committee, with full membership privileges, for that meeting only. In no event shall more than one Board Member serve as an alternate Committee member at any Committee meeting. Rule 3: Organizational Meeting and Election of Board Officers 1. At its Organizational Meeting, the Board shall elect a Chair and Vice Chair. 2. Following nominations (including self-nominations), which need not be seconded, each nominee may address the board for up to three minutes. Handouts, literature, PowerPoints and other presentation materials are not allowed. 3. Secret ballots will be used to elect the Chair and Vice Chair by separate votes for each. Votes cast for persons that were not nominated shall not be counted. 4. A person receiving a majority vote of Members present shall be declared elected. If no majority is reached, balloting shall continue, including all nominees, until a majority is reached. 5. If the office of the Chair or Vice Chair is vacated, new elections for the vacant office will be held. If both offices are vacant simultaneously, the election for Chair shall precede the election for Vice Chair. Following nominations, which need not be se conded, each nominee may address the Board for up to three minutes. Handouts, literature, PowerPoints and other presentation materials are not allowed. Secret ballot will be used for the election. Only persons nominated shall be voted for. A person receivi ng a majority vote of Members present shall be declared elected. If no majority is reached, balloting shall continue, including all nominees, until a majority is reached. Rule 4: Chairperson Powers and Duties 1. The Chair, or in their absence, the Vice Chair shall call the meeting to order and preside over the meeting. 2. In the absence of the Chair and Vice Chair, the County Clerk will preside until the Board elects a Chair Pro-Tem. 3. The Chair shall have the powers and duties provided under Wis. Stat. § 59.12. The Chair shall preserve the order of the Board and decide the questions of order and procedure subject to an appeal to the Board. The Chair will ensure the Board and individual Board Members act consistent with the rules of order. The Chair shall preside at Board Meetings in an efficient and effective manner and shall set the general tone for each meeting through positive leadership. Board deliberations will be fair, open and thorough, with all Members wishing to speak given a chance to do so. The Chair is also responsible to recognize public and staff comment as allowed or appropriate. 4. The Chair, working with the County Administrator, will be responsible for the preparation of the written agenda. Every attempt will be made to distribute the Board agenda, related resolutions, Page 16 of 81 9 ordinances and other attachments and minutes from the preceding meeting will be distributed to the board members at least five calendar days before the scheduled board meeting. 5. The Chair can be a member of standing committees. 6. The Chair (any board member (conflicts with rule 2(9)) shall have the power to vote at committee meetings when requested by that committee chair to fill a position caused by the absence of a Member of that committee. 7. As soon as practicable following the Organizational Meeting, the Chair shall appoint all Members of the standing committees of the Board with approval by the majority of the Board, with the exception of elected committees. The full Board shall elect, members of the elected committees by majority vote. 8. The Chair may remove appointed committee members with the concurrence of the County Board. The full County Board may remove or replace a member of an elected committee by a majority vote. 9. The Chair shall be entitled to vote on all questions coming before the Board. The Chair shall sign all ordinances and resolutions approved by the County Board and where required to do so by Board action counter sign orders, contracts, and the like. The Chair shall transact all necessary County Board business with others and represent Sawyer County at legislative hearings, conventions or other matters pertaining to the County. Rule 5: Order of Business 1. The order of business at the Organizational Meeting shall be as follows: • Call to order • Administration of oath of office • Roll call by the County Clerk • Pledge of allegiance • Certification of compliance with the open meeting law • Approval of agenda • Approval of minutes of last meeting • Election of Chairperson • Election of Vice Chairperson • Adoption of Rules of Order • Follow order of business as established for other meetings 2. The order of business at Regular Meetings shall be as follows provided, however, that the Chair may modify the order of business as necessary (subject to requirements of the open meetings law): • Call to order • Roll call by County Clerk • Pledge of allegiance • Certification of compliance with the open meetings law • Approval of agenda Page 17 of 81 10 • Public comment See Rule 8 • Approval of minutes of last meeting • Presentations when appropriate • Public hearing when needed • Committee reports, resolutions and ordinances • Election and appointments as needed • Correspondence, reports from conferences and meetings, items for future agendas • Adjourn Rule 6: Resolutions and Ordinances 1. All resolutions and ordinances must be in writing. 2. Resolutions and ordinances sponsored by committees, or by at least two Board Members, shall be delivered to the County Administrator at least six (6) calendar days before the Board meeting. 3. Resolutions or ordinances sponsored by at least two Board Members and not previously considered by a committee of the Board shall, be referred by the Chair, without motion to adopt or discussion, to the appropriate committee. 4. Any resolution or ordinance presented for consideration must bear the signature of the Board Members offering the resolution or ordinance, or if being presented by a committee, the signatures of those committee members approving the resolution or ordinance and the number of votes in favor and against the resolution or ordinance in the committee. Rule 7: Voting and Procedure 1. Unless provided for in the Wisconsin Statutes or these Rules the most recent edition of Robert’s Rules of Order shall govern the procedures of the Board. 2. When a Board Member wishes to speak, he or she shall activate the red light on his or her speaker, wait to be recognized by the Chair, and address the Chair. When two or more Board Members activate the red light at the same time, the Chair shall designate the Board Member who is to speak first. In all cases, a Board Member who activates the red light first shall speak first after being recognized by the Chair. 3. Board Members speaking on any item of business before the Board shall confine their remarks to the subject at hand and shall not deal in personalities. When called to order, the Board Member speaking will not proceed further without express permission of the Chair. 4. Any unanimous vote shall be considered and recorded as an affirmative unanimous roll call vote when so directed by the Chair. 5. Any Board Member can demand a roll call vote on any business before the Board. Whenever there is a roll call vote, the County Clerk shall call the roll by name. The County Clerk may take roll call votes in rotating fashion at the County Clerk’s discretion or as otherwise Page 18 of 81 11 directed by the Chair. 6. No vote shall be taken on any orally presented motion or amendment to a resolution or ordinance until the County Clerk has written it out in full and read it back to the Board. 7. When a motion is made and seconded, it shall be stated by the Chair or designee prior to debate (except for motions to adjourn, postpone, table or commit). Thereafter, it is in the possession of the Board for debate. 8. Absent consent from the Chair, each Board Member will be provided only up to two opportunities to speak on an action being debated by the Board. 9. If a motion before the Board contains several points, any Member may have it divided so that each point may be voted upon separately. 10. Any Member wanting to terminate the debate may move the previous question. The Chair will ask if there is an objection to closing debate. If a Member objects to closing debate, the Chair shall call for a motion to move the previous question, which if passed ends debate. If the motion is made and seconded, the Chair shall immediately call for a vote on the motion to close debate. Such a motion requires a two-thirds vote to pass. 11. Once debate on a motion has begun, no other motions are permitted except the following, all of which need a second: Votes to Debatable Pass To adjourn or fix the time to adjourn No Majority To recess Yes Majority To lay on the table No Majority Move the previous question No 2/3Raise a question of privilege No Chair Call for Orders of the Day No Chair Postpone to certain day Yes Majority To refer to a committee Yes Majority To amend Yes Majority To postpone indefinitely Yes Majority To consider Yes Majority Majority shall mean the majority of members voting. Two-thirds shall mean two-thirds of members voting. See appendix A for a more complete list of resolutions requiring a supermajority vote of the Board. 12. No motion is in order when another Member has the floor or when the Board is voting. 13. All motions amending or changing the current year budget as approved by the Board shall clearly state the reason for the amendment or change, the dollar amounts involved and the source of funding. Such motions require a two-thirds vote of the entire board to pass (10 votes). Voting shall be by roll call. Page 19 of 81 12 14. It is in order for a Member who voted on the prevailing side, or a member absent from the previous board meeting, to move for reconsideration of the vote on any question in the same or next regular meeting of the Board provided that any item of business that has been acted upon by the County based upon the outcome of the vote is not subject to reconsideration. 15. If the Chair is participating in debate, the Chair shall upon the request of any Member, relinquish the gavel to the Vice Chair who shall not participate in the debate. 16. Other than situations where secret ballot is authorized by law, all votes will be public by voice (ayes and nays), show of hands, roll call, paper if the Board Members name is on the ballot, or by electronic voting if implemented. 17. All Members are required to vote unless it would present a conflict of interest concern with the Member voting (which concern must be expressed publicly) or unless otherwise excused by the Chair. 18. A Member with a conflict of interest concern shall not vote, and prior to the matter being debated, seek authority form the Chair to abstain. Rule 8: Public Participation in Board Meetings The public is encouraged to attend Board meetings and, to the extent provided in these Rules participate in its proceedings. Such participation must be balanced with the orderly and efficient proceeding to the Board meetings. It is important to remember that public participation in Board meetings is a privilege and not a right – the Chair and the Board have an obligation to maintain appropriate decorum at Board meetings. Members of the public will be given the opportunity to address the Board during the Public Comment portion of the meeting. The Chair is also able to exercise discretion to recognize and allow non-Board Member comment and participation during the meeting pertaining to agenda items. Those wishing to speak will sign up before the Board meeting indicating their name and topic they wish to address. They will be recognized by the Chair at the appropriate time. Once recognized, the person wishing to speak will approach the podium and state their name, address, and subject upon which they will speak. The time allocated to any person addressing the board will be a maximum of 3 minutes and all public comment will be limited to a maximum of 30 minutes unless extended at the discretion of the Chair. To maintain order and for the safety and consideration of Board Members, members of the public may not approach the County Board members at the meeting table before, during, or after Board Meetings and must remain outside the area designated as “no members of the public beyond this point.” Rule 9: Suspension of the Rules Unless otherwise provided by law these rules may be suspended by a two-thirds vote of those Members voting. Page 20 of 81 13 Page 21 of 81 14 Sawyer County Board of Supervisors Board Compensation Section A: Per Diem 1. At or before its annual meeting in odd numbered years, the County Board shall fix the compensation of the board members to be next elected by a two-thirds vote of members entitled to a seat. Compensation will be paid to committee members, a substitute for an absent committee member, or if requested to attend the committee meeting by the committee chair or Board Chair for the following; a. All Board and County Board committee meetings. b. Meetings of other entities or committees to which the board member has been appointed. c. Formally schedule meetings such as the interviewing candidates to fill an open position or to provide guidance. d. Members must be present in person and seated at roll call to claim a per diem; the Chair may allow an exception or certain circumstances. e. Members must submit vouchers to payroll by the end of each month or as soon as is practicable to stay current. 2. Travel time is not counted as meeting time except to attend the Wisconsin Counties Association Annual Conference, other conventions and training sessions that involves a significant commute. Per diem / compensation will be established according to the process in Section A 1. above. Page 22 of 81 15 Section B: Mileage and Other Travel Expenses A Board Member may charge mileage for travel to drive from their homes to any meeting, conference or training session for which they are eligible to receive a per diem. The mileage rate will be the same as that paid to county employees who drive their own car when no county car is available. When traveling to events involving a significant commute, board members are encouraged to car pool. All other travel related expenses will be reimbursed according to what is set forth in the Personnel – Administrative Manual or as set by Board. Page 23 of 81 16 Sawyer County Board of Supervisors Committees, Boards and Commissions Part I Standing and Ad hoc Committees of the Board Section A: General Rules for All Committees 1. At its first meeting, a committee shall elect a chair and a vice chair. Following nominations, which need not be seconded each nominee may address the committee for three minutes. Pursuant to Wis. Stat. § 19.88(1), a voice vote or, if requested, roll call vote will be used to elect the committee chair and vice chair by separate votes on each. Only persons nominated may be voted for. A person receiving a majority vote of all committee members shall be declared elected. If no majority is reached, balloting shall continue, including all nominees, until a majority is reached. 2. When approved by the County Clerk, the committee may appoint a recording secretary. The recording secretary shall submit all agendas, minutes, and other records of all committee meetings to the County Clerk. 3. The committee chair, or in his or her absence, the vice chair shall call the meeting to order and preside over the meeting following the order of business as prescribed in Board Rule 5. 4. If the committee chair or vice chair position is vacated a new committee chair or vice chair will be elected as according to the process in Section 1 above. 5. If the committee does not have a quorum when a meeting is called to order, the meeting will be rescheduled. The time required to properly notice the meeting under the open meetings law should be considered when setting the new meeting date. 6. Board Rule 7 shall apply to committee meetings. 7. No board member may serve on more than three standing committees. 8. In conjunction with the County Administrator, each committee shall approve goals and objectives for all programs and activities of the departments the committee oversees. 9. After approval by the Board as to purpose and members, each committee may create ad- hoc subcommittees. 10. The committee chair working with the County Administrator and County Clerk will be responsible for the preparation of the written agenda. The agenda, resolutions, ordinances and other attachments and minutes from the preceding meeting will, to the extent possible, be distributed to the committee members at least five calendar days before the scheduled meeting. In rare instances it may be necessary to add items to the committee agenda packet subsequent to the agenda being distributed. In such case, the documentation concerning that Page 24 of 81 17 agenda item will be distributed to committee members as soon as possible. 11. The County Clerk is responsible for publishing committee agendas and proceedings in compliance with the open meetings law. Board Members not on the committee will be considered as part of the public and have the privilege to speak only when called upon by the committee chair. If a Board Member is attending at the invitation of the committee chair, the Board Member may participate in the discussion on the relevant agenda item. 12. Each committee shall act on all resolutions and ordinances which come before it that affect any department or agency that it overseas. 13. Resolution and ordinances presented for consideration at any meeting must be in writing. If approved by the committee, resolutions and ordinances forwarded to the County Board shall bear the signatures of committee members voting for the resolution or ordinance. 14. Approved resolutions and ordinances must be forwarded to the County Administrator within two days of the committee meeting. 15. The chair of each committee shall present that committee’s resolutions and ordinances to the Board. 16. Members of the public may be given the opportunity to address the Committee during public comment for items not on the agenda, or at the time of consideration for items on the agenda at the discretion of the committee chair. The committee chair will call on the member of the public at the appropriate time. The committee chair has the discretion to limit the amount of time each person may speak and the total amount of time devoted to public comment. 17. A member with a conflict of interest concern shall not vote and prior to the matter being debated, shall seek authority from the chair (vice chair in the case of the committee chair) to leave the room during consideration of the item of business and abstain from voting on such item of business. 18. All Committee meetings shall be held in person and there is a presumption that all Committee members shall attend Committee meetings in person. However, the County Board recognizes that some circumstances may require virtual attendance. Committee meetings may be held virtually, and Committee Members may virtually attend in-person Committee meetings, pursuant to the following rules: a) All virtual Committee meetings, attendance and participation shall be subject to and shall comply with all applicable laws, including, but not limited to, Wisconsin’s open meetings laws set forth in Wis. Stat. Ch. 19. All County Board meeting notices and agendas shall have instructions for virtual access. b) The Committee Chair may authorize a fully-virtual Committee meeting if deemed necessary, within the Committee Chair’s discretion. the County shall make arrangements for any Committee Member to attend a fully-virtual meeting in person so long as the facility provided to the Committee Member for in person attendance is accessible to the public. c) A Committee Member, except for the Chair, may virtually attend a Committee Page 25 of 81 18 meeting if the Committee Member provides notice to the Committee Chair and County Clerk no later than 24 hours prior to the Committee meeting, except in emergency circumstances. d) The Committee Chair shall attend every Committee meeting in person unless a fully- virtual meeting is called pursuant to (a) above, or in the event of emergency or other extraordinary circumstance. e) Any Committee Member virtually attending a meeting shall comply with all rules of conduct, etiquette and ethics as required by these Rules and other applicable laws. In addition, a Committee Member virtually attending a meeting shall keep his or her camera active during the entirely of the meeting unless the meeting is in recess. f) In the event of a Committee Member’s non-compliance or abuse of this Rule No. 20, the Committee Chair and County Board Chair shall review these Rules and expectations with the Committee Member. Page 26 of 81 19 Section B: Standing Committees 1. Committee Members shall be appointed for two-year terms in accordance with Rule 4. . The standing committees are: a. Administration Committee consisting of the County Board Chair and Vice Chair sitting as Chair and Vice Chair of the committee plus three appointed members. b. Public Safety/Court System Committee consisting of five appointed members. c. Land, Water & Forest Resources Committee consisting of six members five of which will be members of the Sawyer County Board and one representative of the Sawyer County farm service agency (Wisconsin statute s. 59.56 (3) (b).). d. Public Works Committee consisting of five appointed members, which is considered the county highway committee under Wis. Stat. § 83.015 e. Economic Development/UW-Extension Committee consisting of five appointed members. f. Zoning Committee consisting of five appointed members, and one additional alternate member. g. Finance Committee consisting of five appointed members. Roles and responsibilities of the standing committees are as follows: This section will be drafted by the standing committees and approved by the majority of board members voting. Page 27 of 81 20 2. Roles and responsibilities of the standing committees are as follows: A) Administration Committee Mission: Develop, guide and implement policies that address overall management, coordination, and operation of County government. Including County Administration and administrative support function. Composition: County Board Chair and Vice-Chair and three additional Board members appointed by Chair and confirmed by a majority of the Board Committee of Jurisdiction for: Administration, Human Resources, Veterans Services, and Information Technology Primary Responsibilities: • Address policy related to administrative and operational elements of County. • Address Human Resource issues and policy. • Approve Personnel Policy manual changes and forward as needed to Board for approval. • Review and maintain Board policies, and make recommendations to Board on updated or new Board policies. • Review budgets for the departments subject to the committee’s jurisdiction. Provide recommendations to the County Administrator about his/her proposed changes to the budgets submitted by the departments. • Approve contracts and agreements pertaining to facilities and infrastructure, and where the counter party requires board approval, forward to the County Board for approval. • Deal with all other issues of policy raised by the departments subject to the committee’s jurisdiction while avoiding interfering the day to operations of county government. • Receive monthly reports from departments subject to the committee’s jurisdiction. • Approve annual goals and objectives and long-range plans for departments and County subject to the committee’s jurisdiction. • Approve grant requests for departments subject to the committee’s jurisdiction where such approval is required by the grantor. Such approvals are forwarded to the County Board for approval Page 28 of 81 21 B.) Public Safety/Court System Mission / Purpose: Provide leadership for Sawyer County by coordinating with the Public Safety and Justice Departments for the County, which provide for the safety of the citizens and guests of Sawyer County; monitoring outcomes, reviewing, and recommending to the County Board policies related to the public safety initiatives of the County. Membership: The Public Safety Committee shall be comprised of five (5) County Board Supervisors appointed by the Chair of the Sawyer County Board of Supervisors at the April meeting of the full county board in even numbered years. Term: Members shall serve for a two-year term concurrent with their terms of office as County Board Supervisors. Reporting Relationship: The Public Safety Committee shall be accountable to the County Board. Committees of Jurisdiction: The Public Safety Committee shall serve as the County liaison and have the primary responsibility of conferring with and providing guidance, including review of policies and developing budgets, to the following County departments: Sheriff Ambulance Coroner Emergency Services Clerk of Courts District Attorney Circuit Court Child Support And receive reports from: Criminal Justice Collaboration Council The duties and responsibilities of the Public Safety Committee include but are not limited to: 1. Identify the need for and recommend to the County Board policies related to the public safety of the County. 2. Review programs and associated budget requirements prior to their being considered for inclusion in the County budget. 3. Facilitate broad based discussion of issues and policies encouraging public involvement and communications with the public. 4. Serve as the initial contact point for individuals and/or organizations who wish to introduce or review County Board policy regarding County public safety. 5. Initiate a study to determine future criminal justice issues. 6. Fulfill all statutory requirements assigned by the County Board. Page 29 of 81 22 C)Land, Water & Forest Resources Committee Mission: Develop, guide and implement policies that protect and ensure the sustainability of our bio-diverse community. Composition: Six members appointed by the Chair with approval of the board. Five members will be members of the Sawyer County Board. Two of which are to be members of the Committee of jurisdiction for agriculture and extension education (Sawyer County Economic Development Committee) and a representative of the Sawyer County farm service agency (Wisconsin statute s. 92.06 (1)(b) 1. & 2) Committee of Jurisdiction for: Land, Water, Forestry, Land Records, Land Information, Surveyor and Register of Deeds Primary Responsibilities: • Approve the sale of property acquired by tax foreclosure. • Approve semiannual forestry stumpage bids. • Approve bids for trail work on trails overseen by the Forestry Department. • Approve events to be held on County forest land • Approve Forestry, Land and Water Conservation and Land Information plans that are required by governmental bodies. • Oversee management of the County Forest per Wis. Stat. § 28.11 • Hear reports from Sawyer County Trails Alliance, LCO Conservation, Wisconsin DNR Forestry and National Resources Conservation Services. • Receive monthly reports from departments subject to the committee’s jurisdiction. • Approve annual goals and objectives and long-range plans for departments subject to the committee’s jurisdiction. • Approve grant requests for departments subject to the committee’s jurisdiction where such approval is required by the grantor. Such approvals are forwarded to the County Board for approval • Approve contracts and agreements, and where the counter party requires board approval, forward to the County Board for approval. • Review budgets for the departments subject to the committee’s jurisdiction. Provide recommendations to the County Administrator about his/her proposed changes to the budgets submitted by the departments • Approve changes or amendments to the previously adopted annual budget (excluding line item transfers) for departments subject to the committee’s jurisdiction. This action will be passed on to the Finance Committee and then the County Board. • Deal with all other issues of policy raised by the departments subject to the committee’s jurisdiction while avoiding interfering the day to operations of county government. Page 30 of 81 23 D) Health and Human Services Board The Health and Human Services Board is governance and responsibilities are covered in Wis. Stats. §§ 46.23 and 250.01 and the Health and Human Services Board Bylaws – which can be found in Appendix ___C____ (ATTACH HHS BYLAWS) E) Public Works Committee Mission: Develop, guide and implement policies that address management and operation of County facilities and infrastructure. Composition: Five County Board members. Committee of Jurisdiction for: Maintenance, Airport, Highway Primary Responsibilities: • Act as the designated Highway Committee per Wis. Stat. § 83.015 • Act as the designated Airport Committee, and address policy and operation of the airport. • Address policy related to operation of County facilities. • Review budgets for the departments subject to the committee’s jurisdiction. Provide recommendations to the County Administrator about his/her proposed changes to the budgets submitted by the departments • Review utilization of County facilities, space needs, and capital improvements. • Approve contracts and agreements pertaining to facilities and infrastructure, and where the counter party requires board approval, forward to the County Board for approval. • Deal with all other issues of policy raised by the departments subject to the committee’s jurisdiction while avoiding interfering the day to operations of county government. • Receive monthly reports from departments subject to the committee’s jurisdiction. • Approve annual goals and objectives and long-range plans for departments subject to the committee’s jurisdiction. • Approve grant requests for departments subject to the committee’s jurisdiction where such approval is required by the grantor. Such approvals are forwarded to the County Board for approval • Review and approve Airport agreements (Management Contracts, Contracts for Services, and Leases). Such approvals are forwarded to the County Board for approval. • Monitor building projects including new construction and remodeling. Page 31 of 81 24 F) Economic Development and UW Extension and Agriculture Committee The following provisions shall apply to the Sawyer County Board of Supervisor’s (“County Board”) standing committee entitled the Economic Development and UW Extension and Agriculture Committee (the “Committee”): Mission/Purpose: Provide the leadership for implementation of the Education and Economic Development for Sawyer County. To provide leadership in monitoring outcomes, reviewing, and recommending to the County Board all policies related to educational and economic development initiatives of Sawyer County. Statutory Authority and Responsibilities: Wis. Stat. § 59.56(3).; Wis. Stat. § 92.06(1)(b)1. Membership: Shall be comprised of five (5) County Board Members. Pursuant to Wis. Stat. § 92.06(1)(b)1, at least two (2) members of the Committee shall also be members of the County Land, Water & Forest Resources Committee. Term: Committee members shall serve for a two (2) year term concurrent with their terms of office as County Board Supervisors. Reporting Relationship: The Committee shall have responsibility for outcome, monitoring and oversight of the performance of economic development initiatives supported by Sawyer County. The Committee shall have the primary responsibility of conferring with and acting as liaison for the following organizations for purposes of economic and community development: • Northwest Regional Planning Commission • Hayward Lakes Visitor and Convention Bureau • Sawyer County Snowmobile/ATV Alliance • Silent Sports • American Birkebeiner • UW Extension • Sawyer County Fair Association • SC/LCO Economic Development Corporation • Sawyer County Libraries (Hayward, Winter, LCO) Duties and Responsibilities of the Committee include but are not limited to: 1. Foster the implementation of Sawyer County’s initiatives related to economic development. 2. Identify the need for, and recommend to the County Board, policies related to education and economic development initiatives appropriately supported by Sawyer County. 3. Review new programs and associated budget requirements prior to their being considered for inclusion in Sawyer County’s annual budget. 4. Facilitate broad-based discussion of issues and policies relating to education and economic development by encouraging public involvement. 5. Serve as the initial contact point for individuals and/or organizations who wish to influence County Board policy regarding Sawyer County’s economic development. Page 32 of 81 25 6. Review and recommend operational procedures and practices to appropriate administrative committee(s) and department(s) of the County. 7. Review and recommend to the County Board programmatic and facility plans consistent with the community’s expectations for the University of Wisconsin-Extension. 8. Serve as Sawyer County's Extension and Education Committee, as defined in Wis. Stat. § 59.56(3)(b) by performing the following responsibilities: o Establish UW/ Sawyer County based extension policy; and o Provide budget oversight of UW/Sawyer County based extension department; and o Provide input and monitor the performance of the UW Extension programming; and o Create policies and strategies that accomplish educational needs in an efficient and cost-effective manner; and o Provide a leadership role with the County Board and other community partners to preserve and enhance access to the resources of the public university; and o Assess future community educational needs; and o Facilitate a partnership between Sawyer County and the University of Wisconsin. 9. Additional duties as assigned by the County Board. Page 33 of 81 26 G.) Zoning Committee The Zoning Committee governance and responsibilities can be found in the Zoning Committee Bylaws which are located in Appendix _______D_______ (ATTACH ZONING COMMITTEE BYLAWS) H.) Finance Committee Roles and Responsibilities of the Finance Committee Budget 1. Approves budget guidelines departments should follow when preparing the budget as proposed by the County Administrator 2. Acts as a sounding board for the County Administrator when determining modifications to service levels are needed to balance the budget. 3. Reviews balanced budget submitted by the County Administrator forwarding it to the Board for approval. 4. Reviews projected large (the greater of $25,000 or 20% of budget annualized) adverse (lower revenue or higher expenses) impacts to the approved budget as submitted by the County Administrator. Projected large adverse budgeted items noted for the Finance Committee will be reviewed with the appropriate committee by the County Administrator These items will be included in the Finance Committee’s report to the Board if not included in the report of the responsible committee. 5. Reviews unbudgeted items (other than line-item transfers) including transfers from the contingency account. Resolution forwarded to Board for approval Internal Controls 1. Approves selection of independent auditor as recommended by the County Administrator 2. Reviews with the independent auditor the final draft audit and approves such audit report. 3. Reviews the County Administrators proposed corrective action on internal control and other weakness noted by the independent auditor and monitors the progress towards correcting these deficiencies. 4. Reviews significant internal control breaches. Breaches would include duplicate payments, errors in recording transactions or any other events where the assets of the county are not safeguarded or the financial statements do not accurately reflect the county’s operations Policies: 1. Approves policies and changes there to as submitted by the County Administrator in the areas of finance, treasury and other elements of asset protection forwarding them to the Board for approval. Other Actives: 1. Reviews requests for borrowing forwarding them to the Board for approval. Page 34 of 81 27 Section C: Ad Hoc Committees The Chair will recommend creation of an ad hoc committee and shall appoint members of that committee with the approval of the majority of those board members voting. Prior to voting, the purpose of the ad hoc committee will be clearly stated. Once that purpose has been accomplished, the committee will automatically disband. Part II Boards, Commissions and other Committees Section A: Other Boards and Commissions County board members and/or other members where indicated will be appointed by the County Administrator, confirmed by a majority of the board members voting to the following committees and boards: INTERNAL Criminal Justice Coordinating Committee – two appointed board members Ethics Board – three appointed board members and two Sawyer County citizens Labor Negotiations – two appointed board members Land Information Council – one appointed board member Zoning Board of Appeals - no board members QUASI Governmental Aging and Disability Resource Center of the North - one appointed board member Indianhead Community Action Program - one appointed board member Local Emergency Planning Committee - one appointed board member Northern Regional Trail Advisory Committee-NoRTAC – one appointed board member Northern Waters Library Service - one appointed board member Northwest Regional Community Development Block Grant Housing Program – one appointed board member Northwest Regional Planning Commission two appointed board members of which second member is an alternate. NW Wisconsin CEP - one appointed board member PACE Commission – one appointed board member EXTERNAL American Birkebeiner Foundation - one appointed board member Hayward Lakes Visitor/Convention Bureau - two appointed members of which one must be a board member LCO Library - one appointed board member Sawyer County Fair - one appointed board member Sawyer County Housing Authority Commission - two board members. By State Statute all members appointed to the commission must be approved by the County Board Sawyer County/LCO Economic Development Corporation – two appointed board members Sawyer County/LCO Joint Committee – two appointed board members Sawyer County /LCO Transit - three appointed members Senior Resource Center (Aging unit) – two appointed board members Traffic Safety Committee – one appointed board member Page 35 of 81 28 Visions Northwest – one appointed member Weiss Community Library Board - one appointed board member Winter Library Board - one appointed board member Page 36 of 81 29 Section A: Policy Sawyer County Board Open/Closed Meetings It is the policy of Sawyer County that the public is entitled to the fullest and most complete information regarding the affairs of county government as is compatible with conduct of county affairs and the transaction of county business. All meetings of the Board, committees, boards and commissions shall be held in public buildings or any place accessible to members of the public and shall be “open sessions” as provided by Wis. Stat. § 19.83, Wis. Stats. To that end: 1. The Board of Supervisors, committees, boards and commissions shall comply with the Open Meeting Law. Every meeting shall be preceded by a public notice. Discussion shall be held and action shall be initiated, deliberated upon and acted upon only in open session unless a closed session is noted. 2. Every public notice of a board meeting, standing or ad hoc committees shall set forth the time, date, place and subject matter of the meeting, including the intended consideration at any contemplated closed session. The notice must be in enough detail so that it is reasonably clear to members of the public and the news media the business to be transacted. Public notice of every meeting shall be given at least 24 hours prior to commencement of such meeting, unless for good cause such notice is impossible or impractical, in which case shorted notice can be given, but no less than 2 hours prior to the meeting. The “good cause” provision should be used sparingly and only when truly necessary. Section B: Closed Session The County Board or any committees, upon motion duly made and carried by roll call vote may convene in closed session. This motion may not be adopted unless the Chair announces to those present at the meeting the nature of the business to be considered in closed session and the specific statutory exemption by which such closed session is claimed. Such announcement will be recorded in the minutes. No business may be taken up at any closed session except that which relates to matters germane to the closed session. The Chair of the Board or Chair of a Committee will state which, if any, non-board members may attend a closed session. A closed session may be held for any of the following purposes set forth in Wis. Stat. § 19.85(1): Page 37 of 81 30 If the Board or committee intends to meet in open session after a closed session, the public notice must indicate this intent. If not, the Board or committee cannot convene within 12 hours of recession of the closed session. No member of the county board shall be excluded from any closed session of the County Board or any standing committee of the Board. No person attending a closed session shall divulge any information pertaining to such closed session without specific authorization to do so. Page 38 of 81 31 APPENDIX A Supermajority Votes of the County Board Copied on 3/16/21 from: https://localgovernment.extension.wisc.edu/counties-in-wisconsin/ In most cases, adoption of a motion on the floor of the county board requires a simple majority vote, i.e. more than half. From time to time, though, state statutes and parliamentary authorities subject the county board to a higher threshold. Rather than a simple majority, these motions require at least a two- thirds (2/3) vote or even a three-fourths (3/4) vote for approval. The following tables list the actions requiring a supermajority vote. There is no attempt to describe any procedures that need to be followed prior to these actions being taken. It often takes more than simply adopting a motion at a county board meeting for board action to be legal. For example, while it is true that the vote requirement for removing certain county officers is two- thirds, the board would first need to comply with section 17.16 of the Wisconsin statutes which contains the procedures that must be followed. Motion before the County Board Statute Vote Required Removal from office of the county clerk, county treasurer, county surveyor, or county board supervisor 17.09(1) Not less than 2/3 of all supervisors entitled to a seat on the county board. Removal from office of county officers appointed by the county board. 17.10(2) Not less than 2/3 of the supervisors entitled to seats on the county board. Make application to withdraw land from county forest program Also, if application is denied county board may appeal to a review committee. And, if application is approved, county board must approve resolution to withdraw the land. 28.11(11)(a)1 28.11(11)(a)4 28.11(11)(a)6 Not less than 2/3 of county board membership. Not less than 2/3 of county board membership. Not less than 2/3 of county board membership. Financing harbor improvements....... assume the obligation of paying the principal and interest of such evidences of indebtedness as are then outstanding. 30.34(3)(b) Not less than 2/3 of county board membership. Withdrawal from a public library system. 43.18(1)(am) Not less than 2/3 of county board membership. Removal for misconduct or neglect of a trustee of a county institution. 46.18(3) Not less than 2/3 of county board membership. Removal of a county social services board member appointed by the county board. 46.22(1m)(c)2 Not less than 2/3 of county board membership. Removal of a member of a county human services board. 46.23(4)(c)1 Not less than 2/3 of county board membership. Page 39 of 81 32 Motion before the County Board Statute Vote Required Removal of a member of a county community programs board. 51.42(4)(a)1.a Not less than 2/3 of county board membership. Removal of a member of a county developmental disabilities services board. 51.437(7)(a)1 Not less than 2/3 of appointing authority. Fix the compensation of the board members to be next elected. 59.10(3)(f) Not less than 2/3 of county board membership. Override a veto of the county executive. 59.17(6) Not less than 2/3 of the members-elect of the board. Discontinue furnishing abstracts. 59.44(5) Not less than 2/3 of county board membership. Purchase membership in an association of county boards. 59.52(22) Not less than 2/3 vote. Authorization to take certain actions related to public transit in counties. 59.58(3)(i) Not less than 2/3 vote of county board membership Amending a zoning ordinance in an airport affected area. 59.69(5)(e)5m Not less than 2/3 of the members of the board present and voting. Removal of a member of a solid waste management board. 59.70(2) Not less than 2/3 vote of the appointing authority. Changes or amendments to a previously adopted budget. 65.90(5)(a) Not less than 2/3 of county board membership. Withdrawal from a regional planning commission. 66.0309(16) Not less than 2/3 vote of the members elect. Authorization to expend in excess of funds available or appropriated. 66.0607(7) Not less than 2/3 of county board membership. Relief from conditions of gifts and dedications. 66.1025(1) Not less than 2/3 vote of the members elect. Declaration as premier resort area. 66.1113(2)(a) Not less than 2/3 of the members of the county board who are present when the vote is taken. Motions requiring a 3/4s vote Change in restricted use of land. 27.065(15) Not less than 3/4 of the county board. Financing harbor improvements through bonds or notes. 30.35(1) Not less than 3/4 of the county board. Amendment or repeal of previously adopted ordinance related to fixing the number of deputy sheriffs and their salaries 59.26(8)(d) Not less than 3/4 of the members elect. Bypassing bidding requirements for certain public works projects done directly by the county. 59.52(29)(a) Not less than 3/4 of the county board. When protest filed against a proposed zoning ordinance amendment. 59.69(5)(e)5g Not less than 3/4 of the members present and voting. One of the ways that a county can meet the conditions to issue debt 67.045(1)(f) Not less than 3/4 of the members elect Page 40 of 81 33 This table includes some of the common motions under Robert’s Rules of order, Newly Revised that require more than a majority for approval. Motion before the County Board Robert’s Rules of Order Vote Required Limit or extend the limits of debate on a pending question Chapter 15 2/3 of members voting Limit or extend the limits of debate for the duration of the meeting. Chapter 15 2/3 of members voting Objection to consideration of a question Chapter 26 2/3 of members voting Previous question (end debate and vote on the pending question) Chapter 16 2/3 of members voting Suspend the rules Chapter 25 2/3 of members voting Compiled by Dan Hill, Local Government Specialist. Reviewed by Philip Freeburg, Local Government Law Educator. Page 41 of 81 Appendix B Sawyer County Board of Supervisors Code of Ethics SAWYER COUNTY CODE OF ETHICS (1) STATEMENT OF POLICY: All officials and employees of Sawyer County hold their office or position for the benefit of the public. The proper operation of democratic government requires that: • County officials and employees be impartial and responsible to the people; • Government decisions and policy be made in proper channels of the governmental structure; • Public office is not used for personal gain; and • County operations facilitate the retention of public confidence in the integrity of its government. In recognition of these goals, the County establishes a Code of Ethics for all County employees and officials in order to assist them in identifying and avoiding those acts or actions that may conflict with the best interests of the County and create a substantial and material conflict between personal interests and public responsibilities. No County official or employee shall engage in any act which violates Wis. Stat. § 19.59, Code of Ethics for Local Government Officials, Employees and Candidates, Wis. Stat. Chap. 946, Bribery and Official Misconduct, or this ordinance. This ordinance covers all employees and all County officials, whether elected or appointed, including all members of boards, committees and commissions. This policy also covers all candidates for county office. Nothing herein contained is intended to deny to any individual the rights granted by the Constitution of the State of Wisconsin and the Constitution of the United States, state or federal laws, or bargaining agreements. (2) DEFINITIONS: a. “ANYTHING OF VALUE” means any money or property, favor, service, payment, advance, forbearance, loan, or promise of future employment, but does not include compensation and expenses paid by the County, fees and expenses which are permitted and reported under § 19.56, Honorariums, Fees and Expenses, or Political Contributions reported under Wis. Stats. Chapter 11, or hospitality extended for a purpose unrelated to County business by a person other than an organization. Wis. Stat. § 19.42 (1). “Anything of value” does not include coffee mugs, pens, paper supplies, calendars or other such items often provided at seminars or training sessions. For purposes of this policy, “anything of value” is defined as an object with a likely value in excess of $25.00. When in doubt about the value of an item, the employee or official should discuss the matter with Corporation Counsel, who may, upon request, provide a written legal opinion. If an unsolicited item of value is received by an employee or official, the gift should be reported to his/her supervisor or Corporation Counsel for proper disposition and documentation. Page 42 of 81 b. “ASSOCIATED” when used with reference to an organization, includes any organization in which an individual or a member of his or her immediate family is a director, officer or trustee, or owns or controls directly or indirectly, and severally or in the aggregate, at least 10% of the outstanding equity or of which an individual or a member of his or her immediate family is an authorized representative or agent. Wis. Stat. § 19.42 (2). c. “CANDIDATE” means every person for whom it is contemplated or desired that votes be cast at any election held for a County office within this County, whether or not the person is elected or nominated, and who either tacitly or expressly consents to be so considered. A person does not cease to be a candidate, for purposes of compliance with this policy, after the date of an election and no person is released from any requirement or liability otherwise imposed under this policy by virtue of the passing of the date of the election. d. “EMPLOYEE” means all persons filling an allocated position of County employment and all members of boards, committees and commissions not included in definition of “Official,” below. e. “IMMEDIATE FAMILY” means an individual’s spouse and an individual’s relative by marriage, lineal descent or adoption who receives, directly or indirectly, more than one-half of his or her support from the individual or from whom the individual receives, directly or indirectly, more than one-half of his or her support. Wis. Stat. § 19.42 (7). f. “OFFICIAL” means the County Administrator, Supervisors and all other County elected officers, including candidates for County supervisor or any other County elective office, except judges. g. “PRIVILEGED INFORMATION” means written or oral material related to County government which has not become part of the body of public information and which is designated by statute, court decision, lawful orders or custom as privileged and includes, but is not limited to, information disclosed in a closed session meeting. (3) CONDUCT RELATED: (a) Impermissible Use of Public Office. No official or employee may use his or her public position or office to obtain financial gain or anything of substantial value for the private benefit of himself or herself or his or her immediate family, or for an organization with which he or she is associated. Wis. Stat. § 19.59(1)(a). Exception: This provision does not prohibit a local public official from using the title or prestige of his or her office to obtain campaign contributions that are permitted and reported as required under Wis. Stat. ch. 11. Wis. Stat. § 19.59(1)(a). (b) Donation, Solicitation, or Acceptance of “Anything of Value.” No official or employee may solicit or accept from any person, directly or indirectly, anything of value if it could reasonably be expected to influence the official’s or employee’s vote, official actions or judgment, or could reasonably be considered as a reward for any official action or inaction on the part of the official or employee. This paragraph does not prohibit an official or employee from engaging in outside employment, except as set forth in paragraph (3)(e)(5) below. Wis. Stat. § 19.59(1)(b). (c) Prohibited Voting Practice and Influence. No official or candidate may, directly or by means of an agent, Page 43 of 81 give, or offer or promise to give, or withhold, or offer or promise to withhold, his or her vote or influence, or promise to take or refrain from taking official action with respect to any proposed or pending matter in consideration of, or upon condition that, any other person make or refrain from making a political contribution, or provide or refrain from providing any service or other thing of value, to or for the benefit or a candidate, a political party, any person who is subject to a registration requirement under Wis. Stat. § 11.05, or any person making a communication that contains a reference to a clearly identified official or to a candidate. Wis. Stat. § 19.59(1)(br). (d) Additional Conduct Regulated. No official or employee shall: 1. Take any official action substantially affecting a matter in which the official, employee, a member of his or her immediate family, or an organization with which the official or employee is associated has a substantial financial interest. Wis. Stat. § 19.59(1)(c)1. 2. Use his or her office in a way that produces or assists in the production of a substantial benefit, direct or indirect, for the official or employee, one or more members of the official’s or employee’s immediate family, either separately or together, or an organization with which the official or employee is associated. Wis. Stat. § 19.59(1)(c)2. a. This does not prohibit an official or employee from taking an action concerning the lawful payment of salaries or employee benefits or reimbursement of actual and necessary expenses, or prohibit an official from taking official action with respect to any proposal to modify a county ordinance. Wis. Stat. § 19.59(1)(d). 3. Use County equipment, property, or services for personal benefit. 4. Engage in or accept private employment or render service for private interests when such employment or service is incompatible with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties, unless otherwise permitted by law. 5. Without lawful authority, knowingly disclose privileged information to any person not lawfully authorized to receive such privileged information. No official or employee shall use privileged information to advance his or her financial or personal interest or that of his or her immediate family. Page 44 of 81 (4) ADMINISTRATION OF ORDINANCE: (a) Ethics Board. The Sawyer County Ethics Board (“Board”) shall administer and enforce the Code of Ethics. 1. The Board shall consist of five members comprised of three County Board members and two citizen members who are residents of Sawyer County. All members of the Board shall be appointed by the County Administrator subject to County Board approval. 2. Board members shall serve staggered three-year terms and no Board member may serve more than two consecutive three-year terms. In cases where a member is appointed to serve out an unexpired term of a Board member, the appointed member may complete an unexpired term and then be appointed for two full terms. 3. Board members shall be compensated consistent with the compensation provided County Board members for service on a committee of the County Board. 4. The Corporation Counsel, or designee, shall provide legal assistance to the Board as the need arises. 5. The Board shall elect its own Chair and Vice Chair and shall otherwise conduct its affairs consistent with state and county laws, regulations and rules. 6. The Board shall be responsible for: (i) administering and enforcing the Sawyer County Code of Ethics; (ii) investigating complaints; and (iii) issuing advisory opinions. (b) Complaints. Any individual, either personally or on behalf of an organization may submit a complaint regarding an alleged Code of Ethics violation to the office of County Administrator and County Clerk who will forward it to the Corporation Counsel or designee. If the County Administrator or County Clerk is the subject of the complaint, the submission shall be made to the County Board Chair who will then forward it to the Corporation Counsel or designee. If the Corporation Counsel is the subject of the complaint, the County Administrator and County Clerk will determine if hiring outside counsel is appropriate in terms of processing the complaint. All complaints shall be made in writing and include the following information: 1. Complainant’s name, address, phone number, and County position, if any; 2. Name, address, and County position of person(s) named in complaint; 3. The specific policy or statutory provision which is alleged to have been violated; 4. Information supporting the allegation(s), including witnesses (providing both name and contact information). (c) Preliminary Review and Investigation. Within ten (10) days of receipt of the complaint, Corporation Counsel (or designee) shall forward a copy of the complaint to the subject of the complaint. After sending notice to the respondent, Corporation Counsel (or designee) shall within thirty (30) days: 1. Determine whether the complaint alleges facts sufficient to constitute a violation of the Code of Ethics. i. Corporation Counsel (or designee) may dismiss the complaint if it is determined that the complaint does not allege facts sufficient to constitute a violation of the Code of Ethics and/or that the complaint was made for harassment purposes. The complainant and the respondent will be notified of Page 45 of 81 case dismissal in writing. ii. Corporation Counsel (or designee) may initiate an investigation of possible violation(s). Each person who is the subject of the investigation shall be notified in writing of the exact nature and purpose of the investigation and the actions or activities to be investigated. If, in the course of the investigation, Corporation Counsel (or designee) believes that a violation, other than the violation alleged in the complaint, may have occurred, the complaint may be amended by Corporation Counsel (or designee) to include such additional violation(s). If necessary, Corporation Counsel (or designee) may request the Chair of the Board issue a subpoena under Wis. Stat. § 885.01(3) for purposes of the investigation. iii. No action may be taken on any complaint which is filed more than 90 days after the time of the alleged violation of the Ethics Code. 2. Determine whether the complaint is in compliance with statutory restrictions on filing of certain complaints during election cycles. 3. Schedule a hearing on the complaint before the Ethics Board, if necessary. (d) Hearings. The Ethics Board shall schedule any hearing before it and give the subject of the complaint at least 20 days notice of the hearing date. Such hearings shall be conducted in accordance with the rules established by the Ethics Board. The Ethics Board will conduct the hearing with the Chair of the Board presiding. 1. Right to representation. During all stages of an investigation or proceeding conducted under this section, the subject of the complaint, or any person whose activities are under investigation, shall be entitled to be represented by counsel of his/her own choosing, at his or her own expense. 2. Due process. The subject of the complaint or his/her representative shall have an adequate opportunity to: i. Examine all documents and records to be introduced at the hearing at a reasonable time before the date of the hearing, as well as during the hearing; ii. Present witnesses; iii. Establish all pertinent facts and circumstances; and iv. Question or refute any testimony or evidence, including the opportunity to confront and cross-examine adverse witnesses. 3. Power to subpoena. In the conduct of any hearing or investigation, the Chair of the Board shall have the power to compel the attendance of witnesses and to issue subpoenas granted other boards and commissions under Wis. Stat. § 885.01(3). Page 46 of 81 4. Vote of the Board. Except as otherwise provided herein, a majority vote of the Board shall be required for any action taken by the Board. (e) Written Decision. Within thirty days (30) after the hearing, the Board, with Corporation Counsel’s assistance, shall issue a written decision containing the findings of fact and the conclusions concerning the allegation(s) of Code of Ethics violation. (f) Violations and Penalties. If the written decision contains a finding of a violation of the Code of Ethics, the Board shall direct one or more of the following actions: 1. Order the officer or employee to conform his or her conduct to the Code of Ethics; 2. Recommend to the County Board that the offending official or employee be censured, suspended, removed from office or employment or other disciplinary action; 3. Impose upon the offending officer or employee a civil forfeiture of not less than $100 nor more than $1,000 for each violation; 4. Refer the matter to the district attorney for enforcement proceedings pursuant to Wis. Stat. § 19.59. (g) Records. All records of the Board shall be open to public inspection at any time, except that to the extent allowed under the Public Records Law, the names of individuals and identifying matter which clearly discloses the identity of any individual shall be kept confidential, and copies of such records shall be altered to remove any such identifying information, except that no such alterations shall be made to disclosure statements. (5) ADVISORY OPINIONS: If any official or employee is requested or required to take action that may implicate the Ethics Code, the employee or official shall not take any action until he or she has prepared a statement as to his or her concern and possible conflict of interest, and provided a copy of this statement to his or her supervisor and to the Ethics Board. The employee or official may request either informal feedback or a formal, written Advisory Opinion on the matter, in order to determine whether corrective or mitigating action is appropriate. Any person subject to the provisions of this ordinance, either personally or on behalf of an organization, may request a formal Advisory Opinion as to the interpretation of any provisions of the Code of Ethics and application of the Code of Ethics to any particular situation confronting the person. Corporation Counsel (or designee) shall confer with the Ethics Board in the review, evaluation and drafting of all Advisory Opinions. Unless otherwise required under the Public Records Law, the Ethics Board may make an Advisory Opinion public with the written consent of the individual requesting the opinion or the organization/governmental body on whose behalf it is requested and may make public a summary of an Advisory Opinion after making sufficient alterations in the summary to prevent disclosing the identities of individuals involved in the opinion. A person who makes or purports to make public the substance of or any portion of an Advisory Opinion requested by or on behalf of the person waives the confidentiality of the request for an Advisory Opinion and of any records obtained or prepared by the Ethics Board. (6) DISCLOSURE OF ECONOMIC INTEREST: Page 47 of 81 The County Board may require candidates, officials and employees to file a disclosure statement of economic interests and/or a conflict of interest statement and establish a penalty for failure to file. It shall be a violation of this ordinance to knowingly omit or misstate required information on the disclosure statement. (7) RETALIATION PROHIBITED: Retaliatory acts taken against officials and employees for reporting a complaint, requesting an Advisory Opinion, or assisting in the investigation of an alleged Code of Ethics violation will not be tolerated by the County, is considered a violation of this ordinance and may subject the offender to appropriate disciplinary action. Page 48 of 81 Appendix B (continued) Sawyer County Board of Supervisors Conflict of Interest Statement I have read the Code of Ethics in the Sawyer County Board of Supervisors Policy and Procedure Manual and make the following statement: I do not have any actual or what may be perceived as conflicts of interest. OR I have the following potential, actual or perceived, conflict(s) of interests where there is the potential for items coming before the Board for a vote. ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________ ________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________________________ Name (Please Print)____________________________________________ Signature Date Page 49 of 81 SA WYER COUNTY HEALTH & HUMAN SERVICES BOARD BYLAWS ARTICLE 1: Introduction The Sawyer County ("County") Board of Supervisors ("County Board of Supervisors") has the responsibility for the well-being, treatment and care of persons experiencing social, mental and physical disabilities, including but not limited to, health care, mental illness treatment, developmental disabilities services, income maintenance, extended supervision and parole services, alcohol and drug abuse services, services to children, youth and aging, family counseling, special education services, and manpower services. These services are provided through the Sawyer County Department of Health & Human Services (the "Depruiment") established by the County Board of Supervisors under Wis. Stat.§ 46.23. ARTICLE II: Authorization The Sawyer County Health & Human Services Board (the "Board") was created and authorized to function by resolution of the County Board of Supervisors on March 1 7, 1994, as amended, and is authorized to administer the powers and duties prescribed under Wis. Stat. § 46.23(5) and Wis. Stat. § 251.04. It is the intent of the Board and the County Board of Supervisors that these Bylaws of the Sawyer County Health and Human Services Board Bylaws (the "Bylaws") supplement the Board's obligations and authority as set forth in Wis. Stat. Ch. 46, Wis. Stat. Ch. 250, and any applicable statutes, codes, administrative rules and local ordinances. ARTICLE III: Health & Human Services Board Appointments, Composition, Terms, Replacement (1) Composition: (a) The Board shall consist of nine (9) members, all of whom have recognized ability and have demonstrated interest or competence in the field of public health or community health. Five (5) members shall be County Board Supervisors and four (4) members shall be citizens-at-large and may not be employees of the County. At least one (1) citizen-at..:large member shall be an individual who receives or has received human services or shall be a family member of such an individual. No public or private provider of services may be appointed to the Board. A good­ faith attempt will be made to have equal representation from the northern and southern geographic regions of the County. In addition, one Board member should be a tribal representative from the Lac Courte Oreilles Band of Lake Superior Chippewa Indians of Wisconsin ("LCO"). This member will serve as a liaison between the Board and the LCO Tribal Governing Board. In appointing the members who are citizens-at-large, a good-faith effort shall be made to appoint a registered nurse and a physician. The Board Chair and Board Vice Chair shall be members of the County Board of Supervisors. The Board Chair and Board Vice Chair shall be elected at the first May meeting of each year and shall assume the office immediately upon being elected. Page 50 of 81 (2) Election/ Appointment: (a) All members of the Board are appointed by the Sawyer County AdministraJor, subject to confirmation by the County Board of Supervisors pursuant to Wis. Stat. § 46.23(4)(b)(2). Appointments shall be made and confirmed at the November meeting of the County Board of Supervisors for expiring terms, at the April organizational meeting of the County Board of Supervisors in election years, and following a vacancy on the Board due to resignation or removal. (3) Terms: (a) Board members shall serve for terms of three (3) years, so arranged that as nearly as practicable, the terms of one-third of the members shall expire each year. Terms shall begin on May 1 and extend through April 30 of the third year. Vacancies shall be filled in the same manner as the original appointment and for the length of the unexpired term. There are no term limits identified for Board members. (4) Resignations: (a) Any Board member who wishes to resign from the Board shall send written notice and or email notification in duplicate to the Board Chair and to the County Administrator. Both the Board Chair and the County Administrator must approve the resignation in writing. (b) Any Board member appointed to the Board as a County Board of Supervisor shall resign as a Board member upon that County Board of Supervisor no longer serving as a County Board Supervisor. ( c) In the event a Board member resigns their position prior to the completion of their term, the County Administrator, with the consent of the majority of the Board members, shall appoint a person to fill the unexpired term of the resigned person. This shall be done at the next regular Board meeting following the date of resignation. (5) Terminations: ( a) A Board member elected to the Board may be removed from office for the following reasons: i. For cause, by a two-thirds vote of each County Board of Supervisors participating in the appointment on due notice in writing and hearing of the charges against the Board member; and Page 51 of 81 \ 11. If the Board member, when appointed, was a member of the County Board of Supervisors and was not reelected to that office, on due notice in writing. ARTICLE IV: Meetings, Notices, Attendance, Voting (1) Meetings of the Board: (a) Meetings of the Board shall be held monthly. The agenda is the responsibility of the Board Chair. Each Department Unit Manager will have direct access to the Board by recommending items for inclusion on the agenda, subject to the Board Chair's approval. (b) Special meeting of the Board shall be held at any time at the discretion of the Board Chair. ( c) A quorum must exist to transact Board business ( a quorum is defined as a simple majority of Board members). (d) Robert's Rules of order shall govern the conduct of business in all cases in which they are applicable at the ( discretion of the Board Chair) and not in conflict with these Bylaws. (2) Notices: (a) All Board meetings shall be open to the public unless authorized by law. The County Clerk shall ensure proper posting and notification of Board meetings as required by the Wisconsin Statues. (b) All Board members shall be notified and provided with an electronic copy of the Board agenda of all Board meetings at least 48 hours in advance. Board members may request a paper copy of a Board meeting agenda, which shall not be subject to 48 hour advance-notification. Board members will be provided with any updated agenda or agenda materials as soon as possible after the updated agenda or materials are completed. (3) Attendance: (a) All Board members shall be required to attend all meetings of the Board in person at the location posted on a Board meeting agenda unless excused by the Board Chair. (b) Three (3) consecutive unexcused absences shall be cause for termination. (4) Voting: Page 52 of 81 (a) Each Board member, with the exception of the Board Chair, shall be entitled to one (1) vote for each issue or motion before the Board. (b) The Chair shall be entitled to cast one (1) only to break a tie vote. ( c) The vote of a Board member shall be counted only if he/she is physically present at the time the issue or motion is presented before the Board. ( d) All voting shall be by voice, show of hands, or electronic tabulation, unless a Board member requests a roll call vote. ( e) Results of all votes shall be declared by the Board Chair. ARTICLE V: Power and Duties (1) The Board shall have all the powers and duties ascribed to it under Wis. Stats. Ch. 46 and Wis. Stats. Ch. 251, as well as any other related statutes, codes, administrative rules and local ordinances. Consistent with a board appointed pursuant to Wis. Stat. § 46.23, the Board shall: (a) Appoint committees consisting of County residents to advise the Board as the Board deems necessary. (b) Recommend program priorities and policies, identify unmet service needs and prepare short-term and long-term plans and budgets for meeting such priorities and needs. ( c) Prepare, with the assistance of the Department Director, proposed and final budgets as defined in Wis. Stat. § 46.23. ( d) Develop Board operating procedures. ( e) Comply with all state requirements. (f) Assist in aTI'anging cooperative working agreements with persons providing health, education, vocational or welfare services related to services provided under Wis. Stat.§ 46.23. (g) Assess public health needs and advocate for the provision of reasonable and necessary public health services. (h) Develop policy and provide leadership that fosters local involvement and commitment that emphasizes public health needs per Wis. Stat. § 251.04. (i) Assure that measures are taken to provide a healthy environment for individuals per Wis. Stat. § 251.04(7). Page 53 of 81 (j) Recommend appointment of a Health Officer to the County Administrator. The Health Officer must meet the qualifications set forth in Wisconsin State Statute §251.06. The appointment, made by the County Administrator requires confitmation by a simple majority vote of the County Board of Supervisors and is subject to the personnel policies and procedures established by the County Board of Supervisors. (k) Provide assistance to the Animal Control Program. (1) Keep informed on issues regarding County health and human services and function as a conduit for issues requiring County Board of Supervisors' action. (2) In addition to the duties set forth above, the Board may take additional actions deemed consistent with the terms of Wis. Stat. Ch. 46, Wis. Stat. Ch. 251, other applicable statutes, codes, administrative rules, ordinances, and these Bylaws. ARTICLE VI: Approval, Amendments These Bylaws shall become effective on the date they are approved by the County Board of Supervisors. These Bylaws may be amended at any regular meeting of the Board by a two-thirds vote of all Board members, provided that the amendment has been submitted in writing at the previous regular meeting. Any amendment to these Bylaws shall be approved by the County Board of Supervisors before the amendment becomes effective. These Bylaws have been adopted by the Sawyer County Health & Human Services Board on / - 8 ~ t '1 (date). The Sawyer County Health & Human Services Board recommends to the Sayer County Board of Supervisors that it adopts these Bylaws at its next regularly-scheduled Sawyer County Board of Supervisors meeting on l -:Ji·-\ '.\:date). Name: __ __,___,_~__,___,,,"-----\!-~--- Chairperson, Sawye th & Human Services Board These Sawyer County Health & Human Services Board Bylaws have been approved by the Sawyer County Board of Supervisors on / -- / J- / q; // , ....... ,.,.. Ci/ 4,./7 C . .,1;·./ / // _-:;:;.:;,··.r,: -·- ,.,/~~~~ '.. 7~ ~ecf Shuman V ·· Chairman, Sawyer County Board of Supervisors Page 54 of 81 RULES AND BY LAWS OF THE SAWYER COUNTY ZONING COMMITTEE Amended: June 17, 2004 ; September 16, 2005 ; August 17, 2007 ; October 17, 2008 ; March 19, 2009 ; November 20, 2009 ; June 20, 2013; September 17 , 2020 ; and July 15, 2022. SECTION 1.0 DEFINITIONS (1) “ Aggrieved person ” means any person whose substantial interests are adversely affected by a determination. (2) “ Applicant ” means any person, company, business entity or governmental body requesting permission from the County, which such action falls within the County Zoning Committee ’s jurisdiction and requires the zoning Committee ’s approval to do or take such action that requires County approval. (3) “ Application ” means any application, petition, or other written request made to the County by an individual, company, business entity or governmental body for permission to do or take such action that requires County approval and falls within the Zoning Committee ’s jurisdiction. (4) “ Bylaws ” mean these Rules and Bylaws of the Sawyer County Zoning Committee. (5) “ Chair person ” means the Sawyer County Zoning Committee Ch airperson . (6) “ County ” means Sawyer County. (7) “ County Board ” means the Sawyer County Board of Supervisors. (8) “ County Comprehensive Plan ” means the County ’s development plan as set forth in Wis. Stat. § 59.69 ( 3) and Wis. Stat. § 66.1001(1)(a)1. (9) “ Findings of Fact ” means a statement of the Zoning Committee ’s rationale behind the decision and facts that support the decision. (10) “ Moot Question ” means a hypothetical question or a question relating to a controversy that does not exist. (11) “ Substantial Evidence ” means facts and information, other than merely personal preferences or speculation, directly pertaining to the requirements and conditions an Applicant must meet to obtain a conditional use permit and that reasonable persons would accept in support of a conclusion. (12) “ Zoning Administrator ” means the Sawyer County Zoning and Conservation Department Administrator. Page 55 of 81 2 (13) “ Zoning Committee ” means the Sawyer County Zoning Committee, which is also the designated zoning agency pursuant to Wis. Stat. § 59.69(2)(a). SECTION 2.0 STATUTORY AUTHORITY; BYLAWS 2.1 Statutory Authority . The Sawyer County Zoning Committee is hereby designated as the zoning agency pursuant to Wis. Stat. § 59.69(2)(a). The Zoning Committee shall be responsible for performing all duties and maintaining all the rights and obligations set forth in Wis. Stat. § 59.69 or as otherwise delegated to a zoning agency. 2.2 Adoption of Bylaws and Amendment of Bylaws . (1) These Bylaws may be changed or amended from time to time by a majority vote of the Zoning Committee at any regular or special meeting. (2) T hese Bylaws are hereby adopted pursuant to the statutory authority set forth in Wis. Stat. § 59.69(2)(c). 2.3 Interpretation of Bylaws . (1) These Bylaws are supplementary to the provisions of the County Zoning Ordinance as they relate to the procedures of the Zoning Committee. In the event of a conflict between these Bylaws and the County Zoning Ordinance, the terms of the County Zoning Ordinance shall control. (2) These Bylaws are subject to and preempted by the Wisconsin Statutes, and any other applicable law or regulation. In the event of any conflict between these Bylaws and the Wisconsin Statutes or other applicable law or regulation, the Wisconsin Statutes, applicable law or regulation shall apply. SECTION 3.0 JURISDICTION, POWER AND AUTHORITY OF THE ZONING COMMITTEE 3.1 Committee of Jurisdiction . (1) In addition to the obligations set forth in Wis. Stat. § 59.69 (2), the Zoning Committee shall be the Committee of Jurisdiction for the following: (a) The County Zoning and Conservation Department, to the extent that the jurisdiction is not within the County Land, Water and Forest Resources Committee. (b) Hear and make recommendations to the County Board for Applications for zone district changes. (c) Hear and make recommendations to the County Board for amendments to the County Zoning Ordinance. Page 56 of 81 3 (d) Review and act on Applications for conditional use permits and special use permits . (e) Conduct public hearings when necessary as required by the Statutes, the County Zoning Ordinance, or other applicable law. (2) The powers of the Zoning Committee include the following: (a) Draft Zoning Ordinances, Subdivision Ordinances and Sanitation Ordinances, and prepare any proposed amendments to Zoning Ordinances, Subdivision Ordinances and Sanitation Ordinances. (b) Make recommendations to the County Board for its action on proposed Zoning Ordinances, Subdivision Ordinances or Sanitation Ordinances, and any amendments thereto. (c) Hear and review proposed individual Zoning District amendments and make recommendations to the County Board on such proposed amendments. (d) Conduct public hearings that are required pursuant to the Wisconsin Statutes or the County Zoning Ordinance for matters within the powers of the Zoning Committee ’s jurisdiction. (e) Prepare a mendments to the County ’s Comprehensive Plan , as defined by Wis. Stat. § 59.69(3) or as designated by Wis. Stat. § 66.1001 , and make recommendations to the County Board for adoption of such amendments . (f) Hear, review and decide land divisions pursuant to Wis. Stat. Ch. 236, Wis. Admin. Code Ch. NR 115, and the Subdivision Control Ordinance. (g) Hear, review and decide A pplications for conditional uses that are authorized and listed within the County Zoning Ordinance. (h) Oversee the administering of the County Zoning Ordinances. (i) Hear Wisconsin Fund Appeals. (j) W aive specific provisions of the Bylaws in a specific matter and upon request, set forth in herein upon due consideration of a matter ’s specific facts and circumstances. (3) At all times, the Zoning Committee shall act pursuant to the Wisconsin Statutes, the County Zoning Ordinances and any other applicable law or regulation that takes legal precedence over these Bylaws and applies to the work of the Zoning Committee. Page 57 of 81 4 3.2 Membership of Zoning Committee . (1) The Zoning Committee shall consist of five (5) members and one (1) alternate member from the County Board. (2) Zoning Committee members shall reside in an unincorporated area of the County. (3) Each Zoning Committee member shall be an elected representative of a District that is , either in part or in its entirety, subject to the jurisdiction of the County and the County Zoning Ordinances. A Zoning Committee member may not be the elected Board representative of District 6 or District 7. 3.3 Limitations . Nothing herein shall be construed to give or grant to the Zoning Committee any of the following: (1) The power or authority to hear and decide appeals where it is alleged there is error in any order, requirement, decision or determination mad e by an administrative official. (2) The power to grant or otherwise authorize any such variance from the terms and conditions of the County Zoning Ordinance. (3) Any other power that is within the jurisdiction of the County Board of Appeals pursuant to Wis. Stat. § 59.694. SECTION 4.0 OFFICERS AND DUTIES 4.1 Zoning Committee Chairperson . (1) Appointment; Election . The Zoning Committee shall elect the Zoning Committee Chairperson at the first Zoning Committee meeting following the organizational meeting of the County Board. (2) Duties . The Chairperson shall: (a) Preside over and direct the conduct of all Zoning Committee meetings and hearings of the Zoning Committee. In the event of a hearing conducted before the Zoning Committee, the Chairperson may administer oaths and compel the attendance of witnesses. (b) Report on all official transactions that have not otherwise come to the attention of the Zoning Committee. (c) Subject to these Bylaws and further instructions from the Zoning Committee : (i) D irect the official business of the Zoning Committee . (ii) S upervise the work of the Zoning Committee . Page 58 of 81 5 (iii) R equest necessary help when required , coordinate the Zoning Committee ’s needs to the appropriate Staff, and assist the Zoning Administrator with preparation of Zoning Committee meeting agendas . (iv) Decide all points of procedure or order, unless otherwise directed by a majority of the members in attendance on motion duly made and approved. 4.2 Zoning Committee Vice-Chairperson . (1) Election: The Zoning Committee shall elect a Vice-chairperson. (2) Duties: The Vice-chairperson shall perform all the duties of the Chairperson in the event the Chairperson is not able to perform those duties. 4.3 Zoning Committee Secretary . (1) Election: The Zoning Administrator shall appoint a Secretary. (2) Duties: The Secretary, or the Secretary ’s designee, shall perform the following duties: (a) Record and maintain permanent minutes of the Zoning Committee ’s proceedings, showing the vote of each member upon every question, or if absent or failing to vote, indicating the absence and reason for failure to vote. (b) Keep records of its official actions. (c) Summarize accurately the testimony of those appearing before the Zoning Committee and keep an audio recording of all hearings. (d) Record the names and addresses (if provided) of all persons appearing before the Zoning Committee in person, or by attorney. (e) Subject to the Zoning Committee and Chairperson ’s discretion, conduct the correspondence of the Zoning Committee and have published in a local newspaper public notices of meetings or hearings as required by law. (f) File the Zoning Committee minutes and records in the office of the Zoning Department . (g) Act as the record custodian of all minutes, records and other materials deemed public records pursuant to a record retention policy adopted by the County or applicable state laws. Page 59 of 81 6 (h) County staff, including , but not limited to , the Zoning Department staff and the County Clerk, shall assist the Secretary of the Zoning Committee in performing these duties. SECTION 5.0 ZONING COMMITTEE MEETINGS 5.1 Time and Place of Meetings . (a) Zoning Committee meetings and hearings shall be held on the third Friday of each month , unless otherwise determined by the Zoning Committee Chairperson. The Zoning Committee shall approve a cal e nd a r of meeting dates on an annual basis. (b) Zoning Committee meetings and hearings may otherwise be held, or may be cancelled, upon the determination of the Zoning Committee Chairperson , provided that all Zoning Committee members are notified by the Secretary at least 48 hours prior to such meeting or hearing , or within at least 48 hours prior to the cancelled meeting or hearing. 5.2 Open Meetings . All Zoning Committee meetings and hearings shall be open to the public and in conducted in accordance with applicable Wisconsin law. 5.3 Closed Session Meeting. The Zoning Committee may call a closed session in accordance with Wis. Stat. § 19.85 upon the request of the Zoning Committee Chairperson and after a motion to go into closed session that is approved by majority vote . 5.4 Meeting Notices and Publication . The Zoning Committee Secretary, or the Zoning Committee Secretary ’s designee, shall comply with all applicable laws and regulations regarding publication and notices for Zoning Committee meetings and any hearing held before the Zoning Committee. 5.5 Quorum . A quorum must be present to conduct the business of the Zoning Committee. A quorum shall consist of a majority of all members of the Zoning Committee. No action may be taken except by a majority vote of such quorum. 5.6 Order of Business . (1) The Zoning Administrator, with the input of the Chairperson, shall prepare an agenda for each Zoning Committee meeting, listing the matters of business at all meetings in the following order: (a) Call to order and roll call. (b) Pledge of Allegiance. (c) Statement, or summary of statement, by the presiding officer concerning notice in accordance with the Wisconsin Open Meeting Law. Page 60 of 81 7 (d) Statement, or summary of statement, by the Chairperson concerning public hearing procedures. (e) Public comment for items appearing on th at meeting ’s agenda . (f) Application requests and any accompanying public hearings required for each Application request in the following order: (i) Rezoning Applications. (ii) Conditional use permit Applications and s pecial u se Applications. (iii) Ordinance amendments. (g) Unfinished business. (h) Other n ew business that may come before the Zoning Committee . (i) Communications and miscellaneous. (j) Adjournment. (2) The order of business at any Zoning Committee meeting may be amended by consent of a majority of Zoning Committee members present at the given Zoning Committee meeting . 5.7 Robert ’s Rules of Order . Unless provided elsewhere in these Bylaws, Robert ’s Rules of Order shall govern the actions of the Zoning Committee and conduct of the meetings if not covered by these Rules. SECTION 6.0 APPLICATIONS AND PROCEDURES 6.1 Content of Applications . (1) Application Form. The Zoning Ad ministrator shall determine a standard form of each Application. The Zoning Committee may direct, and the Zoning Administrator shall comply with, any elements or contents of an Application or the required information to be supplied in an Application. (2) Required Information. (a) An Applicant shall provide all the required information set forth on a form Application and a n y additional information requested by the Zoning Administrator or the Zoning Committee at the time an Application is filed. (b) An Applicant shall provide any additional information required by the Wisconsin Statutes, the Wisconsin Administrative Code, the County Zoning Ordinance, or any other applicable law, regulation or ordinance. Page 61 of 81 8 (c) Failure of the A pplicant to supply the required informati on within 30 days of filing an A pplication may be considered by the Zoning Committee as a failure to comply with the A pplication procedure and the case may be dismissed for failure of timely filing. (d) Any communication except on prescribed forms shall be deemed a mere notice of intention to file and shall not be deemed a filing to comply with the requirements of timely filing. (3) Fee s . (a) T he A pplicant shall pay such fees as may be from time to time established upon recommendation by the Zoning Committee and adopted by the County Board . Application fees may consist of Application review fees, publication fees, and notification fees. (b) All Application fees shall be paid in full at the time of filing the Application. (c) The Zoning Administrator shall not take any action on an Application, including but not limited to review or publication, prior to receipt of the required Application fees. (d) Application fees shall be deposited with the Zoning Admin istrator for each A pplication filed before a public hearing will be scheduled. 6.2 Reasons to be Stated . The reason for the A pplication must be stated and the reasons why the request should be granted must also be stated by the Applicant: (1) If a change in zone district is requested, facts should be stated upon which findings may be made by the Zoning Committee to justify the granting of the change in zone district . Zone district changes must be accompanied by a map per Wis. Stat. § 59.69(5)(e) . (2) If a conditional use is requested, facts should be stated upon which findings may be made by the Zoning Committee to justify granting the conditional use permit or special use permit . 6.3 Who May File . (1) Applications to the Zoning Committee shall be filed with the Zoning Administrator by an Applicant or the Applicant ’s agent or representative. If an Applicant is not the fee simple owner of the property that is the subject of the Application, the fee simple property owner must sign the Application . (2) Petitions for zoning map amendments may be filed by a property owner, a County Board member , a member of the Zoning Committee, or by a Town Board. Page 62 of 81 9 6.4 Copies to be Sent . The Zoning Administrato r shall transmit copies of the Application as follows : (1) The original Application shall remain in the Zoning Administrator ’s file and held as a public record. (2) One (1) copy to the Zoning Administrator for publication and notice compliance. (3) One (1) copy to each Zoning Committee member. (4) One (1) copy to the Applicant. (5) One (1) copy to the Clerk of the Town Board, City Council, or Village Council, as may be applicable. (6) In the case of A pplications or petitions affecting property within the Wetland/S horeland Zoning District, one (1) copy of the Application shall also be sent to the Department of Natural Resources. (7) Any other copies of an Application shall be sent in order to comply with any applicable law. 6.5 Dismissal of Application and Request . The Zoning Committee may refuse to hear or act on an Application upon the failure of the A pplicant to pay the Application fees, supply the required information called for on the Application, or as further reasonably required by the Zoning Administrator. 6.6 Time for Hearing and Meeting . Each A pplication shall be considered by the Zoning Committee at its next meeting after date of the filing the Application and all required notices have been published. 6.7 Notice of Hearing and Meeting . (1) The Secretary of the Zoning Committee , or the Secretary ’s designee, shall give, or cause to be given, notice of each public hearing and meeting as required by law and these Bylaws. Thi s shall include at least the following: (a) P ublication of a Class 2 pursuant to Wis. Stat. Ch. 985 hearing notice in a new spaper of general circulation, and pursuant to the terms of Wis. Stat. § 59.69(2)(e). (b) M ailing a notice of the hearing to the Applicant and , where required , to the area office of the Department of Natural Resources at least 10 days before the hearing . Page 63 of 81 10 (c) Mailing a notice of the hearing to property owners of all lands, within the County, within 300 feet of the perimeter of the property subject to the Application. This notice shall include the following: (i) A letter indicating what the public hearing request is for, where the subject request property is located, and date and time of the public hearing. (ii) A statement that c omments from surrounding property owners may be considered by the Zoning Committee in granting or denying the request set forth in the Application. (iii) A statement that the property owner may submit comments in writing or attend the hearing so the property owner ’s opinions and substantial evidence may be heard. (iv) The failure of each letter to reach any property owner shall not invalidate any decision made on a change in zone district or conditional use. (d) M ailing or emailing a notice of the hearing to the Town Clerk and Town Chairman of the Town Board of the Town in which the property subject to the Application is located , including the provisions set forth below. If notice is sent via email, the Zoning Administrator shall include with the electronic mail a request that the Town Clerk promptly confirm receipt of the materials by return electronic mail. If the Zoning Administrator does not receive such confirmation within 2 business days, the Zoning Administrator shall submit the materials to the Town Clerk by certified mail. (i) Notice that the Application shall be returned to the Zoning Administrator indicating whether the Town Board approved, denied or postponed decision on the Application. (ii) The Town shall provide verification of its decision . (iii) The decision shall be signed by the Town Board members and attested by the Town Clerk. (iv) The decision of the Town may be considered by , but shall not be binding upon, the Zoning Committee in granting or denying the request set forth in the Application , unless otherwise required by law . (e) M ailing or emailing a notice of the hearing to the City Clerk or Village Clerk and City Mayor or Village President when the property affected lies within 1 -1/2 air miles of the closest city or village limits, no less than one week before the date of the hearing . If notice is sent via email, the Zoning Page 64 of 81 11 Administrator shall include with the electronic mail a request that the T own C lerk promptly confirm receipt of the materials by return electronic mail. If the Zoning Administrator does not receive such confirmation within 2 business days, the Zoning Administrator shall submit the materials to the Town Clerk by certified mail. This notice shall also include the following: (i) Request that the Application shall be retur ned to the Zoning Administrator indicating whether the City Council or Village Board approved, denied or postponed decision on the Application. (ii) A form F indings of Fact. (iii) The decision shall be signed by the City Council members or the City Council ’s designated representative, or Village Board members or the Village Board ’s designated representative, and attested by the City Clerk or Village Clerk . (iv) The decision of the City or Village m ay be considered by , but is not binding upon, the Zoning Committee in granting or denying the request set forth in the Application. SECTION 7.0 PROCEEDINGS OF PUBLIC HEARINGS AND MEETINGS 7.1 Appearances, Adjournments . At the time of the public hearing and meeting , the Applicant may appear on the Applicant ’s own behalf or be represented by a representative or agent. A motion passed to postpone, recess or adjourn until a date certain that is made at a noticed meeting date, to a future time and place certain, is adequate notice to the Zoning Committee members, the Applicant and the public of a new meeting date. 7.2 Witnesses . The Chairperson may compel the attendance of witnesses and may require those wishing to testify to state their names and interests in the matter before the Zoning Committee. Testimony may be taken under oath administered by the Chairperson. 7.3 Order of Public Hearings . (1) A public hearing conducted at the same Zoning Committee meeting at the discussion or decision on that Application shall occur immediately prior to that decision or discussion on the agenda. (2) Public h earings shall proceed as follows: (a) Readin g of the Application or a summary of the Application by the Zoning Administrator or Chairperson, as the Chairperson may determine . (b) Determination of jurisdiction, if requested. Page 65 of 81 12 (c) Submission of the file to the Zoning Committee , which may include , but is not limited to information such as: (i) The Town Board d ecision , Findings of Facts or other information from the Town. (ii) Any City Council decision, Findings of Facts or other information from the City. (iii) Any Village Board decision; Findings of Facts or other information from the Village. (iv) M aps or surveys . (v) Inspection reports or other expert reports such as engineering reports, traffic studies, environmental report, soil test or other test results, and surveyor information. (vi) O pinion letters and other letters of correspondence . (vii) Plots, plans or sketches . (viii) P hotographs. (ix) Any other information that the Zoning Administrator deems relevant for the Zoning Committee to consider. (d) Applicant ’s statements and presentation of evidence , including but not limited to, further comments or presentation of additional evidence presented to the Zoning Committee . (i) An Applicant has the burden of proof to present evidence to support the Applicant ’s request. Such proof may include, but is not limited to, the following: a. Letters from real estate professionals attesting to a positive impact of the proposal set forth in the Application on surrounding property values. b. Data supporting positive economic impact on the surrounding community and the County. c. Data supporting the Applicant ’s statements regarding impact of such things as noise, increased light pollution, potential impacts on ground water or other environmental impacts. Page 66 of 81 13 d. Professional test results or reports such as traffic studies, environmental reports or soil testing. e. Information regarding future development or plans should the Application be approved. (ii) Members of the public in support of Application may make statements and present evidence. (iii) Members of the public in objection to the Application may make statements and presentation of evidence. (iv) Members of the public are encouraged to supply statements and data to substantiate the opinions of support or objection to the Application. This information may include, but is not limited to, the following: a. Letters from real estate professionals attesting to a support an argued increase or decrease in property values should the Application be approved. b. Data supporting the potential impact of such things as noise, increased light pollution, potential impacts on ground water or other environmental impacts. c. Professional test results or reports such as traffic studies, environmental reports or soil testing. d. Public comments may be limited by the provisions set forth herein, or as otherwise permitted by any applicable law, ordinance or regulation, within the discretion of the Chairperson. (e) Staff recommendations. (f) Questions by Zoning Committee members. (g) Rebuttals as permitted by the Zoning Committee Chairperson . 7.4 Preliminary Matters . Following the reading of the application or petition, the Zoning Committee may hear arguments on the question of jurisdiction and request that briefs be filed on the point. The Zoning Committee may proceed with the hearing and the taking of testimony in any event and reserve its determination on a jurisdictional question until after hearing all testimony and render a decision on the merits as if it had jurisdiction. The Zoning Committee may make an immediate determination and close the hearing upon finding that it lacks jurisdiction. If the Zoning Committee determines by motion that it lacks jurisdiction, the Secretary shall record the decision as a vote to deny the request. Page 67 of 81 14 7.5 Interruption; Decorum . (1) Orderly procedure requires that all individuals proceed without interruption and all discussion be directed to the Zoning Committee. (2) Members of the public, an Applicant ’s or an Applicant ’s representatives shall not engage in questioning or arguments during a public hearing or otherwise when the Zoning Committee is in session. (3) The Chairperson may order any individual to leave the Zoning Committee meeting if the person does not engage in respectful and proper decorum, as determined within the Chairperson ’s reasonable discretion. 7.6 Questions and Debate . During the public hearing, the Chairperson, Zoning Committee members , and members of the staff may ask questions and make appropriate comments pertinent to the case; however, no member should debate or argue an issue with the Applicant . The Chairperson and Zoning Committee members may direct any question to the Applicant or to any person speaking in order to bring out all relevant facts, circumstances and conditions affecting the case and may call for questions from members of the staff. 7.7 Presentation of Evidence . All supporting evidence for and against each case shall be presented to the assembled Zoning Committee . The A pplicant shall be responsible for the presentation of all information supporting his/her case. 7.8 Additional Evidence . The Zoning Committee may take a case under advisement for later consideration and determination, or may postpone additional action whenever it concludes that additional evidence is needed or future study is required. 7.9 Rules of Evidence . (1) The Zoning Committee shall not be bound by rules of evidence set forth in Wis. Stats. Chs . 901, 904 and 910. (2) The Zoning Committee shall be bound by applicable state laws, including but not limited to the presentation of Substantial E vidence in the request for a conditional use permit and rendering its determination based on Substantial Evidence , as set forth in Wis. Stat. § 59.69(5e). (3) The Zoning Committee may exclude irrelevant, immaterial, incompetent, unduly argumentative or repetitious testimony , or evidence . For Applications requesting a conditional use permit, the Zoning Committee may exclude testimony or evidence that it does not deem to be s ubstantial e vidence . 7.10 Chairperson to Rule on Admissibility . The Chairperson shall rule on all questions relating to the admissibility of evidence, which may be overruled by a majority of the Zoning Committee present. Page 68 of 81 15 7.11 Record of Hearing and Meeting . All proceedings at a hearing and meeting shall be recorded by audio recording . The Secretary shall prepare a summary of motions, witnesses, appearances, roll call, votes, and all other matters constituting the substance of the proceedings. Verbatim transcripts of recorded proceedings shall not be prepared unless ordered by the circuit court by a writ of certiorari. The proceedings shall become part of the written record filed in the office of the Zoning Committee and open to the public. 7.12 Adjournments . When all A pplications cannot b e disposed of on the day set, the Zoning Committee may adjourn from day to day or to a day certain, as it may order, and such adjourned day shall be construed as a continuance of the hearing. Notice of such adjournment shall be given to the absent members of the Zoning Committee. 7.13 Withdrawal of Applications . An Applicant may withdraw an A pplication at any time prior to the Zoning Committee ’s decision, but a pending motion to grant or deny the application shall have precedence over withdrawal. Withdrawal of the Application shall not entitle the A pplicant to reimbursement of any Application fees paid by the Applicant to the County. SECTION 8.0 DECISIONS OF THE ZONING COMMITTEE 8.1 Majority Vote Required . The concurring vote of a majority of the quorum of the Zoning Committee members present shall be necessary to approve, deny, or postpone any Application or other matter upon which it is required to under any Zoning Ordinance. 8.2 Decisions to be Written . All decisions shall be in writing and contain the facts upon which the decision is based. 8.3 Decisions to be Mailed . (1) Within 30 days of the close of the hearing or meeting to which the Zoning Committee ’s decision relates, written copies of such decision shall be mailed to the Applicant , the local municipality, and when applicable , any other governmental body or state agency. (2) The approval or granting by the Zoning Committee is deemed to constitute an order to the zoning official to issue a permit. A denial of the application or petition by the Zoning Committee is deemed to be an order to deny the permit. (3) On matters in which the Zoning Committee is a recommending body for final decision by the County Board, the decision shall be mailed within 30 days after the County Board ’s decision on the application to the Applicant, the local municipality, and when applicable, any other governmental body or state agency. 8.4 Findings . In acting on any matters before it, the Zoning Committee shall make Findings of Fact supporting its action. The Zoning Committee may rely upon recommended Findings of Fact set forth by the Zoning Administrator or legal counsel in rendering its findings. Page 69 of 81 16 8.5 Conflict of Interest; Disqualification ; Abstention . The Zoning Committee shall adhere to the Sawyer County Board of Supervisor s Policy and Procedures Manual ’s provisions regarding conflicts of interest, disqualification and abstention. 8.6 Decision to Relate to Specific Property . (1) The decision of the Zoning Committee shall be deemed as applying to the property that is the subject of the Application, rather than to the Applicant or owner of the property. (2) Notwithstanding the foregoing, the Zoning Committee may determine and require that a conditional use permit be issued only to an individual Applicant or property owner for operation on a specific property that is included in the Application. (3) The Zoning Committee may determine and require that any conditional use permit issued may not be transferrable or otherwise conveyed to any successor or assign. 8.7 Informal Advice or Statements Not Binding . Any advice, opinion or information given by any Zoning Committee member, the Zoning Administrator , or any other official or employee of the County , shall not be binding on the Zoning Committee. 8.8 Cases to be Determined Individually . No action of the Zoning Committee shall set a binding precedent. Each Application shall be decided upon its merits , upon the attendant circumstances, based on the evidence or information presented. The Zoning Committee shall not act arbitrarily or capriciously. 8.9 Order for Permit Valid for One Year . An order or approval by the Zoning Committee requiring a zoning official to issue a permit shall become void after one (1) year unless the A pplicant shall have obtained such permit from the zoning official within such time, provided that the time may be extended when so specified by the Zoning Committee. 8.10 Decisions to be Filed with State . Copies of decisions on conditional uses and map or text amendments within the shore lands or affecting the Wetland/S horeland District shall be sent to the appropriate district office of the Department of Natural Resources or as otherwise required by law . When required by applicable law, copies of decisions shall be provided to or filed with other governmental bodies or state agencies. 8.11 Appeals of Zoning Committee Decision . Any Applicant or other Aggrieved Person aggrieved by a conditional use, special use or any other decision in which the Zoning Committee is the decision-making authority may commence an action with the Sawyer County Board of Appeals to review the Zoning Committee ’s decision , in whole or in part, within 30 days of the date following the date of the signing of the Zoning Committee ’s decision letter . The date following the date of the signing of the Zoning Committee ’s decision letter is the first day of the 30 -day appeal filing period. Page 70 of 81 17 SECTION 9.0 REFILING AND REHEARINGS 9.1 On e- Year Refiling Rule . No matter which has been acted upon by the Zoning Committee concerning the same or part of the same property shall be considered again within one (1) year from the date of the action, except as hereinafter provided. 9.2 Reopenings and Rehearings Limited . The Zoning Committee may not reopen any case upon which a previous hearing has been held, except to correct a manifest error. 9.3 Closure of Case . A case will be considered as heard and closed at such time as the Zoning Committee approves or rejects an A pplication or when it is considered closed by operation of these Bylaws . 9.4 Reconsideration on Zoning Committee Decision . A decision of the Zoning Committee may be reconsidered: (1 ) by motion to reconsider made at the same Zoning Committee meeting , which may be immediately disposed of without further notice, or (2 ) upon direction of the County Board of Supervisors, in which event the matter shall be placed on the Zoning Committee calendar for a subsequent public hearing and a new notice given without additional fee. 9.5 Reconsideration Tolls Appeal Period . The filing of a motion for reconsideration shall stop the running of the 30 -day period in which a petition to the County Board of Appeals must be made. The 30 -day period will run in such event from the date a decision not to reconsider is made by the Zoning Committee, or if the matter is reconsidered, from the date the decision on the reconsidered matter is filed in the Zoning Committee ’s office. 9.6 Procedures for Reconsideration . A simple majority vote shall be sufficient to reconsider a previous decision. If reconsideration is refused to an Applicant or Aggrieved Party who has requested reconsideration, the Zoning Committee shall enter on the minutes the basis of the request, the reason why it was refused , and the vote of the Zoning Committee members thereon. 9.7 Waiver of Requirements . The provisions of this Section 9.0 may be waived by the Zoning Committee upon a majority vote of the Zoning Committee members present. SECTION 10.0 STAFF 10.1 Zoning and Conservation Department Administrator and Staff . (1) The Zoning Committee may utilize the advice and assistance of the Zoning and Conservation Department Administrator and staff for delegation of administrative tasks or to otherwise assist with the work of the Zoning Committee . (2) Staff Reports. (a) The Zoning Administrator shall prepare s taff reports and may make recommendations to the Zoning Committee on Applications and other matters coming before the Zoning Committee. Page 71 of 81 18 (b) Staff Reports shall be prepared with the information necessary for the Zoning Committee members to review an Application prior to a Zoning Committee meeting. (c) The Zoning Committee may direct the Zoning Administrator what form and content should be included in a Staff Report or what information is to be included in a specific Application or a specific type of Application. (3) The Zoning Committee may rely on the expertise of the Zoning Administrator in rendering determinations on any A pplication or matter before it. 10.2 Other County Staff . The Zoning Committee may utilize the advice and assistance of County employees and may delegate administrative tasks to such employees. 10.3 Legal Counsel . (1) The County Administrator shall appoint legal counsel for the Zoning Committee. The County Administrator may appoint different legal counsel for different Applications or issues coming before the Zoning Committee. (2) Legal counsel may attend Zoning Committee meetings as determined by the County Administrator. (3) Legal Counsel shall perform the requested legal tasks for the Zoning Committee prior to or at a Zoning Committee meeting upon the request of the County Administrator: (a) Conduct legal research. (b) Advise on potential risks, benefits or implications or decisions or actions rendered by the Zoning Committee. (c) Confer with parties deemed necessary to assist the Zoning Committee complete its work, such as discussions with an Applicant ’s legal counsel to resolve legal questions. (d) Confer with staff or other County employees or officials as directed to advise on legal issues within the Zoning Committee ’s jurisdiction or within the powers and duties of the Zoning Committee. (e) Advice of legal counsel shall be received and entered in the minutes of a given Zoning Committee meeting before disposition of any question of law or matter requiring legal interpretation or advice. (f) Advice of legal counsel is not binding upon the Zoning Committee. 10.4 Zoning Committee ’s Office . The office of the Zoning Committee shall be located at the Office of the Zoning Administrator. All records of the Zoning Committee shall be Page 72 of 81 19 available for public inspection during office hours, 8:00 AM to 4:00 PM, Monday through Friday, except for legal holidays. Page 73 of 81 Resolution No.: 26- ADOPTION OF COUNTY BOARD RULES AS SET FORTH IN THE SUPERVISOR POLICY AND PROCEDURE MANUAL WHEREAS, the Sawyer County Board of Supervisors recognizes the importance of clear, consistent, and transparent governance procedures to ensure the efficient and effective conduct of County business; and WHEREAS, the Sawyer County Board of Supervisors Policy and Procedure Manual has been developed to provide guidance, structure, and expectations for members of the County Board in the performance of their official duties; and WHEREAS, the adoption of formal County Board rules promotes accountability, consistency in decision-making, and adherence to best practices in local government operations; and WHEREAS, the Supervisor Policy and Procedure Manual includes provisions governing meeting procedures, conduct of supervisors, committee structure, and other rules necessary for the orderly administration of County Board functions; and WHEREAS, the Sawyer County Board of Supervisors has reviewed the Supervisor Policy and Procedure Manual and finds it to be in the best interest of the County to formally adopt the rules contained therein. NOW, THEREFORE, BE IT RESOLVED, that the Sawyer County Board of Supervisors hereby adopts the County Board rules as set forth in the Supervisor Policy and Procedure Manual; and BE IT FURTHER RESOLVED, that such rules shall govern the conduct of County Board meetings and related activities unless otherwise superseded by applicable state statutes or subsequent action of the County Board; and BE IT FURTHER RESOLVED, that the County Board reserves the right to amend the Supervisor Policy and Procedure Manual and the rules contained therein from time to time as deemed necessary. BE IT FURTHER RESOLVED, that this resolution shall take effect immediately upon its passage and publication as required by law. Page 74 of 81 This Resolution is recommended for adoption by the Sawyer County Board of Supervisors at its meeting on May 21, 2026, by this Sawyer County Administrative Committee this 14th Day of May, 2026 _______________________________ ___________________________________ Ron Kinsley, Chair Stacey Hessel, Member _______________________________ ___________________________________ Ron Buckholtz, Vice Chair Marshal Savitski, Member ________________________________ John Righeimer, Member ______________________________________________________________________________ This Resolution is hereby adopted by the Sawyer County Board of Supervisors this 21st day of May, 2026. _________________________________ ____________________________________ Ron Kinsley, Chair, Liz Klein, County Clerk Sawyer County Board of Supervisors Page 75 of 81 Page 76 of 81 Page 77 of 81 June 11, 2026 Mike Coleson Sawyer County IT Director Administration Committee IT Department Report Page 1 of 1 _______________________________________________ Agenda items: none Service Requests May 2026 New 75 Completed 68 Open 12 Tasks completed • Onboarding 6 Terminations 1 • Novus -TRH Billing enhancements • Ojibwa Ambulance Internet replacement • Rewiring project for County Clerk and Register of Deeds • Airport wireless network repairs/Equipment replacements Tasks in progress • Network gear upgrade on Hayward fire tower for Airport, Highway, and Radio network • Mobile Device Management HHS phones upgrade • Backup email accounts • Computer replacements scheduled: 4 Pending Tasks • Planning for 2027 phone system replacement • Additional surveillance cameras for key Hayward intersections Page 78 of 81 Page 1 of 1 __________________________________________________________________________________________________ December 14, 2023 To: Administration Committee Tweed Shuman, Dale Schleeter, Ron Kinsley, Thomas Duffy, and Andy Albarado IT Department Report Agenda items N/A Projects completed • AV upgrades/installs o Sheriff Conference Room o Sheriff Training Room • Backup Internet for Highway using T-Mobile. • Door Controls o Install new reader Highway. Projects in progress • Door Controls o Reactivate remote door openers for Courthouse offices: Clerk, Payroll/Admin, Clerk of Court, DA o Install new readers in HHS, Clerk of Court 2nd door. • AV upgrades/installs o Kansas Conference Room o Small Courtroom • Video Surveillance upgrade at Highway • Backup Internet for Airport using T-Mobile • Firewall upgrades for Radisson Hwy, Winter Hwy, Transitions, Dog Pound Pending Projects • Phase 2 Jail camera replacement. 69 analog cameras to be replaced with digital. This is a 2023 CIP project. Working with vendor, Accurate Controls Helpdesk and support activities Average of 6 support requests per day 90% of time spent on support requests 10610 Main Street, Suite 58. - Hayward, WI 54843 Phone 715-634-8185 Toll Free 877-699-4110 Email mcoleson@sawyercountygov.org Mike Coleson Sawyer County IT Director Page 79 of 81 Sawyer County 6-Month Average Virtual Attendee County (Nov 2025 -mid May 2026) Meeting Avg Nbr Live Viewers Avg Nbr YouTube Viewers Administration 2 19 County Board of Supervisors 6 56 Criminal Justice Coordinating Council 3 15 Econ. Dev. and UW Extension 1 63 Finance 1 32 Health and Human Services 6 17 Land, Water and Forest Resources 5 22 LCO E D C (Ad hoc) 2 0 Public Safety 3 26 Public Works 3 20 Zoning 17 39 Zoning Board of Appeals 2 28 Grand Total (Average) 4 28 Average Zoom and YouTube Counts from November 2025 - May 13 2026 Hghest Zoom Count over 6 month period Zoning 11/21/2025 36 Highest YouTube view count over 6 month period Econ. Dev. and UW Extension 12/8/2025 316 Page 80 of 81 Sawyer County Human Resources June 2026 Report 2026 Turnover 5/7/2026 David Brown Sheriff Term 5/11/2026 Nikki Paul HHS FT 5/11/2026 Jesse Peterson Highway Rehire 5/17/2026 Kristina Foss Sheriff PT to FT 5/17/2026 Lukas Kirk Sheriff PT to FT 5/18/2026 Brittany Kirk Sheriff PT 5/26/2026 Ashley Miller HHS FT 5/28/2026 Tristan Wirkus Land Records Term Staffing Snapshot • Vacancies: 9 • Separations: 6 Recruiting for Receptionist for Sheriff’s Office, Resident Assistant at Transitions, Dementia Specialist, Real Property Lister, 9-1-1 Dispatcher, Admin Assistant at Sheriff’s Office, Medical Examiner, CLTS caseworker, Deputy Clerk of Court Oversee various FMLA and work comp leaves, working with department heads on personnel matters and employee relations Page 81 of 81