Regular Council 04-26

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, April 13, 2026 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call: Council Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hill, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Savitski, Clerk Poppe, Dave Schlabowske, Carson Kipfer, Rich Jackson, and other concerned citizens Pledge of Allegiance The Pledge of Allegiance was recited. Chequamegon Mountain Bike Festival Ald. Miller made a motion, seconded by Ald. Williamson, to approve the requests for the 2026 Chequamegon Mountain Bike Festival, as presented, to include the closure of Main Street and Railroad Street for the start of the event. Motion carried. Hayward Veterans Plaza – Proposal for permanent pedestrian plaza on South Main Street between Hwy 63 and Railroad Street Carson Kipfer, The Downtown Hayward Legacy Foundation, presented the mayor and council members with the idea of the Hayward Veterans Memorial Plaza to be centered around the public fountain on South Main Street. After his presentation, Mr. Kipfer stated that, before he moves forward to the next stages of the proposal for the Hayward Veterans Plaza, he would like to know the intentions of the city because if the city is not on board with the proposal there is really no point in moving forward. Mayor Gillis then asked for a voice polling of the council members to verify their intention to move forward with the next stages of the proposal for the Hayward Veterans Memorial Plaza. V oice polling: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – no; Ald. Williamson – yes. The result of the polling was Ayes (7), Nays (1) in favor of proceeding with the proposal presented for the Hayward Veterans Memorial Plaza. Resolution No. 26-01: Vacation of S Second Street Ald. Williamson made a motion, seconded by Ald. Swan, to approve and adopt Resolution No. 26-01: Vacation of S Second Street, as read by Attorney Kelsey. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0). RESOLUTION NO. 26 - 01 WHEREAS, South Second Street located between Block 3 and Block 6, and between South Michigan Avenue and South Florida Avenue of the Riverside Addition to the City of Hayward, was formerly used as State Trunk HWY 27; and WHEREAS, State Trunk HWY 27 was moved from the South Second Street location to its present location more than Twenty (20) years prior to 2025; and WHEREAS, the City of Hayward has not developed or improved South Second Street in the location as a city street since State Trunk HWY 27 was moved; and WHEREAS, a portion of the building located at 10331 State HWY 27, Hayward, WI 54843, encroaches over the Southeast line of undeveloped South Second Street; and WHEREAS, in order to remove the encroachment along the Southeast line of the undeveloped South Second Street, the City of Hayward deems it in the best interest to vacate a portion of South Second Street. NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Hayward as follows; The City of Hayward shall vacate all that part of the Riverside Addition known as South Second Street located between Block 3 and 4 and between South Florida Avenue and South Michigan Avenue. The City of Hayward Attorney shall take all steps necessary including filing a petition with the Circuit Court for Sawyer County to vacate that portion of South Second Street noted in paragraph 1. above. Upon vacation of South Second Street, fee simple title shall vest in the neighboring properties according to law subject to the City of Hayward reserving an easement for city sewer and water, and other utilities as well as an easement for the benefit of Lot 2, of CSM No. 8091 from South Florida Avenue over a portion of the vacated plat. Resolution No. 26-02: Declaring intent to reimburse expenditures from proceeds of borrowing Ald. Hofer made a motion, seconded by Ald. Miller, to approve and adopt Resolution No. 26-02: Declaring intent to reimburse expenditures from proceeds of borrowing, as read by Attorney Kelsey. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0). RESOLUTION NO. 26-02 A CITY OF HAYWARD COMMON COUNCIL RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCEEDS OF BORROWING WHEREAS, the City of Hayward, Wisconsin (the ”Municipality”) plans to undertake the Beal Avenue Reconstruction (the “Project”); and WHEREAS, the Municipality expects to finance the Project on a long-term basis by issuing tax-exempt bonds or promissory notes (the “Bonds”); and WHEREAS, because the Bonds will not be issued prior to the start of construction, the Municipality must provide interim financing to cover costs of the Project incurred prior to receipt of the proceeds of the Bonds; and Prepared By: Clerk Poppe WHEREAS, it is necessary, desirable, and in the best interests of the Municipality to advance moneys from its funds on hand on an interim basis to pay the costs of the Project until the Bonds are issued. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the Municipality, that: Section 1. Expenditure of Funds. The Municipality shall make expenditures as needed from its funds on hand to pay the costs of the Project until Bond proceeds become available. Section 2. Declaration of Official Intent. The Municipality hereby officially declares its intent under Treas. Regs. Section 1.150-2 to reimburse said expenditures with proceeds of the Bonds, the principal amount of which is not expected to exceed $810,000.00. Section 3. Unavailability of Long-Term Funds. No funds for payment of the Project from sources other than the Bonds are, or are reasonably expected to be, reserved, allocated on a long -term basis, or otherwise set aside by the Municipality pursuant to its budget or financial policies. Section 4. Public Availability of Official Intent Resolution. This Resolution shall be made available for public inspection at the City Clerk's office within 30 days after its approval in compliance with applicable State law governing the availability of records of official acts, including Subchapter II of Chapter 19, and shall remain available for public inspection until the Bonds are issued. Section 5. Effective Date. This Resolution shall be effective upon its adoption and approval. Ald. Miller made a motion, seconded by Ald. Williamson, to approve the following: 1. Minutes: Finance of 03/02 and Regular Council of 03/02 2. From Public Works of 04/13: A. The quote submitted by Crane Engineering in the amount of $27,432 for the rehabilitation of the Main Lift Station piping. B. The purchase of a 2018 RAM Tradesman 3500 with Hot Box from the Sawyer County Highway Department for a total cost of $21,418. 3. From Finance of 04/13: A. The payment of City General Fund Checks numbered 38986 through 39102; Water & Sewer Fund Checks numbered 12627 through 12659; and the March account transfers. 4. The issuance of an operator license (Regular: June 30, 2026) to: Delaney M Hanson; Kaleb T Raimer; Michael A Wudtke; Jill A Martin; and Katherine B Ross Roll Call Vote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0). Clerk’s Report Perpetual Care Cd (2580) in the amount of $91,950 matured on March 12th. Grave sales in the amount of $2,400 was added to the Cd. The CD was renewed for an amount of $94,350 for a term of nine months at a rate of 3.84%. Interest earned in the amount of $3,861.14 was deposited into the cemetery checking account. Presentation of Plaques to Ald. Dena Herrmann and Ald. Mike Swan Mayor Gillis presented outgoing council members, Ald. Dena Herrmann and Ald. Mike Swan, with plaques and thanked them for their service to the City of Hayward. Public Comments No public comments were made. Executive Session Ald. Miller made a motion, seconded by Ald. Kreyer, to go into executive session per §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of a public employee over which the governmental body has jurisdiction or exercises responsibility and per §19.85(1)(g) conferring with legal counsel with respect to litigation in which the city is or is likely to become involved. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes; Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0). Action from Executive Session No action was taken. Adjournment Ald. Swan made a motion, seconded by Ald. Williamson, to adjourn the meeting. The meeting was adjourned at 7:15 p.m. ______________________________ __________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer