Regular Council 02-26

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, February 9, 2026 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call: Council Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hill, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Williamson Council Absent: Ald. Swan Others Present: Attorney Kelsey, Director McCue, Chief Savitski, Clerk Poppe, Library Director Ann Larson, Celia Hoirns Pledge of Allegiance The Pledge of Allegiance was recited. Date Change for the March Council Meeting Ald. Miller made a motion, seconded by Ald. Williamson, to hold the March council meeting on Monday, March 2, 2026, at 6:00 p.m., as Mayor Gillis and Ald. Williamson will be out of town on March 9th. Motion carried. Hayward Downtown Business Improvement District – 2026 Shamrock Shuffle Road Closures Ald. Hofer made a motion, seconded by Ald. Hill, to approve the 2026 Shamrock Shuffle 5K Racecourse as presented, starting and finishing at “The Lot” located at the corner of 3rd Street & Kansas Avenue; and to approve the closing of 3rd Street from Kansas Avenue to Main Street to hold the event on March 21, 2026. Motion carried. Transfer of Agent on liquor license – Hayward Civic Corporation – from Shannon Blegen to Phillip Zeigle Ald. Williamson made a motion, seconded by Ald. Kreyer, to approve the transfer of agent on the Hayward Civic Corporation’s liquor license from Shannon Blegen to Phillip Zeigle. Motion carried. Ordinance No. 575: Caleb Yoder, annexation of property located off Hwy 63 just north of New Moon Bike & Ski (Tax Id: 010-941-22-1407) Ald. Williamson made a motion, seconded by Ald. Miller, to forego the reading of Ordinance No. 575, and to adopt Ordinance No. 575: annexing a parcel of property, owned by Caleb Yoder, located off Hwy 63 just north of New Moon Bike & Ski (Tax ID: 010-941-22-1407), as presented. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Ann Larson, Weiss Community Library – Update regarding library programs, funding etc. Ann Larson, Weiss Community Library Director, addressed the mayor and council members regarding library activities, programs offered, number of visits & items checked out, as well as funding. Ald. Williamson made a motion, seconded by Ald. Hand, to approve the following: 1. Minutes: Police & Fire of 01/12; Public Works of 01/12; Finance of 01/12; and Regular Council of 01/12 2. From Personnel of 02/09: A. Adoption of a non-FMLA medical leave policy – tabling the approval of the “draft” non-FMLA medical leave policy pending revisions; adding use of paid time off first, replace HR with department heads, and adding an approval procedure. 3. From Public Works of 02/09: A. Ald. Hand submitting a 2026 AARP Community Challenge grant application for the Shue’s Pond Park improvement project. B. The proposal submitted by S.E.H. in the amount of $5,800 for the 2026 annual groundwater monitoring and reporting at the Hayward Landfill. Prepared By: Clerk Poppe C. The addition of six streetlights for a cost not to exceed $9,000 at the following locations: 1) County Hill Road & Sutliff Drive – Estimated Cost $750; 2) Davis Avenue & Hwy 77 – Estimated Cost $3,700; 3) Entrance of Hill Construction, 15988 Hwy 63 – Estimated Cost $3,700; 4) Michigan Avenue & Railroad Street – Estimated Cost $3,500; 5) Vermont Avenue & Railroad Street - Estimated Cost Free; 6) W 4th Street & Minnesota Avenue (Tot Lot) – Estimated Cost Free; Director McCue stated that Jeremy Hill offered to pay for the streetlight at the end of his driveway. D. The placement of a “Home of Sean Duffy” sign on city owned property at the intersection of Hwy 63 and Greenwood Lane. 4. From Finance of 02/09: A. The 2025 City of Hayward budget transfers as follows: General Government: Clerk-Treasurer -$5,000; Election -$5,000; Assessor +$40,000; Insurance- Interdepartmental +$5,000; Contingency -$20,845; Public Safety: Building/Zoning Enforcement +$2,000; Public Works: Hwy & Street Maintenance -$100,000; Snow & Ice +$45,000; Sidewalks +$6,000; Storm Sewers +$6,000; Parking Facilities -$1,500 Sanitation: Landfill -$5,000; Recycling +$6,500 Culture & Recreation: Parks +4,500; Celebration & Events +1,345; Beach +$20,000 Capital Outlays: Police Dept. +$1,000. B. The payment of City General Fund Checks numbered 38875 through 38948; Water & Sewer Fund Checks numbered 12594 through 12611; and the January account transfers. 5. The issuance of an operator license (Regular: June 30, 2026) to: Eric Carlson Roll Call Vote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Clerk’s Report Water & Sewer Cd #2489 in the amount of $500,000 and Cd #4624 in the amount of $500,000 matured on January 30th. Interest earned in the amount of $31,206.74, plus the principal balance of $1,000,000 was transferred to a money market account in anticipation of the Railroad Street Reconstruction Project funding. The Wastewater Treatment Plant Equipment Replacement Cd #4468 in the amount of $608,565.83 matured on January 30th. Interest in the amount of $18,662.14 was added. The Cd in the amount of $627,227.97 was renewed for a term of nine months at a rate of 3.84%. City Cd #6759 in the amount of $108,745.59 matured on January 30th. Interest in the amount of $3,359.20 was added. The Cd in the amount of $112,104.79 was renewed for a term of nine months at a rate of 3.84%. Public Comments Director McCue presented the mayor and council members with a plaque from the Hayward American Legion Post 218 for the City’s assistance with upgrading and renovating the veteran’s section in Greenwood Cemetery. Adjournment Ald. Miller made a motion, seconded by Ald. Williamson, to adjourn the meeting. The meeting was adjourned at 6:20 p.m. ______________________________ __________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer