Regular Council 01-26

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, January 12, 2026 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call Council Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hill, Ald. Hofer, Ald. Kreyer, Ald. Swan, Ald. Williamson Council Absent: Ald Miller Others Present: Attorney Kelsey, Chief Savitski, Chief Herrmann, Public Works Foreman Metcalf, Clerk Poppe, Chris Ruckdaschel, Samantha LaSalle, Ariana & Alan Johnson, Stacey Hessel, Celia Hoirns, Maddie Schafer Pledge of Allegiance The Pledge of Allegiance was recited. Hayward Chamber of Commerce – 2026 Musky Festival Event Requests Ald. Williamson made a motion, seconded by Ald. Hill, to approve the requests for the 2026 Musky Festival Event, as submitted by Chris Ruckdaschel on behalf of the Hayward Area Chamber of Commerce in a letter dated January 2026, to include street closures, sidewalk sales, parking restrictions, chalk artist, parade route, and the hanging of a banner across Main Street from Saturday, May 23, 2026, through Monday, June 29, 2026. Motion carried. Hayward Chamber of Commerce – 2026 Fall Festival Event Requests Ald. Swan made a motion, seconded by Ald. Kreyer, to approve the requests for the 2026 Fall Festival Event, as submitted by Chris Ruckdaschel on behalf of the Hayward Area Chamber of Commerce in a letter dated January 2026, to include street closures, sidewalk sales, and the hanging of a banner across Main Street from September 13th through September 28th, 2026. Motion carried. Ariana Johnson, The Lot – Request to close 3rd Street during the 2026 Musky Festival Event Ald. Hill made a motion, seconded by Ald. Hofer, to approve the requests submitted by Alan & Ariana Johnson (The Lot) in a letter dated January 7, 2026, to close Third Street from Main Street to Kansas Avenue, from 4:00 am, Friday, June 26th through 6:00 pm, Sunday, June 28th, 2026, to host music and vendors in conjunction with the Musky Festival event. Motion carried. Samantha LaSalle, Sawyer County Wood Chop – Request to close the municipal parking lot by the fire hall on Saturday, June 27, 2026 (Musky Festival) to hold the 2026 Sawyer County Wood Chop Event Ald. Hand made a motion, seconded by Ald. Williamson, to approve the requests for the 2026 Sawyer County Wood Chop Event, as presented by Samantha LaSalle, to include the closure of the municipal parking lot by the fire hall on Friday, June 26th and Saturday, June 27th, 2026, to hold the event. Motion carried. Samantha LaSalle, Lumberjack World Championships – Update regarding the 2026 Events Ald. Hofer made a motion, seconded by Ald. Williamson, to approve the requests for the 2026 Lumberjack World Championships (to be held July 15-18, 2026), as presented by Samantha LaSalle, to include entertainment on Wednesday night and the hanging of a banner across Main Street from July 5th through July 20th, 2026. Motion carried. Earth Rider Brewery – Application for producer full-service retail sales: Second Street & Main Street during the Birkie Giant Ski Event (February 19, 2026) Ald. Williamson made a motion, seconded by Ald. Kreyer, to approve Timothy Nelson’s (Earth Rider Brewery) Producer Full-Service Retail Sales Application to sell beer for the Birkie Giant Ski Race event on February 19, 2026, from 3:00 pm until 7:00 pm at the intersection of Second Street and Main Street. Motion carried. Northwoods Lodging LLC – Application for a Class B Fermented Malt Beverage and Class C Wine License for the period of January 13 to June 30, 2026, Margaret Hoffman, agent, 15586 County Road B Ald. Hofer made a motion, seconded by Ald. Kreyer, to approve the issuance of a Class B Fermented Malt Beverage and Class C Wine license for the period of January 13th to June 30th, 2026, to Northwoods Lodging LLC, 15586 County Road B, Margaret Hoffman, agent. Motion carried. Prepared By: Clerk Poppe 2026 Joint Powers Agreement – Sawyer County 911 Emergency System Ald. Hand made a motion, seconded by Ald. Hill, to approve entering into the 2026 Joint Powers Agreement with Sawyer County for the 911 Emergency System. Motion carried. Caleb Yoder – Petition for Annexation – Vacant property located off Hwy 63 just north of New Moon Bike & Ski (Tax Parcel No. 010-941-11-1407) Ald. Swan made a motion, seconded by Ald. Hofer, to approve the petition for annexation, submitted by Caleb Yoder, for a parcel of vacant land located off Hwy 63 just north of New Moon Bike & Ski (Tax Parcel No. 010-941-22-1407). Motion carried. Ald. Williamson made a motion, seconded by Ald. Hand, to approve the following: 1. Minutes: Police & Fire of 12/08; Public Works of 12/08; Finance of 12/08; and Regular Council of 12/08 2. From Police & Fire of 01/12: A. Fire Department – Length of Service Award retirement payments for additional / prior years of service: Chief Herrmann to provide the clerk and mayor with proof that the requirements were met for the two missed members. Once proof is provided, the clerk and mayor can approve a payment for the additional / prior years of service. Note: Upon further review, Clerk Poppe discovered that in January of 2019, a prior year of service and benefit were paid on behalf of the two missed members for 2017. A prior year of service and benefit payment were submitted in 2026 for the two missed members for 2016. 3. From Public Works of 01/12: A. The purchase of two, 2026, 2500 crew cab patrol trucks from Don Johnson Motors Hayward Chrysler at a cost of $51,148.50 per truck, less a trade-in allowance of ($34,300 for the two, 2021 RAM trucks – now going to the Police Department). B. The purchase of a 2006 Trackless MT Series MT5T & attachments from Birnstengel Equipment for an amount of $9,500. C. The final payment to A-1 Excavating in the amount of $75,187.75 for the Second Street Reconstruction project. D. Awarding the bid for the 2026 Railroad Street Reconstruction Project to A-1 Excavating for a bid amount totaling $2,293,505. 4. From Finance of 01/12: A. The payment of City General Fund Checks numbered 38759 through 38874; Water & Sewer Fund Checks numbered 12568 through 12593; and the December account transfers. Roll Call Vote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer -yes; Ald. Kreyer – yes; Ald. Swan – yes; Ald. Williamson – yes. Motion carried. Ayes (7), Nays (0) Public Comments No public comments were made. Adjournment Ald. Swan made a motion, seconded by Ald. Williamson, to adjourn the meeting. The meeting was adjourned at 6:20 p.m. ________________________________ __________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer