Regular Council 10-25

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, October 13, 2025 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Members Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hill, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Swan Members Absent: Ald. Williamson Others Present: Attorney Kelsey, Chief Herrmann, Chief Savitski, Director McCue, Clerk Poppe, John Keifer, Bailey Slater, Dave Dixon, Celia Hiorns Pledge of Allegiance The Pledge of Allegiance was recited. Dave Dixon (Timber Bay Ministry) – Request to stage the start & finish of a canoe race at the city beach on Saturday, June 27, 2026 Ald. Miller made a motion, seconded by Ald. Hofer, to approve the request, presented by Dave Dixon on behalf of Timber Bay Ministry, to stage the start and finish of a canoe race at the City of Hayward Beach on Saturday, June 27, 2026 (Musky Fest weekend) as a fund-raising event. Motion carried. Christmas in Hayward – 2025 Event Requests (sleigh rides; Christmas tree lighting; parade; Ugly Sweater 5K run; skating party) Ald. Miller made a motion, seconded by Ald. Kreyer, to approve the 2025 Christmas in Hayward event requests, as submitted in an email dated October 3, 2025, by Billie Jo Sabin, to include sleigh rides, lighting of the Christmas tree at the Vet’s Center, Light Your Engine Parade, Ugly Sweater 5K run, and skating party at the Tot Lot. Motion carried. Ordinance No. 573: Annexation of Property – WheyPro LLC, 10550 N Ranch Road Ald. Hofer made a motion, seconded by Ald. Hill, to approve and adopt Ordinance No. 573: Annexation of Property – WheyPro LLC, 10550 N Ranch Road, as read by Attorney Kelsey. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – no. Motion carried. Ayes (6), Nays (1) Resolution No. 25-04: Collection of 2025 Real Property Taxes Ald. Hand made a motion, seconded by Ald. Kreyer, to approve and adopt Resolution No. 25-04: Collection of Real Property Taxes, as read by Attorney Kelsey. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) RESOLUTION NO. 25-04 Collection of Property Taxes THE COMMON COUNCIL OF THE CITY OF HAYWARD hereby indemnifies Sawyer County for the collection of the 2025 real property taxes collected by the City of Hayward Treasurer. That the City of Hayward Treasurer will account for and pay over according to law all taxes of any kind which are received, and which are required to be paid to the county treasurer. In the event that the treasurer thereof shall fail to do so, the City of Hayward is obligated to pay all taxes of any kind required by law to be paid by such treasurer to the county treasurer. Resolution No. 25-05: City’s support of the WI Forestry Revitalization Act Ald. Kreyer made a motion, seconded by Ald. Hand, to approve and adopt Resolution No. 25-05: City’s support of the WI Forestry Revitalization Act, as presented without reading. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) RESOLUTION NO. 25-05 RESOLUTION IN SUPPORT OF THE WISCONSIN FORESTRY REVITALIZATION ACT WHEREAS, Hayward, Wisconsin, has a strong tradition in the logging industry and is home to many forest-products-based manufacturers. These employers and ancillary services from the industry provide quality jobs and benefits for our residents, and WHEREAS, Hayward hosts the Lumberjack World Championships to showcase our timber heritage, and WHEREAS, our regional forests are sustainably managed by industry professionals to balance harvests with healthy wildlife habitat and outdoor recreation; and WHEREAS, healthy forests mitigate the risk of wildfire that could destroy infrastructure and create poor air quality; and WHEREAS, recent paper mill closures in the Midwest have negatively impacted this industry, and therefore, new markets are needed to replace locally sourced biomass; and WHEREAS, the Wisconsin Forestry Revitalization Act has been introduced to strengthen the forestry sector by investing in workforce development, modernizing infrastructure, improving forest health and wildfire resilience, and expanding markets for forest products; and WHEREAS, the Act includes a major project: a proposed woody‐biomass facility in Hayward, Wisconsin, to turn forestry residue (bark, branches, cutter shavings, tree tops, etc.) into sustainable aviation fuel (SAF) and naphtha. This facility is projected to involve approximately $1.5 billion in private investment. WHEREAS, in support of this facility, the State of Wisconsin will commit $210 million in incentives and bonding, specifically including $60 million in WEDC Enterprise Zone Tax Credits and $150 million in state bonding (via the forestry account). WHEREAS, the facility is expected to create high‐paying, local jobs (estimate up to 150 jobs at the plant and another 200 jobs in surrounding industries) and generate significant annual economic impact for northern Wisconsin, especially benefiting loggers, truckers, forest‐based landowners, and related sectors. NOW, THEREFORE, BE IT RESOLVED, that the City of Hayward Common Council hereby expresses its strong support for the Wisconsin Forestry Revitalization Act, including the state’s investment of $210 million in incentives and bonding, and urges the Governor and members of the Wisconsin State Legislature to enact this legislation as presented; This Resolution is hereby adopted by the City of Hayward Common Council this 13 th day of October, 2025. Ald. Kreyer made a motion, seconded by Ald. Hofer, to approve the following: 1. Minutes: Public Works of 09/08; Finance of 09/08; Regular Council of 09/08; Personnel of 09/22; Labor Negotiations of 09/24; Joint Police & Fire and Personnel of 10/08 2. From Police & Fire of 10/13: A. Tabling any decision regarding the fire department’s purchase of a thermal imaging camera until December once the fire department payroll amount is known. 3. From Public Works of 10/13: A. Attorney Kelsey stated that all parties have signed the agreement addressing the building owned by David Gaydos located at 10331 State Road 27 encroaching on the right of way of S 2nd Street. Jesse Suzan will begin working on a certified survey map describing the portion of property to be vacated by the city to bring the building located at 10331 State Road 27 into compliance with all city zoning rules and setbacks. B. Attorney Kelsey stated that all parties have signed the required documents deeding Nightingale Court to AB Land LLC. Attorney Kelsey also stated that the county is questioning the process in which the city took to vacate Nightingale Court. C. The payment of both Application No. 1 in the amount of $101,433 and Application No. 2 in the amount of $74,163 (totaling $175,596) submitted by Lane Tank Co Inc for maintenance performed on the 150,000-gallon Nyman Avenue Water Tower. D. Quote No. CESQ112650 submitted by Crane Engineering in the amount of $19,984 for the purchase and installation of a new KSB Submersible pump at the Main Lift Station. (Note: Director McCue stated that the quote listed the wrong lift station and that the quote was for the Main Lift Station not the Dam Lift Station.) E. The acceptance of the completed public improvements from Impact Hayward Homes, LLC as part of the Trailview Cottages project; acceptance will be valid upon Director McCue’s receipt of the GIS file needed to input and map the public improvements in the City’s GIS program. 4. From Finance of 10/13: A. The Business Improvement District obtaining a credit card under the City of Hayward; the card is to have a set limit, be on an account separate from the current credit card account used by department heads, and Clerk Poppe is to be the authorized agent to be able to obtain information regarding the statement and charges. B. The payment of City General Fund Checks numbered 38545 through 38618; Water & Sewer Fund Checks numbered 12502 through 12528; and the September account transfers. 5. The issuance of an operator’s license (Regular: June 30, 2026) to: Terrin S Zieball and Kimberly D Oldenburg Roll Call Vote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) Public Comments No public comments were made. Prepared By: Clerk Poppe Executive Session Ald. Miller made a motion, seconded by Ald. Swan, to go into executive session per §19.85(1)(c) considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises reasonability. Roll Call V ote: Ald. Hand – yes; Ald. Herrmann – yes; Ald. Hill – yes; Ald. Hofer – yes; Ald. Kreyer – yes; Ald. Miller – yes; Ald. Swan – yes. Motion carried. Ayes (7), Nays (0) Action from Executive Session No action taken from the Executive Session. Adjournment Ald. Swan made a motion, seconded by Ald. Hill to adjourn the meeting. The meeting was adjourned at 7:00 p.m. ____________________________________ ____________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer