Regular Council 09-25

CITY OF HAYWARD SAWYER COUNTY, WISCONSIN REGULAR CITY COUNCIL MEETING Monday, September 8, 2025 MINUTES Mayor Gillis called the meeting to order at 6:00 p.m. Roll Call Council Present: Mayor Gillis, Ald. Hand, Ald. Herrmann, Ald. Hill, Ald. Hofer, Ald. Kreyer, Ald. Miller, Ald. Swan, Ald. Williamson Others Present: Attorney Kelsey, Director McCue, Chief Herrmann, Chief Savitski, Assistant Chief Anderson, Officer Dillon Saranecki, Clerk Poppe, John Keifer, Hannah Slater, Bailey Slater, Stacey Hessel, Tera Nieubauer, James Netz, Mindy Simons, Celia Hiorns Pledge of Allegiance The Pledge of Allegiance was recited. Terry Peterson Fishing Foundation - $5,000 grant award from Enbridge for revitalization at Shue’s Pond Park Stacey Hessel & Tera Nieubauer presented the mayor with a $5,000 check from the Terry Peterson Fishing Foundation to be held by the city for the Shue’s Pond Park revitalization project. Ald. Hand applied for and was awarded a $5,000 grant from Enbridge for the Shue’s Pond Park revitalization project. Hayward Lakes Visitor & Convention Bureau – request to use the beach for a Family Fishing Day event on Saturday, May 2, 2026, from 8:00 am to 3:00 pm Ald. Miller made a motion, seconded by Ald. Williamson, to approve the request, presented by Mindy Simons on behalf of the Hayward Lakes Visitor & Convention Bureau, to use the city beach for a family fishing day event on Saturday, May 2, 2026, from 8:00 am until 3:00 pm. Motion carried. Petition for Annexation – WheyPro LLC, 10550 N Ranch Road Ald. Hofer made a motion, seconded by Ald. Hill, to approve and accept the Petition for Direct Annexation, as submitted by Brian Slater, WheyPro LLC. Roll Call V ote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hill - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Variance application within 1 ½ miles of the city limits - WheyPro LLC for an after the fact construction of a 20’x40’ deck setback 42’ from the centerline of the town road Ald. Miller made a motion, seconded by Ald. Hofer, to table any action on the variance application within 1½ miles of the city limits – WheyPro LLC for an after the fact construction of a 20’x40’ deck setback 42’ from the centerline of the town road. Roll Call V ote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hill - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Silver Star Health – application for a Class C Wine license, 10576 Main Street, Hannah Slater, agent Ald. Hofer made a motion, seconded by Ald. Williamson, to approve the issuance of a Class C Wine license for the period of September 9, 2025, to June 30, 2026, to Silver Star Health LLC, 10576 Main Street, Hannah Slater, agent. Motion carried. Business Improvement District – Sip & Shop Event Requests – October 9, 2025 Ald. Hand made a motion, seconded by Ald. Kreyer, to approve the requests, as presented by James Netz on behalf of the Business Improvement District, for a Sip & Shop event to be held on October 9, 2025; to include the issuance of a picnic license for the event. Motion carried. Business Improvement District – Shamrock Shuffle Event Requests – March 21, 2026 Ald. Miller made a motion, seconded by Ald. Hand, to approve the requests, as presented by James Netz on behalf of the Business Improvement District, for the Shamrock Shuffle Event to be held on March 21, 2026; to include the closing of Third Street from Main Street to Kansas Avenue for the entire day of the event. Motion carried. Business Improvement District – Summer Jam Event Requests – July 3, 2026 Ald. Hofer made a motion, seconded by Ald. Williamson, to approve the requests, as presented by James Netz on behalf of the Business Improvement District, for the Summer Jam Event to be held on July 3, 2026; to include the closing of Second Street from Main Street to Dakota Avenue. Motion carried. Ordinance No. 571: Naylor’s LLC – Zone District Change from Residential-One to Commercial-One (Tax Parcel No. 236-941-21-1105) Ald. Swan made a motion, seconded by Ald. Hill, to approve and adopt Ordinance No. 571: Naylor’s LLC, zone district change from Residential-One to Commercial-One (Tax Parcel No. 236-941-21-1105), as read by Attorney Kelsey. Roll Call V ote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hill - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Ordinance No. 572: Establishing opening and closing hours for the city beach and parks Ald. Swan made a motion, seconded by Ald. Kreyer, to approve and adopt Ordinance No. 572: Establishing opening and closing hours for the city beach and parks, as read by Attorney Kelsey. Roll Call V ote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hill - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) 2026 Public Bathroom Agreement Ald. Miller made a motion, seconded by Ald. Williamson, to approve the 2026 Public Bathroom Agreement between the City of Hayward and the Hayward Area Chamber of Commerce as presented. Motion carried. Ald. Miller made a motion, seconded by Ald. Hofer, to approve the following: 1. Minutes: Police & Fire of 08/11; Public Works of 08/11; Finance of 08/11; Board of Review of 08/11; Regular Council of 08/11; Planning Commission of 08/21 2. From Public Works of 09/08: A. Attorney Kelsey stated that an agreement has been drafted regarding the encroachment of the building, owned by David Gaydos at 10331 State Road 27, on the right of way of S 2nd Street. Mr. Gaydos needs to review the agreement. At the expense of Mr. Gaydos, a land survey will be completed describing the portion of S 2nd Street to be vacated. Once the land survey is complete and Mr. Gaydos approves of the agreement, the mayor and clerk will sign the deed to vacate and transfer the property to Mr. Gaydos. B. Attorney Kelsey stated that all the partners of Davis Woods LLC have signed the deed to transfer Nightingale Court to AB Land LLC. The mayor and clerk have also signed the deed. Once the deed is recorded, Nightingale Court will be in the name of AB Land LLC. C. Northwest Builders Inc’s quote to replace the doors on the bathroom building and pavilion at the city beach for an amount of $20,413; funds to come from room tax fund balance. D. Director McCue explained that the sign that was in the municipal parking lot (now Shell Lake State Bank’s parking lot) which listed the area churches has been removed. The church group is looking for a new location for the sign. The corner of Highway 63 & Greenwood Lane and the corner of Highway 63 & Vermont Avenue have been suggested as possible locations for the sign. Director McCue is to meet with the church group to finalize the location for the sign. E. The fixing of the water & sewer issues in the Beal Avenue & Davis Avenue area in conjunction with the Railroad Street Reconstruction Project for an additional cost of approximately $640,000. Director McCue explained that it would be a good time to fix the water & sewer issues in the Beal Avenue & Davis Avenue area as part of the Railroad Street Reconstruction Project. The additional work would add approximately $640,000 to the project costs. The Railroad Street Reconstruction Project is set to be bid out in December, awarded in January, construction starting in March with completion by Musky Festival. 3. From Finance of 09/08: A. The quote submitted by Municipal Property Insurance Company in the amount of $27,447 for the 2025-2026 insurance coverage of the City’s buildings, personal property, property in the open, contractors equipment, bridges, piers and equipment breakdown. Prepared By: Clerk Poppe B. The payment of City General Fund Checks numbered 38480 through 38544; Water & Sewer Fund Checks numbered 12479 through 12501; and the August account transfers. 4. The issuance of an operator’s license (Regular: June 30, 2026) to: Walker T Farley; Cecilia M Kholar; and James E Loisel Roll Call Vote: Ald. Hand - yes, Ald. Herrmann - yes, Ald. Hill - yes, Ald. Hofer - yes, Ald. Kreyer - yes, Ald. Miller - yes, Ald. Swan - yes, Ald. Williamson – yes. Motion carried. Ayes (8), Nays (0) Clerk’s Report The Hayward Area Chamber of Commerce has applied for a picnic license for a Business After 5 event to be held on September 25, 2025. Public Comments No public comments were made. Adjournment Ald. Swan made a motion, seconded by Ald. Williamson, to adjourn the meeting. The meeting was adjourned at 6:30 p.m. __________________________________ ___________________________________ *Gary Gillis, Mayor *Lisa Poppe, City Clerk-Treasurer