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Oscar Grady Library Board Meeting Minutes February 10, 2026 Members Present: Joe Caban, Brandon Donen, Hannah Hand, Mary Jo Hansen, Emily Laws, Michael McMahon, Matthew Poytinger, Laura Soldner, Marcella Wilde Guests Present: None Absent: None 1) Call to Order President J. Caban called the meeting of the Oscar Grady Library Board to order at 6:04PM. The Microsoft Teams connection was active. 2) Statement of Public Notice The Statement of Public Notice was posted according to Wisconsin state statutes. 3) Citizen Comments None 4) Approval of Minutes from Prior Meeting A motion was made, seconded, and passed to approve the minutes as written from November 11, 2025; two members abstained (Poytinger and Donen) due to absence at the prior meeting. 5) Financial Reports The November 2025, December 2025, and January 2026 CSRF bills and General Fund Financial Reports were presented and reviewed with the Board by E. Laws. A motion was made, seconded, and passed to accept the November 2025, December 2025, and January 2026 CSRF Balance Sheet Detail and the November 2025, December 2025, and January 2026 General Fund Financial Reports with the following amendments: a) In all instances where the CSRF contribution to the General Fund is represented, the dollar amount should be $17,500 instead of the current representation of $35,000. b) The 2026 Capital Budget, account 400-00-57551-830-000, is the ending 2025 balance of $33,426.05 minus the January 2026 expenditures of $13,041.21 for a total of $20,384.84, plus the $2,500 in account 400-00- 57551-810-000. 6) 2026 Approved Budget Review E. Laws reviewed with the Board the budget detail approved for the year 2026. Proposed staffing for the 2026 General Fund budget was not approved by the Village Board; the Adult and Teen Services Manager position will remain at 30 hours per week for 2026. 7) 2025 Annual Report E. Laws presented the 2025 WI DPI Annual Report to the Board. Physical circulation has increased 3.6% from the prior year, along with a significant increase in e-circulation of 25.5%. The number of programs has increased by 20% from the prior year and program attendance increased by 9%. A motion was made, seconded, and passed to accept the Oscar Grady Public Library 2025 Annual Report as submitted. E. Laws will submit the report to the Bureau of Libraries through LibPAS and a copy will be signed and sent to the Monarch Library System. 8) Bathroom Upgrade E. Laws informed the Board of upgrades planned for the library bathrooms. Toilets, sinks, countertops, and flooring will be replaced in all three bathrooms, with funding for this project coming from the CSRF fund. 9) Smiota Lockers – Pest Control E. Laws reported that the Library is working with a local pest solutions technician due to rodent activity being detected in the Smiota lockers. The Board discussed possible solutions for preventing pest activity in the lockers in the future. 10) Smoke Detectors E. Laws reported that the Library smoke detectors will be replaced, with funding coming from the Building Repairs fund. No action was required by the Board. 11) Director’s Report a) November and December Project Highlights i) Media bar installation complete, new chairs to be obtained ii) OverDrive Advantage account created iii) ILS records cleanup project complete iv) Smiota locker service – out of service since September 9, 2025 – resolved January 6, 2026 v) Teen collection complete vi) Friends of the Library Book Sale was held November 19-22, with $1,693.50 in sales – a donation made for two Milwaukee Zoo passes (valued at $1,000) b) January and February Project Highlights i) A seed library is now available at the Library, with programming planned to accompany it ii) Monarch updates (1) Starting in 2027, Monarch will be receiving reimbursement from Ozaukee and Sheboygan counties for digital content (Overdrive checkouts) (2) The server that hosts the ILS system will be moving to the cloud over a 3 month process, making upgrades and maintenance faster and easier (3) Vega Promote launch expected Summer 2026 (4) NCIP connection offered - $500 initial setup fee + $200 (app) annual fee to connect WisCat and Polaris for ILL bib and item records iii) Two new adventure passes have been purchased, with another to be purchased later in the year iv) The Library will be creating a digitization policy and test scanning family history donations for inclusion in digital collection 12) Communications None. 13) Other Matters M. McMahon presented renderings of the new Saukville Elementary School; groundbreaking is scheduled for May of this year. 14) Adjournment A motion was made, seconded, and passed to adjourn the meeting at 6:58PM. The next meeting date will be Tuesday, April 14, 2026. The meeting will be in-person at the library and via Teams. Minutes respectfully submitted by: H. Hand