August 6, 2026 Village Board of Trustees Meeting

Meeting AgendaMeeting AgendaMeeting Agenda F r e d o n i a V I L L A G E B O A R DF r e d o n i a V I L L A G E B O A R DF r e d o n i a V I L L A G E B O A R D A D M I N I S T R A T O R C H R I S T O P H E E . J E N K I N S C L E R K M I C H E L L E T . J O H N S O N D P W D I R E C T O R E R I C P A U L U S F I R E C H I E F B R I A N W E Y K E R M A R S H A L E R I C L E E T T R E A S U R E R J U L I E U P S O N President Peter Lenz board of trustees r i c h a r d a b e g g l e n j e s s i c a f r a n c k A n n e R e d m o n d E r i c S t o w e D J S y r i n g S h a n e V a n R o o t H U R S D A Y , A u g u s t 6 , 2 0 2 6 A T 7 : 0 0 P M t h F r e d o n i a G o v e r n m e n t C e n t e r b o a r d r o o m 2 4 2 F r e d o n i a A v e , F r e d o n i a W I 5 3 0 2 1 T h e f o l l o w i n g b u s i n e s s w i l l b e b e f o r e t h e v i l l a g e b o a r d f o r i n i t i a t i o n , d i s c u s s i o n , c o n s i d e r a t i o n , d e l i b e r a t i o n , a n d p o s s i b l e f o r m a l a c t i o n . 1. cALL TO oRDEr 2. pLEDGE OF aLLEGIANCE / ROLL CALL 3. Public comment Please note that public comments are limited to 5 minutes per person. 4. Consent Agenda: a. Approve Minutes of the July 16 , 2026 Board of Trustees Meeting. th b. Approve General Fund, Water and Sewer Invoices. 5. Presentations a. Acceptance of PWSB Donation b. Update From Senator Baldwin’s Office- Rebecca Buretta 6. Report on Village Committees By: a. Planning Commission b. Parks and Recreation Committee (Site Tour) Our Mission: “We are a proactive and results- oriented community, continuously moving forward and planning for the future. We are committed to responsibly serving our community and embracing new ideas. By developing and supporting a quality growth strategy, we strive to deliver exceptional services and foster a thriving environment for the betterment of the Village.” Our Vision: “Our vision for the Village of Fredonia is to cultivate a sense of pride among its residents, promoting a vibrant community where people can live, work, and gather. We envision a municipality that experiences continual and steady growth, both in terms of infrastructure and economic opportunities. Our goal is to create an inviting and thriving environment that attracts individuals, families, and businesses, making the Village of Fredonia a place where people can build meaningful lives and contribute to its prosperous future.” 7. Items for Action and/or Discussion: a. Motion to Approve Village of Fredonia Sidewalk Policy. b. Motion to Approve Stantec Watershed Plan Proposal. c. Discussion and Possible Action on the Purchase of Parcel Number 090351300300, 619 Innovation Dr. This topic may necessitate a closed session discussion. d. Discussion and Possible Action on 139 Fox Glen Rd Raze Order. This topic may necessitate a closed session discussion. e. Motion to Adjourn Into Closed Session Pursuant to WI State Statute 19.85(1)(e) "Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Purchase of Parcel #090351300300) and (g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. (Fox Glen Raze Order). f. Discussion and Possible Action on 139 Fox Glen Road Raze Order. g. Discussion and Possible Action on the Purchase of Parcel Number 090351300300; 619 Innovation Dr. Our doors are Always open! Do you have a question or concern? We want to hear from you. All elected officials are accessible via email through the Village Board page on the Village’s website. Follow us on FaceBook, check out our website, sign up e-notifications, call or stop by Village Hall to stay informed! 242 Fredonia Ave. PO Box 159 Fredonia, WI 53021 (262) 692-9125 www.fredoniawi.gov Mon-Thurs 8AM-4PM Fri 8 AM-12PM StrategicStrategic PrioritiesPriorities Strategic Priorities Responsible Fiscal Policy Communication & Collaboration Strong Sense of Community 8. Correspondence 9. Items for Future Consideration 10. Motion to Adjourn UPCOMING MEETINGS: Village Board (Real Colors): August 20 , 2026th Planning Commission: September 14 , 2026th Parks and Recreation: August 18 , 2026th Joint Review Board: September 3 , 2026rd UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the village clerk at (262) 692-9125. Village of Fredonia is inviting you to a scheduled Zoom meeting. Topic: Village Board of Trustees Time: Aug 6, 2026 07:00 PM Central Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/83257147450? pwd=LPQbkwrUWfjzMuHY0pArIPMF7XseJF.1 Meeting chat link https://us02web.zoom.us/launch/jc/83257147450 Meeting ID: 832 5714 7450 Passcode: 537033 --- One tap mobile +13092053325,,83257147450#,,,,*537033# US +13126266799,,83257147450#,,,,*537033# US (Chicago) --- Join by SIP • 83257147450@zoomcrc.com Join instructions https://us02web.zoom.us/meetings/83257147450/invitati ons?signature=8- Q3R3EZNHIkwt5CMNitjGTGQEy3f3zG4c-DnXc_YVs FREDONIA VILLAGE BOARD MEETING MINUTES Thursday, July 16th, 2026 at 7:00 PM Fredonia Government Center - Board Room 242 Fredonia Avenue, Fredonia, Wisconsin 1. President Lenz called the meeting to order at 7:00 PM, followed by the Pledge of Allegiance. 2. Trustees Present: President Lenz, Trustee Redmond, Trustee Franck, Trustee Abegglen, Trustee Syring, Trustee Stowe, Trustee Van Roo Staff Present: Administrator Jenkins, Clerk Johnson, Treasurer Upson, Director Paulus, Chief Weyker 3. Public Comments: None 4. Motion to Approve Minutes of the Thursday, June 4th, 2026, Board of Trustees Meeting, General Fund, Water and Sewer Invoices and Appointment of Marshal Leet as the Village Emergency Management Director made by Trustee Abegglen. Seconded by Trustee Franck. Passed by 7-0 voice voice vote. 5. Report on Village Committees by: a) Planning Commission: President Lenz shared that the Planning Commission set a public hearing for a conditional use permit application and approved a sign permit application from Nine Ladies Dancing. b) Public Works Committee: Trustee Franck reported that the committee heard a presentation from Phil Bzdusek of Strand Engineering on the WWTP upgrade. Engineering plans are with the DNR for approval, and the project will be bid in early fall. The bids will be reviewed by the committee, who will then make recommendations to the full board. They also made edits to the proposed sidewalk policy and discussed an unexpected cost increase to the installation of an ADA accessible crosswalk at Wilson Street and Fredonia Ave. The committee directed Director Paulus to use VILLAGE OF FREDONIA Find Your Moments Here the budgeted $15,000 for improved signage and paint features throughout the village crosswalks, instead of moving ahead with the Wilson St crosswalk project. 6. Report on Village Operations by: a) Village President: President Lenz stated the 2026 Mudonia Mud Run was a great success and thanked the volunteers and staff for their participation. The reconstruction of Washington Ave is complete. President Lenz shared the exciting news that Badger Paperboard is significantly expanding their facility, leading to new jobs and assessed value for the village. There is a Partisan Primary on August 11. b) Village Administrator: Administrator Jenkins reinforced how important the expansion of Badger Paperboard is for the health of TID #3 and for the village at large. He continues to work with Hillcrest Developers on drafting a developer’s agreement that clarifies the phasing and cost breakdown of each road. They are exploring the idea of a PUD to squeeze another home or two on a corner lot. Ehlers is working on updating TID projections and is reviewing the health of the sewer utility. The WWTP upgrade planning is ramping up for a fall bid. Washington Ave reconstruction and the reconstruction of Stoney Creek and Fillmore St. Lots are complete. He shared that Mudonia was awesome and well-attended. c) Village Marshal: Not present, report on file. d) Fire Chief: Chief Weyker reported that the department attended a mock car crash training that allowed the team to practice blood transfusions in the field. The department has onboarded one new volunteer and the triannual licensing cycle is complete. He reviewed call volumes and metrics. e) DPW Director: Director Paulus reported that the parking lot at Stoney Creek Park was enlarged a bit to ensure vehicles have enough room to maneuver. The Splash Zone levels have been tweaked and is fully operational. He plans to install flashers to the crosswalk at Fredonia Ave and Wilson St. In response to resident requests, his crew installed a sandbox at Fireman’s Park. Trustee Abegglen attended an event at Stoney Creek Park over the weekend and shared positive feedback from residents on the state of the village’s parks. f) Village Clerk: Clerk Johnson shared that absentee ballots have been mailed and the August 11, 2026 Partisan Primary is fully staffed. She has a trip to Forest Haven planned to assist seniors with absentee voting, and in person absentee voting begins on July 28 th. She completed the newsletter and assisted with mailing utility invoices. Clerk Johnson is coordinating the upcoming JRB meetings with Ehlers, in addition to supporting agenda creation for several other committees. g) Village Treasurer: Treasurer Upson shared the ETF website has launched. Employees will need to set up their accounts prior to open enrollment. Quarterly utility bills were mailed. h) Ozaukee County District 2 Supervisor: Not present, no report on file. 7. Items for Action and/or Discussion a) Discussion on Village Sidewalk Policy. Administrator Jenkins said the village once had a sidewalk policy in place, but it has since been lost. He worked with a former trustee to draft a new policy, which was reviewed and edited by the Public Works Committee at its recent meeting. In preparing the draft, he examined how comparable communities handle sidewalk cost sharing and found that, in most cases, property owners bear at least part, if not all, of the responsibility. The proposed policy includes the following provisions: I. For village-initiated repair or reconstruction of existing sidewalks, the cost would be shared equally (50/50) between the property owner and the village. II. For the installation of new sidewalks along existing streets, the village would pay 100% of the cost. III. For new developments or annexations, the developer would pay 100% of the cost. Administrator Jenkins noted that the current ordinance allows the village to install sidewalks on at least one side of each street but clarified that installing sidewalks where none currently exist is not a priority. Trustee Abegglen pointed out inconsistent language in the draft policy. Trustee Stowe emphasized the importance of clearly defining what constitutes a broken sidewalk and outlining the property owner's potential financial responsibility. Trustee Syring said his research found that sidewalk policies in other communities are often applied inconsistently, and Administrator Jenkins agreed. Trustees Syring and Abegglen agreed that if a property owner is responsible for the cost of sidewalk repair or replacement, the policy should allow the owner to select their own contractor. Trustee Abegglen acknowledged that no policy will satisfy everyone but said he believes the proposed draft is fair to residents. The board directed Administrator Jenkins to revise the draft and return with an updated version at the next meeting. The requested revisions include: a. Revise the language in Part 3(a) to clearly reflect a 50/50 cost- sharing arrangement for village-initiated repair or replacement. b. Research a cost-sharing option that would include property owners on both sides of the street where a new sidewalk is installed. c. Add language to Part 5 allowing property owners who are responsible for the cost of sidewalk repair or replacement to choose their own contractor. b) Motion to Approve the Order of a 2029 AEV Traumahawk Type I Custom Ambulance Ford F550, Not to Exceed $382,000 for Purchase and Delivery in FY2029 made by Trustee Stowe. Seconded by Trustee Abegglen. Chief Weyker explained that the current ambulance was involved in a significant accident several years ago, resulting in a 2015 patient compartment being mounted on a 2018 chassis. He said the standard replacement cycle for an ambulance is 10 years, although he had originally planned to keep the current unit in service for 12 to 15 years. Given the current 36-month lead time for a new ambulance, ordering now would make the current ambulance approximately 14 years old at the time of delivery. Chief Weyker requested approval to commit to purchasing a 2029 AEV Traumahawk ambulance at a cost of $382,000, with payment due upon delivery in 2029. The quoted price includes the conversion from diesel to gasoline, custom paint, and a power cot system, which alone costs approximately $70,000. He noted that the current ambulance could either be sold for an estimated $30,000 to $40,000 or repurposed as a flatbed truck for use by the Department of Public Works. Trustee Abegglen asked whether the current power cot system would be compatible with the new ambulance. Chief Weyker replied that the existing power cot system was purchased used and is nearing the end of its service life. Trustee Syring asked whether vehicle age or mileage is the more important factor when determining replacement. Chief Weyker and Director Paulus explained that ambulance engines experience significant wear and tear due to the high-speed driving required when responding to and returning from emergency calls. Trustee Van Roo requested examples of the mileage at which neighboring communities typically replace their ambulances. Director Paulus, who also serves as an EMT, said some communities begin replacing ambulances with as few as 30,000 miles. He and Chief Weyker emphasized that an ambulance is a critical piece of life-saving equipment. Administrator Jenkins noted that the ambulance would be paid for with cash on hand upon delivery in 2029. Trustee Stowe expressed interest in exploring cost-sharing opportunities with neighboring communities that benefit from the village's ambulance service. Passed by 7-0 voice vote. c) Motion to Approve Notification of Joint ALS Paramedic Level Program Communities of 2027 Paramedic Budget made by Trustee Abegglen. Seconded by Trustee Stowe. Administrator Jenkins reminded the board that the Joint ALS agreement requires the Village to provide a draft budget to the participating communities by July 31 of each year. The draft budget allows for three part-time and three full-time paramedics that will provide 24-7 coverage to residents. Payroll, benefits, insurance, medical supplies, uniforms, and vehicle maintenance are accounted for. There was a 1% decrease in revenues. There is a $93,000 surplus this year, which is applied to the following year’s budget. Each community’s share will decrease by about 20%. As the increase is less than 6%, no vote from the participating communities is necessary. Trustee Stowe expressed interest in expanding collaboration beyond paramedic services. Administrator Jenkins shared the 2027 budget timeline, and he will be expecting department heads to cut 5% from their budgets. Passed by 7-0 voice vote. d) Motion to Approve 2027 Capitol Improvement Projects made by Trustee Franck. Seconded by Trustee Redmond. Administrator Jenkins shared that, beyond the $6.2 million earmarked for a potential WWTP upgrade, 2027 projects will be paid for with cash on hand, which was borrowed as part of the 2026 budgeting cycle. The projects include the purchase of a used crane truck from a neighboring community and the mill and overlay of Fillmore St. The approval of the CIP will help formulate the 2027 budget. Passed by 7-0 voice vote. e) Motion to Approve Resolution 2026-07: Pertaining to Special Weight Limitations on Fillmore Street and N. Milwaukee St made by Trustee Franck. Seconded by Trustee Stowe. Director Paulus said the base on Fillmore Street and North Milwaukee Street is falling apart. These roads are not heavy traffic routes but are trafficked regularly by farm equipment. The culvert was replaced this year and will mill and overlay Fillmore Street in 2027. To protect the gravel base, the new culvert and the new surface, Director Paulus requests that the board approve the resolution that restricts instruments of husbandry and commercial agricultural vehicles. Trustee Syring asked if there were exemptions for farming equipment on local roads in state statutes. Clerk Johnson responded that there is, however, local ordinance in conjunction with an exception in statute allows Director Paulus to implement special weight restrictions if he can illustrate deficiencies in the road. Trustee Redmond asked what kind of vehicles and with what frequency these roads are being travelled. Director Paulus stated that waste tankers filled with manure are driving to and from the fields. Passed by 7-0 voice vote. 8. Correspondence: None 9. Items for Future Consideration: None 10. Motion to Adjourn made by Trustee Abegglen. Seconded by Trustee Franck. Passed by 7-0 voice vote. Respectfully Submitted, Michelle T. Johnson Village Clerk In Progress Checks - Full Report - ALL 112:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 8/06/2026 ASSOCIATED BANK GREEN BAY 300-00-58200-620-000 INTEREST ON LONG TERM DEBT INTEREST 2024A SERIES BONDS 14,850.00 400-00-58200-620-000 INTEREST ON LONG TERM DEBT INTEREST 2024A SERIES BONDS 76,675.00 660-00-58200-000-427 INTEREST ON LONG TERM DEBT INTEREST 2024A SERIES BONDS 6,625.00 600-00-58200-000-430 INTEREST ON LONG TERM DEBT INTEREST 2024A SERIES BONDS 8,975.00 ______________________________________________________________________________________ 107,125.00Total 8/06/2026 BADGER METER, INC. 600-00-53700-000-682 CONTRACTUAL SERVICES BEACON HOSTING SERVICE - JUL 2026 412.84 80246052 ______________________________________________________________________________________ 412.84Total 8/06/2026 CATALIS LLC 100-00-51530-210-000 ASSESSMENT/ASSESSOR CONTRACT ASSESSMENT SERVICES 2,025.00 INV308377392 ______________________________________________________________________________________ 2,025.00Total 8/06/2026 CLIFTONLARSONALLEN LLP 100-00-51420-125-000 AUDIT & BOOKKEEPING AUDIT SERVICES FOR 2025 462.92 L261472003 600-00-53700-000-670 BILLING, ACCOUNTING, ETC AUDIT SERVICES FOR 2025 252.13 L261472003 660-00-53610-000-840 BILLING, ACCOUNTING, ETC. AUDIT SERVICES FOR 2025 185.99 L261472003 400-00-51510-210-000 SPECIAL ACCOUNTING & AUDITING AUDIT SERVICES FOR 2025 66.13 L261472003 350-00-52230-311-000 FIRE AUDIT FEES AUDIT SERVICES FOR 2025 41.33 L261472003 351-00-52300-307-000 PARAMEDIC AUDIT FEES AUDIT SERVICES FOR 2025 31.00 L261472003 ______________________________________________________________________________________ 1,039.50Total In Progress Checks - Full Report - ALL 212:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 8/01/2026 DELTA DENTAL Manual Check Nbr: DD-080126 100-00-21530-000-000 INSURANCE DEDUCTIONS PAYABLE DENTAL/VISION PREMIUMS-AUG 2026 390.66 1086726 ______________________________________________________________________________________ 390.66Total 8/06/2026 DEPARTMENT OF NATURAL RESOURCES 600-00-53700-000-930 WATER CERTIFICATION MUNI WATER OP CERT EXAM-PAULUS 25.00 101326-MW 630-00-54120-000-930 LAB CERTIFICATIONS WASTEWATER OP CERT EXAM-PAULUS 25.00 101326-WW 630-00-54120-000-930 LAB CERTIFICATIONS WASTEWATER OP CERT EXAM-LAFAVE 50.00 092426-WW 630-00-54120-000-930 LAB CERTIFICATIONS WASTEWATER OP CERT EXAM-LAABS 50.00 092426-WW 630-00-54120-000-930 LAB CERTIFICATIONS WASTEWATER OP CERT EXAM-HEINEN 50.00 092426-WW ______________________________________________________________________________________ 200.00Total 8/06/2026 DREWS TRUE VALUE #0103-2 100-00-55201-350-000 FORESTRY REPAIR & MAINT SPARK PLUG/FULE MIX/LUB/TWINE 94.83 313640 100-00-53270-350-000 REPAIR/MAINTENANCE (SHOP) EPDM RUBBER STRAPS/HINGE/BARREL BOLT 31.59 313714 ______________________________________________________________________________________ 126.42Total 8/06/2026 ECS MIDWEST LLC 660-00-53610-000-852 OUTSIDE SERVICES EMPLOYED WWTP UPGRADES 11,221.50 2182594 ______________________________________________________________________________________ 11,221.50Total 8/06/2026 ENERGENECS, INC. 660-00-53610-000-833 MAINTENANCE-WWTP EQUIPMENT SOLUTIONS-LIQUILINE SYSTEM/REAGENT/STD 728.28 EINV0050763 ______________________________________________________________________________________ 728.28Total In Progress Checks - Full Report - ALL 312:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 8/06/2026 GALLS, LLC. 100-00-52100-130-000 TRAINING/UNIFORMS UNIFORM PATCHES 540.00 035602449 ______________________________________________________________________________________ 540.00Total 8/06/2026 GREATLAND ELECTRIC 100-00-52400-120-000 INSPECTION WAGES 2026 COMM ELECT INSPECTIONS 616.85 5049 ______________________________________________________________________________________ 616.85Total 8/06/2026 HARTMANN SAND & GRAVEL CO. INC. 100-00-53440-390-000 SUPPLIES/EXPENSES STORM SEWER 3-5 STONE (RIP RAP) 115.40 44701 ______________________________________________________________________________________ 115.40Total 8/06/2026 HYDROCORP 600-00-53700-000-682 CONTRACTUAL SERVICES CCC COMMERCIAL PROGRAM 915.20 CI-14612 600-00-53700-000-682 CONTRACTUAL SERVICES CCC RESIDENTIAL PROGRAM 700.32 CI-14615 ______________________________________________________________________________________ 1,615.52Total 8/06/2026 JP BUILDING INSPECTIONS LLC 100-00-52400-120-000 INSPECTION WAGES BLDG PERMITS/INSPECT FOR MAY 2026 3,534.56 397 100-00-52400-120-000 INSPECTION WAGES BLDG PERMITS/INSPECT FOR JUN-JUL 2026 6,231.63 399 ______________________________________________________________________________________ 9,766.19Total 8/06/2026 KNIGHT-BARRY TITLE ADVANTAGE LLC 100-00-56700-000-000 ECON DEV/MRKTING SEARCH FEE-COPY OF DEEDS/VILLAGE GREEN L 200.00 ______________________________________________________________________________________ 200.00Total In Progress Checks - Full Report - ALL 412:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 8/06/2026 LOCHEN EQUIPMENT 100-00-55200-350-000 PARKS REPAIR/MAINT CLAMSHELL UNIV FIT/TRIMMER ATTACHMENT 203.97 001-1017974 ______________________________________________________________________________________ 203.97Total 8/06/2026 MENARDS-WEST BEND 100-00-55200-350-000 PARKS REPAIR/MAINT MINI CULTIVATOR/MIX BEACH PEBBLE/FLOOR S 269.89 18181 ______________________________________________________________________________________ 269.89Total 8/06/2026 MSTS RECEIVABLES LLC (HARBOR FREIGHT) 100-00-55200-350-000 PARKS REPAIR/MAINT GARDEN HOSE/NOZZLE/TIES/PEDESTAL FAN 469.77 C80C3C68 ______________________________________________________________________________________ 469.77Total 8/06/2026 MUTUAL OF OMAHA 100-00-53300-132-000 DPW CREW HEALTH INSURANCE SHORT TERM DISABILITY 30.24 002155686741 100-00-51420-132-000 ADMIN HEALTH INS SHORT TERM DISABILITY 30.24 002155686741 600-00-53700-000-686 EMPLOYEE INS/RETIRE SHORT TERM DISABILITY 13.86 002155686741 660-00-53610-000-854 SEWER INS/RETIRE SHORT TERM DISABILITY 26.46 002155686741 350-00-52280-803-000 INSURANCE-AMBULANCE SHORT TERM DISABILITY 12.60 002155686741 351-00-52300-803-600 PARAMEDIC HEALTH INS SHORT TERM DISABILITY 37.80 002155686741 ______________________________________________________________________________________ 151.20Total 8/06/2026 NORTH CENTRAL LABORATORIES, INC. 630-00-54110-000-827 LAB SUPPLIES & EXPENSES AMMONIA/PHOSPHORUS/HACH/KIMWIPES 835.48 538172 630-00-54110-000-827 LAB SUPPLIES & EXPENSES PHOSPHORUS UHR/LR 910.26 538308 In Progress Checks - Full Report - ALL 512:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 630-00-54110-000-827 LAB SUPPLIES & EXPENSES AMMONIA ULR 588.13 538363 ______________________________________________________________________________________ 2,333.87Total 8/06/2026 PORT PUBLICATIONS 100-00-51420-320-000 ADMIN PUBLICATIONS, DUES PUBLIC HEARING-CUP GASIOROWSKI 86.92 00182700 ______________________________________________________________________________________ 86.92Total 8/06/2026 R&R INSURANCE SERVICES, INC. 100-00-51931-000-000 WORKER'S COMP. INSURANCE GEN WC 750.31 3452558 600-00-53700-000-687 WORKERS COMP INSURANCE WATER WC 545.06 3452558 660-00-53610-000-855 WORKERS COMP INSURANCE SEWER WC 812.14 3452558 350-00-52230-302-250 WORKERS COMP INSURANCE FIRE/AMB WC 410.32 3452558 351-00-52300-000-000 PARAMEDIC WORKERS COMP INSUR PARA WC 1,526.17 3452558 100-00-51930-000-000 INSURANCE GEN LIAB 509.33 3452557 100-00-51930-000-000 INSURANCE GEN AUTO 312.72 3452557 350-00-52230-302-200 OPERATING EXPENSE-INSURANCE FIRE AUTO 804.18 3452557 351-00-52300-141-000 PARAMEDIC VEHICLE INS PARA AUTO 27.19 3452557 660-00-53610-000-853 INSURANCE SEWER AUTO 32.74 3452557 600-00-53700-000-684 INSURANCE EXPENSE WATER AUTO 38.42 3452557 ______________________________________________________________________________________ 5,768.58Total 8/06/2026 SAUKVILLE FEED SUPPLY 100-00-53440-390-000 SUPPLIES/EXPENSES STORM SEWER STRAW BALE 48.00 14199 In Progress Checks - Full Report - ALL 612:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 100-00-53300-390-000 SUPPLIES/EXPENSES STREET MAINT STRAW BALE/FERT STARTER 66.96 14125 ______________________________________________________________________________________ 114.96Total 8/06/2026 STATE INDUSTRIAL PRODUCTS 660-00-53610-000-834 MAINTENANCE BUILDINGS/GROUNDS TKO WEED KILLER/MAGIC CLIP 1,895.92 904279811 ______________________________________________________________________________________ 1,895.92Total 8/06/2026 STRAND ASSOCIATES, INC. 400-00-53100-210-000 HWY. & STREET ENGINEERING BUSINESS PARK EXPANSION 489.65 0241627 660-00-53610-000-852 OUTSIDE SERVICES EMPLOYED FACILITIES PLAN PREPARATION-WWTP 72,911.07 0241366 110-00-53400-820-000 ENGINEERING CPTL IMPROVEMENTS WASHINGTON AVE RECONSTRUCTION CRS 5,166.17 0241367 ______________________________________________________________________________________ 78,566.89Total 8/06/2026 THE HOME DEPOT PRO 660-00-53610-000-834 MAINTENANCE BUILDINGS/GROUNDS DRAIN PIPE/TILE TAPE 85.15 9012707 100-00-53270-350-000 REPAIR/MAINTENANCE (SHOP) 30IN DIRECT DRIVE 5000/HD TILT DRUM FAN 584.86 3014696 660-00-53610-000-834 MAINTENANCE BUILDINGS/GROUNDS MITER SAW/MITER STAND/WET DRY VAC 887.00 2010944 ______________________________________________________________________________________ 1,557.01Total 8/06/2026 THE SHERWIN-WILLIAMS COMPANY 100-00-53300-390-000 SUPPLIES/EXPENSES STREET MAINT HL 2152 FDTP WB WH 284.50 5286-9 ______________________________________________________________________________________ 284.50Total 8/06/2026 WALDSCHMIDT'S TOWN & COUNTRY MART 100-00-55200-350-000 PARKS REPAIR/MAINT CUTTING BLADES 18.5" 341.10 932122 In Progress Checks - Full Report - ALL 712:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: ______________________________________________________________________________________ 341.10Total 8/06/2026 WE ENERGIES (PMT PROC A139) 600-00-53700-000-620 POWER FOR PUMPING 0700339178-00001 PUMP HOUSE 1 1,293.72 6021931433 600-00-53700-000-620 POWER FOR PUMPING 0700339178-00002 WATER TOWER 126.46 6021854543 600-00-53700-000-620 POWER FOR PUMPING 0700339178-00009 PUMP 2 712 INNOVATION 18.23 6021910786 600-00-53700-000-620 POWER FOR PUMPING 0700339178-00010 PUMP 4 701 INNOVATION 18.04 6022118817 600-00-53700-000-620 POWER FOR PUMPING 0700339178-00011 PUMP 1 619 INNOVATION 18.04 6022682017 600-00-53700-000-620 POWER FOR PUMPING 0700339178-00012 PUMP 3 753 INNOVATION 18.04 6022472401 600-00-53700-000-620 POWER FOR PUMPING 0700339178-00013 PUMP 5 639 INNOVATION 18.04 6021648481 100-00-51600-220-000 ELECTRIC VILLAGE HALL 0708381210-00001 FRED GOV CENTER-ELECT 412.05 6023665473 100-00-13801-000-000 TOWN OF FREDONIA RECEIVABLE 0708381210-00001 FRED GOV CENTER-ELECT 365.40 6023665473 100-00-51600-223-000 GAS VILLAGE HALL 0708381210-00001 FRED GOV CENTER-GAS 5.77 6023665473 100-00-13801-000-000 TOWN OF FREDONIA RECEIVABLE 0708381210-00001 FRED GOV CENTER-GAS 5.12 6023665473 660-00-53610-000-821 FUEL & POWER EXPENSE 0708381210-00002 LIFT STATION 38.30 6023057832 660-00-53610-000-821 FUEL & POWER EXPENSE 0708381210-00003 WWTP ENERGY ANAL-ELECT 4,567.40 6021944215 100-00-55200-220-000 PARKS ELECTRIC 0708381210-00005 898 WENZEL-MARIE KRAUS 42.35 6023062715 100-00-55200-220-000 PARKS ELECTRIC 0718489807-00001 STONEY CREEK PARK 31.39 6021775189 100-00-53420-220-000 ELECTRIC STREET LIGHTING 0718489807-00002 ENTRANCE SIGN 19.71 6023099601 100-00-53270-220-000 ELECTRIC BUILDINGS/GROUNDS 0718489807-00003 MAINT BLDG 420 WHEELER 241.48 6022044260 In Progress Checks - Full Report - ALL 812:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 100-00-55200-220-000 PARKS ELECTRIC 0718489807-00004 OAK PARK 455.82 6022759711 100-00-53420-220-000 ELECTRIC STREET LIGHTING 0718489807-00005 STREET LIGHTING 5,536.06 6022227508 100-00-53270-220-000 ELECTRIC BUILDINGS/GROUNDS 0718489807-00006 420 WHEELER-LIGHTING 17.39 6022509626 100-00-55200-220-000 PARKS ELECTRIC 0718489807-00007 FIREMANS PARK-AREA LIGH 18.08 6023331161 100-00-55200-220-000 PARKS ELECTRIC 0718489807-00008 REGAL DR-ELECTRIC 29.63 6023129948 350-00-52230-302-400 OPERATING EXPENSE-ELECTRIC 0718489807-00009 FIRE STATION-ELECTRIC 1,199.13 6022329149 100-00-53420-220-000 ELECTRIC STREET LIGHTING 0718489807-00010 LED STREET LIGHT 7.96 6023118773 660-00-53610-000-821 FUEL & POWER EXPENSE 0719503364-00001 LIFT STATION-954 ELECT 73.08 6022274913 660-00-53610-000-821 FUEL & POWER EXPENSE 0719503364-00001 LIFT STATION-954-GAS 15.92 6022274913 350-00-52230-302-100 OPERATING EXPENSE-GAS/OIL 0719503364-00002 HMTR-201 S MILW-GAS 40.93 6022611046 660-00-53610-000-821 FUEL & POWER EXPENSE 0719503364-00003 HMTR WWTP-GAS 44.75 6022572633 100-00-53270-223-000 GAS BUILDINGS (SHOP) 0719503364-00004 GARAGE 420 WHEELER-GAS 35.13 6022380715 100-00-52100-223-000 GAS UTILITY POLICE 0719503364-00005 416 FREDONIA AVE 10.89 6022455219 600-00-53700-000-620 POWER FOR PUMPING 0719579356-00001 PUMP HOUSE 2 1,395.85 6022006167 ______________________________________________________________________________________ 16,120.16Total 8/06/2026 WI DEPT OF JUSTICE - TIME 100-00-52100-310-000 OFFICE SUPPLIES POLICE TIME ACCESS CHARGE/QTRLY OFFICER SUPPORT 205.50 455TIME-0000020091 ______________________________________________________________________________________ 205.50Total 8/06/2026 WIN IT SERVICES LLC In Progress Checks - Full Report - ALL 912:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: 100-00-51420-310-000 ADMIN OFFICE SUPPLIES MAY 2026 SERVICE - ADMIN 4.00 218179 100-00-51420-310-000 ADMIN OFFICE SUPPLIES JUN 2026 SERVICE - ADMIN 93.00 218639 100-00-51100-390-000 VILLAGE BD OTHER SUPPLIES & EX JUN 2026 SERVICE - VILLAGE BOARD 89.00 218639 100-00-53270-350-000 REPAIR/MAINTENANCE (SHOP) JUN 2026 SERVICE - SHOP/DPW 58.00 218639 660-00-53610-000-827 OTHER OPERATING JUN 2026 SERVICE - SEWER 29.00 218639 100-00-52100-310-000 OFFICE SUPPLIES POLICE JUN 2026 SERVICE - POLICE 109.00 218639 350-00-52230-303-000 OPERATING EXP.-OFFICE SUPPLIES JUN 2026 SERVICE - FIRE 119.00 218639 100-00-13801-000-000 TOWN OF FREDONIA RECEIVABLE JUN 2026 SERVICE - TOWN 79.00 218639 100-00-51420-310-000 ADMIN OFFICE SUPPLIES JUL 2026 SERVICE - ADMIN 93.00 219218 100-00-51100-390-000 VILLAGE BD OTHER SUPPLIES & EX JUL 2026 SERVICE - VILLAGE 89.00 219218 100-00-53270-350-000 REPAIR/MAINTENANCE (SHOP) JUL 2026 SERVICE - SHOP 58.00 219218 660-00-53610-000-827 OTHER OPERATING JUL 2026 SERVICE - SEWER 29.00 219218 100-00-52100-310-000 OFFICE SUPPLIES POLICE JUL 2026 SERVICE - POLICE 109.00 219218 350-00-52230-303-000 OPERATING EXP.-OFFICE SUPPLIES JUL 2026 SERVICE - FIRE 119.00 219218 100-00-13801-000-000 TOWN OF FREDONIA RECEIVABLE JUL 2026 SERVICE - TOWN 79.00 219218 100-00-51420-310-000 ADMIN OFFICE SUPPLIES TECH SUPPORT-MEETING INVITES/NEW EE 80.00 219218 ______________________________________________________________________________________ 1,236.00Total 8/06/2026 WINDY HOPE 242-00-55210-000-000 VILLAGE EVENTS TUESDAY TUNES MUSIC 7/28/26 375.00 2026-0729-FREDONIA In Progress Checks - Full Report - ALL 1012:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 8/04/2026 Page: ______________________________________________________________________________________ 375.00Total 8/06/2026 WISCONSIN HUMANE SOCIETY 100-00-52100-390-000 SUPPLIES/EXPENSES POLICE STRAY CAT BOARDING/ADOPTION FEES 75.00 3799 ______________________________________________________________________________________ 75.00Total 8/06/2026 WPP, LLC 100-00-51600-390-000 SUPPLIES/EXPENSES VILLAGE HALL DON DOHRWARDT-BRONZE PLAQUE W/ STAKE 504.49 4036 ______________________________________________________________________________________ 504.49Total 8/06/2026 WRWA 600-00-53700-000-930 WATER CERTIFICATION CROSS CONNECTION CONTROL-2 MEMBERS 250.00 090126 TRAINING 630-00-54120-000-930 LAB CERTIFICATIONS BRIAN LAFAVE - CLASS 9/14/26 60.00 091426-NUTRIENT REMOVAL ______________________________________________________________________________________ 310.00Total 246,993.89Grand Total In Progress Checks - Full Report - ALL 1112:03 PM ACCTALL Checks by Payee GENERAL CHECKING Dated From: Thru Account:Thru: ______________________________________________________________________________________ Amount From Account: 8/04/2026 Page: 27,191.47Total Expenditure from Fund # 100 - GENERAL FUND 5,166.17Total Expenditure from Fund # 110 - CAPITAL PROJECTS 375.00Total Expenditure from Fund # 242 - PARKS & REC 14,850.00Total Expenditure from Fund # 300 - DEBT SERVICE 2,746.49Total Expenditure from Fund # 350 - FIRE DEPARTMENT 1,622.16Total Expenditure from Fund # 351 - PARAMEDIC 77,230.78Total Expenditure from Fund # 400 - TID NO. 3 15,034.25Total Expenditure from Fund # 600 - WATER UTILITY 2,568.87Total Expenditure from Fund # 630 - LABORATORY 100,208.70Total Expenditure from Fund # 660 - SEWER UTILITY 246,993.89Total Expenditure from all Funds FREDONIA PLANNING COMMISSION MEETING MINUTES MONDAY, August 3rd, 2026- 7:00 P.M. Fredonia Government Center – Village Board Room 242 Fredonia Avenue, Fredonia, Wisconsin 1. Chairman Lenz called the meeting to order at 7:00PM, followed by the Pledge of Allegiance. 2. Members Present: Chairman Lenz, Commissioner Franck, Commissioner Weiland, Commissioner Barta, Commissioner Buvid, Commissioner Steffen Members Excused: Commissioner Winker Staff Present: Administrator Jenkins 3. Public Comment: None 4. Motion to Approve Minutes from Monday, July 13 th, 2026, Planning Commission Meeting made by Commissioner Franck. Seconded by Commissioner Weiland. Passed by 6-0 voice vote. 5. Public Hearing: a) A Public Hearing to Hear Public Comment on and Reaction to a Conditional Use Permit Application. Applicant: Jeremy Gasiorowski Agent: Same Address: 233 Innovation Dr., Fredonia, WI 53021 No comment was made. b) Motion to Close the Public Hearing made by Commissioner Buvid. Seconded by Commissioner Steffen. Passed by 6-0 voice vote 6. Items for Action and/or Discussion a) Discussion and Possible Action on a Conditional Use Permit Application. Applicant: Jeremy Gasiorowski Agent: Same Address: 233 Innovation Dr., Fredonia, WI 53021 Administrator Jenkins shared that the permit does not exclusively list Mr. Gasiorowski’s potential uses, the permit simply allows uses that require a permit. Commissioner Steffen asked if Mr. Gasiorowski had private by- laws he plans to enforce. Administrator Jenkins responded that the property is subject to municipal ordinances, but if the Commission would like to impose stricter conditions, including those conditions in the permit would be appropriate. Commissioner Steffen would like to see lease agreements. Motion to Approve a Conditional Use Permit for Jeremy Gasiorowski, 233 Innovation Drive made by Commissioner Steffen. Seconded by Commissioner Buvid. Passed by 6-0 voice vote. b) Motion to Set a Public Hearing to Hear Public Comment on and Reaction to an Amendment to TID #3 Boundaries on September 14 th, 2026 at 7:00P.M. made by Commissioner Franck. Seconded by Commissioner Barta. Administrator Jenkins shared that Badger Paper Board is expanding their footprint in the industrial park. They own two parcels, and plan to merge the parcels to accommodate the expanded building. The TID boundaries must be amended to match the new parcel and capture the additional increment. There are no drawbacks to the requested amendment. Passed by 6-0 voice vote. 7. Correspondence: None 8. Items for Future Consideration: None 9. Motion to Adjourn made Commissioner Weiland. Seconded by Commissioner Franck. Passed by 6-0 voice vote. Meeting adjourned at 7:21P.M. Request for Board Consideration Item Description: Sidewalk Policy Report Prepared By: Admin Jenkins & Director Paulus Report Date: 8/3/2026 Meeting Date: 8/6/2026 Strategic Priority? o Smart Residential, Industrial, or Commercial Growth o Responsible Fiscal Priority o Supports Public Safety and Infrastructure o Encourages Open Communication and Collaboration o Strong Sense of Community Fiscal Summary: N/A Budget Line Item: N/A Wisconsin Statute or Local Ordinance: §491(3)-(6) Background Analysis: The proposed Sidewalk Policy was reviewed by the Village Board at its July meeting. Since that time, the policy has been revised to improve clarity, correct grammatical errors, and incorporate Board feedback regarding the allocation of special assessments and the ability of property owners to select their own contractors for sidewalk replacement. Staff Comments: Based on the discussion at the previous Village Board meeting, the policy has been updated for the Board's consideration. Revisions requiring Board direction have been highlighted within the document to confirm that the proposed language reflects the Board's intent. Special Assessment Allocation: Staff researched how other Wisconsin municipalities address shared sidewalk replacement costs and identified the City of Prairie du Chien as a community that allocates special assessments based on each property's lineal frontage. This methodology has been incorporated into the draft policy for the Board's consideration. As written, this allocation method would apply to all sidewalk replacement projects, regardless of whether the work involves a single sidewalk panel or an entire block. Selection of Contractors: The policy has also been revised to allow private property owners to hire their own contractor, subject to the approval of the Director of Public Works. This flexibility recognizes that project circumstances may vary. For example, during a large-scale street reconstruction project, the Village may already have a contractor under contract to complete all associated sidewalk work. Conversely, for smaller sidewalk replacement projects involving only a few panels, it may be appropriate to allow a property owner to retain another qualified contractor. The draft policy leaves this determination to the discretion of the Director of Public Works on a case-by-case basis. VILLAGE OF FREDONIA Find Your Moments Here I • As with all Village policies, these guidelines are intended to provide a consistent framework for decision-making. The Village Board retains the authority to deviate from the policy whenever it determines doing so is in the best interest of the Village. Administrator’s Recommendation: Approve Action Requested: Motion to Approve Village Sidewalk Policy Attachments: 1. Sidewalk Policy 2. §491(3)-(6) 3-7 Sidewalk Installation and Cost Responsibility PURPOSE The purpose of this policy is to establish consistent guidelines for the installation of sidewalks within the Village of Fredonia and to clearly define when the Village and/or property owners are responsible for associated costs. This policy is adopted pursuant to the Village’s police powers under Article XI, Section 3 of the Wisconsin Constitution and Chapters 61, 62, and 66 of the Wisconsin Statutes, including but not limited to § 61.34, Wis. Stats., and § 66.0907, Wis. Stats., relating to sidewalk construction, repair, and special assessments. This policy is intended to supplement and implement the provisions of Chapter 491 of the Village of Fredonia Municipal Code pertaining to Streets and Sidewalks, including sidewalk construction, inspection, repair, and replacement requirements. POLICY 1. General Requirement Pursuant to Village Ordinance, sidewalks are required to be installed on at least one side of all public streets within the Village. 2. Side of Street Determination To promote safer winter conditions and reduce long-term maintenance issues, sidewalks should generally be installed on the north and west sides of streets. This orientation maximizes exposure to sunlight, aiding in the natural melting of snow and ice. Exceptions may be made where: • Existing infrastructure dictates otherwise • Topography or drainage creates conflicts • Connectivity or pedestrian safety would be better served on an alternate side Final determination shall be made by the Village Director of Public Works. 3. Cost Responsibility A. Village-Initiated Replacement When the Village determines that an existing sidewalk requires replacement (due to age, condition, or infrastructure projects): 50% Village responsibility 50% property owner responsibility (this cost shall be divided equally between the property owners of both sides of the public street as computed on a lineal frontage basis) Costs may include construction, grading, restoration, engineering, administration, and related expenses. B. New Sidewalk Installation (Previously Non-Existent) When sidewalks are installed in areas where none previously existed, the Village shall bear 100% of the cost of construction, grading, restoration, engineering, administration, and related expenses. C. New Development / Annexation For new development, redevelopment, or properties brought into the Village: • The developer and/or property owner shall be responsible for 100% of the cost of sidewalk installation. • Sidewalks must be installed in accordance with Village standards as part of the development process. Costs may include construction, grading, restoration, engineering, administration, and related expenses. 4. Village Board Authority and Special Assessments Nothing in this policy shall limit or restrict the authority of the Village Board. The Village Board may, at its sole discretion, exercise its police powers under Wisconsin State Statutes to require sidewalk installation and to levy special assessments against benefited properties for all or a portion of the costs. This policy is intended as a general guideline only and shall not bind the Village Board to any specific course of action. The Board reserves the right to deviate from this policy as it deems necessary to serve the public health, safety, and welfare. 5. Administration The Director of Public Works and Village Administrator shall oversee implementation of this policy. Private property owners may choose their own licensed contractors subject to the approval of the Director of Public Works. All work on sidewalks must be in compliance with Village Ordinance Chapter 491. Cost estimates, assessments, and billing shall follow standard Village procedures. A. B. C. D. E. F. A. B. C. Village of Fredonia, WI Tuesday, August 4, 2026 Chapter 491. Streets and Sidewalks Article II. Construction and Repair of Sidewalks § 491-3. Sidewalk construction. Permit required. No person shall construct, repair or reconstruct any sidewalk without having first obtained a permit from the Village of Fredonia. Such permit shall be issued upon an application form provided by the Village and shall contain such information as the Director of Public Works or his designee shall deem necessary. Issuance shall be conditioned upon complete compliance with the provisions of this chapter. Installation policy. Sidewalks will be installed on various Village streets as determined by the Village Board, upon the recommendation of the Planning Commission. Prime consideration for installation of sidewalks will be high pedestrian usage and general public safety. Action by Village Board. Whenever the Village Board shall determine that a public need exists, it may, by resolution, determine that sidewalks shall be constructed or repaired. Unless otherwise specified therein, the sidewalk shall conform to the standards of this section and it shall be laid according to the established grade of the street. The provision of § 66.0907 Wisconsin Statutes shall apply to work performed and assessments levied under this section. Notice. A copy of the resolution shall be served on the owner, or agent of the owner, of each parcel in front of which such work is ordered in the manner prescribed by § 66.0907(3)(c), Wisconsin Statutes. Default of owner. If an owner fails, within 60 days after service of a copy of such resolution, to effect the sidewalk construction or repair called for, the Village may cause such work to be done, at the expense of the owner. Such cost shall be entered by the Village Treasurer as a special assessment levied against the property assessed, and it shall be a lien upon the land and collected in all respects like any other taxes upon real estate. [Amended 11-17-2022 by Ord. No. 2022-6] Minor repairs. If the estimated cost of repair to a sidewalk does not exceed $100, the Village may immediately effect repairs, without prior notice to the owner or letting the work by contract. § 491-4. Standard specifications for sidewalk. General. Concrete sidewalk construction shall meet the specifications and provisions set forth in this section and shall be constructed in locations and to line and grade as established by the Village. Grading. Prior to construction, ground on which sidewalks are to be placed shall be brought to within three inches of subgrade by the contractor. Subgrade. Subgrade shall be three inches of sand fill, thoroughly and uniformly compacted and brought to correct grade and thoroughly wet down immediately before concrete is placed. Soft and unsuitable subgrade material shall be removed and replaced with sand or other satisfactory D. E. F. G. (1) (2) (3) (4) H. I. J. material, and the subgrade shall be thoroughly and uniformly compacted and moistened immediately before the concrete is placed. Concrete. The mix for concrete shall be one part cement, 2 1/2 parts clear sand and 3 1/3 parts stone. Gravel shall be of good quality and washed. Concrete shall test 3,000 pounds compression in 28 days. Jointing. Traverse expansion joints 1/2 inch thick and the width of the sidewalk, shall be placed at forty-foot maximum intervals. At all places where a walk intersects another walk or curbline, a 1/2- inch expansion joint shall be placed. Slope. To provide adequate drainage, the sidewalk shall slope toward the curb at a rate of 1/4 inch per foot of width of sidewalk. All joints and edges shall be finished with a 1/4-inch radius edging tool. Sidewalks shall be constructed within the limits of the street, and unless otherwise specifically indicated, there shall be a twelve-inch strip of street property left between the property line and the edge of the sidewalk. Width and thickness. Residential walks shall be four or five feet in width and not less than four inches thick except within driveway approaches where the minimum thickness shall be six inches, provided that walks in residential areas may be repaired or replaced to a width not less than the existing width on the effective date of this section. Sidewalks in front of commercial or industrial establishments shall be not less than four feet in width and four inches in thickness, and/or shall conform to existing sidewalks if over four feet in width, except within driveway approaches where the minimum thickness shall be seven inches. The grade to be maintained shall be 1 1/2 inches higher than the curb on the inside line, and shall be 3/4 inch higher than the curb on the curb side. The inside sidewalk line shall be 12 inches from the lot line. One-half-inch reinforcement rod shall be used when replacing or repairing sidewalks over alley entrances. Finishing. The concrete shall be struck off true to grade, finished smooth and given a broom finish. All edges shall be rounded. No tool marks shall be left on exposed surfaces. In case of rains, the walk shall be covered to protect the surface from being damaged. Walks shall be kept free from all traffic at normal temperatures for 48 hours and in cold weather (below 50° F.) for 96 hours. No concrete shall be poured when the temperature may be expected to fall below 35° F. in any seventy-two-hour period or upon frozen subgrade. Curing. Concrete shall be kept moist by sprinkling, covering or combination of both for a minimum of five days, or a curing compound may be used in place of the curing procedure. Higher standards. Where deemed necessary by the Village, higher sidewalk standards may be required by the Director of Public Works. § 491-5. Illegal sidewalks. No sidewalk which shall be constructed contrary to the provisions of this article shall be considered a legal sidewalk and the same may be ordered to be replaced with a legal sidewalk and with one that is in conformity with this article, the same as if no sidewalk whatever had been built or constructed in the place where any such sidewalk is located, such replacement to be accomplished at the adjacent property owner's cost. § 491-6. Sidewalk inspections. A. B. C. D. E. F. The members of the Public Works Committee or the Director of Public Works will, before the second board meeting of May of each even-numbered year, visually inspect the sidewalks within the Village. Upon this inspection, the following criteria will be used to determine if a sidewalk is defective and if a repair order is to be issued: Three-fourths inch vertical differential. Vertical alignment settled more than one inch per foot from normal grade. Drop off at the edge. Poles, trees, or other objects creating hazards. Cracks more than 1/2 inch wide in the segment. Stone poppage or excessive rough surface (50% or more of slab). Request for Board Consideration Item Description: Stormwater Plan Creation Report Prepared By: Admin Jenkins & Director Paulus Report Date: 8/3/2026 Meeting Date: 8/6/2026 Strategic Priority? o Smart Residential, Industrial, or Commercial Growth o Responsible Fiscal Priority o Supports Public Safety and Infrastructure o Encourages Open Communication and Collaboration o Strong Sense of Community Fiscal Summary: $85,000 Budget Line Item: 100-00-53440-390-000 Wisconsin Statute or Local Ordinance: N/A Background Analysis: Earlier this year, the Village was awarded a $75,000 grant from the Fund for Lake Michigan (FFLM) to complete the Fredonia Creek Stormwater Resilience Planning project. The planning effort will evaluate hydrologic conditions, flooding concerns, water quality issues, and opportunities for nature-based solutions throughout the Fredonia Creek corridor, with a focus on Village-owned parklands including Stoney Creek Park, Oak Park, and Fireman's Park. The study will build upon previous watershed planning efforts and develop conceptual projects that will position the Village to pursue future design and construction funding. Following discussions with FFLM staff, Stantec Consulting Services has submitted a proposal to complete the watershed planning and feasibility study. The proposal includes project management, review of existing studies, supplemental field assessments, hydrologic and hydraulic analysis, development of conceptual alternatives, implementation recommendations, and grant administration, with an anticipated project schedule extending through December 2027. Staff Comments: Staff recommends approving the attached professional services agreement with Stantec Consulting Services in the amount of $85,000 to complete the Fredonia Creek Stormwater Resilience Planning project. While the Village's current Fund for Lake Michigan grant provides $75,000 toward the project, FFLM staff has expressed its intent to assist the Village in pursuing an additional planning grant this fall, potentially through the Wisconsin Department of Natural Resources Surface Water Grant Program, to secure the remaining $10,000 needed. If successful, the entire planning effort would be funded through grants, resulting in no local cost to the Village. VILLAGE OF FREDONIA Find Your Moments Here I • Authorizing the agreement at this time will allow the project to move forward in accordance with the grant timeline while staff continue to pursue additional outside funding to cover the remaining balance. Administrator’s Recommendation: Approve Action Requested: Motion to Approve Stantec Watershed Plan Proposal Attachments: 1. Stantec Proposal Stantec Consulting Services Inc. 12308 Corporate Pkwy Ste. 600 Mequon, WI 53092 July 31, 2026 Village of Fredonia Attn: Christophe E. Jenkins, Village Administrator 242 Fredonia Avenue Fredonia, WI 53021 Reference: Proposal for Professional Services - Fredonia Creek Stormwater Resilience Planning (Lower Milwaukee River Watershed) Mr. Jenkins and the Village of Fredonia Board, Stantec Consulting Services Inc. (Stantec) is pleased to submit this proposal to support the Village of Fredonia (the “Client” or “Village”) in advancing the Fredonia Creek Stormwater Resilience Planning project. This proposal outlines proposed services to support the Village’s watershed planning and feasibility study for Fredonia Creek within the Village’s Fredonia Creek-Milwaukee River Park Corridor. Project Understanding Stantec understands the Village received a grant from the Fund for Lake Michigan (FFLM) for $75,000 to conduct stormwater resilience planning and a feasibility assessment for the corridor of Village-owned parklands connected by Fredonia Creek. The project is intended to evaluate hydrologic conditions, flooding constraints, water quality issues, and site-specific opportunities for nature-based solutions that can improve water quality, reduce flooding impacts, enhance public park functionality, and prepare priority projects for future design and implementation funding. The project area includes Village-owned Stoney Creek Park, Oak Park, and Fireman’s Park, with Fredonia Creek and related drainage features connecting these public properties before flowing toward the Milwaukee River and ultimately Lake Michigan. Fredonia Creek is a highly modified and largely channelized tributary, and the FFLM grant narrative identifies recurring flooding, erosion, degraded water quality, park and roadway closures, and loss of ecological function as key concerns to be addressed through this planning phase. This planning effort will build from prior watershed and water quality planning, including the Fredonia-Newburg Area Watershed-Based Nine Key Element Plan (9KE), Milwaukee River Basin TMDL information, existing water quality monitoring, and available FEMA/WDNR floodplain modeling data. Rather than duplicating completed watershed-scale planning, Stantec’s role will be to translate that foundation into site-specific feasibility recommendations, conceptual alternatives, schematic design concepts, planning-level costs, pollutant reduction estimates where applicable, and implementation pathways for future phases. The anticipated project period runs from August 2026 through December 2027, with major activities including procurement/contracting, existing data review, supplemental field assessment, hydrologic/hydraulic analysis, alternatives development, reporting, and grant closeout. Qualifications Stantec brings an integrated water resources, ecosystem restoration, and environmental engineering team with experience translating watershed-scale goals into fundable and implementable project concepts. Our approach pairs technical assessment with practical implementation planning so that recommendations are grounded in field conditions, floodplain and permitting considerations, Client priorities, probable costs, water quality benefits, and long-term stewardship needs. Water Resources Engineer Aaron Volkening is anticipated to lead the technical portion of this project. Aaron has more than 26 years of experience applying geographic information systems, hydrologic and hydraulic modeling, () Stantec July 31, 2026 Page 2 of 6 Reference: Fredonia Creek Stor mwater Resilience Planning and water resources engineering to watershed, stormwater, stream restoration, infrastructure planning, floodplain modeling, and regulatory coordination. His experience includes detention ponds, channels and streams, bridge and culvert crossings, storm sewer systems, floodplain impacts, FEMA/WDNR coordination, and nature-based restoration design. Stantec’s role will be to support the Village and its partners with technical review, site assessment, hydrologic/hydraulic analysis, alternatives development, conceptual planning, cost estimating, pollutant reduction support, deliverable preparation, and implementation planning. The team will coordinate closely with the Village and, as appropriate, project partners such as Milwaukee Riverkeeper, Southeast Wisconsin Watersheds Trust (Sweet Water), Water Action Volunteers, Ozaukee County, SEWRPC, MMSD, WDNR, and other key interest groups identified by the Village. Scope of Services TASK 1. Project Management & Grant Administration Stantec will provide project management, coordination, and technical facilitation throughout the planning process. This task includes kickoff coordination, periodic progress meetings with the Village and project partners, meeting preparation and follow-up, schedule coordination, invoice/progress tracking support, and coordination needed to keep the feasibility study aligned with Village priorities, schedule, and funding requirements. Stantec will also coordinate administrative support for financial/reporting compliance as required by FFLM grant funding. TASK 2. Review Existing Data and Reports Stantec will review existing planning documents, technical studies, mapping, monitoring data, and related watershed information to establish the foundation for the project. Key sources are anticipated to include the Milwaukee River Basin TMDL, Fredonia-Newburg Area Watershed-Based Nine Key Element Plan, existing water quality monitoring data, FEMA/WDNR floodplain modeling information, relevant Ozaukee County and Village plans, GIS data, aerial imagery, drainage mapping, park/open space planning information, and other available documentation relevant to watershed restoration, hydrology, land use, habitat, public parks, flooding, and green infrastructure opportunities. This task will summarize applicable recommendations, data gaps, problem areas, planning limitations, and opportunities so the feasibility study builds on prior work while focusing on the additional detail needed to advance implementation-ready recommendations for Fredonia Creek and the connected Village park corridor. TASK 3. Supplemental Data Collection and Site Assessment Stantec will support supplemental field data collection and/or field observation to refine our understanding of existing conditions, flooding constraints, stream/channel conditions, drainage connections, stormwater infrastructure, and potential project locations. Site assessments and observations may include topographic or field survey observations, stormwater infrastructure review, stream geometry review, documentation of erosion or channel instability, observation of floodplain connectivity, and identification of constraints that may affect feasible nature-based solutions. The specific types and locations of field observations and data collections will be determined after the review of existing data and initial discussions with the Village. The amount and type of field observation and data collection will be scaled to accommodate the allocated budget. Field observations will be used alongside available GIS mapping, topographic information, aerial imagery, parcel/ownership data, existing monitoring data, prior reports, and partner observations. If additional water level, flow, or monitoring information is advanced by Village partners, Stantec will coordinate use of available data to support feasibility assessment and alternatives development. TASK 4. Site-Specific Hydrologic/Hydraulic Assessments Stantec will complete focused hydrologic/hydraulic assessments for targeted locations within the Fredonia Creek park corridor where future project feasibility requires additional technical evaluation. The analysis will consider Client priorities/concerns related to recurring flooding, channelization, culvert or drainage constraints, floodplain/floodway limitations, hydrologic function, stormwater storage, habitat connectivity, and water quality improvement opportunities. July 31, 2026 Page 3 of 6 Reference: Fredonia Creek Stor mwater Resilience Planning The assessments are anticipated to build from existing FEMA Flood Insurance Study models or other available regulatory models where appropriate, with refinements or alternative methods used if better suited to evaluating project effectiveness. Modeling may assess potential practices such as flood storage creation, stream reshaping, culvert or drainage modifications, floodplain reconnection, or other measures that could increase resilience while avoiding adverse impacts elsewhere. TASK 5. Alternatives Development & Recommendations Stantec will develop and evaluate site-specific nature-based solutions and management measures informed by the data review, field observations, input from key interest groups, and targeted technical assessments. Potential solution types may include streambank stabilization, flood storage wetlands, native revegetation, restoration of channelized stream segments, floodplain reconnection, bioswales, rain gardens, green infrastructure retrofits, drainage improvements, and related stormwater resilience strategies. The project team will work with the Village and key interest groups to identify feasible project locations, evaluate constraints, consider landownership and public park operations, identify permitting and floodplain/floodway considerations, estimate construction and implementation costs, consider pollutant reduction benefits where applicable, identify responsible parties, and evaluate opportunities to phase or combine recommended projects for efficient implementation. Recommended projects will be organized into action-oriented matrices or tables that describe implementation steps, constraints, costs, monitoring and operations/maintenance considerations, funding strategies, sequencing, and next steps needed to move priority projects toward design, permitting, construction, and long-term stewardship. Deliverables Stantec will prepare draft and final project deliverables documenting the data reviewed, methodology, findings, conclusions, and recommendations developed through the project. Draft deliverables will be submitted to the Village for review and comment, then finalized based on Village and key interest group(s) feedback. Deliverables are anticipated to include: • A summary feasibility report in electronic PDF format. • Summary of data review, field observations, and modeling results. • GIS-based figures showing key project elements, priority opportunity areas, drainage/floodplain considerations, and major project constraints. • Conceptual or schematic design plans or figures for proposed practices at priority locations. • Planning-level implementation/construction cost estimates for recommended projects. • Estimated pollutant reduction tables where applicable and supported by available data. • Action-item tables or graphics showing steps needed for successful implementation of each recommended project or phase. • A summary of prospective funding strategies for future design, permitting, construction, and implementation phases. Assumptions • This scope supports planning, feasibility assessme nt, conceptual alternatives, and schematic-level recommendations. Final engineering design, permitting packages, construction documents, bidding support, and construction-phase services are not included unless authorized as additional services. • Watershed-wide water quality modeling is not include d; prior watershed planning, TMDL information, available monitoring data, and planning-level pollutant reduction methods will be used where appropriate. • Monitoring activities are not included in this sc ope. The Village and partners such as WAV, Milwaukee Riverkeeper, and other organizations are anticipated to continue or coordinate monitoring activities as appropriate. July 31, 2026 Page 4 of 6 Reference: Fredonia Creek Stor mwater Resilience Planning • The scope assumes reasonable access to Village-owned project areas and available digital data, mapping, prior plans, and model files needed for technical review and analysis. • Meetings beyond the assumed coordination needs, ex panded modeling, additional priority sites, permit applications, detailed landscape architecture, final design, topographic survey beyond preliminary planning needs, and public-facing outreach materials may be provided as additional services upon written authorization. Cost Estimate Stantec will provide the scope described above on a time and materials basis with an estimated fee of $85,000, which includes reimbursable expenses as required (i.e., mileage, copying charges, etc.). The estimated fee by task is provided below. Task fees are estimates and Stantec reserves the right to reallocate budget between tasks but will not exceed the total contract amount without approval. Stantec will complete other tasks, extra services, or attend additional meetings beyond the outlined scope of services only as authorized by the Client on a time and materials basis. ESTIMATED FEE BREAKDOWN BY TASK Scope Estimated Fee 1. Project Management & Grant Administration $12,000 2. Desktop Review of Existing Data/Reports $6,000 3. Supplemental Data Collection and Site Assessment $12,000 4. Site-Specific Hydrologic/Hydraulic Assessments $22,000 5. Alternatives Development & Recommendations $33,000 Total $85,000.00 Additional Services (Optional) Optional additional services may be provided upon written authorization by the Village. Potential additional services may include expanded site surveys, additional hydrologic/hydraulic modeling beyond the priority sites, grant application support for future implementation phases, development of outreach materials or public-facing graphics, permit application support, preliminary or final design services for selected projects, construction document preparation, bidding support, construction-phase services, or post-implementation monitoring support. Schedule Stantec understands that the planning period is anticipated to begin in August 2026 and be completed by December 2027. Following notice to proceed, Stantec is prepared to begin work promptly. Stantec will coordinate with the Village to confirm the project schedule, meeting cadence, data needs, target review periods, field assessment windows, alternatives development schedule, and final deliverable milestones. The proposed workflow will generally align with the FFLM application timeline as shown below. Activity Anticipated Schedule Procurement / Contracting August - September 2026 Existing Data Desktop Review Fall 2026 – Winter 2026/2027 Site Assessments / Supplemental Data Collection Spring – Summer 2027 Alternatives Development Summer - Fall 2027 Reporting / Grant Closeout Winter 2027 July 31, 2026 Page 5 of 6 Reference: Fredonia Creek Stor mwater Resilience Planning Payment Terms & Conditions Payment for services and expenses will be due immediately upon receipt of invoices. Final reports will be withheld until all payments are made in full. Invoices for the services performed will be submitted either upon completion of such services or on a monthly basis. Refer to the attached Agreement for additional terms and conditions. Please remit payments for invoices to: Stantec Consulting Services Inc. (SCSI) 13980 Collections Center Drive Chicago, IL 60693 The above-stated fee and specified hourly rates proposed for this scope of services are valid for 30 days from the date of this proposal and are subject to annual adjustments. Upon review and acceptance of the proposal and attached Terms and Conditions, please send executed Agreement via email or to: Stantec Consulting Services Inc. 12308 Corporate Pkwy Ste. 600 Mequon, WI 53092 Closing Stantec is pleased to submit this proposal to support the Village of Fredonia in advancing the Fredonia Creek Stormwater Resilience Planning project. We appreciate the opportunity to bring our water resources, ecosystem restoration, and implementation planning experience to this effort and to help the Village and its partners identify practical, fundable nature-based solutions for long-term stormwater resilience, water quality improvement, habitat enhancement, and public park functionality. We welcome the opportunity to discuss our proposed scope or additional services in further detail or refine our tasks to accommodate your needs. Sincerely, STANTEC CONSULTING SERVICES INC. Aaron Volkening, P.E. Water Resources Engineer Mobile: 262-202-1361 aaron.volkening@stantec.com Melissa Curran Senior Associate Mobile: 920 841-1072 melissa.curran@stantec.com stantec.com Enclosed: Agreement, Terms & Conditions, Rate Table July 31, 2026 Page 6 of 6 Reference: Fredonia Creek Stor mwater Resilience Planning Agreement By signing this proposal, authorizes Stantec to proceed with the services herein described and the Client acknowledges that it has read and agrees to be bound by the attached Professional Services Terms and Conditions. This proposal is accepted and agreed on the day of , 2026. Per: Client Company Name Print Name & Title Signature =>in rl,::,~rrih,::,rl ::mrl th,=, r.li,=,nt ~, PROFESSIONAL SERVICES TERMS AND CONDITIONS Page 1 of 2 Professional Services Terms and Conditions on StanNet Forms> Company Forms>Risk Management> Standard Form Agreements The following Terms and Conditions are attached to and form part of a proposal for services to be performed by Consultant and together, when the Client authorizes Consultant to pr oceed with the services, constitute the Agreement. Consultant means the Stantec entity issuing the Proposal. Description of Work: Consultant shall render the services described in the Proposal (hereinafter called the “Services”) to the Client. Terms and Conditions: No terms, conditions, understandings, or agreements purpor ting to modify or vary these Terms and Conditions shall be binding unless hereafter made in writing and signed by the Client and Consultant. In the event of any conflict betwee n the Proposal and these Terms and Conditions, these Terms and Conditions shall take precedence. This Agreement supercedes all previous agreements, arrangements or understandings between the parties whether written or oral in connection with or incidental to the Project. Compensation: Payment is due to Consultant within 28 days of receipt of invoice. Failure to make any payment when due is a material breach of this Agreement and will entitle Consultant, at its option, to suspend or terminate this Agreement and the provision of the Services. Interest will accrue on accounts overdue at the lesser of 1.5 perc ent per month (18 percent per annum) or the maximum legal rat e of interest. Unless otherwise noted, the fees in this agreement do not include any value added, sales, or other taxes that may be applied by Government on fees for services. Such taxes will be added to all in voices as required. The Client will make electronic payment of the invoices, the details of which can be obtained or verified by contacting ar@stantec.com. Consultant provides no guarantee or warranty that the Client’s Project requirements can be achieved within its proposed Project b udget or schedule. Any services to redesign, value- engineer or make changes to the Client’s Pr oject requirements, whether for cost-savi ng, schedule efficiency, or otherwise, cons titute additional services. Notices: Each party shall designate a representative who is authorized to act on behalf of that party. All notices, consents, and approvals required to be given hereunder shall be in writing and shall be given to the representatives of each party. Termination: Either party may terminate the Agreement without cause upon thirty (30) days notice in writing. If either party breaches the Agreement and fails to remedy such breach within seven (7) days of notice to do so by the non-defaulting party, the non-defaulting party may immediately terminate the Agreement. Non-payment by the Client of Consultant’s invoices within 30 days of Consultant render ing same is agreed to constitute a material breach and, upon wri tten notice as prescribed above, the duties, obligations and respon sibilities of Consultant are terminated. On termination by either party, the Client shall forthwith pay Consultant all fees and charges for the Services provided to the effective date of termination. Environmental: Except as specifically described in this Agreement, Consultant’s field investigation, laboratory testing and engineering recommendations will not address or evaluate pollution of soil or pollution of groundwater. Consultant is entitled to rely upon information provided by the Client, its consultants, and third-party sources provided such third par ty is, in Consultant’s opinion, a reasonable source for such information, relating to subterranean structures or utilities. The Client releases Consultant from any liability and agrees to defend, indemnify and hold Consultant harmless from any and all claims, damages, losses and/or expenses, direct and indirect, or consequential damages relating to subterranean structures or utilities which are not correctly identified in such information. Professional Responsibility: In performing the Services, Consultant will provide and exercise the standard of care, skill and diligence required by customarily accepted professional practices normally provided in the performance of the Services at the time and the location in which the Services were performed. Indemnity: The Client releases Consultant from any liability and agrees to defend, indemnify and hold Consultant harmless from any and all claims, damages, losses, and/or expenses, direct and indi rect, or consequential damages, including but not limited to a ttorney’s fees and charges and court and arbitration costs, arising out of, or claimed to arise out of, the performance of the Services, excepting liability arising from the sole negligence of Consultant. Limitation of Liability: It is agreed that, to the fullest extent possible under the applicable law, the total amount of all claims the Client may have against Consultant under this Agreement, including but not limited to claims for negligence, negligent misrepresentation and/or breach of contract, shall be strictly limited to the lesser of professional fees paid to Consultant for the Services or $100,000.00. No claim may be brought against Consultant more than two (2) years after the cause of action arose. As the Client’s sole and exclusive remedy under this Agreement any claim, demand or su it shall be directed and/or asserted onl y against Consultant and not against any of Consultant’s employees, officers or directors. Consultant’s liability with respect to any claims arising out of this Agreement sha ll be absolutely limited to direct damages a rising out of the Services and Consultant shall bear no liability whatsoever for any consequential loss, injury or damage incurred by the Client, including but not limited to claims for loss of use, loss of profits and/or loss of markets. In no event shall Consultant’s obligation to pay damages of any kind exceed its proportionate share of liability for causing such damages. Documents: All of the documents prepared by or on behalf of Consultant in connection with the Project are instruments of service for the execution of the Project. Consultant retains the property and copyright in these documents, whether the Project is execute d or not. These documents may not be used for any other purpose without the prior written consent of Consultant. In the event Consultant ’s documents are subsequently reused or modified in any material respec t without the prior consent of Consultant, the Client agree s to defend, hold harmless and indemnify Consultant from any claims advanced on account of said reuse or modification. Any document produced by Consultant in relation to the Services is intended for the sole use of Client. The documents may not be relied upon by any other party without the express written consent of Consultant, which may be withheld at Consultant’s discretion. Any such consent will provide no greater rights to the third party than those held by the Client under the contract and will only be authorized pursuant to the conditions of Consultant’s standard form reliance letter. Consultant cannot guarantee the authenticity, integrity or completeness of data files supplied in electronic format (“Electronic Files”). Client shall release, indemnify and hold Consultan t, its officers, employees, Consultant’s and agents harmless from any claims or dama ges arising from the use of Electronic Files. Electronic files will not contain stamps or seals, remain the property of Consultant , are not to be () Stantec PROFESSIONAL SERVICES TERMS AND CONDITIONS Page 2 of 2 Professional Services Terms and Conditions on StanNet Forms> Company Forms>Risk Management> Standard Form Agreements used for any purpose other than that for which they were transmitted, and are not to be retransmitted to a third party without Consultant’s written consent. Field Services: Consultant shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with work on the Project and shall not be responsible for any contractor’s failure to carry out the work in accordance with the contract documents. Consultant shall not be responsible for the acts or omissions of any contracto r, subcontractor, any of their agents or employees, or any other persons performing any of the work in connection with the Project. Consultant shall not be the prime contractor or similar under any occupational health and safety legislation. Governing Law/Compliance with Laws: The Agreement shall be governed, construed and enforced in accordance with the laws of the jurisdiction in which the majority of the Services are performed. Consultant shall observe and comply with all applicable laws, continue to provide equal employment opportunity to all qualified persons, and to recruit, hire, trai n, promote and compensate persons in a ll jobs without regard to race, color, religion, sex, age, disability or national origin or any other basis prohibited by applicable laws. Dispute Resolution: If requested in writing by either the Client or Consul tant, the Client and Consultant shall attempt to resolve any dispute between them arising out of or in connection with this Agreement by enter ing into structured non-binding negotiations w ith the assistance of a mediator on a without prejudice basis. The m ediator shall be appointed by agreement of the parties. The Parties agree that any actions under this Agreement will be brought in the appropri ate court in the jurisdiction of the Governing Law, or els ewhere by mutual agreement. Nothing herein however prevents Consultant from any exercising statutory lien rights or remedies in accordance with legislation where the project site is located. Assignment: The Client shall not, without the prior written consent of Consultant, assign the benefit or in any way transfer the obligations under these Terms and Conditions or any part hereof. Severability: If any term, condition or covenant of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of the Agreement shall be binding on the Client and Consultant. Force Majeure: Any default in the performance of this Agreement caused by any of the following events and without fault or negligence on the part of the defaulting party shall not constitute a breach of contract, labor strikes, riot s, war, acts of governmental authorities, unusually severe weather conditions or other natural catastroph e, disease, epidemic or pandemic, or any other cause beyond the reasonable control or contemplation of either party. Nothing herein relieves the Client of its obligation to pay Consultant for services rendered. Contra Proferentem: The parties agree that in the event this Agreement is subject to interpretation or construction by a third party, such third party shall not construe this Agreement or any part of it against either party as the drafter of this Agreement. Business Practices: Each Party shall comply with all applicable laws, contractual requirements and mandatory or best practice guidance regarding improper or illegal payments, gifts, or gratuities, and will not pay, promise to pay or authorize the payment of any money or anything of value, directly or indirectly , to any person (whether a government official or private individual) or entity for th e purpose or illegally or improperly inducing a decision or obtaining or retaining business in connection with this Agreement or the Services. ~ Stantec ATTACHMENT – STANDARD RATE TABLE 2026-0 HOURLY RATES Stantec Billing Level 2026 Hourly Rate* 3 $111 4 $119 5 $131 6 $135 7 $145 8 $152 9 $161 10 $170 11 $179 12 $183 13 $197 14 $208 15 $230 16 $256 17 $270 18 $276 19 $296 20 $308 21 $324 *Rates subject to annual increase. OTHER EXPENSES / MATERIALS Stantec’s standard mark-up on expenses is 10%. Unless prescribed differently within the proposal or other contract paperwork, this mark-up is used in all areas as indicated below: • Sub-Consultants • Subcontracted Commodity Services e.g., analytical laboratory services, drilling contractors, etc. • Meals and Lodging May be billed at cost or daily per diem. If applicable, per diem rates will be those set by the U.S. General Services Administration (https://www.gsa.gov). • Vehicle and Equipment Rentals Not owned by Stantec. • External Equipment and Supplies. e.g., delivery charges, outside copying/reproduction, leased/rented field equipment, etc. Company-owned equipment will be billed on unit rate basis (e.g., daily; weekly); the expense markup does not apply to these rates. For Stantec owned vehicle, a combination of daily vehicle or milage rates are used depending on the type of work and/or contract. A separate Stantec Equipment Rate Schedule* is available upon request. ~ Stantec