June 25, 2026 Public Works Committee Meeting

Meeting AgendaMeeting AgendaMeeting Agenda Public Works CommitteePublic Works CommitteePublic Works Committee A D M I N I S T R A T O R C H R I S T O P H E E . J E N K I N S C L E R K M I C H E L L E T . J O H N S O N D P W D I R E C T O R E R I C P A U L U S F I R E C H I E F B R I A N W E Y K E R M A R S H A L E R I C L E E T T R E A S U R E R J U L I E U P S O N ChairWoman Jessica Franck Members A n n e R e d m o n d D J S y r i n g Thursday, June 25th, 2026 at 5:00PMFredonia Government Center board room 242 Fredonia Ave, Fredonia WI 53021 The following business will be before thePublic safety Committee for initiation,discussion, consideration, deliberation,and possible formal action. 1. cALL TO oRDEr 2. pLEDGE OF aLLEGIANCE / ROLL CALL 3. Public comment Please note that public comments are limited to 5 minutesper person. 4. Consent Agenda: a. Acceptance of Minutes of the January 15, 2025 PublicWorks Meeting 5. Items for action and / ordiscussion a. Review and Discussion of Proposed WWTP Plan for DNRSubmittal b. Discussion and Possible Recommendation to VillageBoard of Trustees of Sidewalk Policy c. Update on Cross Walk Signage. 7. Correspondence 8. Items for Future Consideration 9. Motion to Adjourn Our Mission: “We are a proactive and results- oriented community, continuously moving forward and planning for the future. We are committed to responsibly serving our community and embracing new ideas. By developing and supporting a quality growth strategy, we strive to deliver exceptional services and foster a thriving environment for the betterment of the Village.” Our Vision: “Our vision for the Village of Fredonia is to cultivate a sense of pride among its residents, promoting a vibrant community where people can live, work, and gather. We envision a municipality that experiences continual and steady growth, both in terms of infrastructure and economic opportunities. Our goal is to create an inviting and thriving environment that attracts individuals, families, and businesses, making the Village of Fredonia a place where people can build meaningful lives and contribute to its prosperous future.” NOTICE IS HEREBY GIVEN that a majority of the Fredonia Village Board may attend this meeting in order to gather information about a subject over which they have decision- making responsibility. UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the village clerk at (262) 692-9125. Village of Fredonia is inviting you to a scheduled Zoom meeting. Topic: Public Works Committee Time: Jun 25, 2026 05:00 PM Central Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/81991339613? pwd=wEpoCIYVwfCIuTXAsuh5rW2hzxLSNa.1 Meeting ID: 819 9133 9613 Passcode: 213339 One tap mobile +13052241968,,81991339613#,,,,*213339# US +13092053325,,81991339613#,,,,*213339# US Join by SIP • 81991339613@zoomcrc.com Our doors are Always open! Do you have a question or concern? We want to hear from you. All elected officials are accessible via email through the Village Board page on the Village’s website. Follow us on Facebook, check out our website, sign up e-notifications, call or stop by Village Hall to stay informed! 242 Fredonia Ave. PO Box 159 Fredonia, WI 53021 (262) 692-9125 www.fredoniawi.gov Mon-Thurs 8AM-4PM Fri 8 AM-12PM StrategicStrategic PrioritiesPriorities Strategic Priorities Public Works Committee Meeting Minutes January 15, 2026 at 6PM 1. Called to Order- Chairwoman Franck called to order at 6:00PM. Present: Chairwoman Franck, Trustee Syring Excused: Trustee Van Roo In Audience: Anne Redmond Staff Present: Administrator Jenkins, DPW Director Paulus 2. Pledge of Allegiance 3. Public Comments- No Comments 4. Consent Agenda & Acceptance of the May 8th, 2026 Minutes- Motion to Approve by Syring, 2nd by Franck. Approved Unanimously. 5. Items for Action and/or Discussion a. Permission to Bid Project 2026-01: Washington Ave Reconstruction- Admin Jenkins gave an overview of the project, recommendation to put out for public bidding, ending on February 5th. Director Paulus reviewed the engineering plans and improvements to underlying utilities. Admin Jenkins added that sidewalk replacements not impacted by the lateral replacements would be specially assessed to property owners. Trustee Syring asked if staff could do any of the bid work to cut costs? Director Paulus suggested staff could perform restoration work. Admin Jenkins stated the amount for contingency could be lessened as well. Both of which can be confirmed once the winning bidder is determined. Motion to Approve as recommended by Franck, 2 nd by Syring. Approved Unanimously. b. Permission to Bid Project 2026-02: Reconstruction of Stoney Creek Park and Fillmore St Municipal Parking Lots with Bid Alternate for Culvert Replacement and Mill and Overlay of a Section of Filmore St.- Admin Jenkins gave an overview of the project and recommendation to forego public bidding and instead contract with County for asphalt and culvert work with staff constructing base. This is to try and complete the entire scope for the budgeted $62k allocated. Motion to Approve as recommended by Syring, 2 nd by Franck. Approved Unanimously. c. Review of 2026 Equipment List- Director Paulus reviewed list of village equipment that spans public works, fire, and marshals’ office. He stated that much of the outdated and broken equipment has been tackled and replaced since him and Administrator Jenkins coming onboard in 2022. Priorities remaining are the loader, bucket truck, and plow truck. Trustee Syring asked if loader was needed when other equipment has already been secured? Director Paulus stated that as new equipment is acquired it would replace multiple other pieces of equipment, thus shrinking the total amount of capital items. Director Paulus stated the highest priority is a replacement plow truck that will take 2 to 4 years to order and deliver. Admin Jenkins added that he and Director Paulus have had a lot of tough conversations about needs and wants on equipment and continuing to find creative ways to utilize existing equipment while still acknowledging that certain equipment is still a need – the Public Works Committee agreed that ordering this Summer would be wise. d. Review of Road Rating List- Admin Jenkins went over how to read the road list, describing PASER and utility ratings and how staff utilizes this list when determining priority work. Costs, traffic count, and maintenance over reconstruction are always considerations. Director Paulus reviewed how Highland was shaped as a priority for reconstruction, and now Washington. Wenzel continues to be the highest on the list for reconstruction, but cost continues to be an issue. As slated, Wenzel is set to be tackle in 2028, and maintenance of various roads will be addressed in 2027. e. Review and Recommendation of Sidewalk Maintenance Program by Safe Step- Director Paulus reviewed the existing partnership with Safe Step. Martin Drive and Northern area of the Village was tackled in 2025. Regal and Fredonia Ave are planned for 2026. Committee agreed that focusing on fixing existing over installation of new is the goal at this time. Motion to Approve Safe Step areas as recommended by Franck, 2 nd by Syring. Approved Unanimously. f. Review and Recommendation of Crosswalk Signage Locations- Admin Jenkins reviewed the three crosswalk locations that staff and Strand looked at – Wilson and Fredonia, Milwaukee and Fredonia, and Wisconsin and Fredonia. Staff and Committee agreed that Wisconsin and Fredonia is the highest priority intersection for full flashing signage, with the addition of a warning light before the crest of the hill to the East. Strand will be producing a full report on recommendations for each intersection at a later date that will be shared with the full Village Board for adoption before implementation. Meanwhile, DPW will order flashing sign equipment due to the 4–6-month window of arrival. 6. Correspondence: None 7. Items for Future Consideration: None 8. Motion to Adjourn: Motion by Syring, 2nd by Franck. Approved Unanimously. Adjourned at 7:15PM 3-7 Sidewalk Installation and Cost Responsibility PURPOSE The purpose of this policy is to establish consistent guidelines for the installation of sidewalks within the Village of Fredonia and to clearly define when the Village and/or property owners are responsible for associated costs. This policy is adopted pursuant to the Village’s police powers under Article XI, Section 3 of the Wisconsin Constitution and Chapters 61, 62, and 66 of the Wisconsin Statutes, including but not limited to § 61.34, Wis. Stats., and § 66.0907, Wis. Stats., relating to sidewalk construction, repair, and special assessments. This policy is intended to supplement and implement the provisions of Chapter 491 of the Village of Fredonia Municipal Code pertaining to Streets and Sidewalks, including sidewalk construction, inspection, repair, and replacement requirements. POLICY 1. General Requirement Pursuant to Village Ordinance, sidewalks are required to be installed on at least one side of all public streets within the Village. 2. Side of Street Determination To promote safer winter conditions and reduce long-term maintenance issues, sidewalks should generally be installed on the north and west sides of streets. This orientation maximizes exposure to sunlight, aiding in the natural melting of snow and ice. Exceptions may be made where: • Existing infrastructure dictates otherwise • Topography or drainage creates conflicts • Connectivity or pedestrian safety would be better served on an alternate side Final determination shall be made by the Village Director of Public Works. 3. Cost Responsibility A. Village-Initiated Replacement When the Village determines that an existing sidewalk requires replacement (due to age, condition, or infrastructure projects), the Village shall bear 100% of the cost of removal and replacement. B. New Sidewalk Installation (Previously Non-Existent) When sidewalks are installed in areas where none previously existed, costs shall be shared as follows: 50% Village responsibility 50% property owner responsibility This cost-sharing applies to retroactive installations in developed areas where sidewalks were not originally constructed. Costs may include construction, grading, restoration, engineering, administration, and related expenses. C. New Development / Annexation For new development, redevelopment, or properties brought into the Village: • The developer and/or property owner shall be responsible for 100% of the cost of sidewalk installation. • Sidewalks must be installed in accordance with Village standards as part of the development process. Costs may include construction, grading, restoration, engineering, administration, and related expenses. 4. Village Board Authority and Special Assessments Nothing in this policy shall limit or restrict the authority of the Village Board. The Village Board may, at its sole discretion, exercise its police powers under Wisconsin State Statutes to require sidewalk installation and to levy special assessments against benefited properties for all or a portion of the costs. This policy is intended as a general guideline only and shall not bind the Village Board to any specific course of action. The Board reserves the right to deviate from this policy as it deems necessary to serve the public health, safety, and welfare. 5. Administration The Director of Public Works and Village Administrator shall oversee implementation of this policy. Cost estimates, assessments, and billing shall follow standard Village procedures. Any deviations from this policy must be approved by the Village Board.