_06182026-112

FREDONIA VILLAGE BOARD MEETING MINUTES Thursday, June 18th, 2026 at 7:00 PM Fredonia Government Center - Board Room 242 Fredonia Avenue, Fredonia, Wisconsin 1. President Lenz called the meeting to order at 7:00 PM, followed by the Pledge of Allegiance. 2. Trustees Present: President Lenz, Trustee Redmond, Trustee Franck, Trustee Abegglen, Trustee Syring, Trustee Stowe (via Zoom) Staff Present: Administrator Jenkins, Treasurer Upson, Director Paulus, Chief Weyker, Auditor Bryan Grunewald, Captain Jessen. Trustees Excused: Trustee Van Roo 3. Public Comments: None President Lenz recused himself from the consent agenda as he is the agent for OWSBA. President Pro-Tem Abegglen presided. 4. Motion to Approve Minutes of the Thursday, June 4 th, 2026, Board of Trustees Meeting, General Fund, Water and Sewer Invoices and Liquor License Renewal Applications: "Class A" Combination Liquor License Renewals: JKL Fuel d/b/a Fredonia Mobil Agent: Eric Liniewski; Casey's Marketing Company d/b/a Casey's General Store #37 62 Agent: Richard Terhardt; Dolgencorp, LLC d/b/aDollar General Store 24948 Agent: Kaleb Tatum "Class B" Combination Liquor License Renewals: Fredonia Family Restaurant, LLC d/b/a Fredonia Family Restaurant Agent: Ada Tovar De Ramirez; Jodi L. Gamerdinger d/b/a Tom & Jodi's Inn, LLC Agent: Jodi L. Gamerdinger; Jen's Place, LLC, d/b/a Jen's Place, Agent: Jennifer Watry Class "B" Fermented Malt Beverage License Renewal: OWSBA INC, d/b/a OWSBA Inc Agent: Peter Lenz made by Trustee Franck. Seconded by Trustee Syring. Passed by 5-0-1 roll call vote. President Pro-Tem Abegglen: Aye Trustee Redmond: Aye Trustee Franck: Aye Trustee Syring: Aye Trustee Stowe: Aye President Lenz: Abstained 5. Report on Village Committees by: a) Planning Commission: President Lenz shared that the Planning Commission issued conditional use permits for Solvr and RJ Fredonia, LLC. They also reviewed a site plan from Badger Paper Board. The Planning Commission plans to revisit the aesthetics required in the zooming code. b) Zoning Board of Appeals: Administrator Jenkins shared that the Board of appeals approved a variance for Mark Gibb, 217 N. Wilson St, to build his detached garage at 22 ft. 6. Presentations: a) 2025 Audit Results: Bryan Grunewald of CliftonLarsonAllen LLP presented the 2025 audit results. He explained that, due to the limited number of office staff, appropriate internal controls cannot be fully implemented. He noted that this is typical for a community the size of Fredonia. Mr. Grunewald provided a high-level overview of the Village's financial statements, including fund balance amounts. Overall, 2025 was a positive financial year, with revenues exceeding budget projections due to donations and increased impact fees. Deficits were reported in the CIP and TID funds; however, these are attributable to the timing of expenditures from debt proceeds issued in 2024. Administrator Jenkins added that Treasurer Upson identified several capital items that had not been recorded in the appropriate accounts. The fund balance transfers later in the agenda will correct these accounting issues and address the apparent deficits. Per Village policy, the unassigned fund balance target is 30%; however, the 2025 year-end balance was 22%. Mr. Grunewald also reviewed the water utility's operating expenses, noting that expenses exceeded revenues, primarily due to water main breaks. Administrator Jenkins stated that the Board will need to make difficult decisions regarding a future rate study and the potential for a rate increase. The wastewater utility also experienced expenses that exceeded revenues. Mr. Grunewald concluded by reviewing the Village's general obligation debt. He noted that the Village's debt capacity has increased because of growth in its equalized value. b) 2026 Sidewalk Report- Director Paulus & Safe Step. Administrator Jenkins stated that the Village's ordinances require the Director of Public Works to provide a biennial update on the condition of the Village's sidewalks. Director Paulus indicated that he plans to focus sidewalk improvement efforts on Regal Drive and Fredonia Avenue. President Lenz asked whether the recent roadwork on Fredonia Avenue included sidewalk repairs. Administrator Jenkins explained that several intersections were repaired as part of the project, and the sidewalk sections between those intersections are the next areas to be addressed. Administrator Jenkins also shared that the Board can expect a draft sidewalk policy to be presented for review and approval at a future meeting. 7. Report on Village Operations by: a) Village President: President Lenz shared the PWSB Splash Zone has officially opened. On Arbor Day, he and local children planted a pear tree at Fredonia Government Center in honor of former village trustee Don Dohrwardt. The Board also recognized former Trustee Eippert for her service to the village. b) Village Administrator: Administrator Jenkins stated that he is encouraged by the progress along Innovation Drive. He reported that he is working with Jeremy Gasiorowski on a conditional use permit application for business condominiums. Administrator Jenkins also shared that Badger Paperboard has submitted plans for an expansion, which is positive news for TID No. 3. He noted that the expansion was incentivized by a $200,000 grant from WEDC. He further reported that the Village has been awarded a $75,000 stormwater management planning grant and has received a $65,000 donation from PWSB to construct a shade structure at Marie Kraus Park. Administrator Jenkins stated that he and Treasurer Upson are reviewing budget-to-actual results and the associated line-item budget amendments included on the agenda for approval. He also reported that five companies have applied for right-of-way access throughout the Village to install fiber-optic cable. He and Director Paulus are working with the applicants to ensure appropriate permitting. Finally, Administrator Jenkins shared that the PWSB Splash Zone has experienced a few startup issues but has welcomed hundreds of families over the past several weeks. He added that Tuesday Tunes continues to be well attended and that Mudonia is quickly approaching in July. c) Village Marshal: Not present, no report on file. d) Fire Chief: Chief Weyker reported that the department recently participated in fire training involving simulated smoke scenarios. He also shared that the department has received two membership applications. Chief Weyker stated that the upcoming triannual licensing renewal period is underway, and the department is reviewing EMT and paramedic training records and licenses in preparation. He expressed concern about fluctuations in response times and noted that additional data will help identify potential causes. He concluded by providing an update on the department's five recent fire calls. e) DPW Director: Director Paulus reported that Heather Lane, from Clover Lane to South Wilson Street, is being prepared for paving. He also shared that the culvert on Fillmore Street will be replaced and that the Fillmore Street and Stoney Creek parking lots are scheduled to be repaved next week. Director Paulus stated that a consultant is conducting soil borings at the wastewater treatment plant (WWTP) and provided an updated timeline for the proposed facility upgrade.He concluded by reporting that the Department of Public Works continues fine-tuning operations at the PWSB Splash Zone. f) Village Clerk: Not present, report on file. Administrator Jenkins reminded the Board there is an upcoming election on August 11, 2026. g) Village Treasurer: Treasurer Upson shared the ETF website has launched. Employees will need to set up their accounts prior to open enrollment. h) Building Inspector: Not present, no report on file. i) Ozaukee County District 2 Supervisor: Not present, no report on file. 8. Items for Action and/or Discussion a) Motion to Approve Ordinance 2026-02: Pertaining to Zoning Permits made by Trustee Franck. Seconded by Trustee Abegglen. Passed by 6-0 roll call vote. President Lenz: Aye Trustee Abegglen: Aye Trustee Redmond: Aye Trustee Franck: Aye Trustee Syring: Aye Trustee Stowe: Aye b) Motion to Approve Resolution 2026-05: 2025 CMAR made by Trustee Syring. Seconded by Trustee Redmond. Director Paulus shared that the Village had a perfect score in 2025 on the Annual Maintenance Report. The report grades the Village on how the plant is performing, how it’s maintained, fund balances, and the discharge numbers. Director Paulus said internal practices lead to no issues with heavy rainfall. Trustee Syring noted the perfect score. Passed by 6-0 roll call vote. President Lenz: Aye Trustee Abegglen: Aye Trustee Redmond: Aye Trustee Franck: Aye Trustee Syring: Aye Trustee Stowe: Aye c) Motion to Approve Resolution 2026-06: 2026 Fund Balance Transfers made by Trustee Abegglen. Seconded by Trustee Syring. Treasurer Upson shared that, when the 2024 borrowing was done, proceeds were not broken out to the correct funds. This resolution lines up proceeds with where the expenses truly hit. This would resolve nearly the entire deficit in CIP fund. President Lenz observed this is a housekeeping action. Passed by 6-0 roll call vote. President Lenz: Aye Trustee Abegglen: Aye Trustee Redmond: Aye Trustee Franck: Aye Trustee Syring: Aye Trustee Stowe: Aye d) Motion to Approve Expanded Bank Services with Port Washington State Bank made by Trustee Syring. Seconded by Trustee Redmond. Administrator Jenkins reminded the Board that five years ago, the Village transferred its accounts from PWSB to the Local Government Investment Pool (LGIP) after determining that PWSB's interest rates were not as competitive. He reported that he has since negotiated more favorable terms with PWSB and recommended transferring the Village's assets back to the local bank. Under the proposed arrangement, PWSB has agreed to match the LGIP interest rate, offer an account structure comparable to LGIP, provide monthly account statements, and allow the Village to transfer funds freely between accounts. President Lenz commented that PWSB is a strong community partner. Administrator Jenkins added that, following changes to the bank's internal policies, PWSB has been attracting local government accounts and is now able to meet or exceed LGIP interest rates. Passed by 6-0 roll call vote. President Lenz: Aye Trustee Abegglen: Aye Trustee Redmond: Aye Trustee Franck: Aye Trustee Syring: Aye Trustee Stowe: Aye 9. Correspondence: Administrator Jenkins reminded the Board to mark their calendars for the July 16th, 2026, Real Colors exercise. 10. Items for Future Consideration: None 11. Motion to Adjourn made by Trustee Syring. Seconded by Trustee Franck. Passed by 6-0 roll call vote. President Lenz: Aye Trustee Abegglen: Aye Trustee Redmond: Aye Trustee Franck: Aye Trustee Syring: Aye Trustee Stowe: Aye Respectfully Submitted, Michelle T. Johnson Village Clerk