Village Board of Trustees

Meeting AgendaMeeting AgendaMeeting Agenda F r e d o n i a V I L L A G E B O A R DF r e d o n i a V I L L A G E B O A R DF r e d o n i a V I L L A G E B O A R D A D M I N I S T R A T O R C H R I S T O P H E E . J E N K I N S C L E R K M I C H E L L E T . J O H N S O N D P W D I R E C T O R E R I C P A U L U S F I R E C H I E F B R I A N W E Y K E R M A R S H A L E R I C L E E T T R E A S U R E R J U L I E U P S O N President Peter Lenz board of trustees r i c h a r d a b e g g l e n j e s s i c a f r a n c k A n n e R e d m o n d E r i c S t o w e D J S y r i n g S h a n e V a n R o o t H U R S D A Y , m A Y 7 , 2 0 2 6 A T 7 : 0 0 P M T H ( D i r e c t l y F o l l o w i n g T h e O r g a n i z a t i o n a l m e e t i n g ) F r e d o n i a G o v e r n m e n t C e n t e r b o a r d r o o m 2 4 2 F r e d o n i a A v e , F r e d o n i a W I 5 3 0 2 1 T h e f o l l o w i n g b u s i n e s s w i l l b e b e f o r e t h e v i l l a g e b o a r d f o r i n i t i a t i o n , d i s c u s s i o n , c o n s i d e r a t i o n , d e l i b e r a t i o n , a n d p o s s i b l e f o r m a l a c t i o n . 1. cALL TO oRDEr 2. pLEDGE OF aLLEGIANCE / ROLL CALL 3. Public comment Please note that public comments are limited to 5 minutes per person. 4. Consent Agenda: a. Approve Minutes of the April 16 , 2026 Board of Trustees Meeting th b. Approve General Fund, Water and Sewer Invoices 5. Presentations a. Board Policies and Procedures - Administrator Jenkins 6. Items for Action and / or Discussion: a. Motion to Approve Resolution 2026-02: Authorizing WI DNR Outdoor Recreation Grant Applications. b. Discussion and Possible Action on Village Strategic Priorities. Our Mission: “We are a proactive and results- oriented community, continuously moving forward and planning for the future. We are committed to responsibly serving our community and embracing new ideas. By developing and supporting a quality growth strategy, we strive to deliver exceptional services and foster a thriving environment for the betterment of the Village.” Our Vision: “Our vision for the Village of Fredonia is to cultivate a sense of pride among its residents, promoting a vibrant community where people can live, work, and gather. We envision a municipality that experiences continual and steady growth, both in terms of infrastructure and economic opportunities. Our goal is to create an inviting and thriving environment that attracts individuals, families, and businesses, making the Village of Fredonia a place where people can build meaningful lives and contribute to its prosperous future.” 6. Correspondence 7. Items for Future Consideration 8. Motion to Adjourn UPCOMING MEETINGS: Village Board: May 21 , 2026st Planning Commission: May 18 , 2026th Board of Review: May 19 , 2026th UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the village clerk at (262) 692-9125. Village of Fredonia is inviting you to a scheduled Zoom meeting. Topic: Village Board of Trustees Meeting Time: May 7, 2026 07:00 PM Central Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/86401443264? pwd=gXlEBGpSXYMg7OviQgDcnE6t8Zolz9.1 Meeting ID: 864 0144 3264 Passcode: 060658 One tap mobile +13017158592,,86401443264#,,,,*060658# US (Washington DC) +13052241968,,86401443264#,,,,*060658# US Join instructions https://us02web.zoom.us/meetings/86401443264/invitatio ns? signature=W3C_ro2TpjQsAn8T_OlerU8kvtHVPP7p5sXKRh9 T0A8 Our doors are Always open! Do you have a question or concern? We want to hear from you. All elected officials are accessible via email through the Village Board page on the Village’s website. Follow us on FaceBook, check out our website, sign up e-notifications, call or stop by Village Hall to stay informed! 242 Fredonia Ave. PO Box 159 Fredonia, WI 53021 (262) 692-9125 www.fredoniawi.gov Mon-Thurs 8AM-4PM Fri 8 AM-12PM StrategicStrategic PrioritiesPriorities Strategic Priorities FREDONIA VILLAGE BOARD MEETING MINUTES Thursday, April 16th, 2026 at 7:00 PM Fredonia Government Center - Board Room 242 Fredonia Avenue, Fredonia, Wisconsin 1. President Lenz called the meeting to order at 7:00 PM, followed by the Pledge of Allegiance. 2. Trustees Present: President Lenz, Trustee Franck, Trustee Syring, Trustee Eippert, Trustee Van Roo. Staff Present: Administrator Jenkins, Treasurer Upson, Clerk Johnson, Director Paulus, Chief Weyker, Marshal Leet. Others Present: Oyvind Solvang. Trustees Excused: Trustee Abegglen. 3. Public Comments: None 4. Motion to Approve Minutes of the Thursday, April 2nd, 2026 Board of Trustees Meeting and General Fund, Water and Sewer Invoices made by Trustee Syring. Seconded by Trustee Franck. Passed by 5-0 voice vote. 5. Report on Village Committees by: a) Planning Commission: President Lenz stated the Planning Commission approved a site plan for a new storage building and track at NOSD, conditionally approved a shed permit application from a resident on a corner lot, and set a public hearing on May 18, 2026, to hear reaction on a proposed change to the zoning code. The proposed ordinance would update the issuing of zoning permits to support the recently updated household occupations ordinance. b) Parks and Recreation: Trustee Eippert shared that Tuesday Tunes is all booked up for the summer. She invited residents to sign up for the Mudonia Mud Run on July 11. The committee is exploring dates for Movie in the Park. 6. Report on Village Operations by: a) Village President: President Lenz congratulated the winners of the recent Spring and Special election and thanked the election inspectors for their hard work. He shared that the PWSB Splash Zone is opening on May 22, just in time for Memorial Day weekend. b) Village Administrator: Administrator Jenkins said that the Fredonia First construction initiative has been awarded to its first recipient. The resident said the initiative was a deciding factor when considering the purchase of the vacant lot. There is a lot of exciting construction along Innovation Dr and in the industrial park: both Nine Ladies Dansing and Paulsen Mechanical have broken ground, and there is another site plan prepped for the upcoming Planning Commission meeting. The former Guy and O’Niell buildings have new tenants and there is a new tenant for 617 Tower Dr. The team has executed the application for congressionally directed funding to purchase the $1.3 million fire truck requested by the Fire Department, and Administrator Jenkins will continue to exhaust all grant opportunities to help offset the cost. The team has onboarded the new fire/paramedic Captain Michael Jessen and is working on setting up the new trustees. Washington Ave reconstruction has been hampered somewhat by wet weather, but crews are still on track to meet their deadlines. He gave a shout out to all the generous sponsors of the Village’s summer events. Each event is fully funded by donations and revenues from alcohol sales. He continues to be amazed by the generosity of the Village’s residents. c) Village Marshal: Marshal Leet shared that Sgt. Wolf has returned to duty. He highlighted additional data included in his report. The call-in data is not an exhaustive representation of his department’s work but an easy data set to compile and can help communicate some of what his team is working on month-to-month. d) Fire Chief: Chief Weyker shared positive metrics on improved response times now that the paramedic program is fully staffed. They are within the goals set by the Joint Committee at the inception of the program. He is pleased with the Village’s volunteer numbers, with 31 active volunteers on the roster. e) DPW Director: Director Paulus added infographics to his report to help display how his team divides the workload. He shared that wet weather has slowed the reconstruction of Washington Ave. f) Village Clerk: Clerk Johnson shared the election results from the April 7, 2026 Spring and Special Election. She thanked her team of election inspectors for their wonderful and professional work on election day. Alcohol licensing renewal packets have been sent out. She is reviewing the 2026 Preliminary Assessment Roll in anticipation of the Open Book and Board of Review meetings. The website project is moving forward and she is hopeful to go live the first week of May. g) Village Treasurer: Treasurer Upson sent dog license reminders to those residents that haven’t yet licensed their dogs. She continues to work on the accounts receivable module for billables. She is working with CLA on PSC and state reporting, and audit entries have been posted. h) Building Inspector: Not present, no report on file. i) Ozaukee County District 2 Supervisor: Not present, no report on file. 7. Items for Action and/or Discussion a) Motion to Approve Class A Combination and Cigarette/Tobacco/Vaping Products Licenses for JKL Fuel LLC – d/b/a Fredonia Mobil; Agent: Eric Liniewski, Contingent Upon the Relinquishing of Licenses 2025-1A and 2025-1CIG, Agent: Tom Mongoven made by Trustee Franck. Seconded by Trustee Eippert. President Lenz explained the Fredonia Mobil is changing ownership and the new owner has applied for a Class A combo license and tobacco products license. Clerk Johnson stated that Marshal Leet conducted a background check on the new owner, Eric Liniewski, and found nothing prohibitive. The Class A license would expire June 30 th, 2026, so Mr. Liniewski will have to reapply soon for the 2026-2027 licensing period. Approval of the licenses should be made contingent on the previous owner, Tom Mongoven, relinquishing his current licenses. b) Motion to Approve Resolution 2026-03: Authorizing the Sale of Fermented Malt Beverages in Village Parks by Village Employees and Officers made by Trustee Eippert. Seconded by Trustee Syring. Administrator Jenkins explained the resolution allows Village staff and officers to sell fermented malt beverages at Village-run events on Village- owned properties. It makes partnership between local non-profit sponsors and the Village easier to facilitate, allowing the Village to retain revenue from the alcohol sales and the non-profit partner to collect tips. c) Discussion and Possible Action on the Developers Agreement with Hillcrest Builders. Administrator Jenkins said the Village is still actively negotiating a potential developer’s agreement with Hillcrest, and it would be appropriate to have the discussion in closed session. d) Motion to Adjourn into Closed Session Pursuant to WI State Statute 19.85(1)(e) "Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Developers Agreement with Hillcrest Builders) made by Trustee Franck. Seconded by Trustee Eippert. Passed by 5-0 roll call vote. President Lenz: Aye Trustee Eippert: Aye Trustee Franck: Aye Trustee Abegglen: Aye Trustee Syring: Aye Trustee Van Roo: Aye e) Motion to Adjourn into Open Session made by Trustee Syring. Seconded by Trustee Franck. Passed by 5-0 roll call vote. President Lenz: Aye Trustee Eippert: Aye Trustee Franck: Aye Trustee Abegglen: Aye Trustee Syring: Aye Trustee Van Roo: Aye f) Discussion and Possible Action on the Developers Agreement with Hillcrest Builders. No action was taken. 8. Correspondence: None 9. Items for Future Consideration: None 10. Motion to Adjourn made by Trustee Syring. Seconded by Trustee Franck. Passed by 5-0 voice vote. In Progress Checks - Full Report - ALL 112:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 5/07/2026 AMERICAN WATER WORKS ASSOCIATION 600-00-53700-000-930 WATER CERTIFICATION MEMBERSHIP DUES-E PAULUS 7/1/26-6/30/27 97.00 ______________________________________________________________________________________ 97.00Total 5/07/2026 ARNOLD'S ENVIRONMENTAL SERVICES, INC. 100-00-55200-350-000 PARKS REPAIR/MAINT PORTA-POTTY - OAK PARK 200.00 0000189353 100-00-55200-350-000 PARKS REPAIR/MAINT PORTA-POTTY - MARIE KRAUS SOCCER FIELDS 430.00 0000189354 100-00-55200-350-000 PARKS REPAIR/MAINT PORTA-POTTY - FREEDOM PARK 654.00 0000189355 ______________________________________________________________________________________ 1,284.00Total 5/07/2026 ASSOCIATED BANK GREEN BAY 300-00-58200-620-000 INTEREST ON LONG TERM DEBT GO REFUNDING BONDS 12-21-2017 99G100003 24,300.00 660-00-58200-000-427 INTEREST ON LONG TERM DEBT GO REFUNDING BONDS 12-21-2017 99G100003 17,887.50 ______________________________________________________________________________________ 42,187.50Total 5/07/2026 AURORA MEDICAL CENTER GRAFTON LLC 350-00-52280-809-000 AMBULANCE EXP-MEDICAL SUPPLIES AMBO RX MED SUPPLIES 166.99 CINV041434 351-00-52300-301-000 PARAMEDIC MEDICAL SUPPLIES PARA RX MED SUPPLIES 83.49 CINV041434 351-00-52300-301-000 PARAMEDIC MEDICAL SUPPLIES PARA RX MED SUPPLIES 17.51 CINV042421 350-00-52280-809-000 AMBULANCE EXP-MEDICAL SUPPLIES AMBO RX MED SUPPLIES 35.01 CINV042421 ______________________________________________________________________________________ 303.00Total 5/07/2026 AXON ENTERPRISE, INC. 100-00-52100-390-000 SUPPLIES/EXPENSES POLICE AXON EVIDENCE/BODY CAMERA 10,486.30 INUS412191 In Progress Checks - Full Report - ALL 212:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: ______________________________________________________________________________________ 10,486.30Total 5/07/2026 BADGER METER, INC. 600-00-53700-000-682 CONTRACTUAL SERVICES BEACON HOSTING SERVICE - APR 2026 354.52 80235974 ______________________________________________________________________________________ 354.52Total 5/07/2026 BOUND TREE MEDICAL LLC 350-00-52280-809-000 AMBULANCE EXP-MEDICAL SUPPLIES MEDICAL SUPPLIES 221.17 86169240 351-00-52300-301-000 PARAMEDIC MEDICAL SUPPLIES MEDICAL SUPPLIES 110.59 86162940 350-00-52280-809-000 AMBULANCE EXP-MEDICAL SUPPLIES MEDICAL SUPPLIES 1.39 86178874 351-00-52300-301-000 PARAMEDIC MEDICAL SUPPLIES MEDICAL SUPPLIES 1.39 86178874 ______________________________________________________________________________________ 334.54Total 5/07/2026 BUBLITZ PLUMBING & HEATING, INC. 600-00-53700-000-640 SUPPLIES & EXPENSES 311 WASHINGTON AVE HOSEBIB REPLACEMENT 287.93 30376 600-00-53700-000-640 SUPPLIES & EXPENSES KOHLER 18357 CLOSET SPUD ASSY 43.15 30381 ______________________________________________________________________________________ 331.08Total 5/07/2026 CATALIS LLC 100-00-51530-210-000 ASSESSMENT/ASSESSOR CONTRACT ASSESSMENT SERVICES 2,025.00 INV308372811 ______________________________________________________________________________________ 2,025.00Total 5/04/2026 CLIA LABORATORY PROGRAM VOID CK21455-RETURN IN MAIL-PD VIA CC Manual Check Nbr: 21455 350-00-52280-802-000 AMBULANCE EXP-OFFICE SUPPLIES CERTIFICATION FEE 9/29/26-9/28/28 -248.00 033126-52D0978673 ______________________________________________________________________________________ -248.00Total In Progress Checks - Full Report - ALL 312:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 5/07/2026 COMMERCIAL RECREATION SPECIALISTS INC. 100-00-55200-350-000 PARKS REPAIR/MAINT SPLASH PAD-REPROGRAM FEE 720.00 ______________________________________________________________________________________ 720.00Total 5/07/2026 CORE & MAIN 600-00-53700-000-640 SUPPLIES & EXPENSES MAG LOCATOR/REP CLP 1,980.49 Y803074 600-00-53700-000-650 REPAIRS WATER HACH CHEMKEY REAGENTS HARDNESS 180.68 INV0028798 ______________________________________________________________________________________ 2,161.17Total 5/01/2026 DELTA DENTAL Manual Check Nbr: DD-050126 100-00-21530-000-000 INSURANCE DEDUCTIONS PAYABLE DENTAL/VISION PREMIUMS-MAY 2026 378.02 1052724 ______________________________________________________________________________________ 378.02Total 5/07/2026 DREWS TRUE VALUE #0103-2 660-00-53610-000-856 MISCELLANEOUS EXPENSE BLADE CONNECTOR/TROWEL/CONCRETE MIX 54.76 310363 600-00-53700-000-640 SUPPLIES & EXPENSES MOLDING BAR/NAIL PULLER/FASTENERS 84.94 310575 ______________________________________________________________________________________ 139.70Total 5/07/2026 EIP HOLDINGS II LLC 600-00-48200-000-000 RENTAL INCOME VERIZON MAY 2026 RENT 2,894.14 ______________________________________________________________________________________ 2,894.14Total 5/07/2026 ENERGENECS, INC. 660-00-53610-000-827 OTHER OPERATING 8210G095 SOLENOID 3/4" 2-WAY 298.47 EINV0050293 ______________________________________________________________________________________ 298.47Total In Progress Checks - Full Report - ALL 412:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 5/07/2026 FIVE PILLARS SUPPER CLUB 350-00-52260-604-000 Donations BANQUET 3,221.50 ______________________________________________________________________________________ 3,221.50Total 5/07/2026 GALLS, LLC. 100-00-52100-130-000 TRAINING/UNIFORMS UNIFORMS-THOMAS DEVELICE 114.43 034690323 ______________________________________________________________________________________ 114.43Total 5/07/2026 GENERAL COMMUNICATIONS, INC. 350-00-52230-309-000 NON-CAPITAL SMALL EQUIPMENT 10 PAGERS/EXTENDED 3 YR WARRANTY 4,847.50 355935 ______________________________________________________________________________________ 4,847.50Total 5/07/2026 GREAT LAKES COCA-COLA DISTRIBUTION, LLC 350-00-52260-601-000 FOOD/DRINK SUPPLIES SODA MACHINE 863.73 51050346010/12-51656212016 ______________________________________________________________________________________ 863.73Total 5/07/2026 GUZIKOWSKI, CINDY 350-00-52260-601-000 FOOD/DRINK APRIL MEETING PROVISIONS 108.92 ______________________________________________________________________________________ 108.92Total 5/07/2026 HACH COMPANY 600-00-53700-000-640 SUPPLIES & EXPENSES ASSY PACK CHEMKEY 90.03 14955519 ______________________________________________________________________________________ 90.03Total 5/07/2026 HARTMANN SAND & GRAVEL CO. INC. 600-00-53700-000-640 SUPPLIES & EXPENSES 3/4 ROAD GRAVEL 343.30 43619 ______________________________________________________________________________________ 343.30Total In Progress Checks - Full Report - ALL 512:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 5/07/2026 HYDROCORP 600-00-53700-000-682 CONTRACTUAL SERVICES CCC COMMERCIAL PROGRAM 915.20 CI-12939 600-00-53700-000-682 CONTRACTUAL SERVICES CCC RESIDENTIAL PROGRAM 700.32 CI-12941 ______________________________________________________________________________________ 1,615.52Total 5/07/2026 IDEXX DISTRIBUTION INC. 630-00-54110-000-827 LAB SUPPLIES & EXPENSES COMPARATOR/QUANTI-TRAY DISP/GAMMA IRAD 2,668.13 3199215864 ______________________________________________________________________________________ 2,668.13Total 5/07/2026 JIM'S LAKESIDE OVERHEAD DOOR 600-00-53700-000-683 GROUNDS MAINTENANCE NEW 12'2"X12'5" CLOPAY STEEL DOOR 2,384.00 8245 600-00-53700-000-683 GROUNDS MAINTENANCE T501 LIFTMASTER 12" COMM OPERATOR 2,108.00 8245 ______________________________________________________________________________________ 4,492.00Total 5/07/2026 JIMMY B'S FREDONIA AUTOMOTIVE 600-00-53700-000-660 VEHICLE REPAIR MAINT & FUEL STEERING DAMPER/TIRES/OIL/FILTER 1,374.27 20155 ______________________________________________________________________________________ 1,374.27Total 5/07/2026 KUNSTMANN, CHRIS 350-00-52260-601-000 FOOD/DRINK DEC 2025 XMAS MEAL & KRINGLES 301.13 ______________________________________________________________________________________ 301.13Total 5/07/2026 LAKESIDE EXTINGUISHER LLC 100-00-53270-350-000 REPAIR/MAINTENANCE (SHOP) DPW EXTINGUISHER INSPECTION 105.00 1472 350-00-52220-203-000 EQUIPMENT REPAIR/MAINTENANCE FD EXTINGUISHER INSPECTION 139.00 1473 In Progress Checks - Full Report - ALL 612:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 100-00-52100-350-000 REPAIR/MAINTENANCE POLICE PD EXTINGUISHER INSPECTION 26.00 1474 100-00-51600-350-000 REPAIR/MAINTENANCE VILLAGE HAL VH EXTINGUISHER INSPECTION 37.00 1475 600-00-53700-000-689 MISCELLANEOUS EXPENSE WELLS EXTINGUISHER INSPECTION 10.00 1476 660-00-53610-000-834 MAINTENANCE BUILDINGS/GROUNDS WWTP EXTINGUISHER INSPECTION 38.00 1477 ______________________________________________________________________________________ 355.00Total 5/07/2026 LANGE ENTERPRISES, INC 100-00-53300-350-000 REPAIR/MAINTENANCE STREETS 6X12 SPIN ALERT 440.56 94952 100-00-53300-350-000 REPAIR/MAINTENANCE STREETS POST REFLECTORS/TRAFF CONES/STOPSLOW SGN 1,805.32 94958 ______________________________________________________________________________________ 2,245.88Total 5/07/2026 LEET, ERIC 100-00-52100-130-000 TRAINING/UNIFORMS BLACKHAWK SHOOTING SPORTS 134.51 ______________________________________________________________________________________ 134.51Total 5/07/2026 MCMAHON ASSOCIATES INC 350-00-52230-306-000 OPERATING EXP. - MISCELLANEOUS FIRE & EMS ANALYSIS 519.50 401253 ______________________________________________________________________________________ 519.50Total 5/07/2026 METRO SALES, INC. 100-00-51600-400-000 TECHNOLOGY VILLAGE HALL COPIES 587.63 INV3065091 ______________________________________________________________________________________ 587.63Total 5/07/2026 MUELLER EXCAVATING 110-00-53300-820-000 STREET & HWY CPTL IMPROVEMENTS WASHINGTON AVE RECONSTRUCTION 6,080.00 PA-1 In Progress Checks - Full Report - ALL 712:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 600-00-53700-000-910 WATER CAPITAL EQUIPMENT WASHINGTON AVE RECONSTRUCTION 103,985.10 PA-1 660-00-53610-000-900 CAPITAL PROJECTS WASHINGTON AVE RECONSTRUCTION 54,167.10 PA-1 ______________________________________________________________________________________ 164,232.20Total 5/07/2026 MUTUAL OF OMAHA 100-00-53300-132-000 DPW CREW HEALTH INSURANCE SHORT TERM DISABILITY 30.24 002089945979 100-00-51420-132-000 ADMIN HEALTH INS SHORT TERM DISABILITY 30.24 002089945979 600-00-53700-000-686 EMPLOYEE INS/RETIRE SHORT TERM DISABILITY 13.86 002089945979 660-00-53610-000-854 SEWER INS/RETIRE SHORT TERM DISABILITY 26.46 002089945979 350-00-52280-803-000 INSURANCE-AMBULANCE SHORT TERM DISABILITY 12.60 002089945979 351-00-52300-803-600 PARAMEDIC HEALTH INS SHORT TERM DISABILITY 37.80 002089945979 ______________________________________________________________________________________ 151.20Total 5/07/2026 NORTH CENTRAL LABORATORIES, INC. 630-00-54110-000-827 LAB SUPPLIES & EXPENSES HYDROCHL ACID/BOD NUTR/AMMONIA/BUFFER SO 627.49 534140 ______________________________________________________________________________________ 627.49Total 5/07/2026 NORTHWOODS LASER & EMBROIDERY 100-00-51100-390-000 VILLAGE BD OTHER SUPPLIES & EX TRUSTEE NAME PLATES 37.98 20592 ______________________________________________________________________________________ 37.98Total 5/07/2026 OZAUKEE COUNTY CLERK 100-00-51440-390-000 ELECTION OTHER SUPPLIES/EXPEN SPRING ELECTION SUPPLIES/PROGRAMMING 830.02 042726 ______________________________________________________________________________________ 830.02Total In Progress Checks - Full Report - ALL 812:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 5/07/2026 OZAUKEE COUNTY HWY. DEPT. 100-00-53310-390-000 SALT SNOW/ICE CONTROL SALT/PREMIX 3,362.91 BILL0036701 100-00-53240-351-000 GASOLINE/DIESEL HWY EQUIPMENT CASE TRACTOR LOADER DIESEL 182.74 BILL0036701 100-00-53240-351-000 GASOLINE/DIESEL HWY EQUIPMENT INTL DUMP TRUCK DIESEL 73.48 BILL0036701 350-00-52280-812-000 AMBULANCE FUEL/UTILITIES AMBO FUEL 206.25 BILL0036703 350-00-52230-302-000 OPERATING EXPENSE-FUEL 660/662 FUEL 63.08 BILL0036703 ______________________________________________________________________________________ 3,888.46Total 5/07/2026 PENFLEX ACTUARIAL SERVICES, INC 350-00-52230-308-000 LOSA PROGRAM 2025 PARTCPNT/ACCT FEE-STD FEE SERV PMTS 198.00 2026-204 ______________________________________________________________________________________ 198.00Total 5/07/2026 PORT PUBLICATIONS 600-00-53700-000-640 SUPPLIES & EXPENSES HYDRANT FLUSHING 115.00 00181930 100-00-51420-320-000 ADMIN PUBLICATIONS, DUES PULIC HEARING ZONING CODE CHANGE 86.92 00181952 ______________________________________________________________________________________ 201.92Total 5/07/2026 SCHNEIDER, KEN 350-00-52250-501-000 TRAINING/EDUCATION FEDERATION OF FIRE CHAPLAINS MEMBERSHIP 150.00 050126 ______________________________________________________________________________________ 150.00Total 5/07/2026 SECURIAN FINANCIAL GROUP 100-00-21530-000-000 INSURANCE DEDUCTIONS PAYABLE ACCIDENT INSURANCE-JUN 2026 29.98 06/26 100-00-51940-000-000 LIFE INSURANCE LIFE INSRUANCE-JUN 2026 249.94 06-26 In Progress Checks - Full Report - ALL 912:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: ______________________________________________________________________________________ 279.92Total 5/14/2026 SPECTRUM BUSINESS Manual Check Nbr: SPEC-051426 100-00-53270-221-000 TELEPHONE BUILDINGS/GROUNDS INTERNET/TV-422 WHEELER 142.47 0029024042726 ______________________________________________________________________________________ 142.47Total 5/07/2026 STRAND ASSOCIATES, INC. 100-00-51310-210-000 ENGINEERING SERVICES VILLAGE ENGINEERING SERVICES-CROSSWALKS 585.33 0237430 110-00-53400-820-000 ENGINEERING CPTL IMPROVEMENTS WAHSINGTON AVE SPEC ASSESSMENTS 1,168.52 0237430 110-00-53400-820-000 ENGINEERING CPTL IMPROVEMENTS WENZEL AVE LRIP CERTIFICATION 123.29 0237430 660-00-53610-000-852 OUTSIDE SERVICES EMPLOYED FACILITIES PLAN PREPARATION-WWTP 61,090.75 0237733 110-00-53400-820-000 ENGINEERING CPTL IMPROVEMENTS WASHINGTON AVE RECONSTRUCTION CRS 9,267.08 0237261 ______________________________________________________________________________________ 72,234.97Total 5/07/2026 WI DEPT OF JUSTICE - TIME 100-00-52100-310-000 OFFICE SUPPLIES POLICE TIME ACCESS CHARGE/QTRLY OFFICER SUPPORT 205.50 455TIME-0000019714 ______________________________________________________________________________________ 205.50Total 5/07/2026 WI DEPT OF NATURAL RESOURCES 630-00-54120-000-930 LAB CERTIFICATIONS OPERATOR CERTIFICATION-EA/7 LAABS JASON 50.00 630-00-54120-000-930 LAB CERTIFICATIONS OPERATOR CERTIFICATION-EA/7 HEINEN BRAND 50.00 630-00-54120-000-930 LAB CERTIFICATIONS OPERATOR CERTIFICATION-EA/7 LAFAVE BRIAN 25.00 ______________________________________________________________________________________ 125.00Total 5/07/2026 WIN IT SERVICES LLC In Progress Checks - Full Report - ALL 1012:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________Voucher Nbr Check Date Payee Amount From Account: 5/04/2026 Page: 100-00-51420-310-000 ADMIN OFFICE SUPPLIES APR 2026 SERVICE - ADMIN 87.00 217845 100-00-51100-390-000 VILLAGE BD OTHER SUPPLIES & EX APR 2026 SERVICE - VILLAGE BOARD 89.00 217845 100-00-53270-350-000 REPAIR/MAINTENANCE (SHOP) APR 2026 SERVICE - SHOP/DPW 58.00 217845 660-00-53610-000-827 OTHER OPERATING APR 2026 SERVICE - SEWER 29.00 217845 100-00-52100-310-000 OFFICE SUPPLIES POLICE APR 2026 SERVICE - POLICE 109.00 217845 350-00-52230-303-000 OPERATING EXP.-OFFICE SUPPLIES APR 2026 SERVICE - FIRE 119.00 217845 100-00-13801-000-000 TOWN OF FREDONIA RECEIVABLE APR 2026 SERVICE - TOWN 79.00 217845 ______________________________________________________________________________________ 570.00Total 5/07/2026 WRWA 600-00-53700-000-930 WATER CERTIFICATION 4/7/26 SAFETY TRAINING ANNUAL REFRESHER 346.36 5197 630-00-54120-000-930 LAB CERTIFICATIONS BASIC LAB EXAM REVIEW-JASON LAABS 125.00 JL-2026 LAB EXAM REVIEW 630-00-54120-000-930 LAB CERTIFICATIONS BASIC LAB EXAM REVIEW-BRANDON HEINEN 125.00 BH-2026 LAB EXAM REVIEW 630-00-54120-000-930 LAB CERTIFICATIONS BASIC LAB EXAM REVIEW-BRIAN LAFAVE 125.00 BL-2026 LAB EXAM REVIEW 630-00-54120-000-930 LAB CERTIFICATIONS BASIC LAB EXAM REVIEW-MIKE KROEGER 125.00 MK-2026 LAB EXAM REVIEW ______________________________________________________________________________________ 846.36Total 5/07/2026 XYLEM DEWATERING SOLUTIONS INC 660-00-53610-000-856 MISCELLANEOUS EXPENSE 3" 150# FLANGE GASKET 30.21 401491485 ______________________________________________________________________________________ 30.21Total 332,381.12Grand Total In Progress Checks - Full Report - ALL 1112:37 PM ACCTALL Checks by Payee GENERAL CHECKING & MONEY MARKET Dated From: Thru Account:Thru: ______________________________________________________________________________________ Amount From Account: 5/04/2026 Page: 24,413.52Total Expenditure from Fund # 100 - GENERAL FUND 16,638.89Total Expenditure from Fund # 110 - CAPITAL PROJECTS 24,300.00Total Expenditure from Fund # 300 - DEBT SERVICE 10,926.77Total Expenditure from Fund # 350 - FIRE DEPARTMENT 250.78Total Expenditure from Fund # 351 - PARAMEDIC 118,308.29Total Expenditure from Fund # 600 - WATER UTILITY 3,920.62Total Expenditure from Fund # 630 - LABORATORY 133,622.25Total Expenditure from Fund # 660 - SEWER UTILITY 332,381.12Total Expenditure from all Funds 2-1 Code of Conduct PURPOSE The Village Board of Trustees are composed of a wide variety of backgrounds, personalities, values, opinions and goals. All have chosen to serve in public office to preserve and protect the present and the future of our community. In all cases, this common goal of service should be acknowledged. This code has been created to ensure that all officials have clear guidelines in carrying out their responsibilities in their relationships with each other, with staff, and with the residents of the Village of Fredonia. POLICY Elected Official Conduct with One Another A. Use Formal Titles The board shall try to refer to one another formally during public meetings as President, Trustee, Administrator, etc. followed by the person’s last name. B. Use Civility and Decorum in Discussions and Debate Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of free democracy in action. Board members shall not be hostile, degrading, or defamatory when discussing a contentious issue. No shouting or physical actions that could be construed as threatening will be tolerated. Board members should assume the other members have the appropriate motives and interest of the public in mind and should not criticize differing opinions because they believe them lacking in judgment or improperly motivated. If a member is personally offended by the remarks of another member, the offended member should make note of the actual words used and call for a “point of personal privilege” that challenges the other member to justify or apologize for the language used. The President shall always maintain control of the discussion. C. Honor the Role of the President in Maintaining Order It is the responsibility of the President to keep the comments of the members on track during public meetings. Trustees should honor the President’s efforts to focus the discussion on current agenda items. If there is disagreement about the agenda or the President’s actions, those objections should be voiced politely and with reason, following parliamentary procedures. Elected Official Conduct with the Public In public meetings, making the public feel welcome is an important part of the democratic process. No signs of partiality, prejudice, or disrespect should be evident on the part of the individual board members towards an individual participating in a public meeting. Every effort should be made to be fair and impartial in listening to public testimony. A. Be Welcoming to Speakers and Treat Them with Care and Respect For many residents, speaking in front of the board is a new and difficult experience. Under such circumstances, individuals may be nervous. Board members should treat residents with care and respect, committing their full attention to the speaker. Comments and non-verbal expressions should be appropriate and respectful. B. Ask for Clarification but Avoid Debate Only the President, not other board members, should interrupt a speaker during a presentation. However, board members may ask for a point of order if the speaker is off topic or exhibiting behavior lacking in decorum or using language a member finds inappropriate. Board members may question members of the public that seek to clarify or expand on a subject but may not debate or criticize. If a speaker becomes flustered or defensive, it is the responsibility of the President to calm the speaker and maintain decorum in the meeting. Note: the “Public Comment” section on each agenda is for the public to speak on items that ARE NOT on the agenda. Board members should listen respectfully but not engage in debate with speakers. These comments are limited to five minutes per speaker. A member of the board may request the topic be placed on a future agenda for discussion or action. C. Remember That Fredonia is a Small, Close-Knit Community Board members are constantly being observed by the community every day that they serve in office, even in unofficial settings. Their behaviors and comments serve as models of proper deportment in the Village of Fredonia. Honesty and respect for the dignity of each individual should be reflected in every word and action taken by a board member. Elected Official Conduct with Village Staff Governance of the Village relies on the cooperative efforts of elected officials who set policy and the Village staff who implement and administer those policies. Therefor, every effort should be made to be cooperative and show mutual respect for the contributions made by each other for the good of the community. A. Treat all Staff as Professionals. Board members should treat all staff as professionals. Clear and honest communication that respects the abilities, experience and dignity of each individual is expected. B. Do Not Supersede Administrative Authority Board members will not give orders to any subordinate of the Village Administrator, either publicly or privately. Board members will not attempt to unethically influence or coerce Village staff concerning either their actions or in their recommendations to the board about personnel, purchasing, awarding contracts, selection of consultants, or the granting of any village license or permit. Nothing in this section shall be construed, however, as prohibiting board members, while in open session, from fully and freely discussing with, or suggesting to, the department heads any matter pertaining to the Village or it’s affairs. C. Do Not Solicit Political Support from Staff Board members should not solicit any type of political support (financial contributions, display of lawn signs, name on support list, collection of petition signatures, etc.) from Village staff. Village staff, as private citizens within their constitutional rights, may support political candidates, but all such activities must be done away from the workplace. Photographs of uniformed Village Employees may not be used in political ads. 2-2 Code of Ethics PURPOSE The Village of Fredonia has adopted and implemented a Code of Ethics for its public officials and employees. Its provisions are reprinted below from Chapter 49 of the Municipal Code. § 49-1 Statement of purpose. A. The proper operation of democratic government requires that public officials and employees be independent, impartial and responsible to the people; that government decisions and policy be made in proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established in this chapter a Code of Ethics for all Village of Fredonia officials and employees, whether elected or appointed, paid or unpaid, including members of boards, committees and commissions of the Village, as well as any individuals who are candidates for elective office as soon as such individuals file nomination papers with the Village. B. The purpose of this Ethics Code is to establish guidelines for ethical standards of conduct for all such officials and employees by setting forth those acts or actions that are incompatible with the best interests of the Village of Fredonia and by directing disclosure by such officials and employees of private financial or other interests in matters affecting the Village. The Village Board believes that a Code of Ethics for the guidance of elected and appointed officials and employees will help them avoid conflicts between their personal interests and their public responsibilities, will improve standards of public service and will promote and strengthen the faith and confidence of the citizens of the Village in their elected and appointed officials and employees. The Village Board hereby reaffirms that each elected and appointed Village official and employee holds his or her position as a public trust, and any intentional effort to realize substantial personal gain through official conduct is a violation of that trust. The provisions and purpose of this Ethics Code and such rules and regulations as may be established are hereby declared to be in the best interests of the Village of Fredonia. POLICY § 49-2 Definitions. The following definitions shall be applicable in this chapter. ANYTHING OF VALUE: Any money or property, favor, service, payment, advance, forbearance, loan, or promise of future employment, but does not include compensation or expense reimbursement paid by the Village, honorariums, fees and expenses under the standards and reporting requirements set forth in § 19.56, Wisconsin Statutes, campaign contributions as regulated by § 49-6C of this chapter, or hospitality extended for a purpose unrelated to Village business by a person other than a firm, corporation, partnership, or joint venture. BUSINESS: Any corporation, partnership, proprietorship, firm, enterprise, franchise, association, organization, self-employed individual or any other legal entity which engages in profit-making activities. FINANCIAL INTEREST: Any interest which shall yield, directly or indirectly, a monetary or other material benefit to the officer or employee or to any person employing or retaining the services of the officer or employee. IMMEDIATE FAMILY a. A person's spouse. b. An individual's relative by marriage, lineal descent or adoption who receives, directly or indirectly, more than 1/2 of his support from the individual or from whom the individual receives, directly or indirectly, more than 1/2 of his support. PERSONAL INTEREST: Any interest arising from blood or marriage relationships or from close business or political associations, whether or not any financial interest is involved. PUBLIC EMPLOYEE: Any person excluded from the definition of a "public official" who is employed by the Village. PUBLIC OFFICIAL: Those persons serving in statutory elected or appointed offices provided for in Chapter 61 of the Wisconsin Statutes, and all members appointed to boards, committees and commissions established or appointed by the Village President and/or Village Board pursuant to this Code of Ordinances, whether paid or unpaid. SIGNIFICANT INTEREST: Owning or controlling, directly or indirectly, at least 10% or $5,000 of the outstanding stock of any business. § 49-3 Statutory standards of conduct. There are certain provisions of the Wisconsin Statutes which should, while not set forth herein, be considered an integral part of any Code of Ethics. Accordingly, the provisions of the following sections of the Wisconsin Statutes, as from time to time amended, are made a part of this Code of Ethics and shall apply to public officials and employees whenever applicable, to wit: a. Sec. 946.10, Bribery of Public Officers and Employees. b. Sec. 946.11, Special Privileges from Public Utilities. c. Sec. 946.12, Misconduct in Public Office. d. Sec. 946.13, Private Interest in Public Contract Prohibited. § 49-4 Responsibility of public office. Public officials and employees are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this state and carry out impartially the laws of the nation, state and municipality, to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office regardless of personal considerations, recognizing that the public interest must be their prime concern. § 49-5 Dedicated service. A. Officials and employees should adhere to the rules of work and performance established as the standard for their positions by the appropriate authority. B. Officials and employees should not exceed their authority or breach the law or ask others to do so, and they should work in full cooperation with other public officials and employees unless prohibited from so doing by law or by officially recognized confidentiality of their work. C. Members of the Village staff are expected to follow their appropriate professional code of ethics. Staff members shall file a copy of such professional ethics codes with the Village Clerk. The Village Board shall notify the appropriate professional ethics board of any ethics violations involving Village employees covered by such professional standards. § 49-6 Fair and equal treatment. A. Use of public property. No official or employee shall use or permit the unauthorized use of Village-owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally or are provided as Village policy for the use of such official or employee in the conduct of official business, as authorized by the Village Board or authorized board, commission or committee. B. Obligations to citizens. No official or employee shall grant any special consideration, treatment or advantage to any citizen beyond that which is available to every other citizen. No official or employee shall sue or attempt to use his or her position with the Village to secure any advantage, preference or gain, over and above his rightful remuneration and benefits, for himself or for a member of his or her immediate family. C. Political contributions. No official shall personally solicit from any Village employee, other than an elected official, a contribution to a political campaign committee for which the person subject to this chapter is a candidate or treasurer. D. Use of Village stationery. Copies of any correspondence written on Village stationery shall be filed with the Village Clerk or his designee. § 49-7 Conflict of interest. A. Financial and personal interest prohibited. 1. No official or employee of the Village, whether paid or unpaid, shall engage in any business or transaction or shall act in regard to financial or other personal interest, direct or indirect, which is incompatible with the proper discharge of official duties in the public interest contrary to the provisions of this chapter or which would tend to impair independence of judgment or action in the performance of official duties. 2. Any member of the Village Board who has a financial interest or personal interest in any proposed legislation before the Village Board shall disclose on the records of the Village Board the nature and extent of such interest; such official shall not participate in debate or vote for adoption or defeat of such legislation. If the matter before the Village Board involves a member's personal interest with persons involved, the member may participate in debate or discussion and vote on the matter following disclosure, unless an ordinance or contract is involved; if an ordinance or contract is involved, such official shall not participate in debate or discussion and vote on the matter. 3. Any nonelected official, other than a Village employee, who has a financial interest or personal interest in any proposed legislative action of the Village Board or any board, commission or committee upon which the official has any influence or input or of which the official is a member that is to make a recommendation or decision upon any item which is the subject of the proposed legislative action shall disclose on the records of the Village Board or the appropriate board, commission or committee the nature and extent of such interest. Such official shall not participate in debate or discussion or vote for adoption or defeat of such legislation. 4. Any Village employee who has a financial interest or personal interest in any proposed legislative action of the Village Board or any board, commission or committee upon which the employee has any influence or input, or of which the employee is a member, that is to make a recommendation or decision upon any item which is the subject of the proposed legislative action shall disclose on the records of the Village Board or the appropriate board, commission or committee the nature and extent of such interest. B. Disclosure of confidential information. No official or employee shall, without proper legal authorization, disclose confidential information concerning the property, government or affairs of the Village, nor shall such information be used to advance the financial or other private interest of the official or employee or others. C. Incompatible employment. No official or employee shall engage in or accept private employment or render service, for private interest, when such employment or service is incompatible with the proper discharge of his or her official duties or would tend to impair such official or employee's independence of judgment or action in the performance of his or her official duties, unless otherwise permitted by law and unless disclosure is made as hereinafter provided. D. Gifts and favors. 1. No official or employee shall accept or offer to accept anything of value from any person who, to his or her knowledge, is interested directly or indirectly, or is seeking an interest, directly or indirectly, in any manner whatsoever in business dealing with the Village, or from any person who conducts activities which are regulated by the Village, or from any person who has interests which may be substantially affected by actions of the Village. 2. No official or employee shall accept or offer to accept anything of value that may tend to influence such official or employee in the discharge of his or her duties, or grant in the discharge of his or her duties any improper favor, service, or thing of value. 3. Gifts received under unusual circumstances should be referred to the Village Board within 10 days for recommended disposition. 4. An official or employee is not to accept hospitality if, after consideration of the surrounding circumstances, it could reasonably be concluded that such hospitality would not be extended were it not for the fact that the guest, or a member of the guest's immediate family, was a Village official or employee. Participation in celebrations, grand openings, open houses, informational meetings and similar events are excluded from this prohibition. This paragraph further shall not be construed to prevent candidates for elective office from accepting hospitality from citizens for the purpose of supporting the candidate's campaign. E. Representing private interests before Village agencies or courts. 1. Nonelected Village officials and employees shall not appear on behalf of any private person (other than him- or herself, his or her spouse or minor children) before any Village agency, board, commission or committee of which the official or employee is a member or has any jurisdiction, discretion or control over the matter which is the subject of such representation. 2. Elected Village officials may appear before Village agencies on behalf of constituents in the course of their duties as representative of the electorate or in the performance of public or civic obligations. However, the disclosure requirements of Subsection A above shall be applicable to such appearances. F. Ad hoc committee exceptions. No violation of the conflict of interest restrictions of this section shall exist, however, where an individual serves on a special ad hoc committee charged with the narrow responsibility of addressing a specific issue or topic in which that individual, or the employer or a client of that individual, has an interest so long as the individual discloses to the Village Board that such interest exists. G. Contracts with the Village. No official or employee who, in his or her capacity as such officer or employee, participates in the making of a contract in which such officer or employee has a private pecuniary interest, direct or indirect, or performs in regard to that contract, some function requiring the exercise of discretion on the part of such official or employee, shall enter into any contract with the Village unless: 1. The contract is awarded through a process of public notice and competitive bidding; 2. The contract or activity is exempt from or otherwise deemed appropriate by § 946.13, Wis. Statutes; 3. The Village Board waives this requirement after determining that it is in the best interest of the Village to do so. 2-3 VILLAGE BOARD - VILLAGE ADMINISTRATOR RELATIONS PURPOSE The Village Board and the Village Administrator share responsibility for working together to provide effective leadership for the Village. Accordingly, the Village Board and Village Administrator likewise share responsibility for the goal of developing and maintaining a productive, mutually respectful working relationship. While the Village Board’s and the Village Administrator’s leadership roles are different, they are complementary and involve a degree of overlapping duties and responsibilities. POLICY As the elected representatives of the community and as the highest-level governing authority of the Village, the Village Board’s primary leadership role involves establishing the Village’s mission, goals, strategic priorities, governance policies, and adopting annual budgets, and then providing the necessary support, oversight, and advocacy to foster and monitor their proper implementation. As a highly-skilled public sector professional and as the Village Board-selected chief administrator, the Village Administrator’s role includes: 1. Prudently leading and managing the Village’s departments, programs, and operations on a day-to-day basis in a manner which implements and is consistent with the Village Board’s governance decisions; 2. Assisting the Village Board in performing its governance role, including by making significant contributions to the establishment of the Village’s goals, priorities, policies, and budgets; 3. Overseeing the design, implementation, and review of programs, services, and projects within the Village; and 4. Setting the expectations and accountability structures for other staff members which the Village Administrator will ultimately use to demonstrate his/her own accountability to the Village Board. The Village Administrator and Village Board will work to develop, and refine as needed, their shared understanding regarding: 1. their respective roles; 2. The extent, methods, and timing of communication between the Village Board and the administration; and, 3. Especially where not otherwise definitively addressed by applicable law or by existing policies and procedures, their respective spheres of decision-making authority. When either the Village Board or the Village Administrator has concerns regarding the effective functioning of the governance team, each is expected to identify those concerns to the other members of the governance team and to attempt to identify appropriate means by which the governance team can address those concerns. An important primary, but not exclusive, means for the Village Board to bring such issues to the attention of the Village Administrator is through the performance evaluation process. The Village Board shall be responsible for the for the Village Administrator’s evaluation, including determining the specific criteria and procedures it will use in assessing the Village Administrator’s performance. The Village President shall work with the Village Administrator to ensure that sufficient meetings are scheduled so that the evaluation process can reach its conclusion in a timely fashion. 2-4 Remote Participation and Recording of Board and Committee Meetings PURPOSE The intent of this policy is to establish clear guidelines on the practice of remote participation by Village boards and committees under the Open Meeting Law and to sustain the expectation that all open meetings of Village officials shall be recorded and posted to a publicly accessible platform. While all members of Village boards and committees should try to attend meetings in person, the Village Board of Trustees seeks to promote greater participation in government meetings by allowing members to participate remotely when certain specific circumstances prevent them from being physically present. POLICY A. Remote Attendance. It is the policy of the Village of Fredonia that a member of the Board of Trustees, which is subject to the provisions of the Open Meetings Act, may attend and participate in any open or closed meeting of the Village of Fredonia Board of Trustees from a remote location via telephone, video or internet connection, provided that such attendance and participation is in compliance with this policy and any other applicable laws. B. Prerequisites. A member of the Village of Fredonia's Board of Trustees shall be provided the opportunity to attend an open/closed meeting from a remote location if the member meets that following conditions; 1. The member must notify the recording secretary or clerk of the Board of Trustees at least forty-eight (48) hours before the meeting unless advance notice is impractical; 2. The member must meet one of three reasons described herein why he or she is unable to physically attend the meeting, including either: (1) that the member cannot attend because of personal reasons; (2) the member cannot attend because of employment purposes or the business of the Village of Fredonia, or (3) the member cannot attend because of a family or other emergency; and 3. A quorum of the Board of Trustees must be physically present. 4. A backup plan must be in place in case of technical difficulties. 5. Remote attendance is allowed for only 25% of scheduled meetings per 12- month period. C. Quorum. A quorum must be established by members physically present at any meeting. For the meeting to continue there shall always need to be a quorum physically present. D. Voting Procedure. A roll call vote of the Board of Trustees shall be taken, voice vote is not allowed when one or more members are attending remotely. E. Contingencies 1. If remote attendee is to give a committee report, reports or discussion materials shall be given to the Village President in advance in case of technical difficulty. 2. If remote attendee is present at time the meeting is called to order, but then loses contact, that person shall be deemed present. 3. Safety must be considered. Remote attendee must not be driving or in other unsafe situations. 4. In the case of a closed session, the remote attendee must be in an area where privacy can be maintained equal to that of the board room. F. Minutes. The member participating remotely shall be considered an off-site participant and counted as present by means of video or audio conference. The meeting minutes of the Village of Fredonia shall also reflect and state specifically whether each member is physically present, present by video, or present by audio means. G. Recording of Meetings: All open meetings of the Village of Fredonia’s boards, committees and commissions shall be recorded and posted to a publicly accessible platform as soon as practicably possible after the meeting. ATTACHMENT A: GENERAL PURCHASE POLICY APPROVAL TABLE Money from Purchase Amount Proof of Good Price Approval level Petty Cash Fund Less than $50.00 Purchase Receipt Clerk, Treasurer, or Agent Approved Budget Less than $5,000 1 or more written or oral quotes as necessary Agent, Department Head or Designee if clearly defined in budget Approved Budget $5,000 to $9,999 Minimum of 3 oral quotes Agent or Designee Approved Budget $10,000-$24,999 Minimum of 3 written quotes Agent or Designee Approved Budget Exceed $25,000 Competitive bids Village Board Approved Budget Public Construction Contracts per Statute 60.47 (Exceeds $25,000) Competitive sealed bids and/or County Proposal with Board approval Village Board Non-Budgeted $1,000 or less 1 or more written or oral quotes as necessary Agent Non-Budgeted $1,000 or more Per above levels Village Board Any Village Funds Emergency purchases None Required Department Heads and Village President with Report to Village Board Capital Outlay Budgeted Per above levels Per above levels Per above levels Request for Board Consideration Item Description: State of WI Parks Grant for Freedom Park Amenities Report Prepared By: Admin Jenkins Report Date: 5-5-26 Meeting Date: 5-7-26 Strategic Priority? o Smart Residential, Industrial, or Commercial Growth o Responsible Fiscal Priority o Supports Public Safety and Infrastructure o Encourages Open Communication and Collaboration o Strong Sense of Community Fiscal Summary: $272,198 Budget Line Item: N/A Wisconsin Statute or Local Ordinance: N/A Background Analysis: In partnership with Stantec, the Village of Fredonia is pursuing State of Wisconsin grant funding through multiple programs to support the construction of a restroom and concession stand facility at Freedom Park, with an optional component for pavilion rehabilitation. This would add permanent bathroom facilities and concession/serving station to the park and replace the pavilion structure whose canvas roofing has become a nightmare to maintain and install/takedown. Staff Comments: This grant opportunity is significant, as it could fund up to 50% of the total estimated costs for engineering, utilities, and construction, currently projected at $544,396. If awarded, the Village would have until 2029 to utilize the funds, allowing time to pursue fundraising efforts and/or incorporate the remaining project costs into the Capital Improvement Plan (CIP). While this project is not identified as an immediate infrastructure priority, it represents a valuable opportunity to leverage outside funding for a community amenity. Stantec, as a project partner, would assist with engineering services and the request for proposals (RFP) process. Approval of this resolution would authorize the Village to formally accept and pursue these grant funds if awarded. Administrator’s Recommendation: Approve Action Requested: Approval of Resolution 2026-02 Attachments: 1. Resolution 2026-02 RESOLUTION 2026-02 AUTHORIZING RESOLUTION FOR WI DNR OUTDOOR RECREATION GRANT APPLICATIONS Knowles-Nelson Stewardship Friends Grants, Stewardship Local Units of Government, Federal Land and Water Conservation Fund, and Recreational Trails Program WHEREAS, The Village of Fredonia is interested in acquiring or developing lands for public outdoor recreation purposes as described in the application; and WHEREAS, financial aid is required to carry out the project. THEREFORE, BE IT RESOLVED, that The Village of Fredonia has budgeted a sum sufficient to complete the project or acquisition and HEREBY AUTHORIZES Christophe Jenkins, Administrator, to act on behalf of The Village of Fredonia to: 1. Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available; 2. Submit reimbursement claims along with necessary supporting documentation within 6 months of the project completion date; 3. Submit signed documents; and 4. Take necessary action to undertake, direct, and complete the approved project. BE IT FURTHER RESOLVED that The Village of Fredonia will comply with state or federal rules for the programs; may perform force account work; will maintain the completed project in an attractive, inviting, and safe manner; will keep the facilities open to the general public during reasonable hours consistent with the type of facility; and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site. Adopted this 7th day of May, 2026. I hereby certify that the foregoing resolution was duly adopted by The Village of Fredonia at a legal meeting on this 7th day of May, 2026. Village of Fredonia _____________________________ Peter W. Lenz, Village President ATTEST : ____________________________ Michelle T. Johnson, Village Clerk Request for Board Consideration Item Description: “Real Colors” Assessment from UW-Extension/Strategic Priorities Revisit Report Prepared By: Admin Jenkins Report Date: 5-5-26 Meeting Date: 5-7-26 Strategic Priority? o Smart Residential, Industrial, or Commercial Growth o Responsible Fiscal Priority o Supports Public Safety and Infrastructure o Encourages Open Communication and Collaboration o Strong Sense of Community Fiscal Summary: N/A Budget Line Item: N/A Wisconsin Statute or Local Ordinance: N/A Background Analysis: The University of Wisconsin–Extension Office through Ozaukee County, led by Dr. Paul Roback, offers complimentary services to municipalities, including the “Real Colors” team-building assessment. This program provides insight into communication styles and team dynamics. It also presents an opportunity to revisit the Village’s current strategic priorities to ensure alignment with the present composition of the Village Board. Staff Comments: Approximately one year ago, I discussed with Dr. Roback the potential of facilitating this assessment for both elected officials and staff. The goal is to better understand individual communication strengths and areas for improvement, ultimately fostering stronger collaboration across the organization. I propose conducting a session that includes the full Village Board, Department Heads, and full-time staff to ensure broad representation and maximize the benefit of the exercise. Following completion of the assessment, it would be beneficial to revisit the Village’s mission statement, vision statement, and strategic priorities. These were last reviewed in Summer 2023, and since that time there has been turnover on the Board, with only Trustee Abegglen and myself remaining from that process. As such, it is appropriate to confirm whether the existing statements still reflect the Board’s goals or to update them as needed. These guiding principles directly influence daily operations, including Board action items, staff reporting, and internal decision-making. Ensuring they accurately reflect the current Board’s priorities is essential to maintaining alignment and effectively guiding the Village’s future direction. Administrator’s Recommendation: Approve Action Requested: Consensus to move forward Attachments: 1. “Real Colors” Summary from Dr. Roback