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August 27, 2026 America's 250th Anniversary Celebrations Committee Agenda AUGUST 27, 2026 AMERICAS 250TH ANNIVERSARY CELEBRATIONS COMMITTEE AGENDA.PDF August 27, 2026 America's 250th Anniversary Celebrations Committee Packet AUGUST 27, 2026 AMERICAS 250TH ANNIVERSARY CELEBRATIONS COMMITTEE PACKET.PDF 1. Documents: 2. Documents: County Board America’s 250th Anniversary Celebrations Committee MEETING NOTICE Thursday, August 27, 2026 3:30 PM County Board Room 114 Walworth County Government Center 100 W. Walworth St., Elkhorn, Wisconsin Susan Pruessing, Chair Kathy Ingersoll, Vice-Chair Supervisor Joanne Laufenberg Supervisor Ken Monroe Supervisor Sheila Reiff Supervisor Bud Wojcik Pat Blackmer John Scholtz (Posted in compliance with Sec. 19.84 Wis. Stats.) A quorum of the County Zoning Agency and Human Resources Committee will be in attendance. It is possible that a quorum of the county board or any of its other committees could be in attendance at this meeting. Agenda enclosures are available upon request from the County Administrator’s Office or on the County’s web page (www.co.walworth.wi.us). A G E N D A Note: all agenda items are subject to action. 1. Call to order 2. Roll call of committee members 3. Agenda withdrawals, if any 4. Agenda approval 5. Approval of minutes a) August 4, 2026, America’s 250th Anniversary Celebrations Committee Meeting 6. Public Comment Period 7. Unfinished Business a) Discussion on planning and programming for events, activities, and promotional strategies for celebrating America’s 250th Anniversary including but not limited to planning and scheduling for the Walworth County Fair event and review of the committee budget, the purchase of ribbons, the drone show, and marketing NOTICE: THIS MEETING IS PLANNED TO PROVIDE FOR REMOTE OR OFF -SITE ATTENDANCE BY COMMITTEE MEMBERS. THE PUBLIC CAN WATCH THE MEETING STREAMING LIVE: https://bit.ly/2026Aug27AMER250ANNIV Individuals wanting to provide a Public Comment can do so remotely by telephone but must contact the County Administrator’s Office at 262-741-4357 on the day of the meeting and at least 15 minutes prior to the start of the meeting to obtain instructions. AGENDA – Walworth County America’s 250th Anniversary Celebrations Committee Thursday, August 27, 2026, at 3:30 PM Page 2 of 2 efforts 8. Reports/announcements by Chairperson 9. Set/confirm next meeting date and time – TBD 10. Adjournment Submitted by: Susan Pruessing, Committee Chairperson Mark Luberda, County Administrator Posted: August 25, 2026 DRAFT Walworth County Board of Supervisors County Board’s America’s 250th Anniversary Celebrations Committee Tuesday, August 4, 2026 Walworth County Government Center, County Board Room 114 100 West Walworth Street, Elkhorn, Wisconsin Chair Susan Pruessing called the meeting to order at 2:30 p.m. at the Walworth County Fairgrounds, 411 E. Court Street, Elkhorn, Wisconsin. Roll call was conducted and the following members were present: Chair Susan Pruessing; Vice-Chair Kathy Ingersoll; Supervisors Joanne Laufenberg, Ken Monroe, Sheila T. Reiff (Arrived at 2:40 p.m.), and Bud Wojcik; and John Scholtz. Pat Blackmer was absent. A quorum was declared. Others in Attendance County Board Supervisor: Dennis Karbowski County Staff: Walworth County Administrator Mark W. Luberda and Communications Manager Jenny Quill On motion by Vice-Chair Ingersoll, second by Supervisor Wocjik, the agenda was approved with no withdrawals. On motion by Supervisor Wojcik, second by Supervisor Monroe, the July 14, 2026, America’s 250 th Anniversary Celebrations Committee Meeting Minutes were approved. Public Comment There were none. The Committee toured the Walworth County Fairgrounds and planned and discussed details of the 250 th Event discussing the following: • Location of booth • Tents details • Location of Civil War cannon • Program details • Veterans – transportation/parking/guests • Parking • Signage on the booth • Flags – set up/stage placement • Performers • Stage – set up, staging area • Log Cabin • Tables – tent placement • Diagram of tent contents • Setting up and tearing down tents • Volunteers • Drone show – location and visibility from grandstand Supervisor Wojick offered a motion, second by Supervisor Reiff, to recess the meeting to independently travel to the Walworth County Government Center. A roll call vote was conducted at 2:54 p.m., and all members present voted “aye,” to recess the meeting to independently travel to the Walworth County Government Center. The Committee Walworth County Board of Supervisors August 4, 2026 America’s 250th Anniversary Celebrations Committee Meeting Minutes Page 2 of 5 reconvened at 3:09 p.m. in the County Board Room 114 of the Government Center located at 100 W. Walworth St., Elkhorn, Wisconsin. A roll call vote was conducted. New Business 10a. Discussion on planning and programming for events, activities, and promotional strategies for celebrating America’s 250th Anniversary including but not limited to planning and scheduling for the Walworth County Fair event and review of the committee budget, and the purchase of ribbons, banner, and marketing. Chair Pruessing referenced the flow chart which was distributed at the meeting. Walworth County Administrator Mark W. Luberda reviewed the budget, distributed at the meeting, noting he included the amounts approved on July 14, 2026: $5,000 for the drone show, $1,000 for event advertising, $1,646 for the log cabin plaque, and $250 for veteran buttons and ribbons. He reported a remaining balance of $5,153.54 and indicated no estimate was available for programs. Luberda pointed out some budget lines are blank and asked the committee if any could be removed. Chair Pruessing suggested removing the following: veterans’ program, Civil War band, speeches/speakers, passport program & souvenir, honor guard, and active color guard. Luberda stated he will write complimentary on the line for free ticket to the Fair for family members of purple heart veterans. He also stated the County, as a sponsor of the Walworth County Fair has an arrangement when anyone from the County needs a fair ticket, the cost is covered up to the 200 ticket limit. Vice-Chair Ingersoll revised her estimate for singers/music entertainment to $700, instead of the original $2,500. She proposed using the $700 for youth gift cards and payment for the director. Supervisor Laufenberg moved to approve the $700 for these purposes, but the motion failed for lack of a second. Chair Pruessing noted Vice-Chair Ingersoll still hopes to thank the youth and director. The committee agreed to keep $700 in the budget for Vice- Chair Ingersoll to determine how best to proceed after consulting with the director. Chair Pruessing discussed the flow chart distributed to members and shared that Communications Manager Jenny Quill will handle social media, web posters, press releases, and photos of the Log Cabin restoration. Chair Pruessing requested committee members report how many tickets they need for their event areas by August 14th and will provide Scholtz with his tickets today. Ticket needs reported: Laufenberg – 34 for volunteers, Luberda – 4, Reiff – 3. Chair Pruessing will also get tickets for Supervisor Wojcik’s evening tent volunteers. Supervisor Laufenberg will get the signup sheet out today for volunteers. She asked committee members to let her know what shift they wanted to work for the event. Supervisors Reiff and Wojcik said they would be there all day. Walworth County Board of Supervisors August 4, 2026 America’s 250th Anniversary Celebrations Committee Meeting Minutes Page 3 of 5 Supervisor Monroe indicated that posters are needed at the booth for the veterans. Quill stated she would make something up for the posters and show it to John Scholtz and Supervisor Monroe. Supervisor Monroe will work with Mark Finnegan to put up the posters at all the ticket booths. Quill presented a quote of $255 for a 50-foot red, white, and blue ribbon for the ceremony, which she could cut down to 20 feet and 6 inches. Luberda suggested instead using a 6- inch County logo ribbon as a County donation, similar to last year’s transit banner. This would not affect the committee budget. The committee agreed to use the County ribbon. Chair Pruessing explained the Fair Queens would hold each end of the ribbon, and other people holding the ribbon would be the County Board Chair Rick Stacey, Luberda, and the President of the Fair Dave Adams. Chair Pruessing is going to pick up the plaque for the Log Cabin. She stated Supervisors Monroe and Wojcik are working on the rock from Mann Brothers and reminded them to remember to check with the Fair before the rock is placed. Supervisor Wojcik will speak to David Mann. Luberda reported the tents will arrive August 24 th and are good quality with printing included. The committee agreed to add an extra tent behind the main one for volunteers to gather. The pop-up tent comes with stakes and ballasts; and larger tents will be staked, with Public Works assisting if needed. If the tents are not delivered on time, Luberda’s backup plan is to rent locally. Chair Pruessing stated the books will be done at Central Printing and delivered on August 11 th to the County Administrator’s office. Chair Pruessing stated she can get the programs printed for $95 by Central Printing. The committee agreed. Supervisor Wojcik offered a motion, second by Supervisor Reiff, to approve the spending of $95 for the printing of programs. Motion carried 8-0. Chair Pruessing discussed what will be on the program. Luberda will contact Supervisor Reiff as to who to acknowledge on the program with a thank you. Chair Pruessing explained that the County is entitled to have two banners due to the County’s level of sponsorship of the fair. One banner would be on the outside fence and one within the fairgrounds close to the Park Stage. Supervisor Reiff offered a motion, second by Supervisor Monroe, to approve the spending of $150 for the purchase of banners. Motion carried 8-0. Luberda showed the ice cream tickets to the committee members indicating on the back of the tickets was information about the drone show. The committee agreed the drone show information should be added to the back of the tickets. Walworth County Board of Supervisors August 4, 2026 America’s 250th Anniversary Celebrations Committee Meeting Minutes Page 4 of 5 Chair Pruessing discussed booth signage and Quill asked for input on what was needed. The signage should promote America’s 250th, include flags, and some signs with the Walworth County logo. The committee authorized Quill to select the signage and Quill requested a budget amount. The committee discussed placing signs and volunteers up front to attract attendees. Quill explained that Luberda and her had discussed sail signs in the ground in front of the tent with a Walworth County logo. Chair Pruessing stated she had an easel. Luberda concluded by stating a conversation with Chair Pruessing, Supervisor Laufenberg, Quill and himself can be conducted to decide on the signage outside of this meeting. Supervisor Wojcik suggested that after the Wednesday Opening Ceremony of the Fair, he could meet with Luberda and pick up materials from Luberda’s office. Luberda confirmed this was fine. Chair Pruessing indicated tents need to be set up by at least 8 a.m. Luberda will speak to Public Works and have the tents set up by 8 a.m. Chair Pruessing confirmed that Supervisor Laufenberg and Pat Blackmer would be decorating the tent. Luberda discussed the tables, and he explained he will confirm the tables are six feet in length. He will look into getting table covers for this event and other County events. John Scholtz confirmed that 20 chairs was enough for veterans. Chair Pruessing is taking care of getting the chairs. Chair Pruessing requested 36 cold waters for veterans, which the fair will donate. Staff and volunteers are responsible for bringing their own coolers, ice, and water. Supervisors Wojcik, Reiff, Laufenberg, and Monroe will supply coolers, with Supervisor Wojcik also donating three cases of water. Supervisor Stacey also offered to help. Luberda will bring four tables. He suggested that committee members bring lawn chairs. Discussion ensued regarding the setup of the tables. Chair Pruessing stated that Supervisor Holt would help with passing programs out before the Fair. Supervisor Karbowski said he would also help. Chair Pruessing stated that each family should receive only one program. Chair Pruessing stated that Supervisor Schneider will help take the lead on cleaning up and breakdown of the tent. Committee Member Individual Discussion (Round Robin): Scholtz requested getting a certificate of appreciation signed by the County Board and presented to the Purple Heart Veterans, in addition to the coins. Walworth County Board of Supervisors August 4, 2026 America’s 250th Anniversary Celebrations Committee Meeting Minutes Page 5 of 5 Supervisor Reiff confirmed that Master Sgt. Shawn Souders will give the Purple Heart speech and present coins and certificates to veterans. Scholtz will meet with Master Sgt. Souders on August 13 at the Fair to review details. Luberda suggested Scholtz assist on stage as the County Veterans Service Officer. Chair Pruessing has requested a photo of Master Sgt. Souders with each veteran. Luberda also told Scholtz he could close the Veterans Service office for two hours so staff could attend the ceremony. Quill asked committee members to distribute event and time capsule posters in their communities. She also noted it will cost $150–$200 to print 150–200 flag distribution photos for the time capsule, using special paper and acid-free envelopes. Vice-Chair Ingersoll offered a motion, second by Supervisor Wojcik, to approve the spending of $200 for the printing of flag distribution photos for the time capsule. Motion carried 8-0. Quill requested from Supervisor Reiff the details on the timing for the program. She will speak to Supervisor Reiff after the meeting. Luberda suggested that the committee approve up to $300 for decorations, banners, and signs for the 10 by 30 foot tent. Supervisor Reiff offered a motion, second by Vice-Chair Ingersoll, to approve the spending of $300 for the purchase of decorations, banners, and signs. Motion carried 8-0. Luberda said the capsule engraving is scheduled to be done by the event. A Kenosha engraver can add two logos and a brief inscription on stainless steel for $200–$400. Supervisor Monroe offered a motion, second by Supervisor Wojcik, to approve the spending of $400 for the engraving of the time capsule. Motion carried 8-0. Vice-Chair Ingersoll expressed the need for a coordinator for the day to have a go-to person for questions and answers. Discussion ensued with the committee determining that the different areas of the event are being taken care of, and a coordinator would not be necessary. Reports/announcements by Chairperson – There were none. Confirmation of next meeting date and time: The next meeting was confirmed for: Thursday, August 27 , 2026, at 2:30 p.m. at the Government Center. Adjournment On motion and second by Supervisor Monroe and Supervisor Reiff, Chair Pruessing adjourned the meeting at 4:39 p.m. _________________________________________________________________________________ Submitted by Kathleen Aukland, Administrative Assistant. Meeting minutes are not considered final until approved by the America’s 250 th Anniversary Celebrations Committee at the next regularly scheduled meeting. United States of America - 250th Annniversary Celebration ARPA Interest - Revenue Original Budget 100,000.00 Administrative Hold (22,000.00) Current Available 78,000.00 Budgeted Expenses Actual Expenses (MUNIS) - 259105-54520 Request Date Comm Approval Date Description Budgeted Amount Description Amount Date of Purchase Rec'd 1/13/2026 1/13/2026 America's 250th Anniversary Flags- qty 100 3,998.46 America 250th Flags- qty 100 $3,998.46 2/18/2026 2/24/2026 1/13/26 & 1/28/2026 1/28/2026 Re-Enactor: Dale Reich- Blackmer/Pruessing: $100- $150 150.00 1/28/2026 2/25/2026 Farm Bureau coupons for ice cream-Pruessing suggestion 2,000.00 1/28/2026 3/10/2026 Funds for repairing Log Cabin- Pruessing Suggestion. Work completed 8/17/26 28,000.00 1/28/2026 3/10/2026 Drone show- Pruessing/Ingersoll 27,000.00 1/28/2026 1/28/26-no official vote Blackmer's book (focus on educational book for students) qty 1,000 2,460.00 Booklets 8/11/2026 1/28/2026 2/11/2026 Pocket Declaration & Constitution-qty 1,000 520.00 Pocket Declaration & Constitution-qty 1000 $520 2/17/2026 2/20/2026 1/28/2026 2/11/2026 Pop-Up Panel Exhibiion & Travel Case 2,450.00 Pop-Up Panel Exhibition & Travel Case $2,450 3/17/2026 3/20/2026 & 3/25/2026 1/28/2026 1/28/2026 & 3/10/26 time capsule-Blackmer suggestion 103.00 40 L Stainless Steel Milk Can $110 5/4/2026 5/6/2026 2/25/2026 Free ticket to the fair for family member of purple hear veterans-Pruessing complementary 2/25/2026 2/25/2026 Proclamation to include with flag to schools 58.00 Certificate folders for proclamations $57.87 3/6/2026 3/9/2026 3/10/2026 Singers/music entertainment- Ingersoll 700.00 3/10/2026 3/10/26-no official vote Purple heart ceremony: Master Sgt Souders as a speaker w/ accompayning soldiers Budgeted Expenses Actual Expenses (MUNIS) - 259105-54520 Request Date Comm Approval Date Description Budgeted Amount Description Amount Date of Purchase Rec'd 3/10/2026 4/14/2026 Purple Heart coins-Scholtz, qty 20 @ $10/ea 200.00 Purple Heart Challenge Coin $199 5/4/2026 5/6/2026 4/14/2026 7/14/2026 veteran's buttons- & ribbons Monroe suggestion 250.00 Veteran's buttons & ribbons $793.02 8/5/2026 8/5/2026 Interpretor services (2.5 hrs): $100-$300 300.00 6/9/2026 8/4/2026 Printing of flag distribution photos for the time capsule 200.00 6/9/2026 6/9/2026 & 8/4/2026 Time capsule engraving- Luberda 400.00 6/9/2026 7/14/2026 Log Cabin plaque 1,646.00 Log Cabin Plaque $1,740.99 8/20/2026 8/21/2026 7/14/2026 7/14/2026 Event advertising 1,000.00 8/4/2026 8/4/2026 Program printing 95.00 Programs 8/18/2026 8/4/2026 8/4/2026 Sponsorship Banners 150.00 8/4/2026 8/4/2026 Tent decorations, banners, signs 300.00 sign boards-Jenny?, sign crafters for $150? Actual Expenses 9,869.34 Budgeted Expenses 71,980.46 Actual Amt of Current Budget Available 68,130.66 Amount of Current Budget Available 6,019.54