Special Common Council Meeting — Agenda Packet

July 20, 2026 Common Council Agenda 1 City of Lake Geneva, 626 Geneva St, Lake Geneva, WI 53147-262.248.3673-www.cityoflakegeneva.gov Special Common Council Agenda Monday, July 20, 2026 - 5:00 PM Lake Geneva City Hall; Council Chambers Members: Mayor Todd Krause, Council President Cindy Yager, Council Vice President Cathy Stoodley, Alderpersons: JaNelle Powers, Sherri Ames, Linda Frame, Mary Jo Fesenmaier, Brian Smith and Joel Hoiland 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Discussion/Action regarding amending the SMFA's with WISDOT for cost sharing agreements for the HWY 50 Reconstruction project ID's 3170-09-00/70 & 3170-09-01/71 5. Motion to go into Closed Session pursuant to Wisconsin Statutes 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session regarding: The purchase of portions of properties for the HWY 50 road construction project - 220 Center St., 601 W. Main St., 250-270 Country Club Dr., 255 Havenwood Dr., 204 W. Main St., 135 W. Main St., 98 E Main St., 192 E Main St., 300 E. Main St., 351 N. Edwards Blvd., 281 N. Edwards Blvd. and 208 N. Edwards Blvd. all in the City of Lake Geneva 6. Motion to return to open session pursuant to Wisconsin Statutes 19.85 (2) and take action on any items discussed in closed session 7. Adjournment Requests from persons with disabilities, who need assistance to participate in this meeting or hearing, should be made to the City Clerk’s office in advance so the appropriate accommodations can be made. Page 1 of 9 Agenda Memo 07/15/2026 11:37 AM (CDT) Agenda Item Memo Committee Council Meeting Date 07/20/2026 Subject or Item Title Highway 50 SMFA Submitted By David De Angelis Email Address cityadmin@cityoflakegeneva.gov Purpose of Request Contract Review/Approval Background / Request The City has previously entered into an SMFA for the two sections of the Highway 50 reconstruction project. We have received updated versions of the SMFA's which include the recently approved change to include a multi-use pathway along Hillmoor, an additional flashing beacon at West Street, the colored signal poles and updated estimates of cost. Estimated Cost $1,176,450.00 Funding Source Future CIP borrowing GL Number 43-32-10-1710 Budget Status Within Budget Budget Request Detail The change in cost from the previous SMFA for Forest to Wells is $330,402 and the increase in Wells to Grand Geneva Way is $163,514 for a total increase of $493,916. All of the additional items have been previously approved by the Council except the refinement of the engineering and construction cost. Detail N/A Possible Motion I am recommending approval of the SMFA for the Wells Street to Grand Geneva Way , ID 3170-09-00/20/70 and the SMFA for Forest Street to Wells Street ID 3170-09-01-71. Timeline i. Committee Name Council Date of Meeting Page 1/2 Page 2 of 9 07/20/2026 Outcome Recommended Necessary Attachments 3170-09-00 STH50 CLakeG Wells-GrandGenevaRev3.pdf 3170-09-01_71 STH50 CLakeG Forest-WellsRev.pdf Next Direct Step City Admin Review Page 2/2 Page 3 of 9 Agreements\Draft Agreements\Walworth ID 3170-09-00/20/70 – SE Region Page 1 of 3 3RD Revision STATE/MUNICIPAL AGREEMENT FOR A STATE- LET HIGHWAY PROJECT This agreement supersedes the agreement signed by the Municipality on May 6, 2024, and signed by the State on May 13, 2024. Revised date: June 9, 2026 Date: September 16, 2020, November 14, 2022, October 12, 2023 I.D.: 3170-09-00/20/70 Road Name: STH 50 Limits: WELLS ST TO GRAND GENEVA WAY County: Walworth Roadway Length: 1.37 Miles The signatory City of Lake Geneva, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and effect the highway or street improvement hereinafter described. The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the Statutes. NEEDS AND ESTIMATE SUMMARY: Existing Facility - Describe and give reason for request: Improvement of Connecting Highway Proposed Improvement - Nature of work: As determined by project scoping. Describe non-participating work included in the project and other work necessary to finish the project completely which will be undertaken independently by the municipality: A nominal amount is included to cover items in paragraph 4 (to be adjusted in the final plan). Items to be 100% locally funded could include, but may not be limited to, decorative elements, RRFB, high visibility crosswalk at West Street. TABLE 1: SUMMARY OF COSTS Total Federal/State Municipal Phase E st. Cost Funds % Funds %* Preliminary Engineering: Plan Development 910,000$ 682,500$ 75% 227, 500$ 25% Real Estate Acquisition: Acquisition 455,500$ 455,500$ 100% -$ 0% Compensable Utilities -$ -$ 0% -$ 100% Construction: Participating 2,850,000$ 2,850,000$ 100% -$ 0% Paving Items (Parking (angled)) 1,325,000$ 1,309,100$ 98.8% 15,900$ 1.2% Shared use path 535,000$ 428,000$ 80% 107,000$ 20% Non-Participating 60,000$ -$ 0% 60,000$ 100% Total Cost Distribution 6,135,500$ 5,725,100$ 410,400$ This request is subject to the terms and conditions that follow (pages 2 – 3) and is made by the undersigned under proper authority to make such request for the designated Municipality and upon signature by the State and delivery to the Municipality shall constitute agreement between the Municipality and the State. No term or provision of neither the State/Municipal Agreement nor any of its attachments may be changed, waived or terminated orally but only by an instrument in writing executed by both parties to the State/Municipal Agreement. Page 4 of 9 Agreements\Draft Agreements\Walworth ID 3170-09-00/20/70 – SE Region Page 2 of 3 Signed for and in behalf of the City of Lake Geneva (please sign in blue ink) Name Title Date Signed for and in behalf of the State (please sign in blue ink) Name Title SE Region Planning Chief Date TERMS AND CONDITIONS: 1. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal funding participation. In order to guarantee the Municipality’s foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from General Transportation Aids or any moneys otherwise due and payable by the State to the Municipality. 2. Funding of each project phase is subject to inclusion in an approved program and per the State’s Facility Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited to participation in the costs of the following items as specified in the Summary of Costs: (a) Design engineering and state review services. (b) Real Estate necessitated for the improvement. (c) Compensable utility adjustment and railroad force work necessitated for the project. (d) The grading, base, pavement, curb and gutter, and structure costs to State standards, excluding the cost of parking areas. (e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole covers and inlet grates as needed. (f) Construction engineering incidental to inspection and supervision of actual construction work, except for inspection, staking, and testing of sanitary sewer and water main. (g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes. (h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the time of construction. Sidewalk is considered to be new if it’s constructed in a location where it has not existed before. (i) Replacement of existing driveways, in kind, necessitated by the project. (j) New installations or alteration resulting from roadway construction of standard State street lighting and traffic signals or devices. Alteration may include salvaging and replacement of existing components. 4. Work necessary to complete the improvement to be financed entirel y by the Municipality or other utility or facility owner includes the following items: (a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone, telegraph, fire or police alarm facilities, parking meters, and similar utilities. (b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic. (c) Roadway and bridge width in excess of standards. (d) Construction inspection, staking, and material testing and acceptance for construction of sanitary sewer and water main. Page 5 of 9 Agreements\Draft Agreements\Walworth ID 3170-09-00/20/70 – SE Region Page 3 of 3 (e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The Municipality assumes full responsibility for the design, installation, inspection, testing, and operation of the sanitary sewer and water system. This relieves the State and all of its employees from the liability for all suits, actions, or claims resulting from the sanitary sewer and water system construction. (f) Parking lane costs. (g) Coordinate, clean up, and fund any hazardous materials encountered during construction. All hazardous material cleanup work shall be performed in accordance to state and federal regulations. (h) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage. (i) Conditioning, if required, and maintenance of detour routes. (j) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to the improvement. 5. As the work progresses, the Municipality will be billed for work comple ted which is not chargeable to federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of costs. 6. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State in behalf of the project. 7. The work will be administered by the State and may include items not eligible for federal/state participation. (a) The Municipality shall assume general responsibility for all public information and public relations for the project and to make a fitting announcement to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the project and arrangements for handling traffic within and around the projects. 8. Basis for local participation: Participation is based on actual costs incurred; all costs listed in Table1: Summary of Costs are approximate costs unless otherwise noted (a) Funding for preliminary engineering for a connecting highway 75% State 25% Municipal based on the Department’s policy for connecting highways. (b) Funding for real estate required for standard roadway construction, 100% State (c) Funding for compensable utilities required for standard roadway construction, 100% Municipal. (d) Funding for construction of standard roadway items – 100% State. (e) Funding for parking lanes 100% Municipal. Parking costs are included with paving costs, with parking lanes calculated as a percentage of parking area compared to the total area of pavement. For this project, 1.2% of the overall paving costs were determined to be parking related. These parking costs are apportioned to the City of Lake Geneva based on the amount of parking within the municipality. (f) Funding for new shared use path, 80% State 20% Municipality (g) Funding for non- participating items including RRFB, high visibility crosswalk at West Street, 100% Municipal. Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement. [END] Page 6 of 9 \Agreements\Draft Agreements\Walworth ID 3170-09-01/71/81 – SE Region Page 1 of 3 1st Revision STATE/MUNICIPAL AGREEMENT FOR A STATE- LET HIGHWAY PROJECT This agreement supersedes the agreement signed by the Municipality on November28, 2022 and signed by the State on November 28, 2022. Revised Date: June 9, 2026 Date: November 14, 2022 I.D.: 3170-09-01/71 Road Name: STH 50 Limits: FOREST ST TO WELLS ST County: Walworth Roadway Length: 1.16 Miles The signatory City of Lake Geneva, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and effect the highway or street improvement hereinafter described. The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the Statutes. NEEDS AND ESTIMATE SUMMARY: Existing Facility - Describe and give reason for request: Improvement of Connecting Highway Proposed Improvement - Nature of work: As determined by project scoping. Describe non-participating work included in the project and other work necessary to finish the project completely which will be undertaken independently by the municipality: A nominal amount is included to cover items in paragraph 4 (to be adjusted in the final plan). Items to be 100% locally funded could include, but may not be limited to, RRFB, high visibility crosswalk, decorative elements, sidewalk repairs TABLE 1: SUMMARY OF COSTS Total Federal/State Municipal Phase Est. Cost Funds % Funds %* Preliminary Engineering: Plan Development 910,700$ 683,025$ 75% 227,675$ 25% Real Estate Acquisition: Acquisition -$ 100% -$ 0% Compensable Utilities -$ -$ 0% -$ 100% Construction: 1 Participating 4,725,000$ 4,725,000$ 100% -$ 0% Parking (angled) 3,175,000$ 2,841,625$ 89. 5% 333,375$ 10.5% painted signal poles 60,000$ 60,000$ LSUM Non-Participating (71) 145,000$ -$ 0% 145,000$ 100% Total Cost Distribution 9,015,700$ 8,249,650$ 766,050$ * See Item 9 Basis for local participation in Terms and Conditionsplans are complete. This request is subject to the terms and conditions that follow (pages 2 – 3) and is made by the undersigned under proper authority to make such request for the designated Municipality and upon signature by the State and delivery to the Municipality shall constitute agreement between the Municipality and the State. No term or provision of neither the State/Municipal Agreement nor any of its attachments may be changed, waived or terminated orally but only by an instrument in writing executed by both parties to the State/Municipal Agreement. Page 7 of 9 \Agreements\Draft Agreements\Walworth ID 3170-09-01/71/81 – SE Region Page 2 of 3 Signed for and in behalf of the City of Lake Geneva (please sign in blue ink) Name Title Date Signed for and in behalf of the State (please sign in blue ink) Name Title SE Region Planning Chief Date TERMS AND CONDITIONS: 1. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal funding participation. In order to guarantee the Municipality’s foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from General Transportation Aids or any moneys otherwise due and payable by the State to the Municipality. 2. Funding of each project phase is subject to inclusion in an approved program and per the State’s Facility Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited to participation in the costs of the following items as specified in the Summary of Costs: (a) Design engineering and state review services. (b) Real Estate necessitated for the improvement. (c) Compensable utility adjustment and railroad force work necessitated for the project. (d) The grading, base, pavement, curb and gutter, and structure costs to State standards, excluding the cost of parking areas. (e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole covers and inlet grates as needed. (f) Construction engineering incidental to inspection and supervision of actual construction work, except for inspection, staking, and testing of sanitary sewer and water main. (g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes. (h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the time of construction. Sidewalk is considered to be new if it’s constructed in a location where it has not existed before. (i) Replacement of existing driveways, in kind, necessitated by the project. (j) New installations or alteration resulting from roadway construction of standard State street lighting and traffic signals or devices. Alteration may include salvaging and replacement of existing components. 4. Work necessary to complete the improvement to be financed entirel y by the Municipality or other utility or facility owner includes the following items: (a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone, telegraph, fire or police alarm facilities, parking meters, and similar utilities. (b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic. (c) Roadway and bridge width in excess of standards. (d) Construction inspection, staking, and material testing and acceptance for construction of sanitary sewer and water main. Page 8 of 9 \Agreements\Draft Agreements\Walworth ID 3170-09-01/71/81 – SE Region Page 3 of 3 (e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The Municipality assumes full responsibility for the design, installation, inspection, testing, and operation of the sanitary sewer and water system. This relieves the State and all of its employees from the liability for all suits, actions, or claims resulting from the sanitary sewer and water system construction. (f) Parking lane costs. (g) Coordinate, clean up, and fund any hazardous materials encountered during construction. All hazardous material cleanup work shall be performed in accordance to state and federal regulations. (h) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage. (i) Conditioning, if required, and maintenance of detour routes. (j) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to the improvement. 5. As the work progresses, the Municipality will be billed for work comple ted which is not chargeable to federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of costs. 6. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State in behalf of the project. 7. The work will be administered by the State and may include items not eligible for federal/state participation. (a) The Municipality shall assume general responsibility for all public information and public relations for the project and to make a fitting announcement to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the project and arrangements for handling traffic within and around the projects. 8. Basis for local participation: Participation is based on actual costs incurred, all costs listed in Table1: Summary of Costs are approximate costs unless otherwise noted (a) Funding for preliminary engineering for a connecting highway 75% State 25% Municipal based on the Department’s policy for connecting highways. (b) Funding for real estate required for standard roadway construction, 100% State (c) Funding for compensable utilities required for standard roadway construction, 100% Municipal. (d) Funding for construction of standard roadway items – 100% State. (e) Funding for parking lanes 100% Municipal. Parking costs are included with paving costs, with parking lanes calculated as a percentage of parking area compared to the total area of pavement. For this project, 10.5% of the overall paving costs were determined to be parking related. These parking costs are apportioned to the City of Lake Geneva based on the amount of parking within the municipality. (f) Funding for colored signals (DOT supplied) a one-time lump sum amount of $60,000 to be applied to the roadway category. (g) Funding for non-participating items 100% Municipal. Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement. [END] Page 9 of 9