Highway Committee — Minutes

Meeting Minutes HIGHWAY COMMITTEE TUESDAY, January 6th, 2026, 6:00 PM TOWN CONFERENCE ROOM W3728 Franklin Walsh St. Zenda, WI. 53195 1) Call to Order: 6:00 pm 2) Roll Call: Palmer, Livingston, Polyock, Handel & Hayden. 3) Approval of meeting minutes: - Correction: Page 1, item I, sentence should read: “Walworth County identified the Town of Linn with 25 culverts…” rather than “awarded.” - Motion by Polyock, second by Livingston motioned to approve the minutes from November 4, 2025, meeting. Motion Carried 4) Comments from the public: None 5) a. Profit & Loss Statement David Zimmerman reviewed December and year-end figures. - FY25 finished under budget by $45,720. - Major equipment purchase was largest overrun, offset by savings in fuel and health insurance. - Overruns occurred in shoulder work, equipment repair, and crack filling. - Health insurance budget appears stable for now. - No action taken. b. Monthly Highway Report – Matt Wittum reported: - 48 driveway/culvert permits, 14 after-the-fact, 39 utility, 6 construction permits in 2025. - Zenda Road project update: Alliant plans to bury power lines in 2027, coordination needed. - Hillside bridge bid expected February 10, estimated town cost $388,667.71. - Drainage and tree work spreadsheets provided. - No action taken. c. Monthly Vehicle Maintenance Report - Report reviewed. Discussion on improving parts inventory to reduce trips for filters/oil. - No action taken. d. Review & Recommend Proposed Pavement Maintenance Bid for 2026 Work - Wittum proposed micro-surfacing Linton Road (approx. $150,000) and infrared patching of heaving areas (approx. $24,000), plus other spot repairs. - Motion by Livingston, second by Handel to recommend going out to bid for pavement maintenance as outlined. Motion carried. e. Review & Recommend Proposed Pavement Resurfacing Bid for 2026 Work Wittum recommended bidding resurfacing for: - Mohawk Road (primary) - Woodstone Subdivision - Lackey Lane - Fire Department apron (alternate) - Motion by Livingston, second by Handel to recommend going out to bid for resurfacing. Motion carried. f. Review & Recommend Armsby Road Structure Replacement Bid Two bids received: - Ultimate Back Roads: $65,248.65 - Phantom Terrain: $90,602.00 - Motion by Polyock, second by Handel to recommend awarding Armsby Road project to Ultimate Backroads. Motion carried. g. Review 2026 Drainage Projects Lackey Lane: - Design complete, estimated construction cost $209,250 (engineering additional). DNR denied direct pipe to lake; water will be daylighted to creek via riprap/green space. South Lake Shore (near Luis’s): - Wall deterioration estimated repair $175,318.80. Requires easements. - Committee consensus to prioritize Lackey Lane and delay South Lake Shore. No action taken. h. Amend S.3-13, Permitting Construction In the Right-of-Way - Clarifies bond determination process. - Motion by Livingston, second by Handel to recommend changes to Town Board. Motion carried. i. Amend S. 3-9, Installation of Driveways and Culverts - Clarifies permit issuance through Highway Dept., sets minimum repair width, adds temporary construction driveway permits. - Motion by Livingston, second by Handel to recommend changes to Town Board. Motion carried. j. Amend S. 4-7, Planting, Trimming and Removal of Trees and Shrubs - Clarifies town’s right to maintain ROW, addresses boundary tree responsibility, defines cleanup limits after storms. - Motion by Livingston, second by Handel to recommend changes to Town Board. Motion carried. k. John Deere 6320 Tractor Repair - Hydraulic pump failure, system contaminated. Estimate ~$14,700. - Motion by Livingston, second by Handel to recommend repair not to exceed $18,000. Motion carried. 6) Date for next meeting: February 3rd, 2026 at 6:00 p.m. 7) Adjournment: Motion by Livingston, second by Hayden to adjourn. Motion carried. Meeting adjourned at 7:00 PM. Minutes by Administrator/Treasurer - David Zimmerman