Library Board Finance Committee — Agenda Packet

City of Fort Atkinson Dwight Foster Public Library 209 Merchants Avenue Fort Atkinson, WI 53538 LIBRARY BOARD FINANCE COMMITTEE MEETING IN PERSON TUESDAY, SEPTEMBER 8, 2026 – 5:30 PM ROTARY ROOM If you have special needs or circumstances which may make communication or accessibility difficult at the meeting, please call (920) 563-7790 at least three (3) days prior to the meeting date. Accommodations will, to the fullest extent possible, be made available on request by a person with a disability. AGENDA 1. Call meeting to order 2. New Business a. Discuss 2027 library budget and CIP draft (Lippert) 3. Adjournment Visit us online! City news and information can be found at www.fortatkinsonwi.gov, and be sure to follow us on Facebook @FortAtkinsonWI. Page 1 of 3 2027 Budget Expense Fund Accounts Description 2027 Budget 2026 Budget $ Spent as of 7/17/2026 Expected costs of 2026 2025 Budget 2025 Actual 2024 Budget 2024 Actual 2023 Budget 2023 Actual 2022 Budget 2022 Actual 2021 Budget 2021 Actual 15-55-5511-0100 Salaries - Full Time $385,000.00 $367,000.00 $182,531.00 $367,000.00 $360,000.00 $350,432.83 $350,000.00 $327,193.95 $342,000.00 $338,873.97 $319,650.00 $315,367.91 $319,520.00 $318,005.13 15-55-5511-0200 Salaries - Part Time $141,100.00 $134,000.00 $61,861.36 $134,000.00 $130,000.00 $127,850.75 $126,100.00 $132,591.58 $124,850.00 $121,709.89 $119,925.00 $100,450.59 $100,000.00 $107,948.84 15-55-5511-0300 Salaries - Janitor $24,700.00 $23,000.00 $11,800.00 $23,500.00 $23,000.00 $22,229.38 $19,500.00 $24,793.11 $18,200.00 $20,563.17 $17,500.00 $17,772.99 $18,000.00 $19,302.80 15-55-5511-2500 Benefits $215,000.00 $200,000.00 $97,154.34 $200,000.00 $204,000.00 $179,593.10 $175,000.00 $167,242.38 $161,600.00 $155,925.21 $148,700.00 $148,888.40 $155,747.00 $154,223.94 Total Salaries and Benefits $765,800.00 $724,000.00 $353,346.70 $724,500.00 $717,000.00 $680,106.06 $670,600.00 $651,821.02 $646,650.00 $637,072.24 $605,775.00 $582,479.89 $593,267.00 $599,480.71 15-55-5511-0600 Supplies $22,000.00 $20,000.00 $11,259.64 $22,000.00 $20,000.00 $23,211.12 $19,500.00 $20,849.61 $19,020.00 $20,510.33 $19,500.00 $19,541.14 $19,000.00 $23,193.14 15-55-5511-0700 Postage $1,800.00 $1,400.00 $938.30 $1,800.00 $800.00 $1,684.58 $500.00 $1,247.72 $500.00 $983.80 $500.00 $677.24 $700.00 $850.80 15-55-5511-0800 Insurance $7,500.00 $7,000.00 $7,308.03 $7,308.03 $6,500.00 $7,028.74 $6,500.00 $6,319.00 $9,050.00 $6,638.00 $9,050.00 $4,800.00 $11,500.00 $6,255.00 15-55-5511-0900 Telephone $2,650.00 $3,000.00 $1,589.99 $2,750.00 $400.00 $1,050.29 $550.00 $228.23 $550.00 $399.57 $450.00 $1,130.55 $465.00 $644.76 15-55-5511-1000 Electricity and Water $40,000.00 $39,000.00 $18,052.37 $40,000.00 $39,000.00 $37,365.86 $39,000.00 $37,918.17 $40,000.00 $34,669.91 $41,800.00 $32,135.27 $42,500.00 $38,189.93 15-55-5511-1100 Natural Gas $14,000.00 $14,000.00 $5,166.38 $14,000.00 $14,000.00 $8,588.92 $14,000.00 $5,818.46 $14,000.00 $8,426.38 $9,050.00 $13,660.96 $9,000.00 $15,418.25 15-55-5511-1200 Maint. & Repair $36,000.00 $34,500.00 $15,006.34 $34,500.00 $26,000.00 $40,018.99 $25,000.00 $44,119.84 $21,000.00 $23,091.89 $21,000.00 $22,293.65 $18,000.00 $28,667.98 15-55-5511-1300 Books $69,000.00 $66,700.00 $32,736.69 $66,700.00 $66,700.00 $65,953.41 $64,200.00 $62,560.77 $57,150.00 $64,185.89 $57,350.00 $62,483.20 $56,949.00 $60,873.03 15-55-5511-1400 Other (Library of Things) $1,000.00 $1,000.00 $229.63 $1,000.00 $800.00 $1,303.29 $800.00 $539.51 $700.00 $772.30 $1,000.00 $1,392.22 $1,000.00 $603.33 15-55-5511-1500 Periodicals $4,600.00 $4,800.00 $1,887.78 $4,600.00 $4,800.00 $3,737.69 $4,800.00 $4,390.65 $4,500.00 $5,679.40 $5,200.00 $4,523.71 $5,000.00 $4,564.65 15-55-5511-1600 A.V. $16,500.00 $17,500.00 $10,894.80 $17,500.00 $26,000.00 $24,734.03 $26,100.00 $29,802.41 $24,856.00 $28,924.80 $22,620.00 $13,908.25 $21,400.00 $21,082.19 15-55-5511-1700 Summer Reading Program $3,750.00 $3,750.00 $5,020.54 $5,550.00 $3,750.00 $5,486.85 $3,750.00 $4,523.44 $3,750.00 $4,168.49 $4,000.00 $4,189.59 $4,000.00 $4,207.13 15-55-5511-1800 Continuing Ed & Travel $2,500.00 $2,000.00 $2,152.66 $2,500.00 $2,000.00 $2,769.44 $2,000.00 $2,071.94 $2,000.00 $2,294.68 $2,000.00 $1,373.50 $2,200.00 $1,430.17 15-55-5511-1900 Information Sources/Services $63,000.00 $58,500.00 $53,135.29 $66,139.00 $54,000.00 $57,133.99 $52,000.00 $53,142.24 $54,125.00 $54,089.61 $56,650.00 $53,239.77 $50,418.00 $59,582.43 15-55-5511-2000 Programming $8,000.00 $8,000.00 $7,730.68 $14,145.00 $8,000.00 $9,797.90 $8,000.00 $6,395.43 $7,000.00 $8,941.71 $0.00 $4,399.34 Total Operations/Services: $292,300.00 $281,150.00 $173,109.12 $300,492.03 $272,750.00 $289,865.10 $266,700.00 $279,927.42 $258,201.00 $263,776.76 $250,170.00 $235,349.05 $242,132.00 $269,962.13 Total Operating Budget: $1,058,100.00$1,005,150.00 $526,455.82 $1,024,992.03$989,750.00 $969,971.16 $937,300.00 $931,748.44 $904,851.00 $900,849.00 $855,945.00 $817,828.94 $835,399.00 $869,442.84 15-60-0065-1103 CIP Computers $5,000.00 $5,000.00 $4,329.06 $4,329.06 $5,000.00 $2,423.32 $5,000.00 15-60-0065-1106 CIP Sorting machine replacement $150,000.00 $98,522.64 $150,000.00 15-60-0065-1107 CIP Phone system replacement $5,000.00 $6,563.40 $6,563.40 15-60-0065-1100 CIP Website Redesign $0.00 $7,500.00 $7,500.00 CIP Facility Assessment $10,000.00 CIP Self Checkout Machine $10,000.00 Total CIP Budget: $25,000.00 $160,000.00 $116,915.10 $168,392.46 $30,000.00 $106,908.03 $28,500.00 $16,254.95 $27,264.00 $30,292.51 Grand Totals: $1,083,100.00$1,165,150.00 $643,370.92 $1,193,384.49$1,019,750.00$1,076,879.19 $965,800.00 $948,003.39 Revenue Fund Accounts Description 2027 Budget 2026 Budget Revenue as of 7/17/2026 Expected revenue of 2026 2025 Budget 2025 Actual 2024 Budget 2024 Actual Revenue Revenue Budget 2023 2023 Actual Revenue Revenue Budget 2022 2022 Actual Revenue Revenue Budget 2021 2021 Actual Revenue 15-44-0044-6000 LIBRARY-ADJ COUNTY FUNDING (R) $28,754.00 $24,632.00 $24,632.68 $24,632.68 $19,344.73 $19,344.56 $17,990.00 $17,991.06 $13,400.00 $13,401.00 $11,060.00 $11,061.09 $9,882.20 $9,881.91 15-44-0044-6120 Jeff. Co. Aid $315,246.00 $305,504.00 $305,504.00 $305,504.00 $298,147.00 $298,147.00 $282,736.00 $283,446.00 $277,220.00 $277,220.00 $274,929.00 $274,292.00 $271,227.00 $271,227.00 15-44-0044-6100 LIBRARY-Copy, Scan, Fax, Print $7,200.00 $7,000.00 $4,515.84 $7,500.00 $7,000.00 $7,483.23 $7,000.00 $8,564.38 $5,000.00 $6,920.69 $3,000.00 $5,922.27 $5,000.00 $4,607.53 15-44-0044-6110 LIBRARY-Fines $1,500.00 $1,200.00 $1,110.41 $1,700.00 $1,200.00 $1,946.83 $1,200.00 $1,142.65 $1,200.00 $1,655.25 $2,000.00 $1,514.53 $5,000.00 $1,082.90 15-47-0047-1100 Donations and Grants $10,000.00 $8,700.00 $25,370.91 $28,870.91 $8,000.00 $28,781.08 $8,000.00 $20,472.81 $7,000.00 $37,895.71 $7,150.00 15-41-0041-1100 General Property Taxes $650,400.00 $637,000.00 $637,000.00 $637,000.00 $624,000.00 $624,000.00 $616,000.00 $616,000.00 $616,511.00 $616,511.00 $576,456.00 $542,484.00 $554,290.00 15-48-0048-1200 Insurance Recoveries $6,619.01 15-49-0049-9999 Fund Balance Applied $45,000.00 $21,114.00 $0.00 $21,114.00 $32,058.27 $0.00 $4,374.00 $0.00 Total Revenue: $1,058,100.00 $1,005,150.00 $998,133.84 $1,026,321.59 $989,750.00 $979,702.70 $937,300.00 $954,235.91 $920,331.00 $953,603.65 $867,445.00 $842,423.89 $845,399.20 $286,799.34 15-44-0044-6135 Trust Contributions $25,000.00 $32,500.00 $0.00 $32,500.00 $30,000.00 $21,908.03 $28,500.00 $16,254.95 $16,500.00 $16,500.00 $28,972.00 $27,664.65 $25,962.00 $16,379.17 15-44-0044-6135 Trust Contributions (Additional request) $0.00 $127,500.00 $0.00 $135,892.46 $85,000.00 Total Trust Contributions: $25,000.00 $160,000.00 $0.00 $168,392.46 $30,000.00 $106,908.03 $28,500.00 $16,254.95 $16,500.00 $16,500.00 $28,972.00 $27,664.65 $25,962.00 $16,379.17 Total Revenue (incl. trust): $1,083,100.00$1,165,150.00 $998,133.84 $1,194,714.05$1,019,750.00$1,086,610.73 $965,800.00 $970,490.86 $936,831.00 $970,103.65 $896,417.00 $870,088.54 $871,361.20 $303,178.51 Page 2 of 3 General Ledger General Ledger DEPARTMENT PROJECT Account Number Account Title Library Computer Replacement 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 7,500.00$ 7,500.00$ Replace staff and patron computers. 2 5 Replacement N #NAME? Library Facility Assessment 10,000.00 $ Complete a building assessment of the library facility. The facility assessment will help inform future CIP plans. The library and the museum may pursue a joint facility assessment in order to take advantage of cost savings. 1 10 Replacement N #NAME? Library Self Checkout machine 10,000.00$ Replace the library's self- checkout machine. The self- checkout machine was last replaced in 2020 and reached end of life in September 2026. 3 5 Replacement N #NAME? Library Replace meeting room technology and sound system $25,000.00 Replace technology in the FCCU, Rotary, and Wisconsin meeting rooms. FCCU technology and sound system were installed in 2010. Additional screens were added to the Rotary and Wisconsin Rooms in 2020. 1 10 Replacement N #NAME? Library Repair exterior wooden trim 10,000.00$ Some of the wooden trim near the roof on the exterior of the building is getting soft and needs to be replaced. Cost is a guess. 1 20 Replacement N #NAME? Library AWE Early Literacy Computers 10,000.00$ Replace two early literacy computers in the children's area. These computers were last replaced in 2022 and 2023. 3 7 Replacement N #NAME? Library Replace north AC system 100,000.00 $ Replace the north AC system. Staff believes the current north AC system was updated in 2010. 1 20 Replacement N #NAME? Library Upgrade burglar alarm system 15,000.00$ Upgrade the burglar alarm system in the library and change wireless motion alarms to wired motion alarms. The current burglar alarm system was installed in 2010/2011. 1 15 Replacement N #NAME? Library Server Replacement 18,000.00 $ Replace the library's server. The current server was replaced in 2025. 1 7 Replacement N #NAME? Library Upgrade security camera system 10,000.00$ Upgrade the security camera system. The current system was installed in 2022. 3 10 Replacement N #NAME? 25,000.00$ 30,000.00$ 25,000.00$ 105,000.00$ 22,500.00$ 35,500.00$ *Was this project identified in the Comprehensive Plan? If so, where? Does it further the goals identified in the Comp Plan? If so, how? COMP PLAN ACTION ITEM Y / N* TOTAL 2031 2032 PROJECT DESCRIPTION PRIORITY RANKING PER YEAR EXPECTED / USEFUL LIFE IN YEARS NEW OR REPLACEMENT PROJECT LINE ITEM 2027 2028 2029 2030 SECTIONS R & X 2027 - 2032 CAPITAL IMPOVEMENTS PROJECTS BUDGET & PLAN City of Fort Atkinson 2027-2032 Capital Improvements Projects Plan General Fund Expenditure Detail Office Use Only Page 3 of 3