Meeting Minutes

Town of Hamilton Regular Board Meeting May 9th, 2023 The May 9th, 2023 regular board meeting for the Town of Hamilton was called to order by Chairman Blaine Lee at 7:30pm. Everyone in attendance was asked to stand for the Pledge of Allegiance. Roll call was taken. Chairman Blaine Lee, Supervisor Kevin Hoyer, Supervisor Paul Degenhardt, Clerk Sara Schultz and Treasurer Katie Reding were all present. Katie Reding read the minutes from April 18th, 2023 board meeting. Degenhardt motioned to approve the minutes as read and Hoyer seconded that motion. Motion carried. Lee read the agenda and motioned to move item #8 Discuss general information about Country Boom July 13-15, 2023 up to the top of the agenda. Hoyer seconded the motion. Motion was carried. No public comment was made. Discuss general information about Country Boom July 13-15, 2023. Dave Ring from Country Boom was present and discussed that everything is going as planned for Country Boom. The Large Assembly Permit was discussed, Fireworks were also talked about and that they will not be using the “Salute” Fireworks that created a large “Boom” at last year’s event. Chairman Blaine Lee is waiting to issue a fireworks permit until he hears back from the Ceresa Drive Homeowners’ Association regarding having fireworks after 10:30 p.m. Campers will be allowed to start coming in on Tuesday, July 11th like they did last year to cause less traffic back up. They have water testing in the works, the same Security Team is on board that they used last year. Tri-State Ambulance will be on the grounds. Tobacco license is used under MGV, LLC. Nate Anderegg from MGV was also present and in agreement with what was discussed. Other than the fireworks the board had no issues with the event. John Miller W3151 State Rd 16 West Salem WI. 54669 came in front of the board to request a variance for a shed, windmill and treehouse(cabin) located on parcel # 7-940-7. Chairman Lee motioned to table this request and Hoyer seconded this motion. Motion was carried. Dan Daley from Ban-Koe Companies presented security and controlled access system plans for the new town hall. Dan Daley gave the detailed site plans and the sales agreement for the video surveillance system for the site and the building for a total cost of $45,346.32. Clerk/Treasurer combine position. Discussion was opened on when to transition from the Clerk and Treasurer Positions to the combined Clerk/Treasurer position. Katie was going to inquire about the best way to do this at the WTA meeting she is attending in May. Road Report and Zoning Lots of trees are still down and being cleaned up. Chairman Blaine Lee is still working on seeing if we can get grant money to help with this expense. Wages for the road crew were discussed. The loader has been acting up as well. Sand has been cleaned up off the roads. Recycle Center Updates Nothing to report all is going well. Financial Report Treasurer Katie Reding handed out to bank balances and checks written. Degenhardt made the motion to approve the Financial Report. Hoyer Seconded that motion. Motion Carried. Bills were paid at this time. Hoyer motioned to pay the bills and Degenhardt seconded the motion. Motion carried. Going back to Agenda Item #7 Ban-Koe Companies. Degenhardt suggested we make a decision on the security system to eliminate further price increase and due to extended time frame for equipment delivery. Degenhardt made a motion to accept the proposed bid of $45, 346.32 and Lee Seconded that motion. Motion carried. Motion to adjourn the meeting was made at 9:55pm by Degenhardt. Hoyer seconded that motion. Motion carried.