Village Board Regular Meeting Agenda Packet (PDF)

VILLAGE BOARD AGENDA Plover Municipal Center Board Room 2400 Post Road Plover, WI Wednesday, September 2, 2026 6:00 p.m. 1. Call to order, Pledge of Allegiance. 2. Appointment of temporary Chairperson 3. Approval of the minutes of the meeting of August 19, 2026, as printed 4. Persons wishing to address the Board 5. Correspondence 6. Approval of vouchers Discussion with possible action on the following: 7. Village of Plover AI Policy 8. Plan Commission Meeting of August 31, 2026 Item 4: Preliminary Plat – Harvest Acres 2nd Addition – Denyon Homes Inc. – Green Pastures Trail (PIN: 1730252, 173230836-07.04, & 173230836-08.02). 9. Resolution No. 9-15-26 – Authorization to apply for a DNR Surface Water Grant 10. Village project change orders, substitutions, or construction approvals 11. Engineer’s Report 12. Administrator’s Update 13. Adjournment subject to call of the chair Village of Plover Board Meeting 8-19-26 Village Board Meeting Wednesday, August19, 2026 6:00 p.m. Members Present: Gary Wolf, Steve Fritz, Ross Ballard, Al Tessmann, Al Haga, Tim Durigan, Adam Raabe Others Present: Steve Kunst, Julia Mann, Adam DeKleyn, Karmen Anderson, Lyle Lutz, Tracy Karnitz, Joe Terry, Stuart Randall - CLA 1. Mr. Wolf called the meeting to order at 6:00 p.m. Pledge of Allegiance. 2. MINUTES Mr. Haga motioned, and Mr. Raabe seconded, to approve the minutes of the meeting of August 5, 2026, as printed. Motion carried. 3. PERSONS WISHING TO ADDRESS THE BOARD None. 4. CORRESPONDENCE Mr. Kunst received a news release from the Portage County SheriƯ’s oƯice regarding a groundbreaking event for the law enforcement center on September 16, 2026. 5. APPROVAL OF VOUCHERS Mr. Durigan motioned, and Mr. Raabe seconded, to approve the vouchers as listed. Motion carried. 6. 2025 FINANCIAL STATEMENTS– CLIFTON, LARSON, ALLEN Ms. Mann introduced Stuart Randall of Clifton, Larson, Allen, who presented the independent auditor’s report and the 2025 financial statements. Mr. Randall confirms the Village is currently in a good financial position. Mr. Haga motioned, and Mr. Tessmann seconded, to approve the 2025 Financial Statements, as printed. Motion carried. 7. MONOGRAM FOODS MOORE ROAD DISCHARGE AGREEMENT RENEWAL Mr. Kunst reviewed the requestto highlight the standardization of both agreements to a term of five years. Mr. Raabe motioned, and Mr. Fritz seconded to approve the Monogram Foods Moore Road discharge agreement renewal. Motion carried. Village of Plover Board Meeting 8-19-26 MONOGRAM FOODS POST ROAD DISCHARGE AGREEMENT RENEWAL Mr. Raabe motioned, and Mr. Haga seconded to approve the Monogram Foods Post Road discharge agreement renewal. Motion carried. WATER QUALITY TRADE AGREEMENT WITH PORTAGE SOLAR DEVELOPMENT Mr. Kunst reviewed the scope of the agreement regarding DNR regulation of tertiary phosphorous treatment which would have necessitated a large-scale plant upgrade. He commended Mr. Lutz, Wastewater Manager, on his creative low-cost solution which benefits rate payers. Mr. Haga motioned, and Mr. Tessmann seconded to approve the Water Quality Trade Agreement with Portage Solar Development. Motion carried. FIBER EXTENSION TO PLEASANT DRIVE WATER PLANT Mr. Kunstreviewed the request. Mr. Haga motioned, and Mr. Raabe seconded to approve the fiber extension to Pleasant Drive water plant. Motion carried. 8. CONDITIONAL USE PERMIT – ACCESSORY STRUCTURE EXEMPTION – MATT AND NANCY MIKEL – 720 OAKWOOD AVE (PIN: 1733914) Mr. Haga motioned, and Mr. Fritz seconded to approve conditional use permit – accessory structure exemption – Matt and Nancy Mikel – 720 Oakwood Ave (PIN: 1733914). Motion carried. RESOLUTION # 8-14-26 CERTIFIED SURVEY MAP – GLH PROPERTIES LLC (GARY HINTZ) – 2519 POST ROAD (PIN: 17344B3701, 17344B3601, 17344B38, 17344B35) Mr. DeKleyn reviewed the request. Mr. Haga motioned, and Mr. Tessmann seconded to approve resolution # 8-14-26 Certified Survey Map – GLH Properties LLC (Gary Hintz) – 2519 Post Road (PIN: 17344B3701, 17344B3601, 17344B38, 17344B35). Motion carried by unanimous roll call vote. ORDINANCE # 8-11-26 – REZONE – GLH PROPERTIES LLC (GARY HINTZ) – 2519 POST ROAD (PIN: 17344B3701, 17344B3601, 17344B38, 17344B35) Mr. Haga motioned, and Mr. Fritz seconded to approve ordinance # 8-11-26 – Rezone – GLH Properties LLC (Gary Hintz) – 2519 Post Road (PIN: 17344B3701, 17344B3601, 17344B38, 17344B35). Motion carried. Village of Plover Board Meeting 8-19-26 9. PORTAGE COUNTY SHERIFF’S OFFICE INMATE RELEASE POLICY 521 Mr. DeKleyn reviewed the draft policy. Mr. Haga motioned, and Mr. Raabe seconded to approve the Portage County Sherrif’s OƯice Inmate Release draft policy. Motion carried. 10. CLASS “B” FERMENTED MALT BEVERAGE RETAIL LICENSE, BLUE BAY BUFFET, 190 CROSSROADS DR Mr. Kunst reviewed thememo. Mr. Tessmann motioned, and Mr. Haga seconded to approve the Class “B” fermented malt beverage retail license, Blue Bay BuƯet, 190 Crossroads Dr. Motion carried. 11. VILLAGE PROJECT CHANGE ORDERS, SUBSTITUTIONS, OR CONSTRUCTION APPROVALS None. 12. ENGINEER’S REPORT Mr. Terry was in attendance to address questions from the boardregarding his report. 13. ADMINISTRATOR’S UPDATE Mr. Kunst invited Ms. Mann to update the Village Board on the AA rating from S&P . Mr. Kunst reported that S&P commended Village staƯ in the process leading up to the Public Safety project, which reflected well in the rating. The sale of the loan is planned for Thursday, August 20. The contract was signed last week with Boson Company with a planned construction start date of September 1. Mr. Kunst also noted that budget season is underway with net new construction for 2025 showing a 2.4% increase. 14. Mr. Tessmanmotioned and Mr. Durigan seconded to adjourn at 6:38 p.m. Motion carried. Respectfully submitted by Tracy Karnitz, Assistant Finance Director Village of Plover Payment Approval Report - Monthly by Fund Page: 1 Report dates: 8/14/2026-8/28/2026 Aug 28, 2026 08:00AM Report Criteria: Detail report. Invoices with totals above $0.00 included. Paid and unpaid invoices included. [Report].GL Account Number (3 Characters) = {<>} "200" Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount 100 37 ADAMS SALES & SERVICE LLC 80038 TOWING 08/25/2026 125.00 125.00 08/27/2026 56 AECOM 2001154590 TO 1 &2 GENERAL ENGINEERI 08/17/2026 3,402.13 3,402.13 08/21/2026 56 AECOM 2001154590 TO 02.100.019 EMPIRE SQ DOO 08/17/2026 170.52 170.52 08/21/2026 56 AECOM 2001154590 TO 02.100.040 PINE VILLAGE 20 08/17/2026 3,138.61 3,138.61 08/21/2026 56 AECOM 2001154590 TO 02.100.041 PORTAGE CTY 08/17/2026 341.01 341.01 08/21/2026 56 AECOM 2001154590 TO 02.100.046 WARNER & WAR 08/17/2026 168.08 168.08 08/21/2026 137 ANDERSON OBRIEN LLP 264107 LEGAL FEES 08/31/2026 200.00 200.00 08/21/2026 177 ASCENSION WI EMP SOLUTION 429855 2ND QTR EAP 2026 05/29/2026 568.00 568.00 08/27/2026 200 AT&T MOBILITY-PD FD CELL PH 287287239486 PD CELL PHONE BILL 08/19/2026 802.01 802.01 08/21/2026 200 AT&T MOBILITY-PD FD CELL PH 287287239486 STEVES PORTION OF CELL BIL 08/19/2026 41.96 41.96 08/21/2026 195 AT&T- NEW PHONES 831-001- 20 6958909112 AUGUST 08/17/2026 132.29 132.29 08/21/2026 195 AT&T- NEW PHONES 831-001- 20 6958909112 AUGUST 08/17/2026 202.32 202.32 08/21/2026 195 AT&T- NEW PHONES 831-001- 20 6958909112 AUGUST 08/17/2026 38.91 38.91 08/21/2026 195 AT&T- NEW PHONES 831-001- 20 6958909112 AUGUST 08/17/2026 116.72 116.72 08/21/2026 3979 BLUE BAY BUFFET INC 2026 LIQUOR LIQUOR LICENSE PRO-RATED 08/25/2026 8.64 8.64 08/27/2026 3782 C4 POWDER FAB 0000054 INTERCOOLER WELDING TRUC 08/13/2026 150.00 150.00 08/21/2026 3982 CASSIDY RADLEY 8.23.26 SECU 8.22.26 SECURITY DEP REFUN 08/26/2026 200.00 200.00 08/27/2026 443 CDW GOVERNMENT INC AK59J7V ABSOLUTE SOFTWARE CONTR 08/14/2026 2,777.70 2,777.70 08/27/2026 443 CDW GOVERNMENT INC AK5CN3L PRINTER PARTS-CLERK PRINT 08/19/2026 260.81 260.81 08/21/2026 443 CDW GOVERNMENT INC AK6EL3P MICROSOFT OFFICE 2024 08/15/2026 321.39 321.39 08/27/2026 605 CONWAY SHIELD 0557738 TURNOUT GEAR 08/19/2026 3,503.00 3,503.00 08/27/2026 613 COPPS - ROUNDYS INC AUGUST 2026 ELECTION 08/18/2026 19.98 19.98 08/21/2026 766 DOLCE DIGITAL IMAGING & PRI 11383 3000 WINDOW ENVELOPES 08/26/2026 350.00 350.00 08/27/2026 766 DOLCE DIGITAL IMAGING & PRI 11383 500 REGULAR ENVELOPES 08/26/2026 85.00 85.00 08/27/2026 919 FASTENAL COMPANY INC WISTE325317 RED FLAGGING RIBBON 08/21/2026 74.30 74.30 08/27/2026 3977 HAILEE RICHTER 8.16.26 SECU 8.16.26 SHELTER SECURITY DE 08/18/2026 100.00 100.00 08/21/2026 1192 HEARTLAND BUSINESS SYSTE 880811-H IT POLICY CREATION 04/30/2026 2,680.00 2,680.00 08/27/2026 1192 HEARTLAND BUSINESS SYSTE 889925-H IT POLICY CREATION 06/10/2026 2,010.00 2,010.00 08/27/2026 1192 HEARTLAND BUSINESS SYSTE 893703-H IT POLICY CREATION 06/23/2026 167.50 167.50 08/27/2026 1192 HEARTLAND BUSINESS SYSTE 903014-H IT POLICY CREATION 07/31/2026 2,512.50 2,512.50 08/27/2026 3630 HORST DISTRIBUTING INC 120202 SOD CUTTER PARTS 08/25/2026 55.23 55.23 08/27/2026 3667 ILLINOIS TOLLWAY VW510927494 TOLLWAY DUES INCLUDING LA 08/18/2026 1.50 1.50 08/21/2026 3601 JAYS LAWN CARE & SNOW RE 100122 MONARREZ, 3760 CUMBERLAN 08/18/2026 157.50 157.50 08/21/2026 3601 JAYS LAWN CARE & SNOW RE 100122 FILTZ, 1210 AIRLINE RD 08/18/2026 135.00 135.00 08/21/2026 3601 JAYS LAWN CARE & SNOW RE 100122 ECKRICH, 2141 RED OAK DR 08/18/2026 90.00 90.00 08/21/2026 1332 JEFFERSON FIRE & SAFETY IN IN343253 ANNUAL AERIAL MAINT. 08/17/2026 720.00 720.00 08/21/2026 3981 KI MOBILITY 8.22.26 SECU 8.22.26 SECURITY DEPOSIT RE 08/26/2026 400.00 400.00 08/27/2026 3738 LANGUAGE LINE SERVICES IN 12000614 INTERPRETER 07/31/2026 7.92 7.92 08/27/2026 3828 MED COMPASS 50237 HAZMAT PHYSICAL 08/25/2026 3,220.00 3,220.00 08/27/2026 1692 MENARDS INC 46654 REPLACEMENT FAUCETS AND 08/10/2026 167.16 167.16 08/21/2026 1692 MENARDS INC 46697 ANTIFREEZE FOR WEED SPRA 08/11/2026 5.98 5.98 08/21/2026 1692 MENARDS INC 46705 WASP SPRAY 08/11/2026 5.97 5.97 08/21/2026 1692 MENARDS INC 46802 DRILL BIT 08/12/2026 7.88 7.88 08/21/2026 1692 MENARDS INC 46844 TUCK POINT SUPPLIES LPR 08/19/2026 20.26 20.26 08/21/2026 1692 MENARDS INC 46923 LIGHT PEN 08/14/2026 9.99 9.99 08/21/2026 1692 MENARDS INC 47138 SCREWS FOR SHELVING 08/18/2026 27.99 27.99 08/27/2026 1692 MENARDS INC 47185 ANTIFREEZE FOR WINTERIZATI 08/19/2026 989.94 989.94 08/27/2026 3525 MIDSTATE LOCK & SAFE LLC 26-10171 AUTOMATIC LOCK FOR WORZE 08/13/2026 850.67 850.67 08/21/2026 2088 POINT TROPHY 081126AC15 MISC. SUPPLIES 09/18/2026 52.50 52.50 08/27/2026 2399 SCHIERL TIRE & SERVICE CEN 4050508 TIRE REPAIR TRUCK #109 08/21/2026 57.70 57.70 08/27/2026 Village of Plover Payment Approval Report - Monthly by Fund Page: 2 Report dates: 8/14/2026-8/28/2026 Aug 28, 2026 08:00AM Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount 2435 SERVICE MOTOR COMPANY IN P68093 KUBOTA SAFETY SWITCH 08/19/2026 68.98 68.98 08/27/2026 2450 SHERWIN WILLIAMS COMPANY 374311344208 LINE PAINTING TIPS 08/18/2026 262.31 262.31 08/21/2026 3795 SKIERKA LAWN & LANDSCAPIN 12450 CROSSROADS IRRIGATION RE 08/17/2026 1,875.00 1,875.00 08/21/2026 3980 STEVENS POINT MUNICIPAL C BN089750-3 DONALD STRUBE CITATION 08/26/2026 108.80 108.80 08/27/2026 2613 STREICHERS I1841431 50 RD 40 MM TRAINING 08/06/2026 387.48 387.48 08/14/2026 3390 STRYKER SALES CORPORATIO 9213282087 EQUIPMENT MAINTENANCE 08/18/2026 1,666.80 1,666.80 08/27/2026 3260 TAMMY WOJTALEWICZ N/A PARKING 08/25/2026 8.75 8.75 08/27/2026 2822 UNIFORM SHOPPE OF GREEN 18333 BEYERS CLASS A HAT 08/12/2026 75.95 75.95 08/14/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 CANVA 08/20/2026 119.99 119.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 THE FED MILWAUKEE 08/20/2026 112.00 112.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 FAIRFIELD INN 08/20/2026 716.00 716.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 GUNDERSON CLEANERS 08/20/2026 63.29 63.29 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 LAKESIDE MARINA 08/20/2026 700.00 700.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 OPEN AI CHAT GPT 08/20/2026 205.04 205.04 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 34.09 34.09 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 24.09 24.09 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 WALMART 08/20/2026 6.24 6.24 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 FESTIVAL FOODS 08/20/2026 57.28 57.28 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 21.59 21.59 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 37.16- 37.16- 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 56.88 56.88 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 23.97 23.97 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 LOCAL GOVT EDU 08/20/2026 310.00 310.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 WMCA 08/20/2026 75.00 75.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 TARGET 08/20/2026 20.99 20.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 LOCAL GOVT EDU 08/20/2026 299.00 299.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 IIMC 08/20/2026 195.00 195.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 DOJ RECORDS CHECK 08/20/2026 7.00 7.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 HOLIDAY INN EXPRESS 08/20/2026 220.00 220.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 30.01 30.01 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 30.01 30.01 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 HAMPTON INN 08/20/2026 374.55 374.55 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 27.96 27.96 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 VECTORMAGIC 08/20/2026 9.95 9.95 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 OPEN AI CHAT GPT 08/20/2026 20.00 20.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 ULINE 08/20/2026 135.26 135.26 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 3.21 3.21 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 17.08 17.08 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 869.95 869.95 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 75.98 75.98 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 GIPAW 08/20/2026 75.00 75.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 B&H PHOTO 08/20/2026 59.90 59.90 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 93.04 93.04 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 RECONYX 08/20/2026 10.00 10.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 B2B PRIME 08/20/2026 69.80 69.80 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 B2B PRIME 08/20/2026 69.80 69.80 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 LOCAL GOVT EDU 08/20/2026 99.00 99.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 B&H PHOTO 08/20/2026 35.99 35.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 LANSHACK.COM 08/20/2026 418.10 418.10 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 23.97 23.97 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 B2B PRIME 08/20/2026 69.80 69.80 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 B2B PRIME 08/20/2026 69.80 69.80 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 VISTAPRINT 08/20/2026 25.99 25.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 PITNEY BOWES 08/20/2026 161.01 161.01 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 246.00 246.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 26.59 26.59 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 APWA.NET 08/20/2026 300.00 300.00 08/21/2026 Village of Plover Payment Approval Report - Monthly by Fund Page: 3 Report dates: 8/14/2026-8/28/2026 Aug 28, 2026 08:00AM Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount 2841 US BANK - VILLAGE VISA CHAR JULY 2026 JACKJAW 08/20/2026 564.36 564.36 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 LOCAL GOVT EDU 08/20/2026 175.00 175.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 VISTAPRINT 08/20/2026 18.99 18.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 DOLLAR GENERAL 08/20/2026 8.18 8.18 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 5.99 5.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 CASELLE 08/20/2026 299.00 299.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 6.30 6.30 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 GREEN LAKE CONFERENCE 08/20/2026 195.00 195.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 GREEN LAKE CONFERENCE 08/20/2026 177.50 177.50 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 WI DOJ 08/20/2026 250.00 250.00 08/21/2026 3590 WALLOCH, MATTHEW Boots 2026 BOOT ALLOWANCE 2026 08/15/2026 200.00 200.00 08/21/2026 3169 WI PUBLIC SERVICE CORPORA 22500071EC STREETLIGHT AT ARBOR HAVE 07/30/2026 5,418.77 5,418.77 08/21/2026 3169 WI PUBLIC SERVICE CORPORA 22500071ER UPDATE MECCA AND CEDAR S 07/30/2026 329.44 329.44 08/21/2026 3181 WI STATE FIREFIGHTERS ASSO 2026-2027 WSFFA FIRE DUES 08/14/2026 960.00 960.00 08/14/2026 3181 WI STATE FIREFIGHTERS ASSO 2026-2027 WSFFA FIRE DUES 08/14/2026 720.00 720.00 08/14/2026 Total 100: 52,112.21 52,112.21 230 2841 US BANK - VILLAGE VISA CHAR JULY 2026 WALGREENS 08/20/2026 20.99 20.99 08/21/2026 Total 230: 20.99 20.99 240 2055 PLOVER POLICE DEPT PETTY K9 GOLF OUTI GOLF OUTING PETTY CASH 08/18/2026 3,500.00 3,500.00 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 CHASE OUTDOORS 08/20/2026 404.99 404.99 08/21/2026 Total 240: 3,904.99 3,904.99 250 3800 CRESCENT LANDSCAPE SUPP 034689 PLAYGROUND WOOD CHIPS 08/13/2026 4,494.00 4,494.00 08/21/2026 1509 LAKE AND POND SOLUTIONS L 24566 POND TREATMENT 08/18/2026 825.80 825.80 08/21/2026 2399 SCHIERL TIRE & SERVICE CEN 4050233 SOD CUTTER TIRE 08/17/2026 22.96 22.96 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 202.56 202.56 08/21/2026 Total 250: 5,545.32 5,545.32 251 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 89.79 89.79 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 FLEET FARM 08/20/2026 397.62 397.62 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 DOMINOS 08/20/2026 148.64 148.64 08/21/2026 Total 251: 636.05 636.05 290 3891 RUNNING INC 33613 JULY 26 HOURS BILLED 08/14/2026 31,490.05 31,490.05 08/14/2026 3891 RUNNING INC 33613 JULY 26 FARE REV 08/14/2026 16,600.00- 16,600.00- 08/14/2026 Total 290: 14,890.05 14,890.05 400 104 AMERICAN ASPHALT OF WI 5300076123 ROADBASE FOR SHOULDERIN 08/13/2026 1,877.19 1,877.19 08/21/2026 104 AMERICAN ASPHALT OF WI 5300076210 RIVER DRIVE RECONSTRUCT I 08/18/2026 175,600.70 175,600.70 08/21/2026 104 AMERICAN ASPHALT OF WI 5300076236 BILLING CORRECTION FOR 530 08/18/2026 137.58 137.58 08/21/2026 104 AMERICAN ASPHALT OF WI 5300076237 BILLING CREDIT FROM 5300074 08/18/2026 129.33- 129.33- 08/21/2026 104 AMERICAN ASPHALT OF WI 5300076238 BILLING CREDIT FOR 53000748 08/18/2026 194.31- 194.31- 08/21/2026 104 AMERICAN ASPHALT OF WI 5300076239 BILLING CREDIT FOR 53000761 08/13/2026 1,877.19- 1,877.19- 08/21/2026 Village of Plover Payment Approval Report - Monthly by Fund Page: 4 Report dates: 8/14/2026-8/28/2026 Aug 28, 2026 08:00AM Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount 104 AMERICAN ASPHALT OF WI 5300076240 ROADBASE FOR SHOULDERIN 08/13/2026 1,609.02 1,609.02 08/21/2026 104 AMERICAN ASPHALT OF WI 5300076241 ROADBASE FOR SHOULDERIN 08/18/2026 1,167.30 1,167.30 08/21/2026 239 BADGERLAND CONCRETE PRO 17668 RIVER DRIVE MANHOLE CONC 08/21/2026 2,400.00 2,400.00 08/27/2026 906 FAHRNER ASPHALT SEALERS L 8300024501 2026 CRACKFILL AND CHIP SEA 08/19/2026 32,067.96 32,067.96 08/21/2026 Total 400: 212,658.92 212,658.92 500 195 AT&T- NEW PHONES 831-001- 20 6958909112 AUGUST 08/17/2026 15.56 15.56 08/21/2026 1890 NORTHWAY COMMUNICATIONS 122211 RADIO MIC REPAIR 08/10/2026 148.17 148.17 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 B2B PRIME 08/20/2026 69.80 69.80 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 WALMART 08/20/2026 11.79 11.79 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 YOUTUBE TV 08/20/2026 82.99 82.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 YOUTUBE TV 08/20/2026 82.99 82.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 8.09 8.09 08/21/2026 Total 500: 419.39 419.39 600 56 AECOM 2001154590 TO 1 &2 GENERAL ENGINEERI 08/17/2026 3,402.12 3,402.12 08/21/2026 56 AECOM 2001154597 STH 54 TO 173 08/17/2026 621.22 621.22 08/21/2026 3876 AQUA-PURE INC PLOWI073126 POLYMER 08/14/2026 4,378.00 4,378.00 08/14/2026 195 AT&T- NEW PHONES 831-001- 20 6958909112 AUGUST 08/17/2026 163.41 163.41 08/21/2026 3913 BRENNTAG GREAT LAKES BGL237526 POLYMER 08/07/2026 5,982.30 5,982.30 08/14/2026 3946 CLARK DIETZ INC 449510 RIVER RD. LS ENGINEERING 07/08/2026 17,752.00 17,752.00 08/27/2026 3946 CLARK DIETZ INC 450034 RIVER RD. LS ENGINEERING 08/12/2026 6,096.00 6,096.00 08/21/2026 641 CRANE ENGINEERING 517697-00 RAS PMP REBUILD PARTS 08/07/2026 1,486.00 1,486.00 08/14/2026 660 CT LABORATORIES LLC 207290 SLUDGE TESTING 08/21/2026 475.00 475.00 08/27/2026 1188 HAWKINS INC 7532214 PUMP ROLLER ASSEMBLY 08/13/2026 273.05 273.05 08/21/2026 1404 KEMIRA WATER SOLUTIONS IN 9017955807 FERRIC CHLORIDE 08/25/2026 11,864.20 11,864.20 08/27/2026 1833 NCL OF WISCONSIN INC 535909 NCL LAB SUPPLIES 05/18/2026 836.54 836.54 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 33.14 33.14 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON WEB 08/20/2026 .54 .54 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 111.60 111.60 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 VISTAPRINT 08/20/2026 18.99 18.99 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 38.98 38.98 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 80.74 80.74 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 60.33 60.33 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 WWOA 08/20/2026 139.73 139.73 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 192.60 192.60 08/21/2026 2856 USA BLUEBOOK INV01119962 TYLER RAIN SUIT 08/01/2026 102.52 102.52 08/21/2026 3540 WHITE CAP 50038925594 LADTECH ADJUSTMENT RINGS 08/18/2026 370.63 370.63 08/21/2026 3183 WI STATE LAB OF HYGIENE - A 30049448 PFAS TESTING 08/19/2026 400.00 400.00 08/21/2026 Total 600: 54,879.64 54,879.64 700 56 AECOM 2001154590 TO 1 &2 GENERAL ENGINEERI 08/17/2026 3,402.13 3,402.13 08/21/2026 195 AT&T- NEW PHONES 831-001- 20 6958909112 AUGUST 08/17/2026 108.94 108.94 08/21/2026 232 BADGER LABORATORIES INC 26-018124 BADGER LABORATORIES INC 08/17/2026 70.00 70.00 08/21/2026 422 CARGILL INC - SALT DIVISION 2912762915 CARGILL INC - SALT DIVISION 08/14/2026 6,686.36 6,686.36 08/21/2026 3648 CBS SQUARED INC 18141 PLEASANT DRIVE WTP PROJE 08/15/2026 13,058.25 13,058.25 08/21/2026 3648 CBS SQUARED INC 18142 WELL 1 GENERATOR 08/15/2026 1,798.00 1,798.00 08/21/2026 443 CDW GOVERNMENT INC AK6DE7X MONITOR 08/14/2026 514.33 514.33 08/27/2026 682 DAKOTA SUPPLY GROUP S105948412.0 CURB BOX COUPLINGS 08/19/2026 177.69 177.69 08/27/2026 1251 HYDROCORP INC CI-15251 HYDROCORP INC 08/17/2026 1,165.00 1,165.00 08/21/2026 1652 MARTELLE WATER TREATMEN 32261 MARTELLE WATER TREATMEN 08/18/2026 2,098.45 2,098.45 08/21/2026 Village of Plover Payment Approval Report - Monthly by Fund Page: 5 Report dates: 8/14/2026-8/28/2026 Aug 28, 2026 08:00AM Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount 3976 MEAD AND HUNT INC 412950 GIS SERVICES 08/13/2026 4,204.00 4,204.00 08/21/2026 1692 MENARDS INC 46905 WATER MAINT 08/14/2026 100.73 100.73 08/21/2026 1692 MENARDS INC 46914 GARBAGE BAGS 08/14/2026 16.49 16.49 08/21/2026 1692 MENARDS INC 47131 BAGS 08/18/2026 16.49 16.49 08/21/2026 1692 MENARDS INC 47286 DOOR PAINTING 08/21/2026 61.65 61.65 08/21/2026 1881 NORTHERN LAKE SERVICE INC 2614869 WATER TESTING 08/20/2026 25.00 25.00 08/21/2026 2461 SHORT ELLIOTT HENDRICKSO 513780 CTH R WATERMAIN DESIGN 08/11/2026 14,595.66 14,595.66 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 AMAZON 08/20/2026 111.60 111.60 08/21/2026 2841 US BANK - VILLAGE VISA CHAR JULY 2026 VISTAPRINT 08/20/2026 43.98 43.98 08/21/2026 3735 UTILITY SERVICE CO INC 654479 DISK TOWER MAINTENANCE 08/20/2026 10,000.00 10,000.00 08/21/2026 3748 VMC LLC 1894 LINCOLN AT&T 08/13/2026 2,000.00 2,000.00 08/21/2026 3748 VMC LLC 1895 DISK NSIGHT 08/17/2026 1,400.00 1,400.00 08/21/2026 3748 VMC LLC 1896 DISK AT&T 08/13/2026 1,400.00 1,400.00 08/21/2026 3183 WI STATE LAB OF HYGIENE - A 30049704 FLUORIDE TESTING 08/19/2026 33.00 33.00 08/21/2026 Total 700: 63,087.75 63,087.75 810 2411 SCOTTS PORTABLE TOILETS 25472 KOREAN WAR PORTA POTTY 08/21/2026 379.00 379.00 08/27/2026 Total 810: 379.00 379.00 999 3978 IRANDI & BRIENTNALL BARNHA 5527.06 1120 AIRLINE RD-FINAL 08/20/2026 57.82 57.82 08/21/2026 Total 999: 57.82 57.82 Grand Totals: 408,592.13 408,592.13 Village of Plover Payment Approval Report - Monthly by Fund Page: 6 Report dates: 8/14/2026-8/28/2026 Aug 28, 2026 08:00AM Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount Dated: ______________________________________________________ Village President: Gary Wolf _____________________________________________________ Village Board : Steve Fritz: ______________________________________________________ Tim Durigan: ______________________________________________________ Ross Ballard: ______________________________________________________ Adam Raabe: ______________________________________________________ Al Haga: ______________________________________________________ Al Tessmann: ______________________________________________________ Administrator: Steve Kunst _____________________________________________________ Village of Plover Payment Approval Report - Monthly by Fund Page: 7 Report dates: 8/14/2026-8/28/2026 Aug 28, 2026 08:00AM Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount Report Criteria: Detail report. Invoices with totals above $0.00 included. Paid and unpaid invoices included. [Report].GL Account Number (3 Characters) = {<>} "200" Submitted By: Steve Schaut, IT Manager Date: 8/28/2026 Subject: AI Policy Approval Background: In recent years Artificial Intelligence (AI) has become ubiquitous in work, school, and home environments. The Village would like to adopt usage guidelines and requirements to protect and enable safe use of this technology. Action Requested: Review and approval of the Village AI policy to guide usage and expectations of this technology. Document Name: Artificial Intelligence Policy Version: 1.0 - Draft Effective Date: <insert> Last Revised Date: <insert> Village of Plover Artificial Intelligence Policy Version 1.0 – Draft 2 Document Name: Artificial Intelligence Policy Version: 1.0 - Draft Effective Date: <insert> Last Revised Date: <insert> Company Confidential Not for use outside of the Village of Plover Artificial Intelligence Policy 1. Purpose The goal of this policy is to facilitate the responsible use of AI to enhance the productivity of operations and work performance of employees and staff. The Village of Plover is required to maintain strict data security standards as part of its critical services, as well as to ensure its compliance with federal, state, and insurance security requirements. While AI has potential to enhance creativity, innovation, and efficiency, the technology also introduces new challenges and risks that require careful navigation. The Village of Plover supports the productive and responsible use of AI, but confidential or protected information must never be entered into a public AI because it is not secure. Additionally, the content produced by various types of AI tools must be carefully reviewed, as it can be inaccurate, outdated, biased, or could violate copyright laws. The Village of Plover shall provide resources for its workforce to identify which AI software and applications are approved for usage. 2. Authority Plover has the obligation to protect the confidentiality, integrity, and availability of the information and information assets in its control. This obligation comes with a natural authority to direct and expect government and operational units under its control to conduct its business operations according to a standard set of behavioral expectations. This Policy sets forth those expectations. The Village Board of Plover has granted the Village Administrator with the authority to develop, distribute, and enforce this Policy and all expectations found in this document. The IT Manager shall support the Village Administrator in executing the Artificial Intelligence requirements. 3. Scope This Policy applies to all executives, employees, and contractors of Plover who are provisioned with access to Plover IT systems and environments. It defines the information security requirements for all Plover-controlled information assets. This Policy covers the following IT systems and components owned and/or managed by Plover: ▪ Networks: This policy should outline security measures for all internal and external networks, including firewalls, intrusion detection systems, cloud services, and network segmentation. ▪ Information Assets: Data governance and management requirements, including data classification, encryption, and access controls. 3 Document Name: Artificial Intelligence Policy Version: 1.0 - Draft Effective Date: <insert> Last Revised Date: <insert> Company Confidential Not for use outside of the Village of Plover ▪ Devices: Security requirements for all devices used by the organization including company- provided laptops, smartphones, and other computing devices. This policy extends to Bring Your Own Device (“BYOD”) devices. ▪ Physical Locations: Physical security measures at all locations, such as access controls, visitor policy, and continuous monitoring. ▪ Users: Expectations for all users including employees, contractors, and third-parties, which include access controls, password policies, and acceptable use of company resources. 4. Definitions Artificial Intelligence (AI) - Is a general term for any theory, computer system, or software that is developed to allow machines to perform tasks that normally require human intelligence. For example, virtual assistant software that is typically built into a cellphone is a type of AI. An ever-increasing number of AI tools continue to be widely accessible on the Internet via websites, and for downloading as locally installable applications and browser plug-ins. Examples of common AI applications include, but are not limited to, ChatGPT, Google Gemini, Dall-E, and Grok/xAI. These AI tools use “machine-learning” algorithms that have been trained on large sets of text and image data from the Internet. Then, the AI tools use that information to generate a human-like response to questions it has been given. Additionally, AI software is increasingly being integrated into widely used software, such as Microsoft Office365 and SharePoint (CoPilot AI). Deepfake - Is an AI generated image, video, or audio recording that makes a real person look or sound like they are doing or saying something they never did. Generative AI (GenAI) - Is a specific subset of AI that generates new content (like text, images, or other media) in response to the inputs it is given. Prompt - Is an input given to GenAI. It refers to natural language text describing the task that an AI tool should perform. For example, “Can you summarize this report?” or “Please review this email message and make it more succinct without losing its main points. ” 5. Policy The purpose of this policy is to minimize risks associated with the use of AI while allowing its workforce to realize AI’s possible operational and performance benefits using tools approved by the Village of Plover. Accordingly, Plover employees and staff must observe the following principles in using any AI technology: 4 Document Name: Artificial Intelligence Policy Version: 1.0 - Draft Effective Date: <insert> Last Revised Date: <insert> Company Confidential Not for use outside of the Village of Plover Risk Management: Embrace responsible use of AI, while both adhering to legal standards, and prioritizing privacy and security. Proactively assess risks of using AI, well ahead of time, for effective opportunities to improve efficiency, communication, and service. Privacy and Security: Always consider the impact of every AI tool on data confidentiality, privacy, security, including work product, and attorney/client privilege. Confidential information about a person, place, or thing should never be entered into a publicly available AI tool as the information could be “machine learned” and then incorporated into the AI tool for global use by others. Empowerment for Efficiency: The use of AI, under the adherence of this policy, should empower Plover’s workforce to improve efficiency, communications, and services. Ethical Usage: Identify and address various biases. Aim for fairness, transparency, and accountability to avoid unintended consequences. Uphold these ethical AI usage practices. Transparency and Accountability: As provided in this policy, share information with AI responsibly, disclose the use of AI appropriately, and verify the accuracy of AI created content. 6. Requirements a) Whenever the option is available within an AI tool, Plover employees and staff must always seek out and select to “opt out” of allowing prompts to train the AI system. b) Never enter any non-public, restricted, or otherwise confidential information into a public AI tool, or any AI tool that is not approved for non-public information by the Village of Plover. c) The types of information to never enter into an unapproved AI tool include, but is not limited to, personally identifiable information, attorney-client privileged information, attorney work product, law enforcement investigative information, and protected health information. d) Fact-check all AI output content. Plover employees and staff are responsible for the truth and accuracy of what they create with AI. e) Like all software, Plover employees and staff may not download or install AI software (including Internet browser plugins) unless the Village of Plover IT Department has pre- approved the download or installation. f) If existing approved software newly incorporates AI functionality, Plover employees and staff may not use those AI features unless the Village of Plover IT Department has pre-approved the use of those AI features. A current list of approved AI tools is maintained by Plover's IT Department. g) For any registration or account created to use AI, any employees and staff must use their work e-mail address and use account(s) for Plover business purposes. Plover business use of AI from an account using a personally managed identity or e-mail address is prohibited. h) Plover employees and staff may only use AI to streamline early stages of work tasks, such as idea-generation, outlining, and rough drafts. All AI content, including any final work 5 Document Name: Artificial Intelligence Policy Version: 1.0 - Draft Effective Date: <insert> Last Revised Date: <insert> Company Confidential Not for use outside of the Village of Plover product, emails, and correspondence, must have human review for verification of truth and accuracy. i) Do not use AI tools to record or summarize meetings without human review, as AI does not reliably transcribe or summarize meetings. Any AI errors may become part of public records. j) Any village employee shall make a reasonable effort to accommodate any non-village employee desiring to record, film or photograph open meetings in manners that do not interfere with the conduct of the meeting or rights of participants in accordance with Wis. Stat. § 19.90. k) Review all GenAI content for copyrighted material, especially output that is intended for external use. Do not use AI content with copyrighted material unless proper attribution is given. l) Village employees and staff may not use GenAI to generate material that violates Village of Plover policies or standards. Examples include sexually explicit materials, impersonation or deepfakes. m) Be attentive to whether AI is unknowingly being used and whether information being relied upon is from verifiable sources or AI. 7. Compliance Any employee who discovers a violation of this policy shall notify the Department Head or Administrator. Department Heads shall notify the Administrator of violations of this policy. Any employee who violates this policy or uses the software for improper purposes shall be subject to discipline, up to and including discharge. Exceptions Exceptions must be approved and documented by the Plover IT Manager. All exceptions shall be documented and reviewed at least annually during the Risk Assessment. Please see the Computer Acceptable Use Policy for additional information. 8. Revision Tracking Approved by: <insert> Date: <insert> Owner: <insert> Version No.: <insert> Revision History Version Revision Date Key Changes Changes Made By 6 Document Name: Artificial Intelligence Policy Version: 1.0 - Draft Effective Date: <insert> Last Revised Date: <insert> Company Confidential Not for use outside of the Village of Plover Village of Plover COMMUNITY DEVELOPMENT DEPARTMENT 2400 POST ROAD - PO Box 37 - PLOVER, WISCONSIN 54467 Phone: 715-345-5250 Website: www.ploverwi.gov MEMORANDUM TO: Village Board FROM: Karmen Anderson, Village Planner RE: Authorizing Resolution to apply for a DNR Surface Water Grant DATE: September 2nd, 2026 (VB) Background: In 2025, the Village created and adopted an updated Aquatic Plant Management Plan for Springville Pond. The Plan includes management recommendations for the Pond based on priorities developed by the Springville Pond Management Committee and residents. Additionally, the Springville Pond Committee recently reviewed and approved a treatment proposal to chemically treat the abundant EWM in the east and west ends of the Pond using ProcellaCOR. The Village originally intended to budget for this treatment; however, we are looking to utilize grant funds to assist with implementation. We will be applying for a DNR Surface Water Grant in the category of Management Plan Implementation. This is a cost-share grant. As part of the project, we would have another survey done prior to treatment, complete the treatment itself, and do post surveying. There are also permitting fees associated with the treatment. Grant funding can also allow us to do more outreach and education to Pond residents regarding the treatment and next steps. Authorizing resolution is to agree to move forward with filling out a grant application. Final submittals would not occur until November. Recommendation: Staff recommends approval of the authorizing resolution. Exhibits: Resolution 9-15-26: Authorizing Resolution RESOLUTION NO. 9-15-26 AUTHORIZING RESOLUTION TO APPLY FOR A DNR SURFACE WATER GRANT WHEREAS, the Village of Plover is interested in obtaining a cost-share grant from the Wisconsin Department of Natural Resources (DNR) for the purpose of implementing the Springville Pond Aquatic Plant Management Plan; and WHEREAS, the DNR requires grant applicants submit an ‘Authorizing Resolution’ indicating which officers or employees are authorized to submit certain documents to the DNR; and WHEREAS, the Village of Plover attests to the validity and veracity of the statements and representations contained in the grant application; and WHEREAS, a grant agreement may be requested to carry out the project; and NOW, THEREFORE BE IT RESOLVED, that the Village of Plover will meet the financial obligations necessary to fully and satisfactorily complete the project and authorizes and empowers the following officials or employees to submit the following documents to the DNR for financial assistance that may be available: Dated this 2nd day of September, 2026 ATTEST: Gary Wolf, Village President Tammy Wojtalewicz, Village Clerk