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Village of Plover Board Meeting 8-5-26 Village Board Meeting Wednesday, August 5, 2026 6:00 p.m. Members Present: Gary Wolf, Ross Ballard, Al Tessmann, Al Haga, Tim Durigan, Adam Raabe Members Excused: Steve Fritz Others Present: Steve Kunst, Julia Mann, Tammy Wojtalewicz, Scott Klemm, Jake Hainzlsperger, Adam DeKleyn, Karmen Anderson, Joe Terry, Ryan Fox, Mark Deaver, Tracy Karnitz, Greg Johnson – Ehlers, Trevor Frank - SEH 1. Mr. Wolf called the meeting to order at 6:00 p.m. Pledge of Allegiance. 2. MINUTES Mr. Haga motioned, and Mr. Raabe seconded, to approve the minutes of the meeting of July 15, 2026, as printed. Motion carried. 3. PERSONS WISHING TO ADDRESS THE BOARD None. 4. CORRESPONDENCE None. 5. APPROVAL OF VOUCHERS Mr. Durigan motioned, and Mr. Raabe seconded, to approve the vouchers as listed. Motion carried. 6. APPROVAL OF CONSTRUCTION CONTRACT WITH THE BOSON COMPANY , INC FOR THE PUBLIC SAFETY FACILITIES PROJECT Mr. Kunst reviewed the request. A copy of the draft contract was distributed to the board. Copy attached. Mr. Kunst advised the contract is a standard national contract which contains general language from the American Institute of Architects and is under attorney review. He reminded the board that the police department firing range is no longer a consideration which is resulting in a decrease of $1.2 million. Staff is still recommending installing fire sprinklers throughout the existing fire department bays, installing vented soffit panels on the Post Rd. facade of the fire department, and generator connection boxes for both buildings. Taking these alternates into consideration results in a decrease of $1,123.974 with a total contract price of $19,875.784. Staff recommends approval pending attorney review with the alternate bid items. Village of Plover Board Meeting 8-5-26 Mr. Haga motioned, and Mr. Tessmann seconded to approve the construction contract with Boson Company, Inc for the Public Safety Facilities Project pending approval of Village Legal Counsel. Assurances the Village has regarding possible delays were discussed Mr. Kunst noted the Village has been talking about this project for several years and said the costs are in line with what was estimated several years ago when discussions on this project first began. The Village has been providing information with the financial impacts if approved in the Village newsletters to keep residents informed. Motion carried. 7. CONSTRUCTION ADMINISTRATION SERVICES CONTRACT FOR PUBLIC SAFETY FACILITIES PROJECT – SEH Mr. Kunst reviewed the request for construction administration services through SEH to work with all the subcontractors and general contractor, review submittals, change orders, etc. Mr. Ballard expressed his lack of confidence in SEH’s ability to perform the duties in this role and his concern about costs with change orders. Mr. Kunst advised of other options and how those options affect cost. Mr. Haga advised of the importance of this position. Mr. Kunst noted there are bound to be change orders with a project of this size. Those change orders would come before the board to approve or deny. Mr. Haga advised of his confidence with the Boson Company in doing the project. Mr. Wolf stated his satisfaction with SEH working with our Police and Fire chiefs to understand what the important deliverables would be. Mr. Haga motioned, and Mr. Tessmann seconded to approve the construction administration services contract for the Public Safety Facilities Project – SEH pending approval of Village Legal Counsel. Mr. Ballard voted “nay” . Motion carried. 8. RESOLUTION 8-13-26 AUTHORIZING THE ISSUANCE AND ESTABLISHING PARAMETERS FOR THE SALE OF NOT TO EXCEED $27,655,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2026A Ms. Mann introduced Greg Johnson, of Ehlers, who reviewed the pre-sale report. The purpose is to finance the general capital improvement projects for equipment, vehicle, and street improvements, costs related to the public safety building – funding the bulk of the project such as constructions bids and accepted alternates, as well as refinancing interim financing taken out previously to pay for some of the initial upfront costs associated with the public safety project. The notes are being issued for a term of 20 years. He explained the financial analysis and reviewed the tables in the report. Copy attached. Village of Plover Board Meeting 8-5-26 Mr. Haga motioned, and Mr. Raabe seconded to approve resolution 8-13-26 authorizing the issuance and establishing parameters for the sale of not to exceed $27,655,000 general obligation promissory notes, series 2026A. Motion carried by unanimous roll call vote. 9. ORDINANCE 8-10-26 – CHAPTER 401: PARKS AND RECREATION – UPDATING OFF- ROAD VEHICLES AND PET RESTRICTIONS Mr. Klemm reviewed the request which resulted from many occurrences of bikes running into pedestrians at public events, as well as concerns with people bringing their pets to large Village events. A revised ordinance amendment was distributed to board members after feedback was received at the Joint Public Works and Parks Development Committee Meeting. Copy attached. Mr. Kunst advised things have improved as the summer went on with education by PWYA. Recent accidents with e- bikes, signage, and education events were discussed. Mr. Ballard expressed his dissatisfaction with the pet policy in the parks. Mr. Raabe motioned, and Mr. Haga seconded to adopt Ordinance 8-10-26 – Chapter 401: Parks and Recreation – Updating Off-Road Vehicles and Pet Restrictions with amended language to include “in a direct route to and from designated parking areas”. Motion carried. 10. CONDITIONAL USE PERMIT – PORTAGE COUNTY SHERIFF’S OFFICE – LAW ENFORCEMENT CENTER, JAIL, AND FLEET GARAGE – 2600 CTH R (PIN: 173230824- 10.01) Mr. Raabe inquired of the details of the release plan and policy. Chief Fox gave an overview of the plan and policy in general terms. Mr. Kunst advised this policy can be brought before the Village Board. Mr. Raabe motioned, and Mr. Haga seconded to approve the conditional use permit – Portage County Sheriff’s Office – Law Enforcement Center, Jail, and Fleet Garage – 2600 CTH R (PIN: 173230824-10.01) Motion carried. RESOLUTION 8-12-26: FINAL PLAT – LEXINGTON PLACE XIII SUBDIVISION – CLASSIC DEVELOPMENT CORP OF PLOVER (PIN: 17303149 & 17303164) Mr. DeKleyn reviewed the request which creates 11 new lots. Mr. Haga motioned, and Mr. Tessmann seconded to approve resolution 8-12-26 Final Plat – Lexington Place XIII Subdivision – Classic Development Corp of Plover (PIN: 17303149 & 17303164). Motion carried by unanimous roll call vote. 11. APPROVAL OF CHANGES IN FUNDING SOURCES FOR FIRE AND EMS VEHICLE PURCHASES Village of Plover Board Meeting 8-5-26 Chief Deaver reviewed the request. The 2026 budgeted amount will be used to outfit the vehicles. The purchase of a new Ford Interceptor for Car 2 will be made with money from the state. Chief Deaver clarified the purchase of the Battalion Chief’s vehicle which he described as a donation in his memo. The Village has a long-standing agreement with Mark Toyota that goes back to 2011. Mark Toyota gives the Village a lease vehicle for $1. The Village will buy that vehicle at the end of the term. When that happens, Mark Toyota gives the Village another vehicle. This is a program Mark Olinyk started because he saw a need for four-wheel drive vehicles in emergency situations. Mr. Haga asked if anything has ever been done to acknowledge Mr. Olinyk for his generosity and suggested the Village consider doing so, if we haven’t. Mr. Durigan explained this program was started in 2006. Mr. Haga motioned, and Mr. Raabe seconded to approve changes in funding sources for Fire and EMS vehicle purchases. Mr. Durigan abstained from voting. Motion carried. 12. MEMORANDUM OF UNDERSTANDING – RALLY POINT AGREEMENT WITH ROOSEVELT ELEMENTARY SCHOOL Ms. Wojtalewicz reviewed the MOU for Roosevelt School to use the Village of Plover Municipal Building as a rally point for students and parents if needed during an emergency. Mr. Haga motioned, and Mr. Tessmann seconded to approve the Memorandum of Understanding – Rally Point Agreement with Roosevelt Elementary School. Motion carried. 13. “CLASS A” COMBINATION ALCOHOL BEVERAGE RETAIL LICENSE – LAS MARIAS MARKET, 1950 POST RD. Ms. Wojtalewicz reviewed the request. Mr. Haga motioned, and Mr. Raabe seconded to approve the “Class A” combination alcohol beverage retail license – Las Marias Market – 1950 Post Rd. Motion carried. 14. PLOVER TAXI QUARTERLY REPORT Ms. Wojtalewicz reviewed the report. There was no action necessary on this item. 15. APPOINTMENT OF ELECTION OFFICIALS FOR 2026-2027 Ms. Wojtalewicz reviewed the request to appoint two additional applicants as election officials for the 2026-2027 election cycle. Mr. Haga motioned, and Mr. Durigan seconded to approve the appointment of election officials as listed for the 2026-2027 election cycle. Motion carried. Village of Plover Board Meeting 8-5-26 16. VILLAGE PROJECT CHANGE ORDERS, SUBSTITUTIONS, OR CONSTRUCTION APPROVALS None. 17. ENGINEER’S REPORT Mr. Terry was in attendance to address questions from the board regarding his report. 18. ADMINISTRATOR’S UPDATE Mr. Kunst thanked organizers and Village staff who contributed to the success of Celebrate Plover and acknowledged their time commitment dedicated to this event. He also acknowledged the owner of the business who put on the previous fireworks displays for assisting with the RFP process to find his replacement due to the sale of his business. He gave an update on CTH R as well as the Public Safety Project stating the Village is trying to be as transparent as possible. He appreciates the effort that has been put into it so far and acknowledged there will be two years of hard work ahead as well as the impact it will have on taxpayers. 19. Mr. Durigan motioned and Mr. Tessmann seconded to adjourn at 7:05 p.m. Motion carried. Respectfully submitted by Tammy Wojtalewicz, Village Clerk