View Minutes

Vittage o Minutes of (Regular Village (BoardMeeting May II 2015 1. Call to Order: 6:30 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: President Chester Goodman, Trustees Tina Jacobson, Matt Mattoon, Wayne Steinke, Karen Strasburg, Aaron Wilhelm. Member Absent: Trustee Bob Jenkins. Staff Present: Police Chief Chad Dachel, Public Works Director Bryan Kaatz, Clerk-Treasurer Renee Roemhild. Also Present: approximately 12 citizens. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places & newspapers were notified. 5. Adopt Agenda: • MOTION (Steinke/Jacobson) to adopt the agenda as printed. PASSED, without negative vote. 6. Act on Minutes: • MOTION (Mattoon/Strasburg) to approve the 3/18/15 Special Village Board, 4/13/15 Regular Village Board, 5/6/15 Public Safety Committee meeting minutes. PASSED, without negative vote. 7. Citizen Input: Approximately a dozen citizens were present questioning the need for a water rate increase and the process in which the public was informed. A petition to stop the rate increase was presented. Complaints were heard on the high cost of the water/sewer bill, the quality of the water, and the public hearing being held during daytime hours when most people are unable to attend. Responses were made that the Public Service Commission of Wisconsin sets the time for the public hearing and they allow electronic comments at any time prior to the hearing, a notice of the hearing was published in the Eau Claire Leader Telegram along with posting at the three public places and putting a note on the water/sewer bill. Also, the financial condition of the Water and Sewer Utilities and the need for a water rate increase was discussed at several regular monthly meetings before the rate case application was made to the Public Service Commission of Wisconsin. President Goodman called an end to the citizen input at 7:20 p.m. 8. Correspondence: None. 9. Budget Comparison Report/Financial Considerations: • MOTION (Steinke/Mattoon) to approve the 4/30/15 Budget Comparison Report. PASSED, roll call vote: Jacobson-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes. 10. Consider Bills: • MOTION (Strasburg/Wilhelm) to approve bills #22283-22345, V15120-15169. PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes. 11. Scheduled Speakers/Issues of Interest A. Sam Kuehn re: Permission to Shoot Trap on Private Property: Trustee Wayne Steinke spoke for John Kuehn, Sam Kuehn's father, as he had to leave the meeting prior to the Board getting to this agenda item. Steinke reported the matter was reviewed by the Public Safety Committee on May 6th and he spoke with DNR Warden Ken Thompson who did not have any concerns with the Village Board allowing the request. • MOTION (Mattoon/Jacobson) granting above request for John Kuehn and his son, Sam, to practice shooting trap on their property. The Village Board adds the time restrictions that shooting should happen between the hours of 10 AM and sundown. PASSED, without negative vote. B. Shawn Martin, Concern re: Agriculture Chemicals: Shawn Martin called prior stating she was not going to be able to attend the meeting. e of Tatt Cree^tReguCar (Board~ Meeting Minutes 5/11/15 (Page 1 of 4 12. Police Department A. Monthly Report: Police Chief Chad Dachel presented the monthly report of cases/calls for service. B. Request for Capital Purchase: • MOTION (Steinke/Jacobson) authorizing the purchase of a 4-in-l copier/printer/scanner/fax machine for the Police Department at a cost not to exceed $500. PASSED, roll call vote: Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes, Mattoon-yes. 13. Public Works Department A. Monthly Report: Public Works Director Bryan Kaatz gave his monthly report on various matters concerning the public works and utility departments. B. Consider Pumphouse #1 Project, Possible Change Order: • MOTION (Mattoon/Steinke) approving Change Order #1 for an increase of $4,130 to televise the well after the existing pump is removed and to purchase a new motor for Well #1. PASSED, roll call vote: Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson- yes, Mattoon-yes, Steinke-yes. C. Update on Business Park East Project: Public Works Director Kaatz reported the contractor started last Monday. Project is progressing well. D. Update on Mill Pond Road Project: PWD Kaatz reported the road was paved on Friday. Contractor will come back and finish the landscaping next to the road. 14. Committee Reports: None. The board recessed at 7:55 p.m. and reconvened at 8:00 p.m. 15. General Business A. Consider First Reading of Ordinance Chapter 254, Article One re: Water Rate Increase: • MOTION (Wilhelm/Jacobson) to hold the first reading of above ordinance. PASSED, roll call vote: Wilhelm-yes, Goodman-yes, Jacobson-yes, Mattoon-no, Steinke-yes, Strasburg-yes. The second reading and possible adoption will be considered at a special Village Board meeting on May 18. B. Move to Convene in Closed Session Per Wis. Stat. 19.85(l)(e) Deliberating or Negotiating the Purchasing of Public Properties, the Investing of Public Funds, or Conducting Other Specified Public Business, Whenever Competitive or Bargaining Reasons Require a Closed Session, Including Approval of Prior Closed Session Minutes. • MOTION (Wilhelm/Jacobson) @ 8:25 p.m. and inviting Bryan Kaatz and Renee Roemhild into the closed session. President Goodman announced that at the end of the closed session, the Board would be returning to open session to conduct further business. PASSED, roll call vote: Goodman-yes, Jacobson-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes. C. Move to Return to Open Session and Action, if Any, on Matters Discussed in Closed Session: • MOTION (Strasburg/Steinke) @ 8:40 p.m. PASSED, roll call vote: Jacobson-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes. D. Consider Needs at Village Parks: Parks & Rec Committee Chairperson Matt Mattoon reported on recommendations from their recent meeting. More research will be conducted as to insurance coverage, safety regulations, and the possibility of securing financial assistance from community groups such as the Fall Creek Foundation and the Lions Club. E. Consider Removal of Trees: Vittage of TaCC Cree^^guCar (Roarcf Meeting Minutes 5/11/15 (Page 2 of 4 • MOTION (Mattoon/Steinke) to hire Eau Claire Tree Service to remove the split birch tree in the boulevard at 305 S Liberty St at a cost of $575. PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes. F. Update regarding Reinstating the Village's Participation in Farmland Preservation Program: Clerk-Treasurer Renee Roemhild reported Greg Leonard from Eau Claire County Land Conservation Division said the County will modify their Farmland Preservation Plan to include the Village. G. Consider Resolutions re: State Trust Fund Loans, Refinancing and New Loans: As initially discussed at the 4/13/15 meeting, Clerk Treasurer Renee Roemhild reported on refinancing options that will lessen the yearly debt service payments and save on overall interest costs. Also, two loans for new money are needed. The following were discussed in detail. Refinancing of: 1) 2014 State Trust Fund loan for Hwy 12 - Water share (loan #2015029), 2) 2010 State Trust Fund loan for Liberty Street-Water share (loan #2014080), 3) 2013 State Trust Fund loan for State Street-Water share (loan #2014059), and 4) 2014 State Trust Fund loan-Special Assessment share (loan #2010138) and two loans for new money: 1) $500,000 for TIP land purchase and site prep, and 2) $900,000 for TIF Industrial Park road and utility construction. • MOTION (Steinke/Mattoon) to adopt RESOLUTION #2015-0511A regarding a State Trust Fund Loan Application in the amount of $272,175.93 for the purpose of refinancing BCPL Loan #2015029. The loan is a 19-year term with interest at the rate of 3.75%. PASSED, roll call vote: Goodman-yes, Jacobson-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes. • MOTION (Jacobson/Wilhelm) to adopt RESOLUTION #2015-0511B regarding a State Trust Fund Loan Application in the amount of $236,649.96 for the purpose of refinancing BCPL Loan #2014080. The loan is an 18-year term with interest at the rate of 3.75%. PASSED, roll call vote: Jacobson-yes, Mattoon-yes, Steinke-yes, Strasburg- yes, Wilhelm-yes, Goodman-yes. • MOTION (Strasburg/Steinke) to adopt RESOLUTION #2015-0511C regarding a State Trust Fund Loan Application in the amount of $273,853.99 for the purpose of refinancing BCPL Loan #2014059. The loan is an 18-year term with interest at the rate of 3.75%. PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm- yes, Goodman-yes, Jacobson-yes. • MOTION (Steinke/Mattoon) to adopt RESOLUTION #2015-0511D regarding a State Trust Fund Loan Application in the amount of $113,397.25 for the purpose of refinancing BCPL Loan #2010138. The loan is a 15-year term with interest at the rate of 3.75%. PASSED, roll call vote: Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes, Mattoon-yes. • MOTION (Mattoon/Jacobson) to adopt RESOLUTION #2015-051 IE regarding a State Trust Fund Loan Application in the amount of $500,000.00 for the purpose of financing land purchase and site work for industrial park. The loan is 20-year term with interest at the rate of 3.75%. PASSED, roll call vote: Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes, Mattoon-yes, Steinke-yes. • MOTION (Wilhelm/Mattoon) to adopt RESOLUTION #2015-0511F regarding a State Trust Fund Loan Application in the amount of $900,000.00 for the purpose of financing construction and engineering costs for Business Park East project. PASSED, roll call vote: Wilhelm-yes, Goodman-yes, Jacobson-yes, Mattoon-yes, Steinke-yes, Strasburg- yes. H. Consider Application of Lions Club for Large Gathering and Request to Waive Fee: $e of TattCree^tRegutar (BoardMeeting Minutes 5/11/15 (Page 3 of 4 • MOTION (Mattoon/Jacobson) approving the Lions Club application for a large gathering permit and to waive the fee. PASSED, without negative vote, Strasburg-abstained. I. Consider Application for Temporary Class B License for the Sale of Fermented Malt Beverages at Picnics or Similar Gatherings and for the Sale of Wine at Picnics or Similar Gatherings: • MOTION (Mattoon/Steinke) approving the Lions Club application for Temporary Class B License for the Sale of Fermented Malt Beverages at the Lions Fest from June 18-21. PASSED, without negative vote, Strasburg-abstained. J. Consider Request of Fall Creek Area Fire District to Hold Mud Volleyball Tournament: Tabled. K. Consider Hiring Clerk's Office Assistant: • MOTION (Steinke/Strasburg) approving hiring Connie Rindal at $13.00 per hour. PASSED, roll call vote: Goodman-yes, Jacobson-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes. 16. Adjourn: • MOTION (Jacobson/Steinke) @ 9:15 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer Vitta$e of TattCreebJRgguCar (Board Meeting Minutes 5/11/15 (Page 4 of 4