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Village of Fall Creek Regular Board Meeting Minutes 3/14/16 Page 1 of 3 1. Call to Order: 6:30 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: President Chester Goodman, Trustees Tina Jacobson, Bob Jenkins, Matt Mattoon, Wayne Steinke, Karen Strasburg, Aaron Wilhelm. Staff Present: Police Chief Chad Dachel, Public Works Director Bryan Kaatz, Clerk-Treasurer Renee Roemhild. Also Present: 2 citizens. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places & newspapers were notified. 5. Adopt Agenda:  MOTION (Steinke/Mattoon) to adopt the agenda as printed. PASSED, without negative vote. 6. Act on Minutes:  MOTION (Mattoon/Wilhelm) to approve the 2/8/16 Regular Board meeting minutes. PASSED, without negative vote. 7. Citizen Input: None. 8. Correspondence: Meeting and conference opportunities were relayed to the Board. 9. Budget Comparison Report/Financial Considerations:  MOTION (Steinke/Jacobson) to approve the 2/29/16 Budget Comparison Report. PASSED, roll call vote: Jacobson-yes, Jenkins-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm- yes, Goodman-yes. 10. Consider Bills:  MOTION (Mattoon/Steinke) to approve bills #22829-22896, V16042-16100. PASSED, roll call vote: Jenkins-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes. 11. Scheduled Speakers/Issues of Interest A. Joe Jolicoer, Xcel Energy, re: Update and Questions regarding the Conversion Process: Tabled. B. J. Terry Downen & Mary Michel, For Register And Vote Eau Claire: Terry Downen and Mary Michel addressed the Board on the efforts of a non-partisan citizen group dedicated to increasing voter registration in Eau Claire County.  MOTION (Steinke/Jenkins) to pass Resolution #2016-0314A Supporting the Efforts of RAVE - Register And Vote Eau Claire. PASSED, roll call vote: Mattoon-yes, Steinke- yes, Strasburg-yes, Wilhelm-yes, Goodman-no, Jacobson-yes, Jenkins-yes. 12. Police Department A. Monthly Report: Police Chief Chad Dachel presented the monthly report of cases/calls for service. B. Consider Nuisance Properties, Including Consideration of Raze Order: Chief Dachel reported he is still working on making contact with the owners. No action taken. C. Consider Bartender Operator License Application:  MOTION (Steinke/Jenkins) to approve Brenda Dowiasch application for a bartender/operator license for the remainder of the 2015-2016 licensing year. PASSED, without negative vote. D. Update from Village Attorney re: Sex Offender Residency Ordinance: A letter from Village Attorney Garrett Nix was read regarding review of Wisconsin Act 156 and how it impacts the Village's ordinance on sex offender residency. Our current ordinance is in compliance; there is no need to amend our ordinance. Village of Fall Creek Minutes of Regular Village Board Meeting March 14, 2016 Village of Fall Creek Regular Board Meeting Minutes 3/14/16 Page 2 of 3 13. Public Works Department A. Monthly Report: Public Works Director Bryan Kaatz gave his monthly report on various matters concerning the public works and utility departments. B. Consider Business Park East Project, Including Contractor's Pay Request:  MOTION (Wilhelm/Steinke) approving pay request #5 with Heartland Contractors, Inc. for $7,757.22. PASSED, roll call vote: Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes, Jenkins-yes, Mattoon-yes. C. Consider Wellhouse #1 Project, Including Contractor's Pay Request:  MOTION (Steinke/Mattoon) approving pay request #5 with B&B Electric, Inc. for $9,350.00. PASSED, roll call vote: Strasburg-yes, Wilhelm-yes, Goodman-yes, Jacobson-yes, Jenkins-yes, Mattoon-yes, Steinke-yes. D. Consider Maintenance of Lots in Industrial Park: No action taken. E. Consider Permission to Disk Land by Water Tower:  MOTION (Steinke/ Strasburg) granting permission for Public Works Director Bryan Kaatz to contract with a farmer to disk land by the water tower for weed control. PASSED, without negative vote. 14. Committee Reports: Public Property Committee met and discussed possible improvements to the façade of the Village Hall.  MOTION (Steinke/Wilhelm) to contact Village Architect Wayne Dau requesting ideas and recommendations for upgrading the Village Hall façade. PASSED, roll call vote: Jacobson- yes, Jenkins-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Wilhelm-yes, Goodman-yes. The Village Board recessed at 7:50 p.m. and reconvened at 8:00 p.m. 15. General Business A. Review 2015 Financial Reports: Clerk-Treasurer Renee Roemhild reviewed the 12/31/2015 after-audit financial reports. B. Consider Amendments to 2016 Budgets:  MOTION (Mattoon/Steinke) to amend the 2016 budgets as follows: PASSED, roll call vote: Wilhelm-yes, Goodman-yes, Jacobson-yes, Jenkins-yes, Mattoon- yes, Steinke-yes, Strasburg-yes. C. Consider Financial Management Strategies, Including But Not Limited to, Request for Approval to Make Additional Loan Payments and Refinance Loans: Clerk-Treasurer Roemhild presented a financial management strategy that would save the Village millions of dollars over the years. Three main parts of the plan include: 1) Refinancing several loans, including the large WWTP loan, which would save 1.5 million dollars in interest costs over the life of the loan. 2) Setting aside that money for the next WWTP. (Take the money that would have been paid to the bank, use it to build a savings account that will reduce the amount needing to be borrowed at the time a replacement WWTP must be built). This would reduce interest costs on future loans, as well as step 1 saving interest costs on current loans. 3) Establish a policy to prudently plan for all future capital costs, so as to reduce interest charges when possible. Roemhild requested approval to begin to put step 1 into place. General Fund Budget 110-52100-840 Police-Wages Increase 2,750 to 131,800 110-52100-885 Police-Payroll Tax Increase 200 to 10,150 110-52100-890 Police-Retirement Decrease 2,950 to 9,300 110-55110 Payment to FCPL Increase 56 to 38,500 110-55120 Pymt to FCPL for Co Lib Levy Decrease 5556 to 0 110-56700-400 Economic Development-Misc Increase 500 to 500 110-57150 Village Share Road Reconstruct Increase 5000 To 7,000 Village of Fall Creek Regular Board Meeting Minutes 3/14/16 Page 3 of 3  MOTION (Mattoon/Strasburg) granting approval to make an additional debt payment of $135,656.58 on loan #2015162 with the State Trust Fund Loan Program for the Property Owner Share of State Street. PASSED, without negative vote.  MOTION (Strasburg/Mattoon) to continue pursuing options for refinancing the Wastewater Treatment Plant loan. PASSED, all in favor with the exception of Jenkins, who was opposed. D. Consider Request for Placement of Memorial Stone:  MOTION (Steinke/Mattoon) to allow a memorial stone for Dustin Keith to be placed by the flagpole in the garden spot at the Fire Station. PASSED, without negative vote. E. Consider Electronic Sign Board Policy: The Board discussed that the sign should be used for community events only - not private business events. Public Works Director Kaatz will check into State regulations on the sign. F. Consider Summer Recreation Program, Including Hiring Ballfield Caretaker:  MOTION (Steinke/Mattoon) to hire Collin Wuebben as the ballfield caretaker for the 2016 season at a rate of $8.41 per hour. PASSED, without negative vote. G. Consider Appointments: Library Board: President Goodman appointed Tanya Roberts to the Library Board, to complete the term of Joe Sanfelippo.  MOTION (Jenkins/Steinke) to approve the above appointment. PASSED, without negative vote. 16. Adjourn:  MOTION (Jacobson/Steinke) @ 9:45 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer