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Village of Fall Creek Regular Board Meeting Minutes 5/9/16 Page 1 of 3 1. Call to Order: 6:30 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: Chairman Chester Goodman, Trustees Matt Mattoon, Wayne Steinke, Karen Strasburg, Dane Zook. Members Absent: Tina Jacobson, Bob Jenkins. Staff Present: Police Chief Chad Dachel, Public Works Director Bryan Kaatz, Clerk-Treasurer Renee Roemhild. Also Present: Jonathan Jarocki, Fred Strasburg, Mark Vinall, Karen Wright, Milt Kuehn, Steve Mickelson. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places & newspapers were notified. 5. Adopt Agenda:  MOTION (Mattoon/Steinke) to adopt the agenda as printed PASSED, without negative vote. 6. Act on Minutes  MOTION (Steinke/Mattoon) to approve the 3/7/16 Special Board, 3/10/16 Public Property & Health, and 4/11/16 Regular Board meeting minutes. PASSED, without negative vote. 7. Citizen Input: Jonathan Jarocki asked for feedback from the board regarding the American Legion Voight Post 376's request to install a piece of military memorabilia on Village property. The board referred him to the Community & Economic Development Committee. 8. Correspondence: None. 9. Budget Comparison Report/Financial Considerations:  MOTION (Steinke/Mattoon) to approve the 4/30/16 Budget Comparison Report. PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman- yes. 10. Consider Bills:  MOTION (Mattoon/Steinke) to approve bills #22953-22992, V16134-16184. PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes. 11. Scheduled Speakers/Issues of Interest A. Fall Creek Lions Club & Fall Creek Fire Dept re: Mud Volleyball at Keller Park: Steve Mickelson and Karen Wright addressed the Board requesting permission for and assistance in preparing mud volleyball courts.  MOTION (Steinke/Mattoon) to authorize the Public Works Department to prepare volleyball courts in Keller Park for mud volleyball tournaments to be held during Fun Fest. PASSED, without negative vote. B. Mark Vinall, Advanced Disposal re: Request to Extend Contract for Garbage Collection: Mark Vinall addressed the Board offering options to extend the current garbage contract with Advanced Disposal. No action taken. C. Consider Letting Bids for Garbage Collection, Singly or In Connection with City of Augusta: Discussion took place that the quality of service and the prices proposed by Advanced Disposal looked good. On the other hand, letting bids periodically can be a good thing and it is always good to work in conjunction with neighboring communities. A couple members of the board were concerned the prices may increase if we let bids.  MOTION (Zook/Strasburg) to begin the bid process, in conjunction with the City of Augusta. PASSED, roll call vote: Steinke-yes, Strasburg-yes, Zook-yes, Goodman- no, Mattoon-no. Village of Fall Creek Minutes of Regular Village Board Meeting May 9, 2016 Village of Fall Creek Regular Board Meeting Minutes 5/9/16 Page 2 of 3 12. Police Department A. Monthly Report: Police Chief Chad Dachel presented the monthly report of cases/calls for service. B. Consider Bartender Operator License Application:  MOTION (Steinke/Mattoon) to approve the applications of Jessica L. Bibeau, Joshua M. LaGow, and Kenneth M. Sanchez for a bartender/operator license for the remainder of the 2015/2016 licensing year. PASSED, without negative vote. C. Consider Application for Large Gathering for UCP Event: Chief Dachel reviewed the proposed layout of the event and had no issues of concern.  MOTION (Steinke/Mattoon) to approve the application for a Large Gathering for the UCP event scheduled for September 24 & 25, 2016. PASSED, without negative vote. D. Consider Temporary Class "B"/"Class B" Retailers License for UCP Event:  MOTION (Mattoon/Steinke) to approve the Temporary Class "B"/"Class B" Retailers License for the UCP event on 9/23/16-9/25/16. PASSED, without negative vote. 13. Public Works Department A. Monthly Report: Public Works Director Bryan Kaatz gave his monthly report on various matters concerning the public works and utility departments. B. Consider Business Park East Project, Including Contractor's Pay Request and Change Order:  MOTION (Steinke/Mattoon) approving pay request #7 with Heartland Contractors, Inc. for $47,655.00. PASSED, roll call vote: Strasburg-yes, Zook-yes, Goodman-yes, Mattoon-yes, Steinke-yes. C. Capital Equipment/Repairs: Consider Bids for Sealcoating: Public Works Director Kaatz presented bids for sealcoating part of Water Tower Road and Liberty Street.  MOTION (Steinke/Mattoon) awarding the chip seal bids to Fahrner Asphalt for both projects and to have them come to a meeting to discuss product options before the final decision on which product is made. PASSED, roll call vote: Zook-yes, Goodman-yes, Mattoon-yes, Steinke-yes, Strasburg-yes. D. Capital Equipment/Repairs: Consider Request to Purchase Lawnmower: Public Works Director Kaatz presented bids for a lawnmower.  MOTION (Steinke/Mattoon) authorizing the purchase of a Kubota lawnmower from Value Implement at a cost not to exceed $13,700. PASSED, roll call vote: Goodman- yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes. E. Consider Bids for Water Tower Inspection: Public Works Director Kaatz presented bids for inspection of the water tower:  MOTION (Strasburg/Mattoon) to award the bid for inspection of the water tower to Lane Tank Company, Inc. at a cost not to exceed $2,350. PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes. 14. Committee Reports: Dane Zook presented his ideas for a mission statement for the Community & Economic Development Committee. 15. General Business A. Capital Equipment/Repairs: Consider Village Hall Façade:  MOTION (Zook/Steinke) to refer matter to Public Property & Health Committee. PASSED, without negative vote. B. Consider Request to Allow Construction of Building in Keller Park for Boy Scouts: President Goodman stated he was approached by a leader of the Boy Scouts requesting permission to build a storage building in Keller Park for their equipment. They would finance it, build it, and donate it to the Village requesting to lease it back at no cost. The matter was referred to the Parks & Rec Committee. C. Consider 2nd Reading and Possible Adoption of Amendment to Village Ordinance Village of Fall Creek Regular Board Meeting Minutes 5/9/16 Page 3 of 3 § 52-7. Standing Committees:  MOTION (Mattoon/Steinke) to hold the second reading and adopt the above ordinance, making it a part of the Code of the Village of Fall Creek. Ordinance consolidates the Streets & Sidewalk and the Public Works Committees into one committee entitled Streets/Sidewalks & Public Works Committee, and creates the Community & Economic Development Committee. PASSED, roll call vote: Steinke- yes, Strasburg-yes, Zook-yes, Goodman-yes, Mattoon-yes. D. Consider 2nd Reading and Possible Adoption of Amendment to Village Ordinance § 267-32.B., Certified Survey Map Fee:  MOTION (Mattoon/Steinke) to hold the second reading and adopt the above ordinance, making it a part of the Code of the Village of Fall Creek. Ordinance sets the application fee at $150, and makes the applicant responsible for 100% of the engineer's review fee. PASSED, roll call vote: Strasburg-yes, Zook-yes, Goodman- yes, Mattoon-yes, Steinke-yes. E. Consider 2nd Reading and Possible Adoption of Amendment to Village Ordinance § 268-97.B.(2), Rezone Property Fee:  MOTION (Mattoon/Steinke) to hold the second reading and adopt the above ordinance, making it a part of the Code of the Village of Fall Creek. Ordinance sets the application fee at $150. PASSED, roll call vote: Zook-yes, Goodman-yes, Mattoon-yes, Steinke-yes, Strasburg-yes. F. Consider 2nd Reading and Possible Adoption of Amendment to Village Ordinance § 268-96.B.(2), Conditional Use Permit Fee:  MOTION (Steinke/Zook) to hold the second reading and adopt the above ordinance, making it a part of the Code of the Village of Fall Creek. Ordinance sets the application fee at $150. PASSED, roll call vote: Goodman-yes, Mattoon-no, Steinke- yes, Strasburg-yes, Zook-yes. G. Consider 2nd Reading and Possible Adoption of Amendment to Village Ordinance § 268-95.B.(2), Variance Fee:  MOTION (Steinke/Zook) to hold the second reading and adopt the above ordinance, making it a part of the Code of the Village of Fall Creek. Ordinance sets the application fee at $150. PASSED, roll call vote: Mattoon-no, Steinke-yes, Strasburg- yes, Zook-yes, Goodman-yes. H. Consider Appointments - Zoning Board of Appeals: Tabled. 16. Adjourn  MOTION (Steinke/Mattoon) @ 9:25 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer