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Village of Fall Creek Regular Board Meeting Minutes 1/9/17 Page 1 of 3 1. Call to Order: 6:30 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: Village President Chester Goodman, Trustees Bob Jenkins, Matt Mattoon, Wayne Steinke, Karen Strasburg, Dane Zook. Members Absent: Tina Jacobson. Staff Present: Police Chief Chad Dachel, Public Works Director Bryan Kaatz, Clerk-Treasurer Renee Roemhild. Also Present: Mike Davy via telephone, and 8 citizens. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places and newspapers were notified. 5. Adopt Agenda:  MOTION (Mattoon/Steinke) to adopt the agenda as printed. PASSED, without negative vote. 6. Act on Minutes  MOTION (Mattoon/Zook) to approve the 12/12/16 Regular Board and the 12/27/16 Plan Commission meeting minutes. PASSED, without negative vote. 7. Citizen Input: Trustee Mattoon had a request from a citizen to update the Village website to reflect current minutes. Trustee Jenkins thanked Village Board members for attending the annual Fire District banquet. 8. Correspondence: President Goodman reported on receiving a check for $1500 from the Fall Creek Area Foundation for partial funding for the replacement of bleachers at Keller Park. This donation was made possible through the Alan Peuse, Wilbur & Myrt Walter, Richard Ziemann, and Fall Creek Community Endowment Funds. Goodman also read an email from Tom Zwickel suggesting a multi-use facility be constructed on the entire block where the Village Hall is located. 9. Budget Comparison Report/Financial Considerations: Clerk-Treasurer Renee Roemhild reviewed the before audit year-end financial report, stating the auditor will assist with minor changes before the books are closed for the year. Roemhild also replied to questions regarding the tax bill increase stating the Village did not raise its levy. Each property tax bill shows the taxing jurisdictions and their affect on the bill. Properties within the Village saw a 7% increase in the school levy and a 5% increase in the County levy.  MOTION (Mattoon/Steinke) to approve the 12/31/16 Before Audit Budget Comparison Report. PASSED, roll call vote: Jenkins-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes. 10. Consider Bills:  MOTION (Mattoon/Steinke) to approve bills #23341-23387, V16451-16485. PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes, Jenkins-yes. 11. Scheduled Speakers/Issues of Interest A. Request from Brad & Tracy Robb for Use of Keller Park for Homestars Track & Field Day: Brad Robb addressed the Board with thanking them for the opportunity to host the Homestars Track & Field day at Keller Park in May. They had better attendance than anticipated, with 240 kids participating. Things ran smoothly and the event was considered a big success. He requested permission to use the facility again in 2017. Village of Fall Creek Minutes of Regular Village Board Meeting January 9, 2017 Village of Fall Creek Regular Board Meeting Minutes 1/9/17 Page 2 of 3  MOTION (Jenkins/Mattoon) approving the use of Keller Park for Homestars Track & Field Day on Saturday, May 20, allowing set-up the day before, with standard pavilion rental fees being charged. PASSED, without negative vote. B. Update from Bret Luedtke re: Eagle Scout Project-Road Signs: A letter from Bret Luedtke updated the board on his project to install welcome signs on the north and south entrances to the village in the spring. Skipped to Agenda Item #13.B. as Mike Davy arrived via telephone at 7:00 p.m. 13. B. Public Works - Update on Considerations for Well #3, Including Review Bids for Test Well and Consider Award: Public Works Director Bryan Kaatz and Village Engineer Mike Davy reported on the options being evaluated to try to reinstate Well #2 and if that is not financially feasible, to construct a third well. The "water blending" or "nitrate treatment" options that would facilitate saving Well #2 do not appear likely or financially feasible at this point, but all options for saving Well #2 have not been exhausted yet. Regarding the option of a third well: a site has been chosen and an option to purchase land has been secured. The site is being evaluated for any environmental and archaeological impacts. Davy Engineering is recommending at this time that a test well be put down to verify the quality of the groundwater.  MOTION (Mattoon/Steinke) awarding contract to Sam's Well Drilling, Inc in the amount of $15,475. PASSED, roll call vote: Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes, Jenkins-yes, Mattoon-yes. 12. Police Department A. Monthly Report: Police Chief Chad Dachel presented the monthly and annual report for cases/calls for service. B. Consider Request for Training: Chief Dachel reported on two upcoming trainings that he would like to send Officer Geske to.  MOTION (Jenkins/Steinke) approving one training per Chief's discretion at a cost not to exceed $800. PASSED, roll call vote: Strasburg-yes, Zook-yes, Goodman-yes, Jenkins-yes, Mattoon-yes, Steinke-yes. 13. Public Works Department A. Monthly Report: Public Works Director Bryan Kaatz presented the monthly report on the public works and utility departments. 14. Committee Reports: None. 15. General Business A. Consider Capital Equipment/Repairs Plan: Clerk-Treasurer Renee Roemhild reviewed the plan highlighting the procedure the Board follows when considering a request for a capital purchase - to first consider the current need and then consider the funds available. The plan is meant to be fluid in allowing the board to determine its primary needs. By any Board decision to delay a budgeted item, it can free up funds to be used for a different item, if the Board deems that to be financially prudent. Specific budgeted items for 2017 were discussed.  MOTION (Strasburg/Mattoon) approving Capital Equipment/Repairs Plan as presented. PASSED, roll call vote: Zook-yes, Goodman-yes, Jenkins-yes, Mattoon- yes, Steinke-yes, Strasburg-yes. B. Capital Equipment/Repairs: Consider Request for Police Vehicle Purchase: Chief Dachel reviewed bids and requested purchase of a vehicle.  MOTION (Steinke/Jenkins) approving the purchase of a new squad from Ewald Chrysler at a cost not to exceed $26,500, with bids for cost to outfit the squad to be brought to the next board meeting . PASSED, roll call vote: Goodman-yes, Jenkins- yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes. Village of Fall Creek Regular Board Meeting Minutes 1/9/17 Page 3 of 3 C. Consider Agreement with Krause Howard & Co. for Audit Services:  MOTION (Mattoon/Strasburg) approving agreement with Krause Howard & Co. for auditing services at a cost not to exceed $11,500. PASSED, roll call vote: Jenkins- yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes. D. Consider Date for Open Book and Board of Review:  MOTION (Steinke/Zook) to set the dates for Open Book for Friday, June 2 from 4-6 p.m. and Board of Review for Monday, June 12 from 6-8 p.m. PASSED, without negative vote. E. Consider Request for National School Choice Week Proclamation: A letter was read requesting the Board consider adopting a proclamation supporting school choice week.  MOTION (Steinke/Jenkins) to deny request for proclamation recognizing National School Choice Week. PASSED, without negative vote. F. Consider First Reading Amending Ordinance §60-6 Salaries and Compensation For Village President and Trustees:  MOTION (Zook/Steinke) to hold the first reading of the above ordinance. The amendment changes the basis of the payment, with a minor increase in compensation for village trustees and president. PASSED, without negative vote. G. Consider Board Members Conduct: President Goodman stated he would like to remind all members to use professional speech and manner when talking with the public and employees. H. Consider Ordinances, Policies, and Strategies for Residential Development in the Village: President Goodman requested the Board give feedback on options they were willing to pursue for residential development. I. Reminder of March Meeting with School Board on March 6 at 6:30 p.m. 16. Adjourn:  MOTION (Jenkins/Steinke) @ 8:40 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer