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Village of Fall Creek Regular Board Meeting Minutes 7/10/17 Page 1 of 4 1. Call to Order: 6:30 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: Village President Chester Goodman, Trustees Bob Jenkins, Matt Mattoon, Wayne Steinke, Karen Strasburg, Dane Zook. Members Absent: Trustee Tina Jacobson. Staff Present: Police Chief Chad Dachel, Public Works Director Bryan Kaatz, Clerk-Treasurer Renee Roemhild. Also Present: Village Engineer Mike Davy, 3 citizens. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places and newspapers were notified. 5. Adopt Agenda:  MOTION (Steinke/Mattoon) to adopt the agenda as printed. PASSED, without negative vote. 6. Act on Minutes  MOTION (Mattoon/Steinke) to approve the 6/12/17 Regular Board, 6/27/17 Plan Commission, & 7/5/17 Public Safety Committee meeting minutes. PASSED, without negative vote. 7. Citizen Input: None. 8. Correspondence: None. 9. Budget Comparison Report/Financial Considerations:  MOTION (Mattoon/Steinke) to approve the 6/30/17 Budget Comparison Report and the Clerk-Treasurer's Monthly Report. PASSED, roll call vote: Jenkins-yes, Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes. 10. Consider Bills:  MOTION (Zook/Mattoon) to approve bills #23651-23695, V17202-17234, except #23688 (holding for verification). PASSED, roll call vote: Mattoon-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes, Jenkins-yes. 11. Police Department A. Monthly Report: Police Chief Chad Dachel gave the monthly report for cases/calls for service. Dachel also reported on the upcoming National Night Out which will be held Tuesday, August 1st from 4:30 - 7:00 p.m. at Keller Park. B. Discuss Hiring Process and Consider Applicants for Police Officer: Chief Dachel reported on the committee meeting and stated interviews will be held on Monday.  MOTION (Mattoon/Zook) setting the starting wage for a full-time officer at $20.00/hr. PASSED, roll call vote: Steinke-no, Strasburg-yes, Zook-yes, Goodman- yes, Jenkins-no, Mattoon-yes. C. Consider Bartender Operator License Applications:  MOTION (Jenkins/Steinke) granting a bartender operator license for the remainder of the 2017/2018 license year to Abigail Huse, LeaShae Reese, and Richard Ziemann. PASSED, without negative vote. 12. Public Works Department A. Monthly Report: Public Works Director Bryan Kaatz presented the monthly report on the public works and utility departments. B. Consider Test Well #3 Project, Including Contractor's Pay Request:  MOTION (Mattoon/Steinke) approving contractor's pay request in the amount of $5,035.00 to Sam's Well Drilling, Inc. PASSED, roll call vote: Strasburg-yes, Zook- yes, Goodman-yes, Jenkins-yes, Mattoon-yes, Steinke-yes. Village of Fall Creek Notice of Regular Village Board Meeting July 10, 2017 Village of Fall Creek Regular Board Meeting Minutes 7/10/17 Page 2 of 4 C. Capital Equipment/Repairs: Request for Capital Purchase:  MOTION (Steinke/Jenkins) approving the purchase of a brush mower from Bobcat Plus in the amount of $4,818. This is $1,018 more than the $3,800 received for the sale of the Ford tractor & mower. PASSED, roll call vote: Zook-yes, Goodman-yes, Jenkins-yes, Mattoon-yes, Steinke-yes, Strasburg-yes. D. Consider Request to Block Off Street for Neighborhood Party:  MOTION (Steinke/Mattoon) approving the request to block off Willow Street for a neighborhood block party on August 19th. PASSED, without negative vote. Trustee Bob Jenkins left the meeting at 7:23 p.m. 13. Scheduled Speakers/Issues of Interest A. Mike Davy of Davy Engineering re: High Nitrates and Water Supply, Options for Well #2, Test Drilling for Possible Well #3, Recommendations: Village Engineer Mike Davy reviewed the problem and presented his firm's recommendation for dealing with the high nitrate level at Well #2. Reviewing: It was discovered that Well #2 had elevated and increasing nitrate levels. A Drinking Water Advisory was delivered to customers in September of 2016. The Village voluntarily removed Well #2 from service because there was concern that some customers could receive unsafe water, as a slug of water with nitrates above the maximum contaminant limit was entering the system each time the well was turned on. It was first expected this slug remained for only about 5 minutes. Later testing (of water that was wasted and did not enter the public water system) revealed the elevated level remained for up to 30 minutes of pumping. Temporary solution: The temporary solution was to remove Well #2 from service, install a hydrant that would allow testing and wasting of water to determine if the problem could be corrected. The investigation showed the likely entry point of the high nitrate water was a fracture located about 45' below ground. Options considered for permanent solution:  Sealing the fracture. Not viable because the encasement to seal the well would result in narrowing of the pumping hole which would reduce the capacity by up to 50%, diminishing the supply to a point that it would be inadequate for the Village's needs.  Wasting water each time Well #2 began pumping. Not cost effective as the DNR would require nitrate monitoring which would be very costly in municipal labor.  Scavenger well. This would be trying to capture the water before it reaches the crevice. It would be very difficult to do.  Blending. Not a good solution because there is no reservoir near Well #2 and we wouldn't have a reserve supply of water.  New well at the same site. Not a good option because the presence of nitrates indicates there may be other contaminants in the water at this site.  A third well in a new location. This is the option recommended by Davy Engineering. Most viable option: A site for a third well was secured near the high school. A test well was dug to determine the quality and quantity of water. The water quality was very good, however the well driller hit granite earlier than expected, at about 100' below ground. This resulted in lower yield. Hence, two more test wells were dug and a theory to try to use two wells, close in proximity, with only one having a pumphouse and the other Village of Fall Creek Regular Board Meeting Minutes 7/10/17 Page 3 of 4 having a pitless adapter, was evaluated. This proved to be a very good option. Testing showed good quality water and sufficient quantity, that was able to be maintained over an extended period of time. This is the solution Davy Engineering thinks will fit the Village's needs best. Total estimated project cost is $933,445. Funding sources were researched for this project. Application was made to the Safe Drinking Water Loan Program. The project scored high enough so we think we may have an excellent chance for receiving 30% loan forgiveness, with the remainder to be financed at a low interest loan of 1.87% for 20 years. An answer regarding the funding request should be received later in August. Then, if the Village Board decides to proceed with the project, the bidding process would begin. It would be hoped to have the project completed by the middle of 2018 so the Village would be able to have a backup supply of water and would not need to solely depend on Well #1 anymore. The Board recessed at 8:15 p.m. and reconvened at 8:20 p.m. 14. Committee Related A. Community & Economic Development: Committee Chairperson Dane Zook stated that if anyone wanted anything in the next newsletter, to have it in by the beginning of August. B. Finance & Personnel 1. Consider Request From Former Employee: Tyler Geske, former full-time police officer, requested he be paid for unused sick time. The Board responded that it is written in the Personnel Policy that unused sick time is not paid upon termination. The definition of termination is that employment ceases, either voluntarily or not- voluntarily.  MOTION (Zook/Mattoon) to deny the request of Tyler Geske. PASSED, without negative vote. C. Parks & Recreation 1. Discuss Development of Municipal Strategy for Managing the Emerald Ash Borer (EAB), Including Planting Replacement Trees: Committee Chairperson Matt Mattoon reported on the committee meeting and stated the plan will be to remove any deceased trees first. Then they will thin out the remaining ash trees by removing every second tree, while replacing with a variety of new shade trees. 2. Discuss Program for Memorial Donations for Replacement of Trees: Mattoon stated the committee will work on creating a program by spring, and will advertise the opportunity for persons to make memorial donations. 3. Discuss United Way's Request to Construct Born Learning Trail:  MOTION (Steinke/Strasburg) to agree with the Committee's recommendation to deny the request, feeling the park is too small. PASSED, without negative vote. 4. Discuss United Way's Request to Construct a Little Free Library:  MOTION (Steinke/Zook) to deny the request, and to solicit help as a school project to build our own. PASSED, without negative vote. 5. Discuss Potholes in Keller Park Parking Lot: Tabled, with intention to talk with the Fall Creek Lions Club. 6. Discuss Possibility of Requesting Students Use Service Hours to Maintain Keller Park Trail: Mattoon reported High School Principal Brad Ceranski is currently working with students to create a map of the current trails. 7. Discuss Creation of Linking Trail from Keller Park to Crystal Creek: Mattoon reported he has not been able to secure permission from landowner/s to build a linking trail.  MOTION (Zook/Steinke) to continue to pursue the prospect of a bike trail, including creation and maintenance thereof. Village of Fall Creek Regular Board Meeting Minutes 7/10/17 Page 4 of 4 8. Discuss Research for Playground Grants:  MOTION (Zook/Steinke) directing the Parks Chairperson to research possibilities for park grants. PASSED, without negative vote. D. Public Property & Health: Letters will be sent out to area businesses requesting donations for items to be included in welcome baskets for new residents/businesses. 15. General Business A. Consider Engineering Services: Discussion took place as to if the Board wanted to entertain bids periodically for engineering services. No action was taken. 16. Adjourn:  MOTION (Zook/Steinke) @ 9:05 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer