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Village of Fall Creek Special Board Meeting Minutes 3/27/18 Page 1 of 2 1. Call to Order: 6:30 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: Village President Chester Goodman, Trustees Tina Jacobson, Bob Jenkins, Wayne Steinke, Karen Strasburg, Dane Zook. Members Absent: Trustee Matt Mattoon. Staff Present: Public Works Director Bryan Kaatz, Clerk-Treasurer Renee Roemhild. Also Present: Engineer Jim Kochie. Present via Telephone: Engineer Mike Davy. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places and newspapers were notified. 5. Adopt Agenda:  MOTION (Steinke/Jacobson) to adopt the agenda as printed. PASSED, without negative vote. 6. Consider Well #3 & 4 and Pumphouse #3 Project, Including Possible Award of Bid: Village Engineer Mike Davy gave an overview of the project. We are now in the final phase of the project to replace Well #2 which is contaminated with nitrates. We've already completed the well site investigation, have constructed test wells, and have drilled Wells #3 & #4. Two wells were needed to get adequate capacity. Water quality has been tested and is good. The bids received today were for constructing the pumphouse, doing the electrical controls, putting in the well pumps, and demolishing Wellhouse #2. Davy then reviewed the bids. Public Works Director Bryan Kaatz reviewed the need for relocating the village warning siren currently located on Wellhouse #2. Public Property Committee Chairperson Karen Strasburg reported the committee met and reviewed the options.  MOTION (Zook/Steinke) to accept the recommendation of the Public Property Committee to buy a 508 rotating warning siren from Federal Warning Systems and to have Emergency Communication System install it at the village hall. The total cost of equipment and installation shall not exceed $19,000. Because the need is a direct result of Wellhouse #2 being demolished, to include this cost in the Well #3/4 project. PASSED, roll call vote: Jacobson-yes, Jenkins-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes.  MOTION (Steinke/Strasburg) to accept the low bidders for the Pumphouse #3 project and tentatively award bids as follows, subject to notification to PSC of current costs, receipt of DNR plan approval, and further review of Wilo turbine pumps. #1 General & Mechanical Contractor: Springlake Contracting, Elk Mound, WI Section A-Pumphouse #3 $251,000.00 Section B-Underground Utilities $76,650.00 $327,650.00 #2 Electrical & Controls Contractor: B&B Electric, Eau Claire, WI $128,936.00 #3 Turbine Pumps & Accessories Contractor: CTW Corporation, Lannon, WI Section A Well #3 Turbine Pump $9,672.00 Village of Fall Creek Minutes of Special Village Board Meeting March 27, 2018 Village of Fall Creek Special Board Meeting Minutes 3/27/18 Page 2 of 2 Section B Well #4 Turbine Pump $9,672.00 $19,344.00 #4 Demolition Pumphouse #2 Contractor: Winona Mechanical, Winona, MN Section A Demolition $27,000.00 Section B Well #2 Abandonment $11,125.00 $38,125.00 TOTAL AWARDS $514,055.00 PASSED, roll call vote: Jenkins-yes, Steinke-yes, Strasburg-yes, Zook-yes, Goodman-yes, Jacobson-yes.  MOTION (Zook/Steinke) to adopt the revised project budget of $662,680 for estimated construction and $405,320.75 for estimated engineering and contingencies, for a total estimated project cost of $1,068,000.75. PASSED, roll call vote: Steinke-yes, Strasburg- yes, Zook-yes, Goodman-yes, Jacobson-yes, Jenkins-yes.  MOTION (Steinke/Zook) since necessary paperwork is still being generated for the DNR Safe Drinking Water loan and the Village President will be temporarily gone, motion to authorize Trustee Tina Jacobson to sign necessary documents in his absence. The urgency to get the documents submitted is so the loan closing can be completed within this fiscal year for the DNR. PASSED, without negative vote. 7. Adjourn:  MOTION (Zook/Jacobson) @ 7:22 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer