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Village of Fall Creek Regular Board Meeting Minutes 7/9/18 Page 1 of 2 1. Call to Order: 6:30 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: Village President Chester Goodman, Trustees Joyce Aldrich, Tina Jacobson, Bob Jenkins, Matt Mattoon, Karen Strasburg, Dane Zook. Members Absent: None. Staff Present: Police Chief Chad Dachel, Public Works Director Bryan Kaatz, Clerk- Treasurer Renee Roemhild. Also Present: 2 citizens. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places and newspapers were notified. 5. Adopt Agenda:  MOTION (Mattoon/Jacobson) to adopt the agenda as printed. PASSED, without negative vote. 6. Act on Minutes:  MOTION (Mattoon/Aldrich) to approve the 6/11/18 Regular Board and 6/25/18 Parks & Rec Committee meeting minutes. PASSED, without negative vote. 7. Citizen Input: None. 8. Correspondence: None. 9. Budget Comparison Report/Financial Considerations:  MOTION (Mattoon/Strasburg) to approve the 6/30/18 Budget Comparison Report and the Clerk-Treasurer's Monthly Report. PASSED, roll call vote: Goodman-yes, Jacobson- yes, Jenkins-yes, Mattoon-yes, Strasburg-yes, Zook-yes, Aldrich-yes. 10. Consider Bills:  MOTION (Mattoon/Aldrich) to accept the Check Register Report for payment of bills #24298-24342, CC18001-18017, V180215-180248. PASSED, roll call vote: Jacobson- yes, Jenkins-yes, Mattoon-yes, Strasburg-yes, Zook-yes, Aldrich-yes, Goodman-yes. 11. Scheduled Speakers/Issues of Interest A. Tom Bornick re: Storm Water Concerns on His Property at 363 Willow Court: Tom Bornick addressed the Board with concerns about storm water runoff on his property, feeling a storm sewer may have been constructed improperly creating excess runoff onto his property. Public Works Director Bryan Kaatz will look into it and report back to Tom and the Board. 12. Police Department A. Monthly Report: Police Chief Dachel presented the monthly report of cases/calls for service. 13. Public Works Department A. Monthly Report: Public Works Director Kaatz gave his monthly report on various matters concerning the public works and utility departments. 14. Committee Related A. Community & Economic Development: No report. B. Finance & Personnel 1. Consider Employee Request to Establish Section 125 Cafeteria Plan:  MOTION (Jenkins/Jacobson) to authorize the expense of $250 to 3P Administrators for assistance with legal documents to set up a Section 125 Cafeteria Plan for a Health Insurance Premium Only Plan (POP) and a Health Savings Account (HSA) Contribution Plan. Motion is contingent upon it not involving continual monthly administration fees to 3P Administrators for this service. PASSED, roll call vote: Village of Fall Creek Minutes of Regular Village Board Meeting July 9, 2018 Village of Fall Creek Regular Board Meeting Minutes 7/9/18 Page 2 of 2 Jenkins-yes, Mattoon-yes, Strasburg-yes, Zook-no, Aldrich-yes, Goodman-yes, Jacobson-yes. C. Parks & Recreation 1. Consider Use of Keller Park for Summertime Concerts: Committee Chairperson Matt Mattoon reported Steve Szydel would like to set up concerts in the park. He has successfully done this in several area communities, would try for several Sundays in the summer, would look for sponsorship and book local acts, expects 40-100 people in attendance.  MOTION (Jenkins/Strasburg) to approve the request to set up summertime concerts in Keller Park, to waive the pavilion rental fees, and to visit the idea at the end of the season to consider repeating next year. PASSED, without negative vote. D. Public Property & Health: Committee Chairperson Karen Strasburg reported work on the Village Hall roof began today. The new Christmas decorations are now here. 15. General Business A. Consider Contract with Prochnow Assessing for Assessor Services:  MOTION (Jenkins/Mattoon) approving the contract with Prochnow Assessing for $4,400 annually for assessing services for 2019-2021. PASSED, roll call vote: Mattoon-yes, Strasburg-yes, Zook-yes, Aldrich-yes, Goodman-yes, Jacobson-yes, Jenkins-yes. B. Consider Request from Advanced Disposal for Annual Rate Increase for Trash & Recycling Services:  MOTION (Jenkins/Mattoon) approving an inflationary rate increase as requested per letter and as allowed per contract with Advanced Disposal. PASSED, roll call vote: Strasburg-yes, Zook-yes, Aldrich-yes, Goodman-yes, Jacobson-yes, Jenkins-yes, Mattoon-yes. C. Consider Bartender Operator License Applications:  MOTION (Jenkins/Aldrich) to approve bartender operator licenses to Rachelle Connell, Tina Jacobson, & Kia Robinson for the remainder of the 2018/2019 license year. Motion included holding until next month on application for Briana Kruchowski, as requested by the Police Department. PASSED, with Jacobson abstaining. D. Consider Refuse Hauler License Applications:  MOTION (Jenkins/Mattoon) approving the refuse hauler's license for the remainder of the 2018/2019 year to Cooley's Statewide Scrap & Salvage, LLC. PASSED, without negative vote. E. Ordinances: Consider 1st Reading to Amend §268-3 Zoning, Definition, Variance:  MOTION (Mattoon/Jacobson) to hold the first reading of above ordinance to change the definition of a variance. PASSED, without negative vote. F. Ordinances: Consider 1st Reading to Add §268-23.G. Zoning, R5 District: Residential & Light Commercial Mixed-Use District:  MOTION (Mattoon/Aldrich) to hold the first reading of above ordinance to establish an R5 zoning district. PASSED, without negative vote. G. Ordinances: Consider 1st Reading to Amend §268-95.A(2) Zoning, Area Variance:  MOTION (Mattoon/Aldrich) to hold the first reading of above ordinance, detailing the parameters of an area variance. PASSED, without negative vote. 16. Adjourn:  MOTION (Jacobson/Jenkins) @ 7:52 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer