Town Board Meeting — Minutes

TOWN OF PLEASANT V ALLEY June 8th, 2026 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Doug Nelson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, June 8th, 2026, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Doug Nelson called for the Pledge of Allegiance to honor our flag. INTRODUCTION OF TOWN OFFICIALS The board members present were Chairman Doug Nelson, Supervisor Scot Iverson, and Supervisor Megan Bechel. The staff members present were Jen Meyer, Clerk/Treasurer, Kelsey Ebert, Deputy Clerk/Treasurer, and Highway Foreman Wyatt Wathke. CONFIRMATION OF PROPER POSTING Clerk/Treasurer Jen Meyer confirmed that the meeting was properly posted on the Town's webpage and the Town Hall posting board more than 48 hours before its scheduled time, as required by state statute. PA VILLION ADDITION UPDATE Lion Julie Graaskamp and Lion Brian Berge spoke about their plans to add on to the existing pavilion. Julie has met with architects to get preliminary drawings completed to bring to the Board. The plans are to add a 50’ x 36’ addition to the West side of the existing pavilion. The addition will also include storage for the Lions and an enclosed bar area for Harvest Fest. Julie is gathering numbers on the project to determine whether it is financially viable. PLEASANT V ALLEY HISTORICAL COMMITTEE Jan Daus and Jayne Fleming from the Pleasant Valley Historical Committee were in attendance to share their need for volunteers to assist with the PV Museum. Wyatt agreed to assist with building maintenance when necessary. Jen will reach out to the University student volunteer program and election workers to ask for volunteers who may be interested in assisting. PROCEDURES Motion (Iverson/Bechel) to dispense with the reading of and approve the May 11th, 2026, Town Board meeting minutes, as well as the May 15th, 2026, award of road bid meeting minutes for the Lowes Creek Rd project. Chairman Nelson announced that the ayes carried 3-0, and the motion was carried. Motion (Iverson/Bechel) to approve the treasurer's report for May 2026 as presented and printed. Chairman Nelson announced the ayes carried 3-0, and the motion was carried. LETTERS & REPORTS TOWN CHAIRMAN -Doug shared that the Lowes Creek Rd project was awarded to Monarch Paving at the meeting on Friday, May 15th, 2026. TOWN SUPERVISORS -Megan- None -Scot- None June 8th, 2026, con’t 2 TOWN HIGHWAY SUPERVISOR -Wyatt shared Monarch Paving plans to begin the Lowes Creek project on 6/19/2026. -The Highway Dept purchased a stump grinder and an air compressor for the shop -EC County has been spray patching throughout the Town -Mowing operations will begin 6/15/2026 TOWN CLERK/TREASURER -Jen shared the first preliminary bill for the new Highway truck chassis, which was received for $156,083 from Ascendance Truck. The Town will discuss the necessary loan for the truck purchase at a later meeting. -Jen ordered the first batch of fire number signs to begin the town-wide upgrade. The first batch included 468 signs, 200 posts, and a post puller. The first batch will be sufficient to update all of the signs south of HH within the Town. DEPUTY CLERK/TREASURER -Kelsey shared that she updated the community center and park rental agreements and contracts. PARK/HISTORICAL COMMITTEE/LIONS CLUB/TFD UPDATES - Frank shared the ball league tips from the month of May, totaling $119, and they were donated to the park fund. -The Memory Garden is being maintained by a University student for the summer. -The project to build roofs over the baseball dugouts will begin on 6/15/2026 -Lions Club- None -TFD- None GENERATOR UPDATE -Apex Engineering & Lein Peterson Architects are working on putting together bid packets for the project. -There is a project walkthrough tentatively scheduled for 6/25/2026 -Bid opening is tentatively scheduled for 7/8/2026 -More information will be available on the Pleasant Valley website soon. CITIZEN INPUT - Six citizens were in attendance, but no input was given. COMPLAINTS -None OLD BUSINESS -None NEW BUSINESS ALCOHOL BEVERAGE LICENSES 2026-27 Motion (Iverson/Bechel) to approve the following licenses: Renewal of the Combination “Class B” alcohol beverage licenses for the license year July 1, 2026, to June 30, 2027, to: Lisa Davis, Agent, Cleghorn Keg LLC dba Cleghorn Keg, and John T. Norby, Partner, Hickory Hills L.L.P., and Renewal of a Class “B” (fermented beverages) alcohol beverage license application to: Frank Neibauer, Agent, Cleghorn Lions Club, Cleghorn Park & Town Hall/Fire Station premises, with said license fee being waived for the license year July 1, 2026, to June 30, 2027. June 8th, 2026, con’t 3 Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. GRANTING OPERATOR LICENSES 2026-27 Motion (Iverson/Bechel) to approve the applications for an “Operator’s” (Bartender) licenses per list presented, numbers PV26/27-01 to PV26/27-39 for the period ending June 30, 2027. Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. GARBAGE HAULER LICENSES 2026-27 Motion (Iverson/Bechel) to approve the refuse licenses to GFL Solid Waste Midwest, Earthbound Environmental, Harter’s Expert Disposal, ES Sanitation, and Waste Management for the license year of July 1, 2026, to June 30, 2027. All required documents have been provided per ordinance. Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. PA VILLION RENTAL AGREEMENT- ORDINANCE NO. 26-15-04 -Motion (Iverson/Bechel) to approve Ordinance No. 26-15-04. Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. -Due to the Town updating the fee schedule, the pavilion rental agreement was updated. COMMUNITY CENTER RENTAL AGREEMENT- ORDINANCE NO. 26-15-05 -Motion (Iverson/Bechel) to approve Ordinance No. 26-15-05. Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. -Due to the Town updating the fee schedule, the community center rental agreement was updated. ESTABLISHING ALCOHOL LICENSE FEES- ORDINANCE NO. 26-15-06 -Motion (Bechel/Iverson) to approve Ordinance No. 26-15-06. Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. -Due to the Town updating the fee schedule, the alcohol license fees were updated. SUBDIVISION ORDINANCE- ORDINANCE NO. 26-15-07 -Motion (Nelson/Iverson) to approve Ordinance No. 26-15-07. Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. -The Town subdivision ordinance was updated to comply with the updated State regulations and to clarify the section on Certified Survey Maps. WASTE MANAGEMENT ORDINANCE- ORDINANCE NO. 26-15-08 -Motion (Bechel/Iverson) to approve Ordinance No. 26-15-08. Chairman Nelson announced that the ayes carry 3-0 and that the motion has been adopted. -Due to the Town updating the fee schedule, the waste management ordinance was updated. FEE SCHEDULE DATED JULY 1, 2026- RESOLUTION NO. 26-16-07 -Motion (Iverson/Bechel) to approve Resolution No. 26-16-07. Chairman Nelson announced that the ayes carry 3-0 and the motion has been adopted. -The Town updated the fee schedule. FINE AND FORFEITURE SCHEDULE DATED JULY 1, 2026- RESOLUTION NO. 26-16-08 -Motion (Iverson/Bechel) to approve Resolution No. 26-16-08. Chairman Nelson announced that the ayes carry 3-0 and the motion has been adopted. -The Town updated the fine & forfeiture schedule. June 8th, 2026, con’t 4 BUDGET AMENDMENT- RESOLUTION NO. 26-16-09 -Motion (Nelson/Bechel) to approve resolution No. 26-16-09. Chairman Nelson announced that the ayes carry 3-0 and the motion has been adopted. -A budget amendment was presented to reflect budget updates after the Town received the grant for the Lowes Creek Rd project. 2026 Budget Review Jen shared the current 2026 budget. The Board agreed that the budget remains on track. REVIEW/APPROVE ORDERS The bills/orders for May 2026 were approved and signed by the Board. ADJOURNMENT Chairman Nelson announced the meeting was adjourned at 8:22 pm. Respectfully submitted, Posted at town hall 7-2-2026 Jen Meyer, Clerk / Treasurer Placed on Website 7-2-2026