Town Board Meeting — Minutes

TOWN OF PLEASANT V ALLEY April 14, 2025 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, April 14, 2025, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Dan Hanson called to honor our flag with the Pledge of Allegiance. INTRODUCTION OF TOWN OFFICIALS The board members present were Chairman Dan Hanson, Supervisor Doug Nelson, and Supervisor Scot Iverson. The staff members present were Jen Meyer, Clerk/Treasurer, and Highway Foreman Wyatt Wathke. CONFIRMATION OF PROPER POSTING Clerk/Treasurer Jen Meyer confirmed that the meeting was properly posted more than 48 hours ahead of its scheduled time on the Town webpage and the Town Hall posting board, as required by state statute. PRELIMINARY REZONE DISCUSSION Duane and Diane Froseth, residents of W570 Birch Rd, shared their intentions to divide off a section of their 21.21 acres. They plan to sell the existing home to their son and build a house for themselves on the divided-off acreage. The board reviewed the surrounding zoning. The suggestion from the board is to rezone, preferably to ACR or A2 if necessary. The Froseth’s will meet with Eau Claire County. PROCEDURES Motion (Iverson/Nelson) was to dispense with the reading of and approve the March 10, 2025, and March 19, 2025, Town board meeting minutes. Chairman Hanson announced that the ayes carried 3-0, and the motion was carried. Motion (Nelson/Iverson) was to approve the treasurer's report for March 2025 as presented and printed. Chairman Hanson announced the ayes carried 3-0, and the motion was carried. LETTERS & REPORTS Town Chairman The Town Attorney sent a letter on behalf of the Town to an unhappy resident explaining that nothing should be done at this time and that her neighbor is in compliance with the Town ordinances. Town Supervisors -Doug shared the tree removal on Balsam Rd looks nice in preparation for the road reconstruction. Town Highway Supervisor -Wyatt shared radar sign data from Hickory Rd. It appears the sign is raising awareness to drivers in the area. -Seasonal Weight restrictions were removed as of April 14, 2025. -Sweeping continues for a few more days. -The park stumps will be removed in the next couple of weeks. April 14, 2025 con’t 2 Town Clerk/Treasurer -Jen, John Norby, and Frank Neibauer met with a representative of Flint Hills. There is a possibility of a donation towards the generator. -Wild Turkey Ridge is scheduled to start this week. -A new Letter of Credit was requested for The Lowes. The amount has been lowered as the second lift of asphalt is all that is needed at this time. -Buck Webb from TCC confirmed that the last area of the Town needing broadband fiber installation will be completed by the end of May. -Election results were shared with the board Park/Historical Committee/Lions Club/TFD updates -Frank has ordered a sign for the park -Frank met with a representative from the maker of our playground equipment. The equipment is showing age and will need replacement. They will put together a quote for the Town. The company also has grant writers to assist with funding. -Dugout bids will be opened on April 15. - A Lions member and a UWEC student have committed to working in the Memory Garden. CITIZEN INPUT COMPLAINTS OLD BUSINESS NEW BUSINESS Ordinance No. 25-15-01 ATV/UTV An ordinance adding a section of Walnut Road to the existing list of roads approved for ATV/UTV usage was presented to the Board. No other changes were made to the previous ordinance. Motion (Nelson/Iverson) to approve Ordinance No. 25-15-01. Chairman Hanson announced the ayes carried 3-0, and the motion was carried. Board of Review Ordinance No. 25-15-02 An ordinance updating the alternate board of review members was presented. The alternate members are Dan Hanson, Dan Green, Frank Neibauer, and John Norby. Motion (Iverson/Nelson) to approve Ordinance No. 25-15-02 Chairman Hanson announced the ayes carried 3-0, and the motion was carried. Financing Resolution No. 25-16-04 A resolution approving the previously discussed financing for the Balsam Road loan was reviewed. The terms are $537,000, which was financed over 4 years at 5.10% interest through Frandsen Bank and Trust. Motion (Iverson/Nelson) to approve Resolution No. 25-16-04 Chairman Hanson announced the ayes carried 3-0, and the motion was carried. Budget Amendment Resolution No. 25-16-05 A resolution amending the 2025 budget was presented. The loan proceeds for Balsam Rd and the 2024 LRIP reimbursement received in 2025 were amended into the budget. Motion (Nelson/Iverson) to approve Resolution No. 25-16-05. Chairman Hanson announced the ayes carried 3-0, and the motion was carried. April 14, 2025 con’t 3 Update Fines and Forfeitures Schedule Resolution No. 25-16-06 With the changes in the ATV/UTV ordinance, the Fines and Forfeitures schedule must be updated to reflect the correct ordinance number. Motion (Iverson/Nelson) to approve Resolution No. 26-16-06. Chairman Hanson announced the ayes carried 3-0, and the motion was carried. Bank Authorized Signatures Resolution No. 26-16-07 With a new Town Board, the authorized signatures at the Public Depository need to be updated. Chairman Nelson and Clerk/Treasurer Jennifer Meyer will sign all checks and/or bank documents, with alternates assigned for each should there be a need. Motion (Nelson/Iverson) to approve Resolution No. 26-16-07. Chairman Hanson announced the ayes carried 3-0, and the motion was carried. Spring 2025 Newsletter The newsletter draft was previously emailed to the board, and a printed copy was presented. Motion (Hanson/Iverson) to approve printing and mailing of the final draft of said newsletter. Chairman Hanson announced the ayes carried 3-0, and the motion was carried. Appointment of Clerk/Treasurer - Agreement No 25-19-01 Motion (Hanson/Nelson) to approve Agreement No 25-19-01, the Appointment of Jennifer Meyer as the Combined Clerk/Treasurer for the term of April 15, 2025 to April 12, 2027, with the terms per agreement. Chairman Hanson announced the ayes carry 3-0 and the motion is adopted. Appointment of Deputy Clerk/Treasurer - Agreement No 25-19-02 Motion (Iverson/Nelson) to approve Agreement No 25-19-02, the Appointment of Kelsey Ebert as the Deputy Combined Clerk/Treasurer for the term of April 15, 2025 to April 12, 2027, with the terms per agreement. Chairman Hanson announced the ayes carry 3-0 and the motion is adopted. Oath Signing The Official Oaths were distributed to the incoming elected officials and appointees, who signed them and returned them to the clerk. 2025 Budget Review The budget as of April 14, 2025, was presented and reviewed. REVIEW/APPROVE ORDERS The bills /orders for April 2025 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. ADJOURNMENT Chairman Hanson announced the meeting was adjourned at 8:00 pm. Respectfully submitted, Posted at town hall 5-8-2025 Jen Meyer, Clerk / Treasurer Placed on Website 5-8-2025