Town Board Meeting – Roads — Minutes

TOWN OF PLEASANT V ALLEY March 19, 2025 TOWN BOARD MEETING – 2025 Road Construction Meeting CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Wednesday, March 19, 2025, at 5:30 p.m. in the Pleasant Valley Town Hall, Cleghorn. TOWN OFFICIALS PRESENT Board members present: Chairman Dan Hanson, Supervisor Doug Nelson, and Supervisor Scot Iverson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Foreman, Wyatt Wathke. CONFIRMATION OF PROPER POSTING Clerk/Treasurer Jen Meyer confirmed that the meeting was properly posted more than 48 hours in advance of the meeting time on the Town's webpage and the Town Hall posting board, as required by state statute. REVIEW 2025 Road Bids Jen provided a spreadsheet listing all the road bids received, along with the amounts bid by each bidder. Chip Seal Bids: Fahrner Construction $50,648 and Scott Construction $37,702, with optional bids from Scott Construction of $40,824. Motion (Hanson/Nelson) to award the chip seal bid to Scott Construction. Chairman Hanson announced the ayes carry 3-0, and the motion was adopted. Balsam Road Bids: Senn Blacktop bid $698,277.17, and Monarch Paving bid $702,652.62. American Express submitted a bid for the base and shouldering only, which was $230,535.00. Pricing between Senn and Monarch was compared with per-ton pricing and using the same tonnage. With this fair comparison, Monarch has the lowest bid. Wyatt requested that Monarch provide the Town with the additional costs of using two pavers and a limestone base. Final bid from Monarch: base $15.02/ton, paving $68.31/ton, extra cost for limestone base $4,750, and two pavers $3,800 with traffic control. Motion (Iverson/Nelson) to award the Balsam Road bid to Monarch Paving Company. Chairman Hanson announced the ayes carry 3-0, and the motion was adopted. REVIEW 2025 ROAD BUDGET and FUNDING OPTIONS The original road budget was approved at $285,000. $135,000 will be transferred to the Balsam Road project. $28,000 of LRIP funds from 2024, received in 2025, will be applied to the Balsam Road project. A loan will be taken out for a four-year term to cover the remaining cost of the project. Motion (Nelson/Iverson) to approve securing funding for the project, terms, and interest rates that are most favorable to the taxpayers. ADJOURNMENT Motion (Hanson/Nelson) to adjourn this meeting at 6:15 pm. Chairman Hanson announced the ayes carry 3-0, and the motion was adopted. Respectfully submitted, Posted at town hall 4-10-2025 Jen Meyer, Clerk / Treasurer Placed on Website 4-10-2025