Town Board Meeting — Minutes

TOWN OF PLEASANT V ALLEY January 13, 2025 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, January 13, 2025, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Hanson called for the honoring of our flag with the Pledge of Allegiance. INTRODUCTION OF TOWN OFFICIALS Board members present: Chairman Dan Hanson, Supervisor Doug Nelson and Supervisor Scot Iverson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Foreman, Wyatt Wathke. CONFIRMATION OF PROPER POSTING Clerk/Treasurer Jen Meyer confirmed the meeting was properly posted more than 48 hours ahead of the meeting time on the Town webpage and the Town Hall posting board as required per state statute. PEDERSON PROPERTY/PAC BASIC – REZONE FROM IH (INDUSTRIAL-HEAVY) TO PUD (PLANNED UNIT DEVELOPMENT) INDUSTRIAL – PARCEL #1801822509034109001 Russ Kiviniemi, representing Dave and Mindy Peterson of PAC Basic, presented the rezoning request. Public Hearing was held from 7:05-7:10pm. Questions were answered by Russ Kiviniemi. No attendees spoke in favor or of opposition of said rezone request. Motion (Nelson/Iverson) to close the Public Hearing. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. RECOMMENDATION REZONE REQUEST – PEDERSON PROP/PAC BASIC FROM 1H TO PUD The board further reviewed the application and county staff recommendation. Motion (Iverson/Nelson) to recommend approval of rezoning request to EC County Planning and Development. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. PUBLIC HEARING – BOB’S HOUSE FOR DOGS – CONDITIONAL USE PERMIT - PARCEL #1801822509032100003 Travis Quella, founder of Bob’s House for Dogs presented their plans to expand the buildings at their existing location and add housing for 12 cats. Public Hearing was held from 7:10-7:15pm. Questions were answered by Travis Quella. No attendees spoke in favor or of opposition of said conditional use permit request. Motion (Nelson/Iverson) to close the Public Hearing. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. RECOMMENDATION- BOB’S HOUSE CUP APPLICATION The board further reviewed the application and county staff recommendation. Motion (Nelson/Iverson) to recommend approval of Conditional Use Permit application to EC County Planning and Development. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. PUBLIC HEARING – VESTNES - CONDITIONAL USE PERMIT – LIVING SPACE IN RETREAT – W 1745 EASTERSON RD Helge Vestnes, owner of property, presented his intentions to the board to create a small living space in the existing retreat. He and his wife will reside in the apartment if approved. Public Hearing was held from 7:15-7:20pm. Questions were answered by Helge Vestnes. No attendees spoke in favor or of opposition of said conditional use permit request. Motion (Iverson/Nelson) to close Public Hearing. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. RECOMMENDATION – VESTNES CUP The board further reviewed the application and county staff recommendation. Motion (Nelson/Iverson) to recommend approval of Conditional Use Permit application to EC County Planning and Development. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. January 13, 2025 con’t 2 PROCEDURES Motion (Iverson/Nelson) to dispense with the reading of and approve the December 9 Town board meeting minutes and Plan Commission meeting minutes. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. Motion (Nelson/Iverson) to approve the Treasurers report for the month of December 2024 as presented and printed. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. LETTERS & REPORTS Town Chairman -County Supervisor Steve Chilson was present at the meeting. Dan Hanson questioned why the Countywide EMS proposal was denied in the Administration Committee. Supervisor Chilson provided a recap of said meeting. Town Supervisors -none Town Highway Supervisor -Tree trimming and removal has been progressing. They have plowed and sanded a few times. -The tractor is out of warranty, and we can upgrade for approximately $17,000. We will keep the tractor we have as it has been performing well and should not need much service. Town Clerk/Treasurer -The Town did not receive the ARIP grant -The City of Eau Claire will honor the EMS contract for 2026. -Jaren Meyer has been hired to clean the facilities. He will start training next week. Park/Historical Committee/Lions Club/TFD updates Park Committee – Frank N. -The committee met in December and would like to propose the following projects: -replace a trellis in the memory garden -add park signage to an existing sign| -look into replacing the existing dugouts The Town Board is in favor of all the listed projects. Lions Club – Frank N. -the Lions would like to place a locked refrigerator in the back storage room of the community center. The board agreed to allow the placement of a unit in the back storage room. -Paul Nelson has volunteered to remove the stumps from the park after the trees have been removed. CITIZEN INPUT COMPLAINTS OLD BUSINESS NEW BUSINESS Draw names- ballot placement Two candidates submitted papers for the April Spring Election /Town Board Election. Names were drawn for ballot order. Scot Iverson will be first on the ballot and Megan Bechel will be second. Baumann and Associates – Letter of Engagement for Annual Audit A letter of engagement has been received from Baumann and Associates for the 2024 audit. Motion (Nelson/Iverson) to approve the agreement and for Chairman Hanson to sign on behalf of the Town. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. January 13, 2025 con’t 3 2025 Park Committee – Resolution No. 25-16-01 A resolution appointing the 2025 Park Committee was presented. Frank Neibauer, Danielle Wathke, Renee Schroeder, Lorraine Henning, Jan Daus and Dan Wurtz will serve on the committee. Motion (Hanson/Nelson) to approve Resolution No. 25-16-01 – 2025 Park Committee Chairman Hanson announced the ayes carry 3-0 and the motion is carried. 2025 Historical Committee – Resolution No. 25-16-02 A resolution appointing the 2025 Historical committee was presented. Jan Daus, Jayne Fleming, Kate Sideri, Wayne Myren, and Sharon Hazen will serve on the committee. Motion (Iverson/Nelson) to approve Resolution 25-16-02 – 2025 Historical Committee. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. Update Employee Handbook – Resolution No. 25-16-03. A resolution updating the vacation schedule for highway department employees was presented. Vacation will be earned at the following rates: 1 yr – 40 hours 2 yr – 80 hours 5 yr – 120 hours 10 yr- 140 hours 15 yr – 160 hours Motion (Iverson/Nelson) to approve Resolution No. 25-16-03 Updating the Employee Manual. Chairman Hanson announced the ayes carry 3-0 and the motion is carried. Discuss ATV/UTV – Walnut Rd section The local ATV/UTV Club has approached the Town of Washington regarding opening the section of Walnut Rd between Cty I and Talmadge Rd. As this is a shared road, Washington is inquiring whether we would be willing to open our ¼ mile segment if they open their section. The Board will support opening the Pleasant Valley ¼ mile section contingent upon Washington opening their ¼ mile section. 2025 Budget Review The budget as of January 13, 2025, was presented and reviewed. REVIEW/APPROVE ORDERS The bills /orders for the month of December 2024 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. ADJOURNMENT Motion (Hanson/Nelson) to move this meeting to adjourn at 8:20pm. Chairman Hanson announced the ayes carry 3-0 and the motion is adopted. Respectfully submitted, Posted at town hall 2-6-2025 Jen Meyer, Clerk / Treasurer Placed on Website 2-6-2025