Town Board Meeting — Minutes

TOWN OF PLEASANT V ALLEY December 11, 2023 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, December 11, 2023, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Hanson called for the honoring of our flag with the Pledge of Allegiance. INTRODUCTION OF TOWN OFFICIALS Board members present: Chairman Dan Hanson, Supervisor Dan Green, and Supervisor Doug Nelson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Foreman, Wyatt Wathke. CONFIRMATION OF PROPER POSTING Clerk/Treasurer Jen Meyer confirmed the meeting was properly posted more than 48 hours ahead of the meeting time on the Town webpage and the Town Hall posting board as allowed per state statute. PROCEDURES Motion (Green/Nelson) to dispense with the reading of the November 13th and 14th Town Board Meeting minutes and Nov 14th Budget Hearing/Special Electors Meeting minutes and approve as emailed and printed. Chairman announced the ayes carry 3-0 and the motion is carried. Motion (Nelson/Green) to approve the Treasurers report for the month of November 2023 as presented and printed. Chairman announced the ayes carry 3-0 and the motion is carried. LETTERS & REPORTS Town Chairman -Dan shared there are ongoing EMS meetings with Eau Claire County. -He has the county wide TRIP ranking meeting this week. Seven applications have been received. Town Supervisors -none Town Highway Supervisor -A 4-wheeler has been damaging Birch Rd. -There are issues with garbage cans on the roadway during plow operations. GFL has also been asking customers to place their bins across the road. Town Clerk/Treasurer -Dan Green and Jen will attend the Spring WTA convention on March 2nd. Park Committee/Lions Club/TFD -John Norby/Dan Hanson shared TFD is moving dispatch to the Eau Claire County Communication Center. CITIZEN INPUT COMPLAINTS 1 December 11, 2023 meeting minutes con’t OLD BUSINESS NEW BUSINESS ARPA FUNDS – RESOLUTION NO. 23-16-21 The Cedar Road LRIP grant project is complete. Per the agreement, all contractors need to be paid before the State of Wisconsin will reimburse the Town their 50% portion totaling $381,000. In an effort to not take out a short-term loan, the Town can make the final payment if a portion of the ARPA funds are borrowed for a few weeks. Once the reimbursement is received, then the funds will be replaced into the ARPA money market. Motion (Green/Nelson) to approve Resolution. No 23-16-21 – ARPA funds Chairman announced the ayes carry 3-0 and the motion is adopted. 2024 Park Committee – Resolution No. 23-16-22 The 2024 park committee member list was presented to the board. Motion (Green/Nelson) to approve Resolution No. 23-16-23 Chairman announced the ayes carry 3-0 and the motion is adopted. 2024 Historical Committee – Resolution No. 23-16-23 The 2024 historical committee member list was presented to the board. Motion (Nelson/Green) to approve Resolution No. 23-16-23 Chairman announced the ayes carry 3-0 and the motion is adopted. Audit Firm – Resolution No. 23-16-24 The Town has utilized WIPFLI for the required annual audit for several years. Due to staffing issues, they will no longer be providing this service. Jen received proposals from 3 different firms. Bauman Associates had the most competitive pricing as well as they are regional firm vs international. Motion (Green/Nelson) to approve Resolution No. 23-16-24 appointing Bauman Associates as the new auditing firm. Chairman announced the ayes carry 3-0 and the motion is adopted. Appoint Election Inspectors 2024-2025 Term – Resolution No. 23-16-25 A list of twenty-four (24) interested election inspectors was presented to the board. Eight (8) were nominated by the Republican Party and three (3) were nominated by the Democratic Party. Motion(Nelson/Green) to approve Resolution No 23-16-25 appointing the election inspectors for the 2024-25 term. Chairman announced the ayes carry 3-0 and the motion carries. Resolution No 23-16-26 – Town Board Exercising Referendum Option After reviewing future road needs, the Town Board has decided to ask the voters for additional funding to increase the number of projects that can be completed annually. The request is for a $200,000 increase to the levy on an ongoing basis. The wording of the question was reviewed by the DOR and will be submitted to the County Clerk to be placed on the Spring Election ballot. A newsletter will be sent to residents explaining how it affects their taxes. Motion (Green/Nelson) to approve Resolution No 23-16-26. Chair announced the ayes carry 3-0 and the motion is adopted. Budget Amendment – Resolution No. 23-16-27 A resolution amending the 2023 budget was presented. Motion (Green/Nelson) to approve Resolution No. 23-16-27 Chairman announced the ayes carry 3-0 and the motion is adopted. 2023 Budget Review The budget as of December 11, 2023 was presented and reviewed. 2 December 11, 2023 meeting minutes con’t REVIEW/APPROVE ORDERS The bills /orders for the month of December 2023 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. CLOSED SESSION Motion (Nelson/Green) to convene in closed session under WI Statue S.19.85 (c) (Employee wage and benefits 2024) at 7:50 pm and will reconvene at approximately 8:15 pm. Chair announced the ayes carry 3-0 and the motion is adopted. OPEN SESSION Motion(Green/Nelson) to reconvene into open session at 8:10pm. Chair announced the ayes carry 3-0 and the motion is adopted. Motion(Nelson/Green) to approve wage increases for 2024 as discussed. Chair announced the ayes carry 3-0 and the motion is adopted. ADJOURNMENT Motion (Hanson/Green) to move this meeting is adjourned at 8:20pm. Chairman announced the ayes carry 3-0 and the motion is adopted. Respectfully submitted, Posted at town hall 1-5-2024 Jen Meyer, Clerk / Treasurer Placed on Website 1-5-2024 3