Town Board Meeting — Minutes

1 TOWN OF PLEASANT VALLEY November 13, 2023 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, November 13, 2023, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Hanson called for the honoring of our flag with the Pledge of Allegiance. A moment of reflection was given by Chairman Hanson to honor, remember and respect all Veterans. INTRODUCTION OF TOWN OFFICIALS Board members present: Chairman Dan Hanson, Supervisor Dan Green, and Supervisor Doug Nelson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Foreman, Wyatt Wathke. CONFIRMATION OF PROPER POSTING Clerk/Treasurer Jen Meyer confirmed the meeting was properly posted more than 48 hours ahead of the meeting time on the Town webpage and the Town Hall posting board as allowed per state statute. PROCEDURES Motion (Green/Nelson) to dispense with the reading of the October 9, 25 and November 7th Town Board Meeting minutes and approve as printed. Chairman announced the ayes carry 3-0 and the motion is carried. Motion (Nelson/Green) to approve the Treasurers report for the month of October 2023 as presented and printed. Chairman announced the ayes carry 3-0 and the motion is carried. LETTERS & REPORTS Town Chairman - Dan and Jen attended the annual WTA convention in Wisconsin Dells. -The emails continue from the resident on Cedar Rd regarding the neighboring hobby farm. Town Supervisors -none Town Highway Supervisor -Mowing and patching were worked on the last few weeks. -Sand was hauled -Cedar Rd still needs mailboxes replaced, stumps removed, and final curb excavation. Wyatt will review final billings for accuracy. Town Clerk/Treasurer -Jen is working on acquiring a new auditor as WIPFLI is no longer willing to conduct our audit due to staff shortages. Park Committee/Lions Club/TFD -Scot Iverson shared TFD received a $10,000 donation from the Lions for the upgraded drone. -Frank Neibauer, Park Committee, will look for landscape businesses willing to sponsor and maintain the memorial flower garden in the park. CITIZEN INPUT COMPLAINTS November 13, 2023 meeting minutes con’t 2 OLD BUSINESS NEW BUSINESS Recycling Special Charge – Resolution No. 23-16-18 Eau Claire County annually places a special charge on property tax bills to cover county wide recycling. Motion (Nelson/Green) to approve Resolution No. 23-16-18 Recycling Special Charges to be placed on the 2023 tax bill at the rate of $17.00 for properties in Category 1 and properties in Category 2 are exempt. Private haulers will collect an additional fee per year from town residents who request curbside service. Chairman announced the ayes carry 3-0 and the motion carries. Treasurers Bond, Substitute For – Resolution No 23-16-19 Motion (Green/Nelson) to approve Resolution No 23-16-19 Treasurers Bond, Substitute for, The Town of Pleasant Valley does obligate itself to pay to the Eau Claire County Treasurer the amount of taxes apportioned to it for the 2023 tax roll, should the treasurer fail to do so. Chairman announced the ayes carry 3-0 and the motion carries. December Newsletter A draft of the upcoming newsletter was presented to the board. Motion (Green/Nelson) to approve the newsletter and send it to all residents in early December. Chairman announced the ayes carry 3-0 and the motion carries. Generator Discussion The discussion of acquiring a generator for the municipal building is progressing. An application was submitted to the Cleghorn Lions requesting funds to assist in the project. A request will be in the upcoming newsletter. Frank Neibauer has been researching some other financial opportunities. A small group will be formed to continue the project of acquiring the necessary funds. Referendum Discussion Information was provided to the board regarding upcoming elections and referendum requirements. The dollar amount and how it will affect taxes were reviewed. Motion (Nelson/Green) to proceed with the referendum question requesting a $200,000 permanent levy increase for the purposes of road construction. The question will be on the April 2024 ballot. The official resolution will be presented and approved in either December or January. Chairman announced the ayes carry 3-0 and the motion carries. 2023 BUDGET REVIEW The budget as of November 13, 2023, was presented and reviewed. REVIEW/APPROVE ORDERS The bills /orders for the month of October 2023 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. ADJOURNMENT Motion (Hanson/Nelson) to move this meeting is adjourned. Chairman announced the ayes carry 3-0 and the motion is adopted. Adjourned at 8:05pm Respectfully submitted, Posted at town hall 12-7-2023 Jen Meyer, Clerk / Treasurer Placed on Website 12-7-2023