Town Board Meeting — Minutes

1 TOWN OF PLEASANT VALLEY October 9, 2023 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, October 9, 2023, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Hanson called for the honoring of our flag with the Pledge of Allegiance. INTRODUCTION OF TOWN OFFICIALS Board members present: Chairman Dan Hanson, Supervisor Dan Green, and Supervisor Doug Nelson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Foreman, Wyatt Wathke. PROCEDURES Motion (Green/Nelson) to dispense with the reading of the Sept 11 Town Board Meeting minutes and approve as printed. Chairman announced the ayes carry 3-0 and the motion is carried. Motion (Nelson/Green) to approve the Treasurers report for the month of September 2023 as presented and printed. Chairman announced the ayes carry 3-0 and the motion is carried. LETTERS & REPORTS Town Chairman - Dan shared WTA legislative updates. -We are part of an LRIP pilot program. Scoping service is provided at no cost. The Town will submit an application for Balsam Rd. Town Supervisors -none Town Highway Supervisor -Dahl, Hageness and Oak have received blade patching. -mowing continues -Cedar Rd issues have been corrected. Final lift should be applied soon. Town Clerk/Treasurer -The Town will bill the Lions club for the installation of the outlet for the Christmas tree. -TCC broadband expansion will not start until Spring 2024. -The Town needs to hire a new audit firm. WIPFLI has indicated it will no longer conduct our audits after this year due to staffing issues. -Jen has received a quote for Badger Books (electronic poll books). The town has funds to purchase this system. Approximate cost is $12,000. Motion(Nelson/Green) to purchase Badger Books for Town elections. Chairman announced the ayes carry 3-0 and the motion is carried. Park Committee/Lions Club/TFD -Scot Iverson shared TFD is purchasing a new, updated drone. CITIZEN INPUT COMPLAINTS OLD BUSINESS October 9, 2023 meeting minutes con’t 2 NEW BUSINESS 2024-2025 ANIMAL CONTROL CONTRACT – AGREEMENT NO 23-19-03 The 2024-2025 Animal Control Contract has been received from the Eau Claire County Humane Association. The annual contract price increased to $5908 from $3200. All other terms of the contract remain the same. Motion (Green/Nelson) to approve Agreement No. 23-19-03 Animal Control Contract. Chairman announced the ayes carry 3-0 and the motion carries. ADOPT COUNTY ZONING – RESOLUTION NO. 23-16-14 Over the last couple of years Eau Claire County and Development has undergone a comprehensive update of their County Zoning Code – Chapter 18. The Town Board has attended meetings and reviewed documents regarding the update. Now that the County has approved the final version, Towns have one year to adopt the new plan . Motion (Nelson/Green) to approve Resolution No. 23-16-14 - Adopting County Zoning Chairman announced the ayes carry 3-0 and the motion is adopted. ORDINANCE NO. 23-15-04 – PROHIBITING ENGINE BRAKES Residents in the area of Cedar Rd between Balsam Rd and Hwy 93 have expressed concern regarding the amount of engine braking occurring with the grain and construction vehicles in the area. Motion (Green/Nelson) to approve Ordinance No. 23-15-04 – Prohibiting the Use of Engine Brakes. Restricted areas will be Cedar Rd between Balsam Rd and Hwy 93 and the intersection of Lowes Creek Rd and Cedar Rds. The highway department will order and install signs. Chairman announced the ayes carry 3-0 and the motion is adopted. RESOLUTION NO. 23-16-15 – FINES, FEES AND FORFEITURES SCHEDULE The current schedule needs to be updated to reflect the new subdivision and engine braking ordinances which were recently approved. Motion (Nelson/Green) to approve Resolution No. 23-16-15 Chairman Hanson announced the ayes carry 3-0 and the motion carries. ATTORNEY REQUEST FOR PROPOSALS The Town sent out a request for proposals for a new attorney which were due October 4. Two firms responded. The information will be reviewed, and a possible decision will be made at the meeting on October 25 th. BUDGET AMENDMENT – RESOLUTION NO. 23-16-16 A resolution amending the 2023 budget was presented. Motion (Green/Nelson) to approve Resolution No. 23-16-16 Chairman announced the ayes carry 3-0 and the motion is adopted. 2023 BUDGET REVIEW The budget as of October 9, 2023, was presented and reviewed. REVIEW/APPROVE ORDERS The bills /orders for the month of September 2023 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. ADJOURNMENT Motion (Hanson/Nelson) to move this meeting is adjourned. Chairman announced the ayes carry 3-0 and the motion is adopted. Adjourned at 8:00pm Respectfully submitted, Posted at town hall 11-9-2023 Jen Meyer, Clerk / Treasurer Placed on Website 11-9-2023