Town Board Meeting — Minutes

1 TOWN OF PLEASANT VALLEY August 14, 2023 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, August 14, 2023, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Hanson called for the honoring of our flag with the Pledge of Allegiance. INTRODUCTION OF TOWN OFFICIALS Board members present: Chairman Dan Hanson, Supervisor Dan Green, and Supervisor Doug Nelson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Foreman, Wyatt Wathke. PUBLIC HEARING - ZACHAU CUP -0009-23 Chairman Hanson opened the public hearing at 7:05pm for the CUP application received from Paul and Mary Zachau, S10841 Cty Rd HHI, Eleva. Their plans are to build an accessory structure exceeding 1200 sq ft. No attendees spoke in favor of nor opposition of the application. Motion (Green/Nelson) to close the public hearing at 7:10pm Chairman announced the ayes carry 3-0 and the motion is carried. ZACHAU CUP-0009-23 The Town Board reviewed the application received for CUP-009-23 and asked questions of the applicant. Motion (Green/Nelson) to recommend approval of the application to Eau Claire County Planning and Development. Chairman announced the ayes carry 3-0 and the motion is carried. PROCEDURES Motion (Nelson/Green) to dispense with the reading of the Julu 10 and Aug 8 Town Board Meeting minutes and approve as printed. Chairman announced the ayes carry 3-0 and the motion is carried. Motion (Nelson/Green) to approve the Treasurers report for the month of July 2023 as presented and printed. Chairman announced the ayes carry 3-0 and the motion is carried. LETTERS & REPORTS Town Chairman - Dan and Jen will be attending the Eau Claire County EMS Committee meeting on the 15th. -Dan will be attending the WTA annual meeting in Stevens Point on August 19th. Town Supervisors -The location of the tree donated from the Lions Club was determined. An outlet will be installed on the light post so the tree can be lit over the holidays. Town Highway Supervisor -Paving of Hailey and Lowes Creek Road sections is complete. -Blade patching will be in September due to availability of materials. -Spray patching is finishing up this week. -Wyatt will be meeting with the engineer and construction company on Cedar Rd this week. Town Clerk/Treasurer -Jen and Janelle Henning from Washington have been working on an RFP for EMS s ervices for the five TFD towns. They will meet with TFD this month. -Jen will obtain a final copy of the new county zoning for review. The Town will plan on adoption in October . August 14, 2023 meeting minutes con’t 2 Park Committee/Lions Club/TFD -The pavilion kitchen has been painted and chair rails installed. CITIZEN INPUT COMPLAINTS OLD BUSINESS NEW BUSINESS ATTORNEY RFP Jen has drafted a request for proposal for an attorney. The request will be posted and mailed to local firms that handle municipal law. The due date will be shortly before the October Town Board Meeting. Motion (Nelson/Hanson) to approve the RFP as presented and be sent to local law firms. Chairman announced the ayes carry 3-0 and the motion is carried. CEDAR RD PROGRESS UPDATE Wyatt will be meeting with officials this week. AUGUST 2023 NEWSLETTER The draft of the newsletter was presented. Jen will send it to the printer this week. Motion (Hanson/Green) to print and mail the newsletter as presented. Chairman announced the ayes carry 3-0 and the motion is carried. EMERGENCY OPERATIONS PLAN – DRAFT The draft of the Emergency Operations Plan was presented. The board will review the plan with approval planned for September 11, 2023. 2023 BUDGET REVIEW The budget as of August 14, 2023, was presented and reviewed. REVIEW/APPROVE ORDERS The bills /orders for the month of July 2023 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. ADJOURNMENT Motion (Hanson/Nelson) to move this meeting is adjourned. Chairman announced the ayes carry 3-0 and the motion is adopted. Adjourned at 8:20pm Respectfully submitted, Posted at town hall 9-7-2023 Jen Meyer, Clerk / Treasurer Placed on Website 9-7-2023