Town Board Meeting — Minutes

1 TOWN OF PLEASANT VALLEY April 10, 2023 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, April 10, 2023, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Hanson called for a moment of silence to honor the two fallen officers in Barron County followed by the honoring of the flag with the Pledge of Allegiance. INTRODUCTION OF TOWN OFFICIALS Board members present: Chairman Dan Hanson, Supervisor Dan Green (absent), and Supervisor Doug Nelson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Foreman, Wyatt Wathke. PAC BASIC FUTURE GROWTH Dave and Mindy Pedersen, owners of Pac Basic which is located on Hwy 93 in the Town of Pleasant Valley, presented their plans to expand the business on the current site. Future plans will include a new, larger facility and renting out the current space to other light manufacturing businesses. This will require a Planned Unit Development which will be allowed with a Conditional Use Permit through Eau Claire County. The Pedersen’s desire to be good neighbors and transparent throughout the entire process. REZONE PRELIMINARY DISCUSSION Steve Hink discussed with the board a potential rezone of property with the intent to build a home. The property is located on the north side of Cty Rd HH east of Hwy 93. The board discussed his options and recommended a rezoning to A2. Steve will need to work with the county regarding the flood plain issues in the area. CEDAR ROAD LRIP BIDS The Town was awarded a 50/50 LRIP grant through the State of WI. The approved project is Cedar Rd between Balsam and Lowes Creek Roads. Cedar Corp has been assisting the Town with engineering. The lowest bidder was Monarch Paving at $676,797.75. Cedar Corp has prepared all documents for the project. Other bids received: A-1 Excavating LLC – $693,370.50 Haas Sons Inc - $729,998.75 Motion (Nelson/Hanson) to award the project to Monarch Paving. Chairman announced the ayes carry 2-0 and the motion is carried. AWARD OTHER ROAD PROJECTS A request for bids was published for 5 different projects in the Town. Project #1 consists of pulverizing/milling/paving sections of Hailey Lane and Lowes Creek Rd. Lowest bidder was Monarch Paving at $62,482.78. Project #2 is a 1 ½” overlay of Golfview Court and Drive along with shouldering. The lowest bidder per ton pricing was Monarch at $97.38/ton. Project is estimated to cost $82,797.56. Motion(Nelson/Green) to award projects #1 and #2 to Monarch Paving. Chairman announced the ayes carry 2-0 and the motion is carried. Project #3 (double chip seal Birch Rd) is not being awarded at this time. Project #4 is not being awarded at this time. Wyatt will be looking into other options for base course. Project #5 – pulverizing Birch Rd between Lowes Creek Rd and Cty F was awarded to A1 Excavating for $3,884.24. Motion (Hanson/Nelson) to award Project #5 to A1 Excavating. Chairman announced the ayes carry 2-0 and the motion is carried. April 10, 2023 meeting minutes con’t 2 PROCEDURES Motion (Nelson/Hanson) to dispense with the reading of the March 13 2023, Town Board Meeting minutes. Chairman announced the ayes carry 2-0 and the motion is carried. Motion (Hanson/Nelson) to approve the Treasurers report for the month of March 2023 as presented and printed. Chairman announced the ayes carry 3-0 and the motion is carried. LETTERS & REPORTS Town Chairman -There has been ongoing discussion with Altoona and Mayo Ambulance services regarding providing service for Towns. Currently Mayo does not intend to submit a proposal due to staffing and supply issues. Discussions will continue with the County and the City of Eau Claire. -Dan attended Capitol Days in meeting. Major topics were shared revenue, levy limits and annexations. -Dan plans on attending Joint Finance Public Hearings at Davies Center on April 11. Town Supervisors -Doug shared an article regarding rural roads failing and how it affects the dairy industry. The article accurately explains how the State has eroded the budgets of Towns, leading to the inability of Towns to maintain their roads to an adequate standard which supports agriculture. Town Highway Supervisor -Brushing and pothole patching have been the major projects this past month. - Seasonal weight limits of 10 tons will be removed on April 17th.. -Wyatt will meet with Fahrner next week to discuss Stonebrook warranty work. Town Clerk/Treasurer -Jen shared election results. Certificate of Elections were distributed, and oaths were signed. -Annual report was distributed. -The draft of the Memorandum of Understanding with the Lions Club for Adult Softball League was reviewed. Frank will take it to the Lions Board meeting for review. Park Committee/Lions Club/TFD -Frank shared the park committee has met recently and reviewed the goals for the year. Painting the kitchen and replacing lights with LED will be the projects. A few trees may be planted. -The softball net will be extended to catch more balls. This cost will be a 60/40 split with the Park Committee. -Frank discussed the idea of an Open House promoting non-profits in Pleasant Valley. This event will be promoted in the newsletter and coordinated by Frank. CITIZEN INPUT -none COMPLAINTS -A few complaints have been received regarding Stonebrook road work failure. OLD BUSINESS NEW BUSINESS WIPFLI 2022 Audit Report - Resolution No. 23-16-08 Clerk/Treasurer Jen Meyer distributed and reported on the 2022 WIPFLI Audit report. April 10, 2023 meeting minutes con’t 3 Motion (Nelson/Hanson) to approve Resolution No. 23-16-08, Approval of WIPFLI 2022 Audit report. Chairman announced the ayes carry 3-0 and the motion is adopted. Appointment of Clerk/Treasurer - Agreement No 23-19-01 Motion (Hanson/Nelson) to approve Agreement No 23-19-01, the Appointment of Jennifer Meyer as the Combined Clerk/Treasurer for the term of April 18, 2023 to April 14, 2025 with the terms per agreement. Chairman announced the ayes carry 2-0 and the motion is adopted. Charter Agreement – Agreement No 23-19-02 An agreement was received from Charter regarding the financial commitment the Town has made to Charter for the expansion of internet in the agreed upon areas. Terms and conditions were reviewed. Motion (Nelson/Hanson) to approve Agreement No 23-19-02. Chairman announced the ayes carry 2-0 and the motion is adopted. May 2023 Newsletter The newsletter was presented to the board for approval. It will be printed and mailed out within the next 10 days. Motion (Hanson/Nelson) to publish and mail the May 2023 newsletter. Chairman announced the ayes carry 2-0 and the motion is carried. 2023 Budget Review The budget as of April 10, 2023 was presented and reviewed. REVIEW/APPROVE ORDERS The bills /orders for the month of March 2023 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. ADJOURNMENT Motion (Hanson/Nelson) to move this meeting is adjourned. Chairman announced the ayes carry 2-0 and the motion is adopted. Adjourned at 9:30pm Respectfully submitted, Posted at town hall 5-4-2023 Jen Meyer, Clerk / Treasurer Placed on Website 5-4-2023