Standing Committee Meeting — Minutes

SEVEN MILE CREEK LANDFILL STANDING COMMITTEE MEETING MINUTES January 29, 2026 Members Present: John Allie, Kathy Campbell, Lane Berg, Matt Steinbach, Jon Johnson Members Absent: Joe Knight, Richard Arnold Others Present: Mark Vinall, GFL Representative, Phil Schumacher Call to Order: Meeting called to order by John Allie at 1:03 p.m. Approval of Minutes for October 23, 2025: Motion by Matt and seconded by John A. Approved by a unanimous vote. Public Comments: None Landfill Data Presentation and Summary Presentation by GFL: Mark Vinall, Representative ● John Blackmon has resigned from his position at GFL and moved to Florida. ● Mark is now the General Manager of the Landfill. A new position of Lead Operator has been added. ● Q4 tonnage of 101,540 is higher when compared with Q4 of 2025. Some waste was added from transfer stations in Mosinee, Mauston, Antigo and purchase of Modern Disposal in Sparta. Construction and re-roofing projects from summer storm damage may account for the increase. Total volume for 2025 was 392,315 compared to 377,190 for 2024. 2025 tonnage was the highest since 2021. ● Sector 1 and 2 had less leachate generation in Q4 when compared to 2024. ● Sweeping of Hwy. Q was done 39 times; Litter pick-up occurred 26 times. ● There were no shutdowns or odor complaints during the 4th Quarter. ● WDNR conducted an initial site inspection of land located south of the Seymour 40 acre parcel and Sector 1 on 10/17/25. This inspection served as a review for the request to create a soil borrow site. ● Semi-annual ground water testing was submitted to the DNR in January. ● Annual private well monitoring occurred for (10-12) residents. ● Four private wells (2 owned by GFL, 2 by private parties) for water supply were tested and results provided to WDNR 12/8/25. Two additional water supply wells were tested 12/18/25. ● GEMS submittals to WDNR. ● RDD Renewal Request to WDNR in November. ● Plan Modification Request to develop Soil Borrow 12/31/25. Discussion and Action Items: A. Replacement for Jon Johnson: Brian Spilde, Eau Claire County Highway Commissioner, has been appointed to the Committee to represent Eau Claire County. Jon Johnson was thanked for his years of service to the Standing Committee. B. Upload 2001 Agreement to Google Drive: Mark Vinall has uploaded the Agreement. C. Sociological Payment and Process Report: ● Mark provided a copy of the Sociological Payment Report from GFL. At this time, only Alex Bowe has mentioned that he did not receive a check. Kathy will review the report and inform Mark and the Committee of any necessary revisions. ● Mark discussed shortening the mail delivery time for the annual sociological payment checks. He may ask that the 2026 payment be sent from GFL’s corporate office to the local office, and then mailed to eligible property owners. ● GFL sent the 1099 to the sociological payment recipients and a few mentioned a concern about the amount shown reflecting the year the check was issued versus the year the payment was received. D. Private Well Testing reports: Mark gave them to the Town of Seymour office. Phil commented that Wisconsin requires that private sewer systems be pumped every three years and notices are sent to property owners to remind them of the requirement. E. Annual Calculation of Direct Compensation: The CPI increase of 2.67% will be applied to the 2025 host fee and the additional sum paid to the Town of Seymour for eligible tonnage. The host fee per eligible ton will be $2.32 with the additional fee of 30 cents payable to the Town of Seymour, beginning 1/1/26. Each of the municipalities received a copy of this notice. F. Information about monitoring of VOCs at EMR: EMR didn’t return Phil’s phone calls, so he contacted Matt Bachman, DNR Hydrogeologist, and was referred to Kelly. Kelly said the DNR doesn’t do any ground water testing of recycling companies. They are exempt. The Storm Water Department hasn’t returned calls. Phil will report more information as it is received. G. Bi-Annual Inspection Report : Phil Schumacher, City/County Health Department ● All waste is placed in Phase 14A, tying into 13B and 13C as the elevation rises. ● Approximately 1600 tons of waste per day were collected the past two Quarters. ● Current peak elevation is 1084 feet. ● The soil borrow area is expected to expand to the south. ● Rain cap is holding up well. Ground water monitoring occurred in October with no concerns from DNR. ● A big upgrade of the leachate data system is underway. The new control panels and sensors will provide more efficient and timely data to be collected. The amount of leachate for Q3 was steady at 45,651 gallons per day, but decreased significantly in Q4 to 32,862 gallons per day. Leachate was hauled to Chippewa Falls and Medford. ● A fifth operator has been hired. ● Volume of Compost is currently less than 20 tons. Announcements and Other Business: ● Lane Berg will retire in July. Tyler Fadness, Community Services Operations Manager, will be appointed to represent the City on the Standing Committee. Lane was congratulated and thanked for his years of service to the Committee. ● The City of Eau Claire is exploring a partnership with Xcel Energy to determine the feasibility of constructing an incinerator for waste disposal of up to 80,000 tons per year, possibly in the Town of Wheaton. ● Matt Steinbach offered to send out an electronic notice of the next meeting date to members. Agenda Items for Next Meeting: ● Appointment Replacement for Richard Arnold: John Ailie ● Appointment Replacement for Lane Berg: Tyler Fadness ● Review of GFL’s Sociological Payment Report & Clarification of 1099 Issuance: Mark, Kathy ● Notice of Next Meeting to members: Matt Steinbach ● Clarification of Legal Opinion on Deceased Property Owners Sociological Payment: John Ailie Set Next Meeting Date: Thursday, April 23, 1:00 p.m. at the Seymour Town Hall Adjourn: Motion to Adjourn at 2:25 p.m. by Lane Berg and seconded by Matt Steinbach. Approved unanimously. Respectfully submitted, Kathy Campbell Secretary, Seven Mile Creek Landfill Standing Committee