Town Board — Minutes

APPROVED MINUTES TOWN OF SEYMOUR BOARD MEETING Vol. 38 Page 12 A meeting of the Seymour Town Board was held Monday, April 14, 2025. Notice was posted at the Seymour Town Hall, Township Fire Dept. Station 1- and at www.townofseymour.org under “Agendas”. Board members present were Chair Jessica Janssen, Supervisor Kerry Parker, Supervisor Ken Schick. Also present were Road/Building Supervisor John Oxley, Clerk/Treasurer Jean Eisold, Deputy Clerk Sarah Smith, and 6 town residents. Chair Jessica Janssen called the meeting to order at 7:01 p.m. MINUTES APPROVAL: Motion from Supervisor Parker to approve the 03/10/2025 and 04/03/2025 meeting minutes as presented. Motioned seconded by Supervisor Schick. Motion carried. GENERAL COMMENTS FROM THE PUBLIC: None FINANCIAL REPORT: The Board reviewed the Income Statement with Budget Comparison for the three months ending March 31, 2025, and the Balance Sheet through March 31, 2025. It was noted that the March landfill payment is still pending. The Board discussed budget of the 140th project, which is expected to exceed the plan. Notice was received regarding a change in the Town Web website package. The Board discussed the potential need to reallocate budget funds to cover the cost of the upgrade. Chair Janssen moved to approve the website upgrade package. The motion was seconded by Supervisor Parker. Motion carried. ROADS & BUILDINGS SUPERVISOR REPORT: See attached report provided by John Oxley. John reported that he and Dakota conducted a preliminary inspection of Heritage Estates to ensure the roads met town specifications prior to paving. During the inspection, they identified areas that did not meet town standards. The Board suggested that a letter be sent to the Heritage Estates developers informing them of the requirements and inviting them to reach out with any questions. BUILDING INSPECTOR REPORT: No report was provided, and the Building Inspector was not present. The Board expressed the expectation that a monthly report be submitted going forward. The Clerk was directed to contact Fred regarding expectations going forward. DISCUSSION ITEMS a) SEYMOUR BALL CLUB- Nikki Owen attended the meeting on behalf of the Seymour Ball Club to provide an update and follow-up from their recent club meeting. She reported that some parents have requested greater transparency regarding financial records; however, after consulting with their attorney, the club determined they are not required to disclose this information. The Ball Club is planning to update its bylaws and review how the board is operated, with legal assistance throughout the process. It was clarified that the Seymour Ball Club is a 5013(c) non-profit organization and is an LLC, which allows the Board of Directors to make decisions on behalf of the organization. They are also consulting their attorney on whether conducting an audit would be appropriate and financially beneficial. Field 7 improvements are currently on hold. The Seymour Town Board requested a timeline of plans and updates from the Ball Club moving forward. ACTION ITEMS A) ARCHERY PERMIT- Supervisor Parker motioned to approve the renewal of the archery permit for Leona Markowski. Motion was seconded by Supervisor Schick. Motion carried. B) GUN HUNTING PERMIT- Supervisor Parker motioned to approve the renewal of the gun hunting permit for Leona Markowski. Motion was seconded by Supervisor Schick. Motion carried. Supervisor Schick motioned to approve the gun hunting permit for Nick Schmuck, with the condition that a maximum of two individuals may hunt at the same time, sharing a blind. Motion was seconded by Supervisor Parker. Motion carried. C) FIREWORK APPLICATION/PERMIT- The Board reviewed a fireworks application submitted by Steve Swerman. Due to current weather conditions and related safety concerns, the Board declined to take action at this time. No motion was made. D) OPERATOR’S LICENSE APPLICATION- Applications were submitted by Alexis Abing (new applicant) and Isabell Buttke (renewal applicant). Supervisor Schick motioned to approve both licenses. Motion was seconded by Supervisor Parker. Motion carried. e) 140TH AVENUE BRIDGE- TREE REMOVAL- Property owner C. Cline addressed the Board regarding the previously agreed-upon tree removal related to the 140th Avenue Bridge project. The owner has already removed the fencing and wishes to reinstall it in the agreed-upon area but cannot proceed until the trees are removed. Trees to be removed still need to be marked, Road Supervisor Oxley was asked to contact CBS Squared to set this up. Once trees are marked Oxley will assess the area and determine how and by whom the tree removal will be completed. In further discussion of the 140th Avenue Bridge project, it was noted that only one property acquisition remains outstanding. Once land acquisition is complete, the project will be paused until new funding is obtained. BOARD MEMBERS COMMUNICATIONS A. The next Board Meeting will be May 12, 2025 B. Plat 8 and Plat 9 SIGN CHECKS AND FORMS: A/P checks were signed. The board approved cash disbursements and payroll for March 10, 2025, through April 14, 2025. ADJOURNMENT: Supervisor Parker motion to adjourn meeting. The motion was seconded by Supervisor Schick. Motion carried. Meeting adjourned at 9:27 p.m. Respectfully submitted by: Sarah Smith, Deputy Clerk