Town Board — Minutes

APPROVED MINUTES TOWN OF SEYMOUR BOARD MEETING Vol. 38 Page 6 A meeting of the Seymour Town Board was held Monday, March 3, 2025. Notice was posted at the Seymour Town Hall, Township Fire Dept. Station 1- and at www.townofseymour.org under “Agendas”. Board members present were Chair Jessica Janssen, Supervisor Kerry Parker, Supervisor Ken Schick. Also present were Road/Building Supervisor John Oxley, Clerk/Treasurer Jean Eisold, and 15 attendees. Chair Jessica Janssen called the meeting to order at 6:30 p.m. DISCUSSION/ACTION ITEMS A) Projects: a. Phase 1: Fencing and planted grass on new field #7 completed b. Phase 2: Irrigation, dugouts, bleachers on field #7 – on hold for lack of funding; used portable water truck to water field c. Phase 3: Additional bathrooms, power, well, another concession stand – applying for grants, hopefully completed by year end d. Irrigation; bid for regular power or three-phase power, and where to install e. Sewer System: Per Byron Bogstad could piggyback off current septic system; Ball Club President Jason Woodford to start getting bids f. Plan to pave entrance between fields #2 and #4, where old batting cages were g. Plan to build blast wall around grills and propane tank B) Concerns: a. Flooding near concession stand and field #4 after it rains b. Air conditioning in concession stand c. Security camera & internet/firewalls; keep secure, allow coaches to access internet; bring in Nate Ramsey of Decisive Solutions to a Ball Board meeting to discuss options; in future would like cameras on each field for security and use of GameChanger for live streaming C) 2025 Tournaments: a. Dust the Rust May 16 – 18 b. Girls Slam June 13 – 15 c. Boys Slam July 11 – 13 d. Fever Fest August 22 – 23 e. Unapproved Boys Tournament August 15 – 17 D) Lights: a. Ball Club currently has access to the field lights, which are locked; has access to two sets of keys E) Fix items before pushing use of field #7 F) Communication between Town Board and Ball Club a. Hold annual meeting each October; meet new Board Members and go over future projects b. Bring items to the Town Board if needed c. Continue contact with Road/Building Supervisor John Oxley for day-to-day issues G) Annual Seymour Family Picnic: a. Ball Club will continue to cook and set out food; much appreciated by the Town Board b. Invoice for meat from the previous picnic paid; let Town Board know H) Ball Club activities pull in many non-Seymour/out-of-town visitors, positive for the Town I) Ball Club to email their Board Minutes to the Town office J) Ball Club has items in storage upstairs of the hall to be removed K) Ball Club clean up is on April 5, 2025 L) Concession stand issues: Door being properly closed at night and/or not locked in past; moving forward, the Ball Club will implement a checklist to be used at nightly closing to ensure proper procedures are followed.; mounting screen doors is ok; look at wi-fi connectors which would tell if a door is not shut M) Field Use Agreement – review by both the Town Board and Ball Club N) Farmer’s Market – promote within the Ball Club/website; maybe a craft/vendor sale for Fever Fest O) No negatives heard about Fever Fest ADJOURNMENT: Meeting adjourned at 8:40 p.m. Respectfully submitted by: Jean Eisold, Clerk