Standing Committee — Minutes

SEVENMILECREEKLANDFILLSTANDINGCOMMITTEEMEETINGMINUTESFEBRUARY8, 2024 MembersPresent: JessicaJanssen, KathyCampbell, JoeKnight, LaneBerg, RichardArnoldMembersAbsent: JonJohnson, Matt SteinbachOthersPresent: MarkVinallCall toOrder: Meetingcalledtoorder at 1:05p.m. at theSeymour TownHall byChair, JessicaJanssen.Approval of theMinutes: MotionbyKathyCampbell andsecondedbyLaneBergtoapprovetheminutesof December 7, 2023. Motionpassedunanimously.PublicComments: NoneLandfill DataPresentationandSummary:● MarkVinall will besubmittingreportsintheformof PDFdocumentstoeaseaccess, andtheywill beorganizedbytopic.● InQuarter 4, 95,384tonsof wastewerecollectedwhichisslightlyhigher thanthecollectiontotal inQuarter 3andhigher thanreportedfor Quarter 4of 2022. Thecollectionsfor 2024will level off tocoincidewithfewer additional corporateacquisitions.● Thehost feewasincreasedasof 1/1/24by3.4%, inaccordancewiththeCPI. Theadditional feepayabletotheTownof Seymour alsoincreasedby3.4%per eligibleton.● GFLpays$13per tontotheWDNR; of which$7goestowardrecycling; approximately$5isusedfor WDNRadministrativecostsfor solidwastestaffing.● Thedecreaseintheleachatecollectionfor 2023maybeduetolower rainfall incomparisonto2022.● InDecember, methanewasidentifiedin9locations, requiringmorecover or wellsrepaired. Atear intheraincapwasweldedandrepaired.● GFLisattemptingtofindaprovider todevelopelectricityfromthemethane.● JohnandMarktriedtocontact SherryJasper about her odor complaint, but shehasn’treturnedtheir calls. Toinvestigatecomplaints, theyneeddates, times, andwinddirection.● JohnandMarkhavebeeninvestigatingwaystominimizethetrashsmell andareinvestigatingodor supressants. Kathyandother neighborsappreciatedJohnsendingthe1/29/24notificationabout improvingthegassystem.● TheWDNRinspectedtheconstructionsite3-4times. TherewasanunannouncedDNRinspection10/13/23duetolitter anddust complaints.● TheDNRcitedaDeviationduetocontractorsturningoff theentiregassystemratherthanthespecificareaneedingrepair andbecauseanadditional VOCanalysisfor twowellswasdueinOctober, but not completeduntil December. Monitoringdatafor Sector1&2wasprovidedtotheDNR.● Thecell is100%constructed. DNRwill giveapproval tostart fillingcell 14A. Markpredictsthat fillingwill begininlateApril or earlyMay.● Asecondleachatestoragetankwasaddedfor acost of $100,000.● Ninewellsweretestedfor neighboringpropertiesandwereall foundat anacceptablerange. DiscussionandActionItems: HealthDepartment Inspections● WasteisbeingcollectedinPhases12Aand12B.● Averagedailytonnagehasslightlyincreasedto1500tons.● Constructionof Phase14Aisnearlycomplete.● Finishingof electrical componentsisnearlycomplete.● Internal reviewfinal approval fromDNRwill besent andatentativedateof April for fulloperation.● Twoadditional operatorshavebeenhired, totalling5operatorsonstaff.● Newleachatetankhasbeentestedandpassed. Leachatehasincreasedto39,000gallonsper day. It’sbeinghauledtoChippewaFalls, MenomonieandMedford.● Raincapisholdingupwell.● New, higher fencepostshavebeeninstalledontheeast perimeter andnettingwill beaddedlater.● Pipesfor theblower systemarebeingreplacedtoincreaseefficiencyandvolumeof thegascollectionsystem.● Trashpickupandstreet sweepingareoccurringdaily, asweather permits.● NocomplaintsfiledwiththeHealthDepartment inQ4.PropertyProtectionPlanLetter toEligibleResidents: Jessicasent theletter toGFLforreview.2023Sociological PaymentsandDeadline: Johnsaidall eligibleresidentsreceivedtheirannual payment inJanuary. Anewowner must occupyeligiblepropertybyNovember 30thtoreceivetheannual sociological payment, accordingtothecontract. Thedeadlinetosubmit thecompletedW-9formisnot statedinthecontract. Markwill asktheaccount payableclerkstorecommendareasonabledeadlinedatetohavethepaperworkcompleted.DNRJurisdictiononClosures: JessicacontactedtheDNRandwastoldtheyhavenojurisdictionregardingclosureof alandfill. Theowner isrequiredtofollowthecontract.Post-closuretheDNRmonitorstheleachatedisposal andthiscontinuesfor perpetuity.ECCountyRegister of Deeds: TheRODofficehasbeenaskedtoidentify, developandrecordadocument containingthetermsof thesociological payment for eacheligiblepropertyintheone-mileradius. TheRODofficedoesnot havethestaff timetocompletesuchalargetask. Joewill contact RodEslinger, Director of Planning&Development todiscusshowtoaccomplishthistask.Announcement: ThreeOpenHousesfor publicreviewof theECCountyCommunityClimateAction&ResiliencePlanwill beheldFebruary19, 4-6p.m. at theBrewingProjekt; February20,20244-6p.m. at theECCountyHighwayFacilityandFebruary22, 4-6p.m. at theAugustaHighSchool.Next Meeting: Thursday, May9, 2024, at 1:00p.m. at theSeymour TownHall.Adjourn: Motiontoadjournat 2:32p.m.byJoeKnight andsecondedbyJessicaJanssen.Motionunanimouslyapproved. Respectfullysubmittedby: KathyCampbell, Secretary