Meeting Minutes

PARK COMMISSION MINUTES MAY 7, 2025 Meeting called to order 9:34am Commission members in attendance: Fred Belay, Jennifer Meyer, Kathy Alf, Tom Roach, Barb Kleist, Dean Kallenbach, and Tony Bischel; guest Tommy Adams from Landmark Adopt agenda; motion made by Kathy/sec Jennifer and passed. Approval of April 2, 2025 minutes; motion made by Dean/sec Fred and passed. Financial Report Total expenses paid in April $ 455.42 Total year to date $ 4,337.44 Town of Union Treasurer Report dated April 8 shows Visit EC Dest. Dev. Balance $ 52,329.77 The Nicolet Park Checking shows a balance of $ 5,669.11 of which $ 3,486 is for the Aylen Bain Memorial. An addition of $ 1,500 and a deduction of $ 100 for the memorial account. Motion to approve the financial report made by Jennifer /sec Dean and passed. Work Log Fred 2 hours @ $15 total $ 30 Tom 2 hours @ $15 total $ 30 Work at Sherman Creek Park -cleaning up trash and cleaning out fire ring. Invoices Menards charge invoice # 45594 for $ 45.46 and a credit of $ 9.99 for a net charge of $ 35.47 Fred purchased a trash can, trash bags, cable, and lock for Sherman Creek Park. A motion to approve invoices and work log made by Tony/sec Dean and passed. Parks Discussion Sherman Creek Park Barb met with Darrell Haas and Jeff Nester from the Eau Claire Area School District at the erosion site. Haas and Nester have formulated a plan: retention pond on top before it runs in the culvert, use rock instead of concrete. Jeff Nester told Darrell Haas to send him the estimate. The Snapshot Wisconsin camera has not yet been installed. Conservancy Barb, Tony and Fred toured the Huffcutt factory. Different options for the finished outside of the toilet were discussed. Rock appearance 3-4 feet from the bottom, the remainder will have a wood look. Tony has discussed the dirt work with Darrell Haas, it should be under $ 4,000. If ordered now, it should be ready in September. Payment terms are 30% when ordered, 30% when shipped and 40% net 30. The commission requests a $ 7,000 check payable to Huffcutt for down payment on Teal Vault Toilet to be deducted from Visit EC Dest. Dev. account. A motion to approve the Teal Vault Toilet project at the Conservancy was made by Jennifer/sec Dean and passed. The Town of Union Firefighters cleaned the pavilion ceiling as the Commission requested. A motion to donate $ 300 to the Town of Union Firefighters in appreciation for their services made by Dean/sec Fred and passed. The Fall Event at the Conservancy is scheduled for Saturday, October 25 from 1-4pm. New Business Dean gave an update on Visit Eau Claire. Contracts with various municipalities including the Town of Union expire December 31, 2025. Old Business Barb attended the Rural Partners Network- outdoor recreation workgroup. She requested Sherman Creek Park and the Conservancy are included on their map listing outdoor opportunities. Dean plans to meet with the group developing the Aylen Bain Memorial next week. They emailed him a 42 page power point. The timeline is to have the first group of 5 signs ready to order in June. Next meeting: Wednesday, June 4 @ 9:30am Meeting adjourned at 11:21 motion made by Kathy/sec Jennifer and passed.