Meeting Minutes

1 Board Meeting November 12, 2024 The meeting was called to order by Chair Jennifer Meyer. Flag Salute Adopt Agenda: Chair Jennifer Meyer made a motion to adopt agenda. Supervisor Mona Mathews seconded. All voted yes, motion carried. Attendance: Chair Jennifer Meyer, Supervisor Paul Travis, Supervisor Megan Bischel, And Supervisor Mona Mathews. Supervisor Jeff Whyte not in attendance. Approve Minutes: October 8 th meeting minutes: Supervisor Mona Mathews made a motion to approve. Supervisor Megan Bischel seconded the motion. All voted yes, motion carried. CTH T: Intergovernmental agreement/EC CTY HWY Commissioner Jon Johnson: Jon Johnson Eau Claire Cty Hwy Commissioner was in attendance to go over Intergovernmental Agreement and answer any questions. The initial phase for the project for designing and planning is being billed to Town of Union for their percentage. This Intergovernmental Agreement is a 3 – Phase Project for Cty Hwy T. Town of Union will be billed as each phase is completed. This is the first phase and will begin on the North-End of Hwy T by Hwy 29. Town of Unions cost will be $40,000 approximately. Supervisor Mona Mathews made a motion to approve the Intergovernmental Agreement as presented to the Board. Supervisor Megan Bischel seconded the motion. All voted yes, motion carried. Excel Energy Presentation: Oversized load permit: Excel Energy was not in attendance but Charlie Price from Edwards Moving was. Edward Moving will be transporting a large generator on Kane Rd. in Town of Union. This will happen between Now and January, not sure of exact date as it has not started transporting. Chippewa County has approved the permit to haul the generator along with Town of Wheaton on their specific roads. Chair Jennifer Meyer made a motion to approve the hauling of the generator on Kane Rd in Town of Union. Supervisor Megan Bischel seconded the motion. All voted yes, motion carries. Comp Plan: - Conditional Use Permit (CUP) The Pines Music Park / 2-day Live Music Event request August 15-16, 2025 – Mark Bischel from Pines Music Park was in attendance to answer any questions. This CUP is for a 2-Day Blue Grass Festival to be held in August. It will run from 5pm till midnight. Campers will 2 move in Thursday before the event. Expected attendance around 3,000. Comp Plan committee had no issues with the CUP. Supervisor Mona Mathews made a motion to approve the CUP for The Pines Music Park/2-day Event in August 2025. Supervisor Paul Travis seconded. All Board members voted yes except Supervisor Megan Bischel abstained. Motion carries. - Conditional Use Permit (CUP) Indianhead Oil Co./Dennis and Kristin Arneson requesting Restaurant with drive-thru on Truax Lane. This CUP is for a Culvers Restaurant with Drive In. This Culvers will be similar to the one on Folsom. Gas Station will be demolished and building will be built in area to the West. Comp Plan committee had not issues with the CUP. Chair Jennifer Meyer made a motion to approve the CUP for Indianhead Oil and Dennis and Kristin Arneson. Supervisor Mona Mathews seconded the motion. All voted yes, motion carries. Visit Eau Claire: - Dana with monthly report – was sent electronically. Park Commission: - Monthly meeting update: Barb Kleist was not at the meeting to give update. Chair Jennifer Meyer mentioned that the October Event at The Conservancy went great. Park Commission is continuing to update ordinances and outdoor recreation plan. Memorial Sign was put in Sherman Creek Park. Fire Station #3: - Monthly report / Battalion Chief Eddie Yates was not in attendance. Supervisor Paul Travis mentioned that they had training at Chippewa Valley Technical College. Lots of car accidents. TFD Levy Limit Increase: - Motion: Authorizing a Signatory Municipality to Exceed the Levy Limit for the Joint Fire Department. Chair Jennifer Meyer made a motion to approve the Levy Limit Increase for TFD. Supervisor Paul Travis seconded. All voted yes, motion carries. Roads: - County Line Road progress / Dennis Mack was not in attendance. First payment to Haas in November and second will be in December. Project done. - West Folsom progress / Jon Johnson - Done - Boom mowing progress on Town roads, this will be an invoice from Eau Claire County. - Town of Spring Brooke 1000th St./Lakeshore guard rail improvement cost share / $10K. This is a Town of Union Road, will need to get cost and talk about cost sharing. - Any other road business – Dead End sign is down on Rosewood. 3 Public Comment The purpose of public comment is to provide members of the public with an opportunity to present information to the Board. It is not intended for interactive debate. There will be no response or comment from the Town of Union Board Supervisors. Wis Stat §19.84(2) Metropolitan Planning Organization: - SSA Updates from Oct. 17, 2024, meeting both Chair Jennifer Meyer and Nate Peleschak attended. Next meeting will be December or January and all documents will be reviewed. - Another meeting was held with the City of Eau Claire, Joe Alf, Megan and Tony Bischel, Sara and Nate Peleschak, Dean Kallenbach and Chair Jennifer Meyer. Everyone met to go over where the City of Eau Claire wants to expand. Utility Applications: - None Review and Approve: - Monthly expenditures: Clerk Beverly Christopherson would like to add to the list of expenditures, two election workers, they are just turning in their paperwork. Supervisor Mona Mathews made a motion to approve as presented to the Board with the additional two payroll checks for election workers. Supervisor Paul Travis seconded the motion. All voted yes, motion carries. Treasurer’s Report: - Treasurer John McLaughlin; monthly financials report handed out, report has an error, needs to be fixed. Treasurer John McLaughlin handed in his tax collection hours. Need to post on website and boards. Licenses: - None Town Properties: - Town Hall Election ADA Compliance / update from Bev: During the November 5th election, we had an inspection for ADA compliance from the Wisconsin Election Commission. They mentioned they will send a letter with their recommendations. They would like a sign for handicap parking that stands up and more signage by the ramp for handicap. Will know more when we get letter. - Town Hall Parking Lot unauthorized parking signage improvement: Need signage that says “No Overnight Parking.” - Dog Licenses cost – not going up, leave the same as 2024. - Any other Town property concerns - None 4 Scheduled Town Meetings/Events: - Tuesday, November 19, 2024, Public Budget Hearing / 6:30pm / Union Town Hall - Wednesday, December 4, 2024, Park Commission / 9:30am / Union Town Hall - Thursday, December 5, 2024, Comp Plan / 6:30pm / Union Town Hall - Tuesday, December 10, 2024, Town Board Meeting / 6:30pm / Union Town Hall Adjourn This Board meeting was adjourned at 8:19pm. Chair Jennifer Meyer made a motion to adjourn, and Supervisor Mona Mathews seconded the motion.