Children's Community Options Program Advisory Committee (CCOP) — Agenda Packet

Children's Community Options Program Advisory Committee (CCOP) Agenda September 3, 2026 8:00 AM St. Croix County Service Center 1752 Dorset Lane, New Richmond, Wisconsin (Via Teams) Call to Order Roll Call Public Comment Info/Discussion Items 1. Election of Chair 2. Election of Vice Chair 3. Appointment of members, pursuant to Wis.Stat 46.272(4)(a) 4. Overview of Children’s Community Options (CCOP) Program 5. Review of CCOP Advisory Committee Role and Responsibilities 6. Review of 2027 CCOP Plan 7. Establish a Regular Meeting Schedule Request for Future Agenda Items Announcements Date of Next Meeting 1. Date of Next Meeting — To be Determined Adjournment Reasonable efforts will be made to provide special accommodations for access to public meetings. To request a special accommodation, please contact the County Clerk’s Office at (715) 386-4600 at least two business days prior to the time of the meeting. For more information on St. Croix County's public meetings visit: sccwi.gov/meetings Page 1 of 12 Children’s Community Options Program (CCOP) General Information for Advisory Committee Review CCOP Procedures Guide CHAPTER 1: PROGRAM ADMINISTRATION CCOP is administered locally, as contracted by DHS.13 DHS has sole authority to approve or disapprove whether a county administers CCOP. Administering agencies may directly provide program services and/or subcontract with other service providers in the area. Administering Agency Responsibilities At a minimum, the administering agency is required to: • Appoint members to a local CCOP advisory committee. • Cooperate with the CCOP advisory committee to develop a CCOP plan. • Submit the proposed CCOP plan to DHS for review. • Provide and/or subcontract with human service agencies in the area to provide program services within the limits of state and federal funds allocated for this purpose. • Coordinate the administration of CCOP along with other publicly funded programs in the area that serve children and young adults with disabilities. • Submit information and reports, as required by DHS.4 CCOP Advisory Committee The primary purpose of the CCOP advisory committee is to monitor the program and provide consultation as necessary. The CCOP advisory committee informs and provides consultation to the administering agency. The committee is encouraged to look at all of the local services and supports that are available to children with disabilities and their families, to identify gaps and needs, and to explore how these needs might be met through the public or private sector and existing community resources or parent-to-parent activities. The committee may be involved in activities to increase and improve access to community based activities, resources, programs, and services. Committee Membership There is no set number of members for the committee; however, the majority of members must be parents of children with disabilities. State law further requires that, at a minimum, the CCOP advisory committee consist of: • Parents of children with disabilities, including, if possible, parents from families participating in CCOP. To the maximum extent possible, parents must be representative of the various disability, racial, and ethnic groups in the service area. • Representatives from (at least one person from this list must provide community social services to children who are eligible for CCOP: o County departments or divisions of human services, community programs, or developmental disabilities services o County departments of social services o School districts o Local health departments • Individuals in the service area who provide other social or educational services to children who have disabilities Page 2 of 12 CCOP Plan The administering agency and local CCOP advisory committee must work cooperatively to develop a CCOP plan as requested by DHS.7 A template for the CCOP Plan (F-01814) is available on the DHS website. The CCOP plan must include all of the following: • A description of the proposed program • The estimated number of families that will be assessed and served • A list of specific groups, if any, that will be given priority for available funding • A description of the outreach procedures that will be used to ensure that the program is made available to children with physical, emotional, and/or developmental disabilities • The procedures that will be used to determine family needs • A description of the methods that will be used to develop and monitor service plans and to coordinate the provision of services and goods to participating families • A description of the methods that will be used to promote the creation of informal support and advocacy systems for families • A description of the method that will be used to monitor the program Once approved by the local CCOP advisory committee, the administering agency submits the CCOP plan to BCS for review and final approval. The proposed plan must be emailed to dhsccop@dhs.wisconsin.gov. Any questions about the CCOP plan can also be emailed to this address. BCS reviews all CCOP plans for programmatic compliance and issues one of the following responses in writing to the administering agency: • Approval • Conditional approval, in which case DHS will include a specific deadline by which the conditions placed on the plan are to be met and accepted prior to final approval • Denied approval with reasons for denial The distribution of any funds is contingent upon prior DHS approval of a local CCOP plan. DHS will hold a copy of each county’s CCOP plan on file. Administering agencies must also maintain a copy of the plan locally. CCOP plans and the DHS Children’s Community Options Program Procedures Guide are available to all interested parties, including the general public, upon request. Program Changes and Updates Significant program changes to an approved CCOP plan require prior approval by DHS. Administering agencies must complete and submit an amended plan through the same process outlined above. Implementation and Monitoring The administering agency is responsible for ensuring the annual development of and compliance with the CCOP plan and/or update, and for involving the local CCOP advisory committee in these processes. DHS will monitor the implementation of CCOP through audits and/or other reviews of administering agency activities. Page 3 of 12 Children's Community Options Program (CCOP) Plan DHS has provided this downloadable resource that includes all the questions in this survey to aid in the development of the CCOP plan. Email submissions of this resource will not be accepted. CCOP Plans must be submitted through this online survey. 1) County Agency Contact Information* County Agency*: _____St. Croix County Health and Human Services ____________________________________________ First Name*: ______Dawn___________________________________________ Last Name*: _________Campbell________________________________________ Email Address*: ________dawn.campbell@sccwi.gov_________________________________________ Is this plan being submitted jointly with another county? * ( ) Yes (X ) No Please enter the name of the county. * _____________________St. Croix____________________________ 2) Date the full CCOP Plan was reviewed and approved by the County CCOP Advisory Committee* ______________9/3/2026___________________________________ Page 4 of 12 3) Will the county use the annually allocated CCOP funds to pay for the Children's Long- Term Support (CLTS) Program Maintenance of Effort (MOE) requirement? * ( X) Yes ( ) No If "Yes," approximate the amount of funds dedicated to CCOP goods and services. * After paying the required CLTS MOE which for 2026 is $62,323.29, we would have approximately $133,000 available for CCOP goods and services. 4) Provide an estimated number of families that will be served utilizing CCOP funds in the upcoming calendar year. * To date this year (as of August, 2026), we have utilized children's CCOP funds as the sole source of funding for 30 children. In addition, we utilize CCOP funds to fully meet the CLTS MOE requirement listed above. To date this year, 248 children were serviced via CCOP/CLTS funding. It is estimated that in 2027 260 children will be served through CCOP funding, either as sole funding or as the indirect MOE requirement for CLTS participants. 5) Does the county plan to prioritize specific groups of individuals for CCOP funds? * ( ) Yes ( X) No If "Yes," provide a summary explaining the plans for prioritization. * 6) Does the county have any local policies limiting available CCOP funds? * ( ) Yes ( X) No If "Yes," provide a summary of identified limitations. * Page 5 of 12 Attach the local written policy, if applicable. 7) Does the CCOP program align with the CCOP policy timeframes related to referrals and eligibility as outlined in the CCOP Procedures Guide?* ( X) Yes ( ) No If "No," share the plan and timeline for aligning with program policy. * 8) Does the CCOP program align with the CCOP policy timeframes related to assessment and service plan development as outlined in the CCOP Procedures Guide?* ( X) Yes ( ) No If "No," share the plan and timeline for aligning with program policy. * 9) Does the CCOP program follow the Deciding Together process for Individualized Service Plan (ISP) development? * (X ) Yes ( ) No If "No," describe the service planning process. * 10) Does the CCOP program follow the CLTS policy timeframe for making decisions about participant-requested goods and services as outlined in the CLTS Waiver Manual Section 7.4.1?* Page 6 of 12 ( X) Yes ( ) No If "No," describe the local process. * 11) Does the CCOP program have an identified method for promoting informal supports and advocacy systems as outlined in the CCOP Procedure Guide* ( X) Yes ( ) No If "Yes," briefly summarize the methods. * The Support and Service Coordinator (SSC) role is responsible for assisting families and referring to outside community resources, whether they are formal or informal. This is done naturally as a need arises or when a resource is needed. In addition, as part of the Deciding Together process, the SSC would have conversation with the participant and their families exploring any potential community resources (informal or formal) to assist in potentially meeting an identified outcome. There are times when a participant and the family are in need of outside or additional advocacy support that extends beyond what the SSC could provide. Our county regularly refers families to the following organizations for advocacy support : Family Voices, Disability Rights Wisconsin, Department of Public Instruction. 12) Does the county have any outreach materials used to educate the public on CCOP? * (X ) Yes ( ) No If "Yes," provide a webpage where this information can be located or attach a copy to the submission. * In addition to the information posted on the St. Croix County Website (link below), a brochure of all voluntary services for children (including CCOP) is provided to every family that is referred. Any youth referred for services under the Youth Community Support Services umbrella, will follow the same process of follow up and enrollment activities required for the specific program that is being sought. Most of the youth who are referred for services seek support via the Children’s Long-Term Support (CLTS) program, and in addition, the CCOP program as needed. Children's Community Options Program | St. Croix County, WI Page 7 of 12 In addition, outreach efforts continue to be done through the Children Services social workers. Outreach efforts are not just limited to Children's COP, but to all the services that can be provided to children with disabilities. Outreach efforts are to various standing committees, schools, families, and other key stakeholders. *attach copy of brochure with Plan submission 13) Does the CCOP program align with the CCOP policy timeframes for entering services expenses into the Health Engagement and Reporting Tool (HEART) as outlined in the CCOP Procedures Guide? * ( X) Yes ( ) No If "No," share the plan and timeline for aligning with program policy. * 14) Does the county have a protocol in place to ensure the full expenditure of the CCOP allocation as outlined in the CCOP Procedures Guide?* ( x) Yes ( ) No If "No," share the plan and timeline for aligning with program policy.* Our county does not impose any limits, have any established priority populations, nor have a waitlist on CCOP funding. It has been more challenging to utilize our full expenditure of our allocation since many of the services previously covered using CCOP funds, are allowable under the CLTS Waiver and we have underspent in our CCOP funds in recent years. 15) CCOP Advisory Committees are required to include the following individuals: • Parents of children with disabilities • Representatives from county departments/divisions of human/social services, community programs, developmental disabilities services, school districts, or local health departments • Individuals in the service area who provide other social or educational services to children who have disabilities Page 8 of 12 Does the county’s CCOP Advisory Committee have representation from all three of the above groups of individuals? * (X ) Yes ( ) No If "No," identify who is currently not represented in the committee and the plan for aligning with program policy regarding committee membership requirements.* 16) How often is the CCOP committee meeting, and where can the public meeting materials be accessed per Public Notice law found in Wis. Stat. § 19.84?* The public meeting materials can be found on the St. Croix County Website under Meetings and Events on the home page. 17) If another committee is designated as the CCOP Advisory Committee, identify which committee is serving that role. N/A 18) How will the county engage the CCOP committee throughout the year for ongoing monitoring and consultation? * 19) Attestation* ( ) As the CCOP Coordinator, I attest that this plan has been reviewed and approved by our county’s local CCOP Advisory Committee and is in accordance with the program plan requirements listed in CCOP policy. Page 9 of 12 20) Attach a copy of the CCOP Advisory Committee's meeting minutes to attest that the CCOP Plan was developed, reviewed, and approved in collaboration with the CCOP Advisory Committee. * Page 10 of 12 St. Croix County Health & Human Services Children Services Mon — Fri 8:00 a.m. — 4:30 p.m. Access Line: 715-246-8260 www.sccwi.gov St. Croix County Department of Health & Human Services Services Center 1752 Dorset Ln New Richmond, WI 54017 Phone: 715-246-6991 www.sccwi.gov Children Services ACCESS LINE: 715-246-8260 Children’s Long Term Support Waiver Program Children’s Community Options Program Targeted Case Management Children Services Vision, Mission & Values Vision: A supportive community that will foster independence and respect for families with youth who have special needs. Mission: The Mission of Children Services is to utilize a community-oriented approach to assist families in remaining together while promoting health and safety for all families members. Values: Flexibility, partnership, respect and independence. Flexibility: Open minded approach to accessing and working with others in serving the unique needs of the child and family. Partnership: Mutual investment, responsibility and commitment of the resources you bring to a common goal or purpose. Respect: Demonstrating positive and mutual regard for everyone as a unique individual. Independence: Ones ability to obtain self-sufficiency to meet daily needs to the best of one’s ability by optimizing personal strengths by using natural supports and community resources available to them. Page 11 of 12 Youth Community Support Services Children’s Community Options Program (CCOP) CCOP is a state-funded, county-operated program designed to assist families of children under age 23 who have severe physical, devel- opmental, or emotional disabilities that significantly limits daily living activities such as self-care, learning, communication, mobility, and independent living skills . The program helps families access services and supports that may not be covered by insurance, Medicaid, or other programs, and can also fund one-time needs Targeted Case Management (TCM) TCM is a short-term Medical Assistance billable service from a county social worker to help families access community resources, coordinate services and provide general support for families of youth under age 18 years of age with developmental, emotional or physical disabili- ties. This pro- gram does not fund oth- er ser- vices. Children’s Long Term Support Waiver Program (CLTS) CLTS: Federal and State funded Medical Assistance waiver program for children who have severe developmental, emotional or physical disabilities, who are relocated or diverted from entering a state institution or nursing home. The Children’s Long-Term Support (CLTS) Pro- gram helps children with disabilities and their families through supports and services that help children grow and live their best lives. When you enroll in CLTS, you work with a team. The team includes: • Your child. • Your family (parents, caregivers) and oth- ers you want to be involved. • Wisconsin Department of Health Services (DHS). • The county health and human services agency near you. • Your child’s provider(s). The team helps you apply for and get the right supports and services. Everyone works to support your child with their needs. Other Programs Serving Children within Health and Human Services Comprehensive Community Services (CCS) CCS is a program available to people of all ages living with a mental illness, substance use disor- der, or dual diagnosis. Each individual's experi- ence with CCS is unique. CCS is built around proven treatment and support methods. The ser- vices offered through CCS are designed to promote and support recovery by stabilizing and addressing an individual's critical men- tal health and substance use concerns. Individuals enrolled in CCS work with a dedicat- ed support team to decide which services and supports will assist the individual to reach their goals. Page 12 of 12