Regular Meeting of the Park Board.

PARK BOARD MEETING OF THE CITY OF HUDSON, WISCONSIN Tuesday, March 2, 2021 5:00 p.m. To access the meeting please use the link or phone number below. If you cannot access the meeting via the methods below or need any special accommodations please contact Aaron Reeves at 715-716-5741 or areeves@hudsonwi.gov Join Zoom Meeting https://us02web.zoom.us/j/82747985177?pwd=QkJYR0ZzN3hNK0ZmYVlNVnV3UFZTZz09 Meeting ID: 827 4798 5177 Passcode: 367458 Call in Phone Number: 312-626-6799 This meeting can also be viewed live via YouTube (River Channel) and Facebook (@hudsonriverchannel) and on Community Access TV Channel 15. Written comments prior to the meeting can be emailed to Deb Andrews dandrews@hudsonwi.gov AGENDA (Click on agenda items to access documents related to that item) 1. Call to Order 2. Discussion and possible action on February 2, 2021 Park Board meeting minutes 3. New Business: a. Request by Nick Janse to hold a Car Show at Prospect Park on Saturday, May 15, 2021 at 10 a.m. to 2 p.m. b. Discussion on Burton Park Ice Rinks c. Discussion and possible action to submit a Request for Proposal for 2021 operations at the Lakefront Park Beach House for paddle sports 4. Old Business: a. Grandview Park Field Renovation proposal submitted by the Hudson Boosters b. Sandpiper Fastpitch's request to consider a reprioritization for reserving space at the Grandview or Burton Park Athletic Fields 5. Project Update 6. Communications and Items for Future Agendas 7. Adjournment Pat Casanova, Chairman Posted on the city website on February 26, 2021 Notice is hereby given that a majority of the City Council may be present at the aforementioned meeting of the Plan Commission to gather information about a subject over which they have decision making responsibility. This constitutes a meeting of the City Council pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N. W. 2d 408 (1993), and must be noticed as such, although the Council will not take any formal action at this meeting. CITY OF HUDSON PARK BOARD MEETING - ZOOM CITY HALL COUNCIL CHAMBERS 505 THIRD STREET, HUDSON WI FEBRUARY 2, 2021 MEMBERS PRESENT via ZOOM Pat Casanova, Paul Deziel, Karen Neset, Karen Stankevitz, and Mike Kennedy ABSENT Pam Brokaw, Dan Korum OTHERS PRESENT via ZOOM Michael Mroz, Matt Parent, Corey Breault, Dave O’Brien, Amanda Abrahamson, Aaron Haskins, Jim Revoir, Adam J, and others The meeting was called to order by Chairman Casanova at 5:00 p.m. CONSIDERATION OF PARK BOARD MEEETING MINUTES Neset pointed out a correction to the liability. MOTION by Deziel, second by Neset, to approve the January 12, 2021 Park Board meeting minutes noting the changes. MOTION CARRIED. NEW BUSINESS: GRANDVIEW PARK FIELD 4 RENOVATION PROPOSAL BY THE HUDSON BOOSTERS Mroz stated a request to renovate one of the fields at Grandview was provided by the Hudson Boosters. Noted the costs would be solely the Hudson Boosters and stated the change is to provide a portable mound system with minor skimming to the infield which could accommodate the 13U baseball teams. Mroz commented on the long working relationship with the recreational organizations who use the ballfields at Grandview Park. Jim Revoir, Hudson High School Softball Coach, requested the Board to consider tabling the improvements until a meeting with the stakeholders is held. Matt Parent agreed to schedule a meeting. MOTION by Deziel, second by Kennedy to table action on the request by the Hudson Boosters to renovate a field at Grandview Park. Noted a meeting with the stakeholder will be scheduled. MOTION CARRIED. DISCUSS THE SANDPIPER FASTPITCH REQUEST LETTER Mroz referenced a letter sent by Aaron Haskins, Sandpipers Fastpitch. He stated the letter includes a request to consider revisions to the Priority levels for field use by organizations who are not a nonprofit. Haskins commented that the process and timing to assume 5013C status may not be doable for the 2021 season. The Board discussed the Priority Levels for field requests and encouraged the Sandpipers to start the process to become a 501C3 non-profit organization. The Board agreed to allow the Sandpiper organization to fall under the Priority Level 4 for the 2021 season, with proof of their 5013C application. Corey Breault, Hudson Boosters, is asking the Park Board to consider tabling action on the Sandpipers request to be reclassified. He noted the variance in the fee structure for the different priority’s levels. MOTION by Deziel, second by Neset to allow the Sandpipers to fall under the Priority 4 level for the 2021 season and to provide proof of application for 501C3 status. The MOTION failed. CITY OF HUDSON PARK BOARD MEETING - ZOOM CITY HALL COUNCIL CHAMBERS 505 THIRD STREET, HUDSON WI FEBRUARY 2, 2021 MOTION by Deziel, second by Neset to withdraw the Motion allowing the Sandpipers to be reclassified to a Priority 4 for the 2021 season. MOTION CARRIED. MOTION by Deziel, second by Kennedy to recommend the Sandpipers to apply for 501C3 status and to provide an update at the next Park Board meeting. MOTION CARRIED. OLD BUSINESS: REQUEST TO PLACE A TEMPORARY SLED HOLDER/STRUCTURE AT THE VINE STREET SLEDDING HILL – EMILY MANDELL HUDSON WI Mroz stated at the January meeting, the Board directed staff to inquire with the City Attorney in regards to liability for a placing a structure to hold sleds at the Vine Street sledding hill. He reported the recommendation by the City Attorney is to put a sign next to the structure “These sleds are donated by private citizens. Use at your own risk.” MOTION by Neset, second by Deziel to approve the placement of a temporary structure at the Vine Street sledding hill and to post signage per the recommendation of the City Attorney. Noted the city staff will monitor the area and remove any items that appear to be damaged. MOTION CARRIED. MEMORIAL POLICY Mroz provided the Board with the revisions to the draft Memorial Policy, per discussions held with the City Attorney, on types of memorials, locations allowed, and the process for filing a request. He stated the packet includes the type of bench currently in the park system and also a section for trees. Noted a plaque can be added per the specifications. Deziel suggested the requests be considered for Hudson residents only and to amend the literature. MOTION by Deziel, second by Kennedy to recommend the final draft of the Memorial Policy be directed to the Plan Commission for review, followed by Council approval. MOTION CARRIED. PROJECT UPDATE BOAT LAUNCH RECONSTRUCTION PROJECT Mroz stated two grants have been submitted to the Wisconsin DNR for the Lakefront Park Boat Launch Improvements. Recipients should be notified by the first part of April. COMMUNICATIONS AND ITEMS FOR FUTURE AGENDAS The Car Show proposal, submitted by Nick Janse, will be presented at the next meeting. Mroz sated the 2021-2025 Outdoor Recreation Plan will be available at a future meeting. Noted the updated plan will include future parks in the newly developed areas that include the Lee Property, Atwood Property and St Croix Meadows. MOTION by Deziel, second by Kennedy to adjourn the meeting. Jim Revoir thanked the Park Board for the upkeep of the city parks. MOTION CARRIED. 5:48 p.m. Submitted by, Deb Andrews Acting Secretary Michael Mroz Public Works & Parks Director 505 Third Street Hudson, Wisconsin 54016 mmroz@ci.hudson.wi.us ph: 715-716-5746 www.ci.hudson.wi.us TO: Park Board FROM: Michael Mroz; Parks & Public Works Director DATE: February 26, 2021 SUBJECT: Request by Nick Janse to hold a Car Show at Prospect Park on Saturday, May 15, 2021 at 10 a.m. to 2 p.m. BACKGROUND: Nick Janse provided a proposal to host a car show at Prospect Park on Saturday, May 15, 2021 at 10 a.m. until 2 p.m. Mr. Janse would like to use the green space in the area shown on the map (old hospital site) NOTE: Mr. Janse hosted a car show at Lakefront Park in 2020 using the parking lot area. FUNDING: None requested at this time. RECOMMENDED ACTION: Review proposal for use of green space at Prospect Park to host a car show on Saturday, May 15, 2021 presented by Nick Janse A r c G I S W e b M a p S C C C D D 1 / 2 8 / 2 0 2 1 , 1 : 2 6 : 1 7 P M 0 0 . 0 3 0 . 0 50 . 0 1 m i 0 0 . 0 4 0 . 0 80 . 0 2 k m 1 : 2 , 2 5 7 A r c G I S W e b A p p B u ild e r S C C C D D | Michael Mroz Public Works & Parks Director 505 Third Street Hudson, Wisconsin 54016 mmroz@ci.hudson.wi.us ph: 715-716-5746 www.ci.hudson.wi.us TO: Park Board FROM: Michael Mroz; Parks & Public Works Director DATE: February 26, 2021 SUBJECT: Discussion and possible action to submit a Request for Proposal for 2021 operations at the Lakefront Park Beach House for paddle sports BACKGROUND: Staff has been contacted by two different organizations to operate a paddle sport rental business in Lakefront Park. The first company wanted to use the vacant park building on the end of St. Croix St., but the City of Hudson Building Inspector said this building can only be used for cold storage. The second organization wanted to use Buckeye Garage, however, there are many building code updates that need to be corrected in order for this to take place. With these two sites out of the picture, staff recommends using the concession area at the Lakefront Park Beach House. A contract would be drafted like those that were used between the City of Hudson and previous food vendors after a proposal has been approved by the Park Board and City Council. FUNDING: None requested at this time. RECOMMENDED ACTION: Direct staff to draft a request for proposal to lease the space at the Lakefront Park Bath House for a paddle sport rental business. Michael Mroz Public Works & Parks Director 505 Third Street Hudson, Wisconsin 54016 mmroz@ci.hudson.wi.us ph: 715-716-5746 www.ci.hudson.wi.us TO: Park Board FROM: Michael Mroz; Parks & Public Works Director DATE: February 26, 2021 SUBJECT: Grandview Park Filed Renovation proposal submitted by the Hudson Boosters BACKGROUND: Staff received a request from Hudson Boosters to renovate a field at Grandview Park to accommodate 13U baseball. The field renovations are estimated to cost $3,150.00 and will be covered 100% by the Hudson Boosters. This item was presented to Park Board on February 2, 2021. Following discussion by the Park Board, this item was tabled to March in order to get feedback from the various stakeholders including the Adult Softball Association, Hudson School District, and Sandpipers Fastpitch. The Hudson Boosters contacted each entity either via email or phone call. The following responses were received. Adult Softball Are okay with the proposed renovation. Hudson School District 1. Stated that Field 3 is the one that needs the most work done to the infield as it stands, so that would be the best one to make changes to at this point in time. They would like to keep fields 1,2,4 and 5 the way they are. 2. They would hope that with these changes, everyone remembers, those fields should be first priority to softball in any form. This will be upsetting to some people, but with only five fields available to softball and over fifteen for baseball, baseball coaches may need to make concessions with each other if fields are needed. A plan should be put into place that if a conflict arises, everyone will be made aware of. This way, there won't be any conflict between coaches happening in front of players. Sandpipers Fastpitch Sandpipers Fastpitch is opposed on the basis of seeing baseball as another competitor for field space. FUNDING: Hudson Boosters has committed to cover all expenses related to the field renovations. Estimated cost is $3,150. RECOMMENDATION: Following discussion, a motion to proceed with any field renovations would be warranted. Grandview Field #3 Modification Proposal Hudson Boosters Overview • Presentation Outline/Overview • Hudson Booster Registration and Field Usage • Field Modification Proposal • Follow up and Requested Action • Questions/Comments Fields Field Name Location Governing Body Description Used By Booster Field 1 North Hudson Hudson Boosters (lease from City of Hudson through 2035) 60' Bases Baseball Coach Pitch-11U Booster Field 2 North Hudson Hudson Boosters (lease from City of Hudson through 2035) 60' Bases Baseball Coach Pitch-11U Booster Field 3 North Hudson Hudson Boosters (lease from City of Hudson through 2035) 60' Bases Baseball Coach Pitch-11U Booster Field 4 North Hudson Hudson Boosters (lease from City of Hudson through 2035) 60' Bases Baseball Coach Pitch-11U Rivercrest Troy Hudson School District 60' Bases (no mound) Baseball Coach Pitch-11U Glover North Troy Township Town of Troy 70' Bases Baseball 12U Glover South Troy Township Town of Troy 70' Bases Baseball 12U St. Joe's St. Joe Town Hall Town of St. Joseph 75' Bases Baseball 13U EP Rock North Hudson Hudson School District 90' Bases Baseball 14U JV Field Hudson Hudson School District 90' Bases Baseball 14U Varsity Field Hudson Hudson School District 90' Bases Baseball 14U Town Hall Upper Town Hall Town of Hudson 60' Bases Baseball Coach Pitch-11U/Senior League Town Hall Middle Town Hall Town of Hudson 60' Bases Baseball Coach Pitch-11U/Senior League Town Hall Lower Town Hall Town of Hudson 75' Bases Baseball 13U/Major League Town Hall Tball Town Hall Town of Hudson Tball Baseball or Softball Tball North Hudson Elementary 1 North Hudson Hudson School District 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) North Hudson Elementary 2 North Hudson Hudson School District 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) North Hudson Elementary 3 North Hudson Hudson School District 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Hills of Troy Town of Hudson Hills of Troy Association 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Cinder Lot Hudson Hudson School District 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Burton Field Hudson City of Hudson 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Turf Field (1) Hudson Hudson School District 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Turf Field (2) Hudson Hudson School District 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Grandview Field 1 Hudson City of Hudson 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Grandview Field 2 Hudson City of Hudson 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Grandview Field 3 Hudson City of Hudson 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Grandview Field 4 Hudson City of Hudson 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Grandview Field 5 Hudson Hudson Boosters (lease from City of Hudson through 2022) 60' Bases (no mound) Softball (all ages) or Baseball Coach Pitch-11U (with portable mound) Hudson Boosters Registrations / Field Usage 2019 Registration numbers • Softball: 295 • Baseball: 641 Softball: • Fields that can be used by all softball teams: 14 • Mounds could be scraped from additional fields for major events for a fee, and with advanced planning Baseball: • Fields that can be used by 13U (In-House & Traveling): 2 • Fields that can be used by 14U (In-House & Traveling): 3 • Fields used by our 13U and 14U teams are also used by other local groups and surrounding communities St. Joe’s Field (13AA/AAA) • Rented by Hudson Boosters (non-refundable/transferrable) • 6.5 miles from Hudson City Hall • No dugouts • Pit toilets • No Concessions • Sun angle causes safety concern for players • Proximity to Cty Hwy E (30” to player bench) is another safety concern • 75’ base path fields are extremely limited • Demand Hudson Boosters, Somerset and 4H Field #3 Modification Proposal •Usage of portable baseball pitching mound •Installation of base plugs for 13U distances / softball base plugs remain •Current softball pitching rubber remains •Current home plate remains •Reinstall necessary sod and coordinate timing with HS Softball Follow-up and Requested Action Boosters reached out to stakeholders per direction of Hudson Park Board in February Received support from Jim Revoir (High School Softball) and Anthony Powell (Adult Softball) Requested Action: Approval to make field modifications to Grandview Field #3 as described and in coordination with previously scheduled events Michael Mroz Public Works & Parks Director 505 Third Street Hudson, Wisconsin 54016 mmroz@ci.hudson.wi.us ph: 715-716-5746 www.ci.hudson.wi.us TO: Park Board FROM: Michael Mroz; Parks & Public Works Director DATE: February 26, 2021 SUBJECT: Sandpiper Fastpitch’s request to consider a reprioritization for reserving space at the Grandview or Burton Park Athletic Fields BACKGROUND: At the February 2, 2021 Park Board meeting, discussion was held on the approved field use policy and where local organizations fell in the priority ranking list for field reservations. Sandpipers Fastpitch expressed concerns over field reservations as they are not a non-profit organization and would fall to priority 7, which is last in line. The board recommended the Sandpipers organization apply for a 501c3 status and would exempt them to priority 4 if they could supply formal documentation of the non-profit application at the March 2nd meeting. At this time, staff has not received any documentation. If received prior to the March 2nd Park Board meeting, staff will supply the supporting documents from Sandpipers Fastpitch to the committee members. FUNDING: None requested at this time. RECOMMENDATION: Following discussion, a motion to proceed with reclassification of Sandpipers Fastpitch would be warranted.