Regular Meeting of the Finance Committee

Agenda Finance Committee Meeting Monday, February 15, 2021 @ 6:45 PM Council Chambers Join Zoom Meeting https://us02web.zoom.us/j/89583768575?pwd=Z0VIdDY5MjFYaUFndjdEZVNR Mkgxdz09 Meeting ID: 895 8376 8575 Passcode: 693249 or Dial: 312.626.6799 Page 1. CALL TO ORDER 2. NEW BUSINESS 2.1. Approve the Meeting Minutes from the 02-01-2021 Finance Committee Meeting. Finance Minutes 02-01-2021 2 2.2. Approve the Claims in the Amount of $421,229.38. 2-15-2021 Council Claims 3 2.3. Approve the Operator's License(s) for Tyler Cordes, Morgan Siler, and Madeline Ursino. Operator License applications 2021 0215 4 2.4. Approve the Purchase of Body and Squad Cameras for the Police Department. HudsonPD_GetacPricingYearly07302020 (1) 5 - 6 3. ITEMS FOR FUTURE AGENDAS 3.1. Finance Committee 4. ADJOURNMENT Rich O’Connor, Mayor Posted on City website and emailed to Hudson Star Observer on February 10, 2021. Some agenda items may be taken up earlier in the meeting, or in a different order than listed. Page 1 of 6 FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL CITY OF HUDSON, WISCONSIN Monday, February 1, 2021 1 UNAPPROVED Meeting called to order by Mayor Rich O’Connor at 6:46 pm. PRESENT: Mayor Rich O’Connor and Alderpersons Joyce Hall, Bill Alms, and Randy Morrissette II. ABSENT: None OTHERS PRESENT: Cathy Munkittrick and others MINUTES: MOTION by Alms, second by Morrissette, to approve the minutes of the January 19, 2021 Finance Committee meetings. Ayes (4). MOTION CARRIED. CLAIMS: MOTION by Morrissette, second by Alms, to recommend the payment of the following claims: COUNCIL CLAIMS – FEBRUARY 1, 2021 Fund A/P Amounts P/R Amounts Totals 100 General 143,472.30 144,032.65 287,504.95 416 TID 1-6 8,659.22 8,659.22 451 2017 & 2018 Capital Projects 238.00 238.00 620 Parking129,8 9,638.48 2,209.71 11,848.19 640 Storm Sewer 1,009.98 1.009.98 Totals 163,017.98 146,242.36 309,260.34 Ayes (4). MOTION CARRIED. OPERATOR LICENSES: MOTION by Alms, second by Hall, to recommend approval of the issuance of (1) Operator Licenses for the period of February 2, 2021 to June 30, 2022, for Joseph Bauer, contingent on payment of any outstanding debt owed to the City and successful completion of the background check. Ayes ( 4). MOTION CARRIED. CITY ATTORNEY RFP: MOTION by Morrissette, second by Hall, to recommend approval of the City Attorney RFP as presented. Ayes (4). MOTION CARRIED. FUTURE AGENDA ITEMS: None ADJOURNMENT: MOTION by Alms, second by Hall, to adjourn at 6:51 p.m. Ayes (4). MOTION CARRIED. Alison Egger Finance Director Report Attachment #2.1. Page 2 of 6 SUBMITTED TO: Finance Committee DATE: February 15, 2021 SUBMITTED BY: Kathy Edwards, Accountant COUNCIL CLAIMS - February 15, 2021 Fund A/P Amounts P/R Amounts Totals 100 General 111,975.78 119,236.82 231,212.60 290 Police Donations 195.88 195.88 453 2021 Cap Projects 181,801.11 181,801.11 620 Parking 4,398.69 2,186.88 6,585.57 630 Ambulance 1,014.19 1,014.19 640 Storm Sewer 420.03 420.03 Totals $299,805.68 $ 121,423.70 $ 421,229.38 Report Attachment #2.2. Page 3 of 6 SUBMITTED TO: Finance/Common Council DATE: February 15, 2021 SUBMITTED BY: Karen Duchow, Deputy Clerk REGARDING: Application(s) for Operator Licenses ISSUE: Applications for Operator Licenses are on file in the City Clerk’s office and are available for inspection upon request. If approved by Council, the licenses will be issued contingent upon successful completion of a background check and payment of any outstanding debt owed to the City. STAFF RECOMMENDATION: Approve the issuance for 3 Regular Operator Licenses for the period of February 16, 2021 to June 30, 2022 to: Tyler Cordes Morgan Siler Madeline Ursino Report Attachment #2.3. Page 4 of 6 Northland Business Systems Proposal for: Hudson PD In-Car and BWC Hosted Solution BODY CAMERA AND IN-CAR SYSTEMS Mfg. P/N Category Description MSRP Qty Price Ext. Price HARDWARE OADXXXXXAXX1 In-Car VR-X20 i5 LTE with Blackbox Recording,DVR (VR-X20)-Integrated 8GB RAM + 256GB SSD + 2nd 256GB SSD + Battery Backup + WIFI + GPS + Crash Sensor, DVR mounting bracket, A/V input cable, 4G LTE (EM7511), 1 year hardware warranty $4,787.00 18 $3,497.72 $62,958.96 OPX01X In-Car Display (CU-D50) - 5inch Touch Display, includes cable (16ft) $299.00 18 $230.46 $4,148.28 ORN06X In-Car ZERODARK FHD IP CAMERA CA-NF21-W, (WIND SHIELD MOUNT),INCLUDES CABLE (25FT) $320.85 18 $360.96 $6,497.28 ORN09X In-Car ZERODARK FHD IP CAMERA CA-NF21-180IR, Standard Mount, Camera Only $449.00 18 $346.29 $6,233.22 591GVS000015 In-Car Vehicle Antenna - AirGain MultiMax, 3in1, WiFix2-GPSx1, Bolt Mount, 19ft, Black $235.00 18 $155.35 $2,796.30 OIA01X In-Car Mounting Bracket (Visor) - Universal for Display (CU-D50) ONLY $49.00 18 $39.78 $716.04 OVWX2MXXXXX1 BWC Body Worn Camera (BC-02),64GB + FHD/HD/WVGA + WiFi + GPS + BLE, 1 year hardware warranty (compatible with magnetic charge cable ORB39X) $316.59 28 $280.89 $7,864.92 OD2DAU BWC Body Worn Camera (BC-02) - 8 Port Multidock with Datamover (MD-02D), includes 90W AC Adapter (US) $1,322.47 3 $1,238.55 $3,715.65 OTX11X BWC Body Worn Camera Bluetooth Trigger Box (TB-02) $157.76 18 $139.55 $2,511.90 OLX0BX BWC Body Worn Camera USB Extension Cable for VD-02, 12.5 ft $19.00 18 $18.73 $337.14 ORB24X BWC Body Worn Camera (BC-02) - Single Port Dock (VD-02), dock ONLY $66.06 18 $64.62 $1,163.16 ORB41X BWC Body Worn Camera dual side magnetic mount $59.00 28 $55.25 $1,547.00 ORB39X BWC Body Worn Camera (BC-02), magnetic quick release charging USB cable $69.00 18 $64.62 $1,163.16 Subtotal $101,653.01 CLOUD PLAN (ANNUAL, 5 YEAR TERM) OUA041 In-Car and BWC Year 1: Getac Cloud - Yearly Plan 4(Cloud Unlimited, SW maintenance) $1,060.00 46 $500.00 $23,000.00 Subtotal $23,000.00 INSTALLATION, CONFIGURATION AND TRAINING OZX01X In-Car and BWC GETAC VIDEO SOLUTION ON-SITE CONSULTING $2,700.00 2 $2,395.55 $4,791.10 OZX04X In-Car and BWC Getac Video Solution - Remote Setup, Configuration, or Pre-Testing - Per day $1,400.00 1 $1,242.14 $1,242.14 OZX07X In-Car and BWC Getac Video On-Site Training - Per day $2,700.00 1 $2,395.55 $2,395.55 Subtotal $8,428.79 EXTENDED WARRANTY (OPTIONAL, RECOMMENDED, PAID UPFRONT) GE-SVBWEXT1Y BWC Body Worn Camera (BC-02) - BC-02 Extended Warranty - Year 2 $62.47 56 $59.41 $3,326.96 OVWX2MXXXX21 BWC Body Worn Camera (BC-02), 25th month device refresh option program, full upfront, 1 year hardware warranty $316.59 28 $280.89 $7,864.92 OVWX2MXXXX41 BWC Body Worn Camera (BC-02),49th month device refresh option program, full upfront, 1 year hardware warranty $316.59 28 $280.89 $7,864.92 GE-SVDNEXT4Y In-Car DVR + Cameras + Display Extended Warranty - Years 2, 3, 4 & 5 $849.00 18 $750.90 $13,516.20 Subtotal $32,573.00 In-Car and BWC Total Year 1 $165,654.80 Year 2 $23,000.00 Year 3 $23,000.00 Year 4 $23,000.00 Year 5 $23,000.00 Confidential to Hudson PD Report Attachment #2.4. Page 5 of 6 Northland Business Systems Proposal for: Hudson PD In-Car and BWC Hosted Solution INTERVIEW ROOM SOLUTION (2 Rooms) Mfg. P/N Category Description MSRP Qty Price Ext. Price HARDWARE OAAXXXXXAXX1 Interview Room VR-X20 i3 Only with Blackbox Recording DVR (VR-X20-i3)-Integrated 4GB RAM + 256GB SSD + 2nd 256GB SSD + Battery Backup + WIFI + $4,088.00 2 $2,986.98 $5,973.96 MM-G01-100 Interview Room MIC (MM-G01) – Interview Room Microphone, Includes Cable 100 FT $89.00 4 $69.59 $278.36 OAX02U Interview Room DVR (VR-X10) – 150W AC Adapter Kit (US) $149.00 2 $114.91 $229.82 TBD Interview Room 1 Multi-View and 1 Covert cameras per interview room, 4 cameras total 1 $3,000.00 $3,000.00 Subtotal $9,482.14 CLOUD PLAN (ANNUAL, 5 YEAR TERM) OUA041 Interview Room Year 1: Getac Cloud - Yearly Plan 4 (Cloud Unlimited, SW maintenance) $1,060.00 2 $500.00 $1,000.00 Subtotal $1,000.00 INSTALLATION, CONFIGURATION AND TRAINING OZX01X Interview Room GETAC VIDEO SOLUTION ON-SITE CONSULTING $2,700.00 1 $2,395.55 $2,395.55 NBS1011 Interview Room Northland Install. Assumes Drop down ceiling and no drilling. Price subject to site survey $3,000.00 1 $2,500.00 $2,500.00 Subtotal $4,895.55 EXTENDED WARRANTY (OPTIONAL, RECOMMENDED, PAID UPFRONT) GE-SVDVEXT4Y Interview Room DVR EXTENDED WARRANTY - YEARS 2 - 5 $499.00 2 $384.31 $768.62 Interview Room Total Year 1 $16,146.31 Year 2 $1,000.00 Year 3 $1,000.00 Year 4 $1,000.00 Year 5 $1,000.00 Year 1 $181,801.11 Year 2 $24,000.00 Year 3 $24,000.00 Year 4 $24,000.00 Year 5 $24,000.00 $277,801.11 GRAND TOTALS In-Car, BWC, and Interview Rooms Confidential to Hudson PD Report Attachment #2.4. Page 6 of 6