Park Board Zoom Meeting and packet 2-2-2021

PARK BOARD MEETING OF THE CITY OF HUDSON, WISCONSIN Tuesday, February 2, 2021 5:00 p.m. To access the meeting please use the link or phone number below. If you cannot access the meeting via the methods below or need any special accommodations please contact Aaron Reeves at 715-716-5741 or areeves@hudsonwi.gov Join Zoom Meeting https://us02web.zoom.us/j/87329226804?pwd=dlFBWFpMTGsvTG4zbTR5Rjl3RDB1QT09 Meeting ID: 873 2922 6804 Passcode: 666801 Call in Phone Number: 312-626-6799 This meeting can also be viewed live via YouTube (River Channel) and Facebook (@hudsonriverchannel) and on Community Access TV Channel 15. Written comments prior to the meeting can be emailed to Deb Andrews dandrews@hudsonwi.gov AGENDA (Click on agenda items to access documents related to that item) 1. Call to Order 2. Discussion and possible action on January 12, 2021 Park Board meeting minutes 3. New Business: A. Grandview Park Field 4 Renovation Proposal from Hudson Boosters B. Discuss Sandpiper Fastpitch request letter C. Nick Janse – Car Show Proposal for Prospect Park on May 15, 2021, 10 a.m. to 2 p.m. 4. Old Business: A. Request to place a temporary sled holder/structure at the Vine Street Sledding hill – Emily Mandell, Hudson, WI B. Memorial Policy 5. Project Update A. Boat Launch Reconstruction project 6. Communications and Items for Future Agendas A. 2021-2025 Outdoor Recreation Plan 7. Adjournment Pat Casanova, Chairman Posted on the city website on January 27, 2021 Notice is hereby given that a majority of the City Council may be present at the aforementioned meeting of the Plan Commission to gather information about a subject over which they have decision making responsibility. This constitutes a meeting of the City Council pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N. W. 2d 408 (1993), and must be noticed as such, although the Council will not take any formal action at this meeting. CITY OF HUDSON PARK BOARD MEETING - ZOOM CITY HALL COUNCIL CHAMBERS 505 THIRD STREET, HUDSON WI JANUARY 12, 2021 MEMBERS PRESENT via ZOOM Pat Casanova, Paul Deziel, Karen Neset, Karen Stankevitz, and Pam Brokaw ABSENT Mike Kennedy, Dan Korum OTHERS PRESENT via ZOOM Michael Mroz, Matt Parent, Dave O’Brien, Amanda Seis, Emily Mandell, Dennis Kroll, Aaron Haskins and others The meeting was called to order by Chairman Casanova at 5:03 p.m. CONSIDERATION OF PARK BOARD MEEETING MINUTES MOTION by Deziel, second by Brokaw, to approve the November 10, 2020 Park Board meeting minutes. MOTION CARRIED. 2021 GRANDVIEW CONCESSIONS AGREEMENT Mroz stated the Hudson Boosters has requested the use of Grandview Park concessions for the 2021 season per the terms of the Agreement. Noted 6% of the revenue collected is allocated to the Grandview Improvements fund and is used for various field improvements. MOTION by Deziel, second by Stankevitz to approve the 2021 Grandview Park Concessions Agreement with the Hudson Boosters. MOTION CARRIED. REVIEW 2020 BOAT LAUNCH SUMMARY Mroz provided a summary of the boat launch fees collected for 2020. Noted an estimated $66,376.66 was collected with funds allocated to the general Park operating budget. Casanova added the fees are based on the WI DNR State guidelines. REVIEW THE PARK DEDICATION FUNDS Mroz presented the most current information on the funds available through Park Dedication fees. Noted the overall funds are at $598,223.26 and are collected through development. He mentioned the Grandview Pavilion currently under construction will absorb the balance of Trust A (north of I-94) and that the remaining funds on Trust B(south of I-94) will be used for future park development. Mroz stated other fees collected include a portion of the Mooring fee that is allocated for Lakefront Park improvements and costs associated directly to the mooring area and concessions. He stated a quarterly update will be provided. REQUEST TO PLACE A TEMPORARY SLED HOLDER/STRUCTURE AT THE VINE STREET SLEDDING HILL – EMILY MANDELL, HUDSON, WI Emily Mandell, Vine Street, presented a request to place a temporary structure at the Vine Street sledding hill that would hold donated sleds for use by sledders. She noted the structure would serve as an opportunity to provide free sleds donated by the community. The overall Park Board questioned if the city could be held labile for incidents caused using the donated sleds. In addition, it was questioned where the structure would be stored, etc. Mroz stated the structure could be stored at a city garage and that he would contact the City Attorney in regard to the liability concerns. CITY OF HUDSON PARK BOARD MEETING - ZOOM CITY HALL COUNCIL CHAMBERS 505 THIRD STREET, HUDSON WI JANUARY 12, 2021 MOTION by Deziel, second by Brokaw to table the approval of the temporary sled holder structure for Vine Street to the next meeting and to recommend staff to contact the City Attorney to discuss the city’s liability. MOTION CARRIED. APPROVE THE 2021 PARK BOARD MEETING SCHEDULE Mroz presented the 2021 Park Board meeting schedule. Noted this is subject to change due to meeting conflict. MOTION by Deziel, second by Stankevitz to approve the 2021 Park Board meeting schedule. MOTION CARRIED. GRANDVIEW PARK AND BURTON PARK BALL FIELD FEE STRUCTURE Mroz provided a fee structure that would be used for organizations requesting the use of ballfields at Burton Park and Grandview Park. He stated the user fees will be based on various priority levels which gives the Hudson School District and local organizations a higher priority. Fees will be collected as noted in the fee structure for games and practices. Discussion continued the importance of each organization complying with the request for documentation based on each of the priorities. Mroz stated letters and the fee structure will be sent to the various organizations with a deadline of March 1, 2021 for the upcoming season. Aaron Haskins provided information on the Sandpipers organization, affiliated with The Cage (batting cage) and is asking that the city work with the organization as they establish 501C3 status. MOTION by Deziel, second by Neset to approve the fee structure for field use at Burton Park and Grandview Park and to recommend the Hudson School District be included as a Priority 1. MOTION CARRIED. PROJECT UPDATE Mroz stated the ice rinks continue to be challenging due to the change in temperatures and weather issues. Noted the new hockey board system will help with next years flooding as well as field improvements for Burton Park. Mroz stated costs for contracting services to flood the rinks at Burton could be considered in the 2022 budget. COMMUNICATIONS AND FUTURE AGENDA ITEMS. Mroz stated a draft of the Memorial policy will be presented at the next meeting. Mroz stated a draft of the 2021-2025 Outdoor Recreation Plan will be presented. Chairman Casanova requested an update on the Boat Launch Improvement project. MOTION by Deziel, second by Brokaw to adjourn the meeting. 5:51 p.m. MOTION CARRIED. Submitted by, Deb Andrews, Acting Secretary Michael Mroz Public Works & Parks Director 505 Third Street Hudson, Wisconsin 54016 mmroz@hudsonwi.gov ph: 715-716-5746 TO: Park Board FROM: Michael Mroz; Parks & Public Works Director Park Board DATE: January 28, 2021 SUBJECT: Review the request by Nick Janse to hold a car show at Prospect Park on Saturday, May 15, 2021 at 10 am to 2 pm BACKGROUND: Nick Janse provided a proposal to host a car show at Prospect Park on Saturday, May 15, 2021. Mr. Janse would like to use the green space in the area shown on the map beginning at 10 a.m. to 2 p.m. NOTE: Mr. Janse hosted a car show at Lakefront Park in 2020 using the parking lot area. A r c G I S W e b M a p S C C C D D 1 / 2 8 / 2 0 2 1 , 1 : 2 6 : 1 7 P M 0 0 . 0 3 0 . 0 50 . 0 1 m i 0 0 . 0 4 0 . 0 80 . 0 2 k m 1 : 2 , 2 5 7 A r c G I S W e b A p p B u ild e r S C C C D D | TO: FROM: DATE: SUBJECT: Michael Mroz Public Works & Parks Director 505 Third Street Hudson, Wisconsin 54016 1mmoz@ci.hudson.wi.us ph: 715-716-5746 www.ci.hudson.wi.us Park Board Michael Mroz; Parks & Public Works Director January 27, 2021 Request to place a temporary sled holder/structure at the Vine Street Sledding hill- Emily Mandell BACKGROUND: At the previous Park Board meeting staff was directed to contact the City Attorney to discuss liability concern with the placement of a temporary sled holder/structure at Vine Street Sledding Hill. Attached is the proposal noting the specifications and a drawing. Per discussion with the City Attorney, it is suggested a sign be placed next to the structure stating "These sleds are donated by private citizens. Use at your own risk" Public Works & Park staff will continue to monitor the sledding hill and remove any sleds that are damaged or left on the sledding hill ,,.,Cc1TY0F HUDSON TO: Park Board FROM: DATE: Michael Mroz Public Works & Parks Director 505 Third Street Hudson, Wisconsin 54016 mmroz@ci.hudson.wi.us ph: 715-716-5746 www.ci.hudson.wi.us SUBJECT: Michael Mroz; Public Works & Parks Director January 27, 2021 Discussion and possible action to amend the policy for placing memorials on public property. BACKGROUND: The current policy for placing memorial on public property was approved by Common Council on May 4, 2009. The policy establishes guidelines for placement and maintenance of memorials on public property. At the July 7th Park Board meeting, members reviewed an updated memorial policy drafted by Paul Deziel and made further recommendations to address the types of memorials, identify locations for placement, and steps for removal. Update: The City Attorney has since reviewed the revised Memorial Poli cy, drafted by Paul Deziel. No comments or recommendations were made. Staff is requesting Park Boards feedback on the attached draft Memorial Policy and sample Memorial Policy form. STAFF RECOMMENDATION: Staff recommends the upon approval of the final draft that it be forwarded to the Plan Commission prior to bringing to Common Council, which adheres to the current review process. Enclosure: Draft City of Hudson Memorial Policy