Regular Meeting of the Finance Committee

Agenda for a Regular Meeti ng of the  Finance Committee of the Common Council of the City of Hudson  Tuesday, January 19, 2021 6:45 p.m.  Council Chambers of City Hall, 505 Third Street & Via Zoom Join Zoom Meeting https://us02web.zoom.us/j/86189396193?pwd=ZjJwYzcvSmxERkVYT0FNaGJkTXUyQT09 Meeting ID: 861 8939 6193 Password: 898048 Call–In Phone Number: 312-626-6799 This meeting can also be viewed live via YouTube (River Channel) and Facebook (@hudsonriverchannel) as well as on  Community Access TV Channel 15.  AGENDA   (Click on agenda items highlighted in blue to access documents related to that item)  1. Call to Order 2. Discussion and Possible Action on Minutes from January 4, 2021 3. Discussion and Possible Action on Claims in the amount of $8,304,880.57. 4. Discussion and Possible Action on Operator’s Licenses for Steven Von Voorhuis. 5. Discussion and Possible Action on Public Works Director Pay Grade 6. Discussion and Possible Action on the 2021 Grandview Park Concessions Agreement with the Hudson Boosters 7. Discussion and Possible Action on the LOE with Bolton & Menk for engineering services in the amount of $20,600 for the 2021 Stormwater project 8. Discussion and Possible Action on the agreement with Zappa Brothers in the amount of $4,590 to abandon the well at  1421 2nd Street (West Public Works Facility) 9. Discussion and Possible Action on City Hall Improvements and Construction 10. Items for Future Agendas 11. Adjournment Rich O’Connor, Mayor  Posted on City website and emailed to Hudson Star Observer on January 14, 2021. Some agenda items may be taken up earlier  in the meeting, or in a different order than listed.     FINANCE COMMITTEE MEETING OF THE COMMON COUNCIL CITY OF HUDSON, WISCONSIN Monday, January 4, 2021 1 UNAPPROVED Meeting called to order by Mayor Rich O’Connor at 6:48 pm. PRESENT: Mayor Rich O’Connor and Alderpersons Joyce Hall, Bill Alms, and Randy Morrissette II. ABSENT: None OTHERS PRESENT: Cathy Munkittrick and others MINUTES: MOTION by Alms, second by Morrissette, to approve the minutes of the December 7, 2020 Finance Committee meetings. Ayes (4). MOTION CARRIED. CLAIMS: MOTION by Morrissette, second by Hall, to recommend the payment of the following claims: COUNCIL CLAIMS – JANUARY 4, 2021 Fund A/P Amounts P/R Amounts Totals 100 General 631,591.12 269,224.71 900,815.83 310 Debt Services 1,115.10 1,115.10 415 TID 1-5 2,000.00 2,000.00 416 TID 1-6 5,073.83 5,073.83 450 Capital Pro jects 25,503.06 25,506.06 451 2017 & 2018 Cap Pro jects 28,666.97 28,666.97 452 2019 & 2020 Cap Pro jects 1,205.50 1,205.50 620 Parkin g 5,018.16 4,018.42 9,036.58 630 Ambulance 828.96 828.96 640 Storm Sewer 806,79 2,049.83 2,856.62 Totals 701,809.49 275,292.96 977,102.45 Ayes (4). MOTION CARRIED. OPERATOR LICENSES: MOTION by Alms, second by Hall, to recommend approval of the issuance of (6) Operator Licenses for the period of January 5, 2021 to June 30, 2022, for Samuel Humphrey, Mariana Nord, Douglas Isackson, John Maillette, Daniel Smythe, and Adam Valentine, contingent on payment of any outstanding debt owed to the City and successful completion of the background check. Ayes (4). MOTION CARRIED. SECONDHAND ARTICLE DEALER/SECONDHAND JEWELRY LICENSE: MOTION by Hall, second by Alms, to recommend approval of the issuance of Secondhand Article Dealer/Secondhand Jewelry License for the period of January 5, 2021 to December 31, 2021, for EcoATM, LLC at 2222 Crestview Dr (Inside WalMart 1365), contingent on payment of any outstanding debt owed to the City and successful completion of the background check. Ayes (4). MOTION CARRIED. FUTURE AGENDA ITEMS: None ADJOURNMENT: MOTION by Alms, second by Morrissette, to adjourn at 6:50 p.m. Ayes (4). MOTION CARRIED. Alison Egger Finance Director SUBMITTED TO: Finance Committee DATE: January 19, 2021 SUBMITTED BY: Kathy Edwards, Accountant COUNCIL CLAIMS - January 19, 2021 Fund A/P Amounts P/R Amounts Totals 100 General 537,780.14 127,229.67 665,009.81 235 Room Tax & Comm Subs 2,897.00 2,897.00 450 Capital Projects 928.82 928.82 620 Parking 1,326.06 2,090.88 3,416.94 630 Ambulance 2,448.47 2,448.47 640 Storm Sewer 353.37 506.15 859.52 860 Tax Agency 7,629,320.01 7,629,320.01 Totals $8,175,053.87 $ 129,826.70 $ 8,304,880.57 SUBMITTED TO: Finance/Common Council DATE: January 19, 2021 SUBMITTED BY: Karen Duchow, Deputy Clerk REGARDING: Application(s) for Operator Licenses ISSUE: Applications for Operator Licenses are on file in the City Clerk’s office and are available for inspection upon request. If approved by Council, the licenses will be issued contingent upon successful completion of a background check and payment of any outstanding debt owed to the City. STAFF RECOMMENDATION: Approve the issuance for 1 Regular Operator Licenses for the period of January 20, 2021 to June 30, 2022 to: Steven Van Voorhuis SUBMITTED TO: Mayor and Common Council DATE: January 19, 2021 SUBMITTED BY: Aaron S. Reeves, City Administrator REGARDING: Public Works Director Pay Grade Change BACKGROUND: To remain market competitive with our pay plan it is important to review employee compensation on a regular basis. The recent hiring of our City Engineer and a hiring of a Public Works Director in a nearby City has shown that the Public Works Director position should be moved from its current pay grade to the same grade as the Finance Director. This move would result in a $6,474 pay increase and move the current position from the 2-year step in the current pay grade to the Start step in the new grade. There is money in the 2021 budget for this change. STAFF RECOMMENDATION: Approve the moving of the Public Works Director position to the same pay grade as the Finance Director position at the Start step. SUBMITTED TO: Honorable Mayor and City Council DATE: January 19, 2021 SUBMITTED BY: Aaron S. Reeves, City Administrator REGARDING: City Hall Improvements and Construction Manager Approval BACKGROUND: Staff included $500,000 in the 2021-22 CIP for repairs to City Hall (and some work at the PD/Library). A list of the work needed is attached. Because of the wide variety of work needed it does not make sense to try and bid this as one project. Staff put out an RFP for Construction Management services and received a large number of responses. After review of the proposals staff recommends the approval of Market & Johnson as Construction Manager for a fee of 4.7% of the total project cost of $500,000 or $23,500. If approved they will begin preparing bid documents as soon as possible for work to begin this summer. STAFF RECOMMENDATION: Review the proposed work to be done at City Hall and approve Market & Johnson as Construction Managers for the project. Priority Project Description Subcategory Unit # of Units Cost /Unit Total Estimated Cost Notes Replace Carpet Stair Allowance EA 4 1000 4,000.00$ $30/yd Material, $6/yd install, $5.50/yd demo including dumpster 1st Floor Vestibule/Foyer SF 1000 6 6,000.00$ 2nd Floor SF 4800 6 28,800.00$ 3rd Floor SF 6000 6 36,000.00$ Remove Cupola to Eliminate Water Leak EA 1 7,500.00$ 7,500.00$ Receved a rough quote from Braden Construction of $6,000 in winter of 2020 to remove cupola and roof over opening. Paint Walls = $1.25/SF - Ceilings = $2.00/SF Exterior Allowance EA 1 500 500.00$ Stairwells Walls EA 3000 2 6,000.00$ 3rd Floor Ceiling SF 6000 2 12,000.00$ 2nd Floor Ceiling SF 2800 2 5,600.00$ 1st Floor SF 1000 1.25 1,250.00$ Elevator Lobby and Vestibule Only 2nd Floor SF 12000 1.25 15,000.00$ 3rd Floor SF 9000 1.25 11,250.00$ ADA Front Entry EA ADA Door Hardware Upgrade $125 ea + $75/ea install Exterior EA -$ Included with Security Upgrade 1st Floor EA 4 200 800.00$ 2nd Floor EA 18 200 3,600.00$ 3rd Floor EA 15 200 3,000.00$ Bathroom Upgrades Touchless Items Faucets All EA 6 300 1,800.00$ Hand Towel Dispensers All EA 4 200 800.00$ Plumbing Fixtures Nothing Included for First Floor Toilets / Urinals 2nd Floor EA 4 600 2,400.00$ 3rd Floor EA 2 600 1,200.00$ LED Retrofit Exterior EA 14 200 2,800.00$ 1st Floor EA 150 200 30,000.00$ 2nd Floor EA 151 200 30,200.00$ 3rd Floor EA 153 200 30,600.00$ Council Chambers 80,000.00$ Design Technology Desks Reception Desk 15,000.00$ Design Permenant Plexi Cabinetry 3rd Floor Reception Removal EA HVAC - Misc Improvements Ceiling Diffusers EA 4 200 800.00$ Return Grilles EA 2 150 300.00$ Destratification Fans EA 2 800 1,600.00$ Roof Repairs - Police Dept. West Side - 1st Floor 10,000.00$ Tuckpointing / Exterior Repairs City Hall Exterior Brick City Hall 3rd St. Entry Stair Repair Library Vine St. Stair Repair 50,000.00$ Exterior Landscaping EA 3,000.00$ Tree Removal EA -$ Door Security Upgrade 26,000.00$ Proposal IT Rewire 30,000.00$ Proposal 1st floor IT Conversion Contractor Fee 23,500.00$ Per RFP SUBTOTAL $481,300.00 Contingencies (10%) 48,130.0$ TOTAL $529,430 City of HudsonCity of Hudson A project partner you can trust!A project partner you can trust! Monday, January 4, 2021 PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES Table of Contents 1. LETTER OF INTRODUCTION ............................................................ 1 2. COMPANY SUMMARY .................................................................... 4 Company History ................................................................... 5 Company Statistics ................................................................. 5 Office Locations .................................................................... 5 3. PROJECT APPROACH .................................................................... 6 3a. Project Scope Summary .................................................... 7 Project Scope Task List .................................................... 7 3b. Project Personnel .............................................................. 9 Randy LaFaive ................................................................ 10 Braxtyn Meyer ................................................................ 11 Denny Kelly .................................................................... 12 Dean Griffith .................................................................. 13 Mark Larson ................................................................... 14 3c. Pre-Construction Services ................................................ 15 Building Information Modeling [BIM] ............................. 15 Budgeting Process ........................................................... 16 Value Engineering ........................................................... 17 Estimating and Cost Management .................................... 18 Estimating Accuracy and Project Savings ........................ 18 3d. Construction Services ...................................................... 19 Project Cost Controls ...................................................... 19 Project Scheduling and Phasing ....................................... 19 Bid and Award Process .................................................... 21 Construction Supervision & Project Management ............. 21 Safety Practices .............................................................. 22 Communication Methods ................................................. 23 Project Close–Out ........................................................... 24 Quality Control Program ................................................. 25 4. QUALIFICATIONS & REFERENCES ................................................. 26 4a. Firm Description ............................................................. 27 4b. Project Experience ........................................................... 28 Eau Claire City Hall ........................................................ 28 UW-River Falls Rodli Hall .............................................. 29 La Crosse County Administrative Building ...................... 30 4c. References ....................................................................... 31 5. PROJECT FEE ............................................................................ 32 CHECK BOLD ON & Eau Claire City Hall • Eau claire, WI Eau Claire City Hall • Eau Claire, WI 1. LETTER OF INTRODUCTION 1. LETTER OF INTRODUCTION - P2 MINNESOTA OFFICE 7300 Hudson Blvd Suite 165 Oakdale, MN 55128 Phone: 651–340–6146 EAU CLAIRE OFFICE P.O. Box 630 2350 Galloway Street Eau Claire, WI 54703 Phone: 715–834–1213 LA CROSSE OFFICE 1652 Lakeshore Drive La Crosse, WI 54602 Phone:608–784–5000 PRIMARY CONTACT Randy LaFaive Division Manager Phone: (651) 478-4536 rlafaive@market–johnson.com WWW.MARKET–JOHNSON.COM January 4, 2021 Hudson Request for Construction Management Services Solicitation – Response Submitted Via Email to Aaron Reeves, City Administrator – areeves@hudsonwi.gov Mr. Reeves: Market & Johnson is pleased to submit a response to the City’s Request for Proposal to provide Construction Management Services for the improvements to the Hudson City Hall and the Hudson Public Library. As a local firm with over seventy years of construction management experience, we are firmly committed to providing the highest quality construction management solutions to the City of Hudson for this project. Our mission statement, Adding Value to Everything We Do is the guiding policy that influences all our services. When you are engaged with the Market & Johnson project management team, you will find a group of professionals that will lead you through every step of the construction process. Our team will provide the highest quality services from start to finish, and we believe we are a perfect fit for this project based on the following: Company Profile and Capability of Firm: • With over seventy–two years of construction management expertise and three office locations, we have a depth of experience to support you throughout the project • Demonstrated ability to provide high quality construction management for the City of Hudson through recent previous renovation projects for other western Wisconsin municipalities • Over 90% of our $340 million in construction volume is performed through construction management • On average, 85% of our projects annually are with repeat customers, demonstrating our commitment to lasting relationships through quality construction management Project Approach: • Flexibility with and capacity to provide Construction Management solutions • Highly effective project planning from conceptual design through turnover • Ability to provide highly accurate budgeting throughout the design process • Capacity to provide constructability analysis, quality assurance/quality control reviews and budget compliance reviews • Experienced in providing quality value engineering options and cost controls throughout the process • Effective communication systems to ensure key stakeholders are always up to date on the project • Advanced internal processes that provide accurate project scheduling • Demonstrated experience with tax exempt procurement for municipal projects • Provide highly effective construction management and contract administration throughout the construction process all the way to the 11 month walk through 1. LETTER OF INTRODUCTION - P3 City of Hudson Page 2 January 4, 2021 Qualifications and References of Firm: • Experience providing Construction Management Services for over thirty other municipalities in eastern Minnesota and western Wisconsin • Direct and relevant experience with city hall and library facilities, including recent city hall renovation experiences • Successful completion of the City of Hudson’s new fire station • Extensive remodeling, interior and exterior maintenance and improvements experience • References from previous projects who can attest to Market & Johnson’s commitment to quality project management Experience, Qualifications and References of Staff Assigned: • Division Manager with direct and relevant experience in delivering municipal projects, with previous experience delivering projects for the City of Hudson • Project Manager with recent renovation experience • Working Project Superintendent with recent and relevant remodeling experience and complex project experience • Lead Estimator with over thirty–five years of preconstruction experience, with substantial experience providing preconstruction services for municipal projects • High quality safety program and a demonstrated track record of maintaining safe job sites in downtown environments • Over 350 construction experts on staff to provide additional depth as required As you review our qualifications, I hope you find that our team is uniquely qualified. Market & Johnson is committed to being a high-quality project partner from pre-construction though project completion and well beyond. We will utilize our expertise and experience to make sure this project is a tremendous success. I am thankful for the opportunity to submit our firm for consideration and I know that our services will be a great match for this project. Sincerely, Jason Plante Vice President Market & Johnson P (715) 577–1801 E jplante@market–johnson.com LaCrosse County Administrative Center • LaCrosse, WI 2. COMPANY SUMMARY 2. COMPANY SUMMARY - P5 OFFICE LOCATIONS Project Office 7300 Hudson Blvd., Suite 165 Oakdale, MN 55128 P 651.340.6146 Corporate Office 2350 Galloway Street P.O. Box 630 Eau Claire, WI 54703 P 715.834.1213 Branch Office 1652 Lakeshore Drive La Crosse, WI 54603 P 608.784.5000 Providing construction solutions since 1948, Market & Johnson has evolved to become one of the Midwest’s leading construction management and general contracting companies. We take pride in providing our clients with innovative and cost-saving construction solutions that go well beyond traditional bricks and mortar. Market & Johnson operated as a family business until early 2001 when Dan Market began offering ownership opportunities to key employees. The new ownership team continues to maintain our small-town family atmosphere where our business philosophy is simple—we are in the business of building relationships. These relationships are based on trust, honesty, commitment to excellence, and a sincere desire to satisfy every one of our client’s needs. We work together as a team with the owner and architect to ensure every project exceeds our expectations. Market & Johnson operates offices in three locations—Eau Claire and La Crosse, Wisconsin, and Oakdale, Minnesota, and employs approximately 400 employees, most of which is our highly-trained field workforce. We provide flexible preconstruction and construction services to the following markets: civic/municipal, commercial, education, food processing, healthcare, industrial, manufacturing, student housing/multi-unit housing, senior living, and religious. 3 Office Locations Eau Claire, WI La Crosse, WI Oakdale, MN 400 Employees most of which is our highly-trained field workforce. Founded by Juel Market and Milt Johnson in Eau Claire, WI 1948 73 YEARS Community organizations have benefited from EIF in the past 4 years 42 COMPANY STATISTICS $340M Annual Volume Our firm is #283 on the ENR’ s 400 Largest Construction Firms in the United States $ COMPANY HISTORY LaCrosse County Administrative Center • LaCrosse, WI 3. PROJECT APPROACH PROJECT APPROACH - P7 PROJECT SCOPE TASK LIST 3A. PROJECT SCOPE SUMMARY Market & Johnson reviewed the project scope and walked through the facilities with City Staff to gain a better understanding of the project scope and approach. The summary below outlines each of the project scope items included in the Request for Proposals and outlines Market & Johnson’s overall approach and tasks. Upon notification of selection as your construction manager, our project team will meet with City Staff to review and approve a project timeline and project schedule. The staff assigned to support the project approach and tasks is included in the next section. PROJECT SCOPE TASK SERVICES AND ACTIVITIES PROVIDED BY MARKET & JOHNSON Council Chambers Redesign, Construction and Installation of Raised Desks with Integrated Technology and Presentation Lectern (ADA Compliant) 1. M&J to solicit for Architect to aid in redesign of the Council Chambers layout & furniture. 2. Focused attention on eliminating exposed cords, electronics, trip hazards, and podium changes. 3. Coordinate design and integrate technology scope with City IT contractor. 4. Evaluate design options and establish budget. 5. Create bid package for subcontractor solicitation, award and manage to completion. ** Coordination with Security and IT Contractors as required ** Reception Desk Redesign, Construction, and Installation (ADA Compliant) 1. M&J to solicit for Architect to aid in redesign of the main level Reception desk. 2. Focused attention to ADA requirements and security. 3. Evaluate design options and establish budget. 4. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate carpentry, casework, glazing, electrical and drywall/painting (as required) ** ** Coordination with Security and IT Contractors as required ** Retrofit LED Lighting and Controls Throughout City Hall 1. M&J to work with lighting consultant (or contractor) to identify lighting and lighting control options, create light fixture package. 2. M&J to provide cost analysis of prioritized lighting and lighting controls, focus on key areas. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate electrical and drywall/painting (as required) ** Exterior Brick Tuckpointing and Tuckpointing of Stone Adjacent to Third St. Entrance and the Stairwell Entrance to the Hudson Library off Vine Street. 1. M&J to solicit for envelope consultant to establish 'building wide' tuckpointing/ caulking concerns. 2. Evaluate report and establish budget, focus on immediate needs, and assign potential for 2022 work. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate masonry restoration, potentially caulking and concrete subcontractor for stairs ** Minor HV AC Improvements for the Council Chambers 1. M&J to solicit mechanical consultant (or contractor) to assist in evaluating the current system and identifying solutions. 2. M&J to provide cost analysis of Council Chamber HV AC solutions. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate HV AC, electrical and drywall/painting (as required) ** Interior Wall & Ceiling Repainting 1. M&J to solicit for Architect to aid in establishing color scheme, material selection and areas of focus. 2. M&J to provide cost analysis and itemized items and areas of work. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate painting subcontractor ** The summary below outlines each of the project scope items included in the Request for Proposals and outlines Market & Johnson’s overall approach and tasks. PROJECT APPROACH - P8 PROJECT SCOPE TASK SERVICES AND ACTIVITIES PROVIDED BY MARKET & JOHNSON Carpet Removal & Replacement 1. M&J to solicit for Architect to aid in establishing color scheme, material selection and areas of focus. 2. M&J to provide cost analysis and itemized items and areas of work. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate flooring contractors ** Cupola Removal or Repair and Associated Water Damage Repair 1. M&J to solicit for envelope consultant to review re-occurring issues, develop remedy report. 2. Evaluate report and establish budget for various items associated with fixing areas in need. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate masonry restoration, caulking, potentially cleaning up interior finishes ** Bathroom Upgrades to Include New Toilets, Touchless Faucets, & Hand Towel Dispensers 1. M&J to solicit for Architect to aid in establishing color scheme and material selection. 2. M&J to work with Mechanical contractor to establish plumbing fixture selections. 3. M&J to provide cost analysis and itemized items. 4. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate carpentry, plumbing, electrical and finishes (as required) ** Supply and Installation of ADA Door Hardware Throughout Public Spaces 1. M&J to solicit aid from hardware supplier in establishing proper compatible hardware. 2. M&J to provide cost analysis and itemized items and areas of work. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate carpentry and door/hardware suppliers ** ** Coordination with Security Contractor as required ** Coordination with the City's Security Upgrade Contractor M&J to coordinate with Security Contractor as required for Council Chambers, Reception Desk and any door hardware changes. Coordinate with City's I.T. Upgrade Contractor M&J to coordinate with IT Contractor as required for Council Chambers and Reception Desk work. Rubber Membrane Roof Repair at the Hudson Public Library 1. M&J to solicit for envelope consultant to review re-occurring issues, develop remedy report of balcony roofs. May require input from Architect if handrail changes/penetrations are required. 2. Evaluate report and establish budget for various items associated with fixing areas in need. 3. Create bid package for subcontractor solicitation, award and manage to completion. ** Anticipate roofing contractors ** Obtain Design Assistance from an Architect or Engineer to Produce Plans and Specifications to Deliver Project to Owner's Satisfaction 1. M&J to engage consultants as required for each specific task. Most of the tasks will not require extensive design input however some color/material selections will be helpful. 2. Create solicitation process for Architect and other consultants as required. Provide Necessary Supervision, Coordination, Dumpsters, Insurance, and Safety Protocols Necessary for a Successful & Timely Project Completion M&J to provide preconstruction during the discovery and evaluation phase. Once into construction, M&J to provide onsite supervision (when required) to ensure prompt completion of projects as well as project management to manage costs, schedule, and coordination with City of Hudson staff. PROJECT APPROACH - P9 3B. PROJECT PERSONNEL To ensure the success of your project, we have selected key members from our professional project management team to ensure your project’s goals and expectations are not only met, but exceeded. Market & Johnson has the history and track record to understand the value of what each team member can bring to the table, and we are confident we built the right team to set your project up for success. Mark Larson Safety Manager City of Hudson Braxtyn Meyer Project Manager Dean Griffith Lead Estimator Randy LaFaive Division Manager Denny Kelly Project Superintendent PROPOSED TEAM PROJECT COLLABORATION POLK COUNTY HIGHWAY MAINTENANCE FACILITY ST. PAUL PUBLIC SAFETY TRAINING FAC. PIERCE COUNTY JAIL/ SHERIFF DEPARTMENT OSCEOLA DISCOVERY CENTER ST. CROIX COUNTY HEALTH CENTER UW-RIVER FALLS RODLI HALL Randy LaFaive Denny Kelly Dean Griffith Randy LaFaive Dean Griffith Randy LaFaive Dean Griffith Denny Kelly Dean Griffith Randy LaFaive Denny Kelly Dean Griffith Randy LaFaive Denny Kelly Dean Griffith RANDY LAFAIVE DIVISION MANAGER As Division Manager, Randy will responsible for coordinating the Market & Johnson team. He will be actively engaged in project communications, scheduling, coordination and project administration. PROJECT APPROACH - P10 QUALIFICATIONS • 23 years of construction experience • 4 years with Market & Johnson, 17 years with Knutson Construction • UW–Stout – Menomonie, WI B.S. Degree Construction Management • Arizona State University – Tempe, AZ Performance Information Procurement System Best Value/Project Management • Northwest Technical Institute– 1993 Associates of Science Architectural Drafting • Board of Directors – Minnesota Builders Exchange • Board of Directors – Hudson Hospital Foundation • Serving on the Hudson Lion’s Club • Served on St. Paul Builders Exchange Board of Directors (2010–2012) • 2018 MN Construction Summit • AGC Advanced Management Program • CPR/AED and First Aid Certified MARKET & JOHNSON SELECTED PROJECT EXPERIENCE Hudson Fire Department – Hudson, WI $5.7M 26,785 sq. ft. new facility St. Paul Public Safety Training Facility – St. Paul, MN $10M 40,000 sq. ft. police training facility Polk County – Balsam Lake, WI $9.6M 60,000 sq. ft. County highway maintenance facility Pierce County – Ellsworth, WI $18M 57,000 sq. ft. jail and sheriff department facility St. Croix County Health Center – New Richmond, WI $18M 120,000 sq. ft. remodel current 72–bed facility to a 50–bed facility on the existing building’s first floor St. Croix County – Hudson, WI $261,756 700 sq. ft. huber visitation center remodel University of Wisconsin River Falls – River Falls, WI $11.5M Rodli Hall renovation Stillwater High School – Stillwater, MN $2M 136,000 sq. ft. addition – concrete work only Marshfield Clinic – Eau Claire, WI $10M 34,514 sq. ft. healing and rehab center addition Amery Hospital & Clinic – Luck Clinic – Luck, WI $560,000 5,000 sq. ft. new clinic 3M – Cottage Grove, MN $3.2M 1,800 sq. ft. power distribution upgrade KNUTSON CONSTRUCTION SELECTED PROJECT EXPERIENCE Children’s Hospital & Clinics – Minneapolis, MN $47M Special Care Center 5–story medical office building, 778–car parking ramp, LEED Gold Certified PROJECT APPROACH - P11 BRAXTYN MEYER PROJECT MANAGER As project manager, Braxtyn will estimate, manage, and coordinate project services. He is experienced in all project activities, including budgeting, systems analysis, value engineering, project scheduling, and project administration. QUALIFICATIONS • 3 years with Market & Johnson • UW–Stout – Menomonie, WI B.S. Degree Construction Management • Legal Aspects of Construction Class • Concrete Mix Designs Class • Exterior Wall Systems and Applications Class • Masonry Design & Construction Training • Winter Heat & Ground Thaw Training • CPR/AED and First Aid Certified SELECTED PROJECT EXPERIENCE Pablo Center at the Confluence – Eau Claire $50M 144,000 sq. ft. performing arts center Pierce County - Ellsworth, WI $500K 5,000 sq. ft. Annex Building remodel Jacob Leinenkugel Brewing Company – Chippewa Falls, WI Facility upgrade projects and miscellaneous maintenance Associated Bank – Multiple Locations Facility upgrade projects and miscellaneous maintenance Commonweal Development Corp. – Multiple Locations Facility upgrade projects and miscellaneous maintenance Bloomer School District – Bloomer, WI Dugout concrete work & Secured Front Entrance Stillwater Area Public Schools - Stillwater, MN $1.4M 2020 district renovations Grace Lutheran Communities – Altoona, WI Attic Ventilation corrections and facility repairs Andersen Corporation – Menomonie, WI Break Room Renovations, Facility upgrade projects and miscellaneous maintenance University of Wisconsin Stout – Menomonie, WI Facility upgrade projects and miscellaneous maintenance Park View Home – Woodville, WI Facility Repairs TTM Technologies – Chippewa Falls, WI Facility Upgrade Projects Positive Alternatives – Menomonie & River Falls, WI Office Renovation & Facility Repairs United Health Group – Wausau & Eau Claire, Office Renovations National Guard Armory – Eau Claire, WI Indoor Firing Range Encapsulation Mabel Tainter Center for the Arts– Menomonie, WI Facility repairs PROJECT APPROACH - P12 DENNY KELLY PROJECT SUPERINTENDENT Denny will provide on site leadership, quality control, enforce project safety programs, manage subcontractors, maintain schedules, and provide the owner with day to day on site contact. QUALIFICATIONS • 27 years of construction experience • 4 years with Market & Johnson, 10 years with Ryan Companies • OSHA 10 Hour Training • OSHA 30 Hour Training • Rigging and Signaling Training • Forklift Training • HV AC Training • Respirable Silica SELECTED PROJECT EXPERIENCE St. Croix County Health Center – New Richmond, WI $18M 120,000 sq. ft. remodel current 72–bed facility to a 50–bed facility on the existing building’s first floor Osceola Fire Station – Osceola, WI $1M 20,000 sq. ft. renovation and building works Osceola Discovery Center – Osceola, WI $6M 34,000 sq. ft. new village hall, police department and library Eagan Fire Station – Eagan, MN $488K 1,800 sq. ft. dorm remodel Polk County – Balsam Lake, WI $9.6M 60,000 sq. ft. County highway maintenance facility University of Wisconsin River Falls – River Falls, WI $11.5M Rodli Hall renovation Phillips Medisize – New Richmond, WI $4M 10,000 sq. ft. PDS Building A & E , $153K Northwest and East parking lot expansions, $410K secured semi–parking, $150K class 8 cleanroom humidity upgrades, $462K 3,456 sq. ft. kong storage expansion Webster Health Center – Webster, WI $5.6M 24,600 sq. ft. new facility Kwik Trip – Duluth, MN $3.7M 9,156 sq. ft. new facility and $476K 1,900 sq. ft. new car wash St. Croix Regional Medical Center – St. Croix Falls, WI $150K 1,500 sq. ft. diagnostic imaging remodel Kwik Trip – Hermantown, MN $3M 7,300 sq. ft. new facility and $1.2M 2,275 sq. ft. car wash WESTconsin Credit Union – Ellsworth, WI $574K 2,500 sq. ft. branch remodeling PROJECT APPROACH - P13 DEAN GRIFFITH LEAD ESTIMATOR Dean Griffith has been involved in leadership roles throughout his career with Market & Johnson. He led the process of developing our current estimating system and has provided total project management services on numerous projects within our company. He has been responsible for the estimating of projects, crew and project scheduling as well as providing the contract administration on many projects. QUALIFICATIONS • 36 years of construction experience • UW–Stout – Menomonie WI B.S. Degree Industrial Technology Concentration Building Construction Minor Business Administration • AGC Training – Building to LEED–NC, Neg. Skills for Project Managers • Lead Estimator: 5 years • Project Manager: 5 years • Journeyman Mason: 14 years • Mason Superintendent: 8 years • Certified Lead Safe Renovator • Maxwell Users Conferences – Las Vegas, NV and Orlando, FL • Mastering Microsoft Excel – Eau Claire, WI SELECTED PROJECT EXPERIENCE Eau Claire Fire Station #10 – Eau Claire, WI $4.2M 18,000 sq. ft. replacement facility Hudson Fire Department – Hudson, WI $5.7M 26,785 sq. ft. new facility Eau Claire County Law Enforcement – Eau Claire, WI $31M 254,762 sq. ft. new jail, garage, and courthouse Pierce County – Ellsworth, WI $18M 57,000 sq. ft. jail and sheriff department facility Trempealeau County Healthcare Center – Whitehall, WI $24.5M 120,500 sq. ft. replacement nursing home and IMD rehabilitation facility Jackson County – Black River Falls, WI $3.2M 8,000 sq. ft. courthouse addition and remodel Mayo Clinic Health System – Luther – Eau Claire, WI Parking ramp masonry Forrest Street Elementary – Black River Falls, WI Masonry restoration of exterior of the school Jackson Electric Cooperative – Black River Falls, WI 30,000 sq. ft. new facility Marshfield Clinic – Eau Claire, WI Flatwork Charter Bank – Eau Claire, WI Concrete work, foundations and flatwork Florian Gardens – Eau Claire, WI 21,000 sq. ft. convention and banquet facility Harmony Centre – Menomonie, WI Ban Tara Retail Center – Hudson, WI 10,000 sq. ft. multi tenant retail complex Barron County Justice Center – Barron, WI 111,000 sq. ft. new facility (mason superintendent & masonry estimator) PROJECT APPROACH - P14 MARK LARSON SAFETY MANAGER As the Safety Manager for Market & Johnson, Mark is responsible for overseeing job site safety, safety planning, and safety training. QUALIFICATIONS • 11 plus years with Market & Johnson • MSHA Trainer • OSHA Outreach Trainer • WHEA Healthcare Certificate– Level 1 and 2 • Forklift Operator Training • Aerial, Scissors, and Boom Lifts Training • Rigging and Signaling Training • Hydromobile Scaffold Training • CPR/AED and First Aid Certified EMPLOYMENT EXPERIENCE Safety Manager, Market & Johnson, Inc. January 2015 – Current Responsible for overseeing job site safety, safety planning, safety training as well as being a safety resource for Market & Johnson leaders. Safety Consultant, Safewatch September 2014 – January 2015 Responsible for job site safety supervision, development of safety programs, employee training and safety administration. Carpenter Market & Johnson, Inc. February 2008 – September 2014 • On–Site Safety Manager – 2 plus years • Carpenter Superintendent – 3 plus years • Carpenter Miron Construction May 2005 – February 2008 • Carpenter Foreman/Carpenter Larson’s Home Improvement – LHI May 2000 – May 2005 • Carpenter Self Employed PROJECT APPROACH - P15 BUILDING INFORMATION MODELING [BIM] Our firm has been utilizing 3–dimensional estimating and take–off software for several years. This additional depth of 3– dimensional viewing is especially effective with our masonry professionals. This estimating tool allows for instant access to block types, how changes impact design, as well as a excellent visualization tool. Our team is willing to provide this 3– dimensional tool at no additional fee. We have used BIM on several projects and have found it to be a useful tool during the planning and design as well as during construction. We lead the coordination efforts with our architectural, mechanical, electrical, plumbing and fire protection partners in an effort to enhance the design and minimize changes. 3C. PRE-CONSTRUCTION SERVICES Over 90% of our workload is comprised of projects where the owner incorporates our services very early in the process. That’s because the most impact that we can have on a project in terms of cost and schedule occurs during the design phase. Our hybrid Integrated Project Delivery Model, called the Market Method, is our platform for providing high quality, consistent, and impactful project services. One of the keys to our preconstruction services focuses around two concepts. The first is aligning of strengths and the second is communication. We feel every team member brings knowledge and expertise to the project and those skills should be capitalized on during the process. Our role is to not only be your construction expert during this time but also to facilitate everyone’s skills and to balance that within your project. In doing that, communication becomes a key component. As your construction manager, we will not only bring the construction skills to impact your project, but we will listen to other team members, balance their ideas and concepts, and proactively solicit ideas. We will manage the entire project while keeping the budget, schedule, and quality as the overarching goals. One of the most important areas our team is challenged with is balancing the wants and needs of the client. Market & Johnson's key skills during the preconstruction phase: • Continual Project Budgeting • Systems Review–Life Cycle Costing • Value Engineering • Project Scheduling–phasing • Governmental and Regulatory Compliance Review • Beginning of Infection Control Planning • Building Information Modeling (BIM) • LEED/Green Concept integration PROJECT APPROACH - P16 BUDGETING PROCESS Conceptual Design Budgets The very first step in our estimating approach is to develop a very preliminary design, floor plan and potential exterior elevation and then utilize our historic cost database to develop a preliminary square foot budget. This provides a baseline as to owners’ expectations and the preliminary design and allows the team to begin evaluating the most cost effective manner to design and build the project. Schematic Design Budgets As the design becomes more detailed, our ability to budget does as well. During this phase, our budgets will begin to show the divisions of work and will become more detailed and broken down into specific areas. We can start to budget specific material and can begin to evaluate some of the systems options that may be available for the project (HV AC, Electrical and Plumbing needs). Design Development Budgets Our team is now able to provide very detailed budgets. The estimates are based on actual quantity take offs and actual product costs. The budgets become very accurate at this point so the detailed process of value engineering, material evaluation and systems analysis can occur. All of these can have a tremendous impact on the overall project costs. Final Construction Budgets At this point the drawings are complete and our budgets have been fine tuned to a point that the project is ready for the bidding process. Our firm will solicit bids on the work and will be able to determine a Guaranteed Maximum Price during this phase. You will have the ability to review all the bids received and will have the flexibility to select the contractors that you want to work with. Our team will evaluate all the bids so you can feel confident in the subcontractor team and the overall project costs. MAXIMUM PRICE GUARANTEED PROJECT APPROACH - P17 Item Description Cost Savings Revised Cost Savings PdCMH Selected Savings M-J/SFMS Savings Notes Eliminate Covered Vehicle Canopy or use fund raising dollars. $289,000 $289,000 $289,000 $289,000 $289,000 $289,000 Kalwall Panels are extremely expensive. Cost range from $65 to $70 installed. Possibly look into different form of construction if Canopy is to remain. Could bid as an alternate. M-J to provide cost for steel column/perlins, standing seam roof. Seed area in lieu of Sod along pedestrian walk path $18,500 $18,500 $18,500 $18,500 $18,500 $18,500 Without irrigation of this area it will be difficult to establish sod. Native Area- Change to Low Mow seed mix $18,500 $18,500 $18,500 $18,500 $18,500 $18,500 Native seed is much more expensive than the Low Mow seed or select a less expensive mix for native grasses. Reduce Shade Tress by 50% $21,200 $21,200 $21,200 $21,200 $21,200 $21,200 Eliminate 80 units Limestone Walls Reduce Quantity by 50% $13,950 $13,950 $13,950 $13,950 $13,950 $13,950 Eliminate 465 sf of walls; they are decorative have no function.Keep most in front Change Islands on 260.2LP to large landscape gravel/rock $27,000 $27,000 $27,000 $27,000 $27,000 $27,000 Simplify the islands. Make them low-maintenance. Consider elimination of some islands $12,500 $12,500 $12,500 $12,500 $12,500 $12,500 Would make snow removal/mtce easier. Eliminate all in back/couple in front Eliminate island to south of Ambulance Garage $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 WAG Evergreen Trees Reduce by 50% $6,525 $6,525 $6,525 $6,525 $6,525 $6,525 Eliminate 30 Units Reduce Quantity of Walking Path or Construction Type $161,720 $161,720 $161,720 $161,720 $161,720 $161,720 The budget includes $161,720 in for 6220 lineal feet of path. Keep all the paths as shown but change to mowed grass path instead of asphalt. Regular Concrete in lieu of Stamped Concrete $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 Eliminate Stamped Concrete at Entrys. Consider a "textured" concrete instead of stamped. Base bid will be colored concrete with stamping as an "add-alternate" Turn Lanes at main entry $350,000 $350,000 $350,000 $350,000 $350,000 $350,000 Assumes saving $350K out of $375K budget. WDOT has said we are not required to have turn signals. We can use our turn lanes. Will be some work to cut into road and make connections. TIF Funds to pay for part of service road $0 $0 $0 $0 $0 $0 Get commitment from city to pay for servcie road. Or get donot to name/pay for road Have fund raising pay for development/surfacing of this road $0 $0 $0 $0 $0 $0 Donor would pay $300K for all service road costs Eliminate lower outdoor dining area - keep upper area $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 Outdoor dining could still be very expandable. Add lower level as an alternate Reduce irrigation at 50% of locations $40,000 $40,000 $40,000 $0 $20,000 $20,000 Have $40K for total budget. Could eliminate later Reduce 3500 LF of curb & gutter on site $49,000 $49,000 $49,000 $49,000 $49,000 $49,000 Will improve snow removal. Remove curb at south and west sides of building Eliminate Concrete Retainer Wall at Mtce Building $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Eliminate the Retainer Wall and the burm. Use landscape features to hide the Mtce Building Replace Equipment Yard Retainer Wall with Slat Fence $35,000 $40,000 $40,000 $40,000 $40,000 $20,000 Eliminate the Retainer Wall and the burm. Use slat fence to hide the equipment yard at each side. Keep the sliding gate. Change eave height outbuilding to 12ft. $0 $0 $0 $0 $0 $0 Budget was likely inadequate for the outbuilding as planned. Hold to 3000SF and hold the current budget number. volume or select a less expensive stone product Reduce Quantity of Stone interior on Exterior to SD $140,000 $140,000 $140,000 $140,000 $140,000 $140,000 SD budget included 7,700 SF of stone DD budget includes 14,200 SF of stone at the following locations. No locations have been eliminated at this time.Reduce quantity of stone and use a less expensive product Reduce thickness of concrete roof at hospital and change MOB roof to bar joist/metal deck roof $48,222 $48,222 $48,222 $48,222 $48,222 $48,222 DD Budget includes 7.5 overall thickness of concrete at roof. The roofs steel construction is nearly identical to that shown on first floor. The steel cost is approximately $9.25/SF and the concrete topping costs come in at $3.94/SF. Reduce MOB Roof to 2inch thick for structural $20,666 $20,666 $20,666 $20,666 $20,666 $20,666 Suggest placing a 3.5" concrete roof deck and eliminate the parapet that would have been added. Same cost savings. Reduce Quantity of Vegetated Roof to SD level $42,223 $42,223 $42,223 $42,223 $42,223 $42,223 Currently the DD set includes 7100 S of Vegetated Roof @ $15.74. Ballasted Roofing is $6.45/SF. Only put vegitative roof at OB Remove cover board @ Ballasted Roofing $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 Spec calls for a cover board to be put over the insulation, with a ballasted roof this has to be a wood fiber type product (can't put a gyp. product as the top layer of a ballasted assembly), but its not really needed anyway for warranty. Change Canopy Construction $96,000 $96,000 $96,000 $96,000 $96,000 $96,000 Kalwall Panels range from$65- $70 SF installed. Look at changing construction of roof or reducing quantity of Kalwall panels. Can we find a material that can be installed for $35/SF Eliminate pneumatic tube system $125,000 $125,000 $125,000 $125,000 $125,000 $125,000 Include rough in for future installation. Eliminate pre-cast bands and replace with brick $125,000 $85,000 $85,000 $85,000 $85,000 $85,000 Use brick instead of ornamental pre-cast banding Eliminate screen wall on roof at equipment $79,800 $79,800 $79,800 $79,800 $79,800 $40,000 Do not include a screen wall to hide equipment on roof. Move Chapel to interior space $100,000 $0 $0 $100,000 $0 $0 Move Chapel to inside where small conf room is located SFMS Option 1 Savings SFMS Option 2 Savings Area Sitework Architectural /Structural 1 2 3 4 5 6 6a 6b 7 8 9 10 11 11a 12 13 14 15 16 17 1 2 2a 3 4 5 6 7 8 9 VALUE ENGINEERING SUGGESTIONS See our Value Engineering Suggestions Chart example below: VALUE ENGINEERING SUGGESTIONS VALUE ENGINEERING Over 90% of our work is negotiated where we are involved throughout the design and work closely with the team in developing cost options. So virtually every project we do, our team provides the preconstruction services including value engineering to assist the owner and designer with balancing wants and needs with the budget. Specific examples of value engineering would range from the over $4 million worth of options we developed on the new Crossing Rivers Hospital in Prairie du Chien, to the roofing/structural options we developed at the Hayward Hospital that created enough project savings to add a new entrance to the hospital. We developed over $100K in opportunities on the Sacred Heart Emergency Department project as well as over $250,000 worth of options for the new Trempealeau County Healthcare Center. When it comes to value engineering, our team is not looking for ways to cheapen the project, but instead looks for alternatives to enhance the project while developing cost saving opportunities. $30,300,150 $185,008 LA CROSSE COUNTY COURTHOUSE/LEC $30,000,000 $450,000 LUTHER EMERGENCY DEPARTMENT $25,000,000 $980,000 SPOONER HIGH SCHOOL $19,100,000 $230,000 PIERCE COUNTY JAIL $17,740,000 $250,000 VERNON MEMORIAL MOB $15,381,406 $74,520 LA CROSSE COUNTY LEC/HHS/NAC $14,930,994 $98,355 EAU CLAIRE MEMORIAL HIGH SCHOOL $10,636,871 $276,465 POLK COUNTY HIGHWAY MAINT FAC $10,575,130 $206,733 BURNETT MEDICAL CENTER $5,475,254 $50,000 TTM TECHNOLOGY $5,000,000 $20,000 SPOONER MIDDLE SCHOOL $4,248,566 $47,896 BANGOR ELEMENTARY $4,024,219 $20,000 EAU CLAIRE FIRE STATION #10 $3,695,840 $80,000 CHEQUAMEGON TELEPHONE $3,111,683 $73,416 JACKSON COUNTY LEC ADDITION $3,032,080 $100,000 VERNON MEMORIAL PHASE 1 $3,000,000 $185,000 LUTHER CATH LAB $1,250,000 $2,000 OSCEOLA FIRE STATION PROJECT APPROACH - P18 Detailed Cost Estimating: As drawings and specifications are developed, the schematic design estimate is refined and updated. Using information regarding quantity surveys, previous cost data, current market pricing and features unique to the project, a realistic construction estimate is developed. An actual takeoff will be performed and will provide a very accurate cost estimate. In our opinion, a detailed cost estimate should be completed when the construction documents are at the 50% complete point and again at the 80% complete point. ESTIMATING AND COST MANAGEMENT All projects, large or small, operate within a finite budget. Compromise, creativity, cost–cutting, and value judgements are a normal part of the design process. Finding the balance between creative design, quality appearance, durable construction, and value comes with experience and practice. Helping our clients make value judgements starts at the programming phase and endures until the building’s grand opening day or beyond. Budget management and control have become a major challenge for most owners. We approach budget control by providing as much information as possible to you so that good decisions can be made. This information is based on experience and input from architects, contractors, and consultants. The needs, wants and opportunities will make budget a key design criteria throughout the project. Scope, quality and provisions for future opportunities will be evaluated at each phase and resolved before proceeding to the next phase. It is never easy to “take things out” of a project — but if revisions or reductions are based on the project’s clearly articulated objectives, strategy and vision, then every decision has a standard evaluation process. Estimating is a continual process. Individual systems are compared to alternatives, and each finish selected by comparing several manufacturers. The level of detail continues to be refined as the documents are completed. We will provide estimates at the completion of each phase and will continually update and price alternates throughout the process. ESTIMATING ACCURACY AND PROJECT SAVINGS Our team has the unique ability to provide accurate preliminary estimates, backed up by a proven track record of creating project efficiencies resulting in real cost savings. Our team is the only one that can combine all the above critical components to this process. With many of our recent projects, our summary reports have shown savings in various areas, which has allowed the owner the ability to enhance the project in other areas. Results: Our firm is proud of our proven track record of delivering projects within budget and often times under budget. Below is a partial list of project savings recently returned to our clients. PROJECT APPROACH - P19 Our project managers have weekly reports that indicate not only where the labor hours are, but the status of material costs, equipment costs, and indirect costs. PROJECT COST CONTROLS Controlling project costs is always an owner’s major concern. Our team is always on top of cost controls by performing weekly and monthly reports to compare the budgeted costs to the actual costs. This process acts as a proactive means to red flag any potential problem areas. Our main reporting systems include: Weekly Labor Cost Reports Every week our field supervisors will receive a report that indicates the estimated hours, actual hours used and projected hours to complete for the literally hundreds of work phases on the project. This is the first line of defense in not allowing a project’s labor costs to get out of control. This report is used if we self perform the work with M&J employees. Weekly Job Costs Reports Our project managers will have weekly reports that indicate not only where the labor hours are, but also the status of material costs, equipment costs, and indirect costs. Our project managers will monitor your project on a weekly basis and react to those areas that show signs of concern. Weekly & Monthly Summary Report As owner, you can receive weekly or monthly reports that summarize the entire project indicating the estimated costs, actual costs and projected costs. With many of our recent projects, these reports have shown savings in various areas, which has allowed the owner the ability to enhance the project in other areas. Executive Summary Report This communication tool is a high–level review of all major components of your project. PROJECT SCHEDULING AND PHASING Primary Milestone Project Scheduling After consulting with the team, a preliminary project schedule is submitted indicating major milestone dates for design, bidding, construction, occupancy, and other key items. This schedule will direct the entire project team towards answering questions regarding potential phasing or the need to pre-order long lead time items. Project Phasing If phasing appears to be required, the project team will develop a strategy to concentrate on the construction documents and specifications to price out and potentially begin the physical construction of various portions of the project. For example, creating an early site preparation bid package can typically save several weeks of on-site construction. If there are any long lead time item concerns, the project team will develop the product specification and quantity take-off of those items for early bidding and product procurement. Master Project Scheduling As the design proceeds and building parameters are identified, the earlier primary milestone project schedule is expanded with a detailed critical path method (CPM) schedule for design and construction. This CPM schedule analyzes the time required for each activity and refines time requirements for each team member and trade contractor. 3D. CONSTRUCTION SERVICES PROJECT APPROACH - P20 Long-lead material and equipment purchase recommendations and deliveries will be identified. Once subcontractor bids are received, the schedule will be reviewed with the major subcontractors to assure the allotted time will be adequate. If need be, refinements can be made at this early point to produce a project that can be completed on time. Recently Lean Construction scheduling processes have been utilized to coordinate delivery of materials and equipment to optimize the use of on-site labor. Market & Johnson is committed to utilizing this type of scheduling process to maintain a smooth project flow while at the same time maximizing labor cost savings. Five-Week Focused Schedule Market & Johnson utilizes a written five-week look ahead schedule in addition to our overall plan. Created by our site supervisors, the five-week look ahead schedule is utilized by the field crews to identify in detail the flow of the project and the expected progress of the work they are currently involved in. It also supports contingency planning in case delays arise, and forces all trades involved with the project to continually evaluate and reforecast their work. This very detailed schedule is used in the weekly progress meetings and identifies all of the little things that must be completed and by when. Along with the weekly labor hour report, this is the first line of defense for keeping the project on schedule. Weekly Project Coordination Meetings Once construction begins, weekly coordination meetings are scheduled. Attendees for these meetings include representatives from the owner, the architectural/engineering team, the construction manager, subcontractors active on the project, and any needed equipment and material supplier representatives. These meetings will be the backbone for monitoring all project issues as they relate to RFI responses, project scheduling, project change status, cost control issues, and quality issues. Meeting minutes are available within a day of each meeting on our collaboration software. We are proactive in managing the budget, schedule, and quality . If there are potential issues, we address them and have the resources and leverage to deal with them. PROJECT APPROACH - P21 BID AND AWARD PROCESS Our philosophy is to assure you that all capable subcontractors, equipment providers, and material suppliers are knowledgeable of your project and invited to bid on their respective divisions of work. We utilize the various Builders Exchanges, Dodge Reporting Service, Market & Johnson’s own in–house “Bid Notification Software,” and direct phone contacts. As design nears completion, an appropriate list of bidders is identified, prequalified, and recommended. To ensure competitive bidding and accurate pricing, our team formulates a list of qualified vendors and subcontractors. Selection from this list will be determined by the following criteria: • Relevant project experience • Previous experience with the team • Ability to staff the project and maintain schedules • Financial strength • Safety record • Minority business enterprise considerations • Owner approval • Local experience CONSTRUCTION SUPERVISION & PROJECT MANAGEMENT Once construction begins, Market & Johnson initiates our quality project management services. Our leaders will direct and manage the communication process necessary to successfully complete every project. Our management skills and tools are two of our firm’s strongest assets and allow the project management team to deliver a cost- effective, high quality, and safe project. Our project management services include: • On-Site Mana gement • Project Scheduling • Budget Control • Quality Assurance • Subcontractor Management • Project Communication • Project Safety Plan PROJECT APPROACH - P22 SAFETY PRACTICES Our safety program is based on continual training, on–site evaluation, site specific plans and a motivational incentive plan. Project safety cannot be emphasized too much. It is our responsibility to make certain that all persons—construction trades people, your employees, and visitors are all exposed to a safe and friendly construction environment. It is critical for both our reputations. In the construction industry safety is a critical component of every project. Market & Johnson places a tremendous value on safety in many different aspects. From our employees to subcontractor and from our client’s employees to the general public that may come in contact with your building project—Market & Johnson makes safety our number one priority. Our goal on every project is to have everyone that project touches go home safely at night. Our full time safety director leads a very proactive safety program that produces positive results and creates safe projects. Our safety program is based on continual training, on–site evaluation, site specific plans and a motivational incentive plan. Preplanning is also a major component of our program. By proper planning we are able to create plans for those activities that possess a safety risk. We then can develop a specific training for that activity ahead of time. Over the past 10 years, Market & Johnson has received numerous safety awards from the Associated General Contractors of Wisconsin. EMR RATING – EXPERIENCE MODIFICATION RATE 2020 2019 2018 2017 2016 2015 .70 .68 .71 .73 .59 .63 Market & Johnson Safety Program: • Project Specific Program for City of Hudson • Sub Contractor Management • Pre Planning Each Day PROJECT APPROACH - P23 COMMUNICATION METHODS 24/7 Procore Communication Market & Johnson’s Procore Communication program is an online tool that provides our clients with a totally customizable tool to meet all their communication needs. This online tool allows our clients 24–hour a day access to the information that they want to see. Through secured access on our website, you will have the ability to view all the project information you want to see. From drawings and budgets to schedules and RFI’s—you will have access to it all. Executive Monthly Report Each month an Executive Monthly Report is created to keep the project team updated with the project’s progress. The report is then emailed or printed for distribution to the project team. Report highlights include what has happened in the last 30 days, what will happen in the next 30 days, key project schedule dates and pictures of the project’s progress. Drone Footage One new form of communication Market & Johnson has invested in is unmanned aerial vehicles (UA Vs), more commonly known as drones. Our drones are used to take aerial photos and videos of projects to show clients the progress of their project. These images and videos allow stakeholders to keep track of the progress visually without ever setting foot on the property. VOLUME 10 - OCTOBER 2015 The following is a list of work performed in the last 30 days: • Area C locker rooms & bathrooms tiled • Area C fixtures, partitions and accessories installed. • Administration area taped/mudded and painted • 2nd floor rotunda framed and rocked with first coat of mud • High barrel roofs complete • East lot shaped and ready for blacktop, west lot curb installed. • Boys & Girls club taped and mudded, ready for paint. • Main staircase installed and poured • Finished painting aquatic center mural on walls. • 2nd floor windows between aquatic center and fitness center installed and glazed. The following is a list of work scheduled for the next 30 days: • Pave both parking lots • Finish painting in both boys and girls club and senior center • Start installing Field House floor and running track, • Install flooring, ceiling, cabinets in 1st floor Area B • Finish pool • Finish tape and mudding Rotunda and start painting • Complete all barrel roofs and detailing flat roofs • Finish glazing curtain walls — have building 100% enclosed. • Install tile in 1st and 2nd floor bathrooms • Start installing kitchen equipment Schedule: Paving Completed ........................................................................... November 9, 2015 Field house flooring complete ....................................................... December 18, 2015 Finish flooring completion ............................................................ December 22, 2015 Project Completion ........................................................................... January 22, 2016 Senior Center Patio Doors 2nd Floor Wellness Windows Rotunda Ceilings Women’s Restroom at Area C THE CONFLUENCE A Community Collaboration for the Arts project HAYMARKET LANDING VOLUME 15 - OCTOBER 2015 The following is a list of work performed in the last 30 days: • Completed 4th floor structural framing • Began 5th floor structural framing • Poured remainder of 5th floor • Continued spray foaming interior and exterior walls • Completed interior framing on 3rd floor • Began interior framing on 4th floor • Continued electrical, fire protection, HV AC and plumbing rough in • Continued masonry at east, south and west elevations • Began installing furring for siding • Gas service installation began • Continued river wall reconstruction The following is a list of work scheduled for the next 30 days: • Complete structural framing of 5th floor • Begin structural framing on 6th floor • Pour all of 6th floor deck • Complete 4th floor interior framing • Begin 5th floor interior framing • Continue installing furring for siding • Pour transformer pad • Continue masonry installation at courtyard and south elevations • Continue electrical, fire protection, HV AC and plumbing rough in Schedule: Start Roofing .................................................... November 11, 2015 Occupancy Target ........................................................ July 1, 2016 Gas Piping Installation Street View Looking Northwest Aerial View Looking Northeast Barstow Street Bridge View Our drones are registered with the Federal Aviation Administration (FAA), and our drone operators are all certified with the FAA. Shown here Hudson Fire Department in Hudson, Wisconsin PROJECT APPROACH - P24 PROJECT CLOSE–OUT The items targeted in the project close–out phase may seem rather small when compared to the scope of your entire project, but we feel very strongly that they are vitally important to bringing a project to a satisfactory completion. Our team will work diligently to accomplish these items. System Start–Up and Testing It is recommended that the owner’s facilities and maintenance personnel join the project team to observe the trade contractor’s check–out of operational systems and equipment evaluation for readiness while assisting in their initial start–up and testing. Videotaping will take place as requested and be furnished for future training and reference purposes. Punch List All subcontractors are required to self administer punch lists of their work as they near completion. The progress of these items is monitored during the weekly meetings. We have experienced that a quality subcontractor can eliminate nearly all of the typical punch list items. As the work nears completion, the Owner, Market & Johnson, the architect and the engineering consultants will determine the appropriate time to inspect each area for contract compliance. Our team will publish a list to correct items that are not in compliance with the drawings and specifications, and then be responsible for correcting all non–compliant items. This work is typically completed right after substantial completion. Certification of Substantial and Final Completion As the work approaches completion, a list of incomplete items and a completion schedule is prepared. Progress is monitored and preparations are made for final inspection and issuance of the Architect’s Certificate of Final Completion. Required guarantees, affidavits, releases, bonds and waivers are completed and delivered. Additional items that will be delivered to the Owner include all keys, manuals, record drawings and additional material stock. Post–Construction We also believe it is important for the people operating systems to be assisted by engineers and suppliers during the first year’s seasonal transitions. Collaboration between our team and the facilities personnel during the first year will help the key systems changeover events run smoothly. All team members will be available to help with any issues that may arise. Our relationships are of utmost importance to us and we will make sure that you are satisfied. Eleventh Month Inspection As an added precaution, an Eleventh Month Inspection is completed. Our team will review the entire project, looking for anything that may fall within the minimum one–year warranty period. Our team will also meet with the owner’s representatives to review any concerns you may have with any feature of your building and its systems. This time frame allows us the opportunity to make any needed corrections and have them fall within the minimum one–year warranty period. Special Projects Division Market & Johnson has a Special Projects Division that provides comprehensive maintenance and small project services to our clients. This team of dedicated professionals are committed exclusively to smaller projects, including operations maintenance, warranty work and smaller remodeling projects. Our commitment to your project does not end with the warranty period and includes a comprehensive service that the Owner can access for years to come. We are the only Construction Management in the region that provides a dedicated service to meet your Special Project needs. Market & Johnson has a Special Projects Division that provides comprehensive maintenance and small project services to our clients. PROJECT APPROACH - P25 QUALITY CONTROL PROGRAM Market & Johnson Quality Policy It is the policy of Market & Johnson to construct all building projects of such quality that they reliably perform their intent to the standards that Market & Johnson is recognized for within the construction industry. All contractual agreements, local, state, and federal regulations, and Market & Johnson’s quality standards will direct all projects. In pursuit of this policy, it is the intent of Market & Johnson that: • All building projects are regulated by any applicable laws and regulations quality control standards. • All building projects exceed the client’s expectations and thereby contribute positively to Market & Johnson’s construction quality reputation. • All subcontractors will be held to the same quality assurance standards and regulations to assist in maintaining or exceeding Market & Johnson’s quality reputation. These standards are enforced regardless of project size, the material used, or location. Responsibility and Authority • Market & Johnson utilizes a team approach in compliance with our quality assurance program. The Vice President of Operations is responsible for the design and implementation of all quality control and safety procedures. Project Managers are held accountable for the implementation of these programs on each job site, and the Project Superintendent monitors and enforces these procedures. • Any employee who finds a nonconforming process or procedure can initiate a change request. These procedures will then be evaluated immediately by a Market & Johnson management member. • All conditions adverse to quality assurance and safety that are not resolved are reported to Market & Johnson’s Executive Committee to resolve the issue before it affects the project quality. Resources • Our firm utilizes several resources to ensure quality. These resources are responsible for inspections, testing, and training. • To ensure proper quality control checks, Market & Johnson uses an independent testing agency to test several processes. These processes include but are not limited to: concrete slump and strength, soil testing, and steel strength, welds, and tension on bolts. • Market & Johnson’s employees are extensively trained to uphold our quality standards. Our internal training program focuses on proper techniques, safety, and quality standards. The training program focuses on concrete crack controlling, studs and drywall techniques, masonry procedures for flashing and cracking, and other relevant procedures. • In compliance with our quality standards, Market & Johnson also rely on several external training resources to properly train all personnel. Our employees go through an extensive OSHA 10-hour training program, Supervisory Training Program though AGC(Association of General Contractors), and periodic seminars on specific issues. • Quality and Safety audits are performed and evaluated periodically. Weekly progress meetings focus on quality assurance, safety compliance, and overall progress. Personnel conducting the audits are properly trained to assess that specific process. Procedures • We designed this Quality Assurance program to offer employees and clients the means to understand our position on quality. Market & Johnson strives to consistently maintain the highest level of quality and safety on all projects. Our quality control procedures include but are not limited to the following: • Contract Review • Control of subcontractor • Control of inspection & testing equipment • Control of Quality Records • Limited Design Control • Corrective and Preventive Action • Inspection and Testing Status • Internal Audits • Management weekly Review • Product Identification and Handling • Quality Control Training • Safety Training 4. QUALIFICATIONS & REFERENCES Eau Claire City Hall • Eau Claire, WI 4. QUALIFICATIONS & REFERENCES - P27 4A. FIRM DESCRIPTION Market & Johnson operates offices in three locations—Eau Claire and La Crosse, Wisconsin and Oakdale, Minnesota. We employ approximately 400 employees, most of which is comprised of our highly trained field workforce. Today, our firm is one of Wisconsin’s largest construction firms providing over $340 M in construction services in eastern Minnesota and western Wisconsin. Please see below a summary of our qualifications for your project: • Over 90% of our work is construction management • Direct and relevant experience providing construction management for multiple public entities • Recent experience providing construction management to renovate a municipal city hall • Recent experience providing construction solutions to the City of Hudson’s new fire station • Local project management with employees living in the City of Hudson and the surrounding area • Over 400 employees • Extensive management tools to assist in scheduling, budgeting, and project communications • Employ a structural engineer and four LEED Accredited professionals • Emergency Response Division AVAILABILITY TO PROJECT LOCATION Our project office is located in Oakdale, Minnesota, at the I-94/I-494 & I-694 interchange. We are conveniently located to provide high-quality construction management services for your Hudson project. Our project team also resides in close proximity to Hudson, ensuring that our project team will be readily available when it matters most. Market & Johnson has recently completed three successful local projects shown at right: Hudson Fire Department, Phillips Medisize, and MPSC headquarters. EAU CLAIRE CITY HALL EAU CLAIRE, WI The 100-year-old Eau Claire City Hall underwent an extensive renovation. The project included significant improvements to its workspaces, conference rooms, heating, ventilation and air conditioning, plumbing, electrical and data systems. The renovations also called for restoring the building’s historical features. The employees had to be relocated to temporary office spaces at the former Eau Claire 3M building while the building was under construction. 4. QUALIFICATIONS & REFERENCES - P28 4B. PROJECT EXPERIENCE Owner: City of Eau Claire, Eau Claire, WI Architect: JLG Architects, Minneapolis, MN Services Provided: Construction Manager General Building Contractor Size: 32,000 SF Start Date: October 2018 Completion Date: June 2019 UW-RIVER FALLS RODLI HALL RIVER FALLS, WI Our team was the General Building Contractor on the remodeling of the 50,000 square feet of the two-story Rodli Hall located on the University of Wisconsin River Falls campus. The renovated space now houses UWRF’s student-centered services and includes space for 14 departments that were previously scattered throughout the campus. Additional spaces brought in to the improved facility include a food service area with a coffee shop, open areas for studying, presentation rooms, and fireplaces and kitchenettes on both floors. Owner: UW-River Falls, River Falls, WI Architect: Somerville Architects, Green Bay, WI Services Provided: General Building Contractor Size: 50,000 SF Start Date: September 2018 Estimated Completion Date: October 2019 4. QUALIFICATIONS & REFERENCES - P30 LA CROSSE COUNTY ADMINISTRATIVE BUILDING LA CROSSE, WI The LaCrosse County Administrative Building project was a phased remodel and addition to an existing bank facility. To accommodate office areas for multiple La Crosse County departments, 47,000 square feet of the two-story building was renovated, and a 6,500 square foot addition was added. The project included ADA bathrooms, workspaces, and reception desks throughout the facility. Also included in the project were LED lighting upgrades and a new chiller/ mechanical system that was designed to be sustainable. The project qualifies for Focus on Energy grants. Market & Johnson completed two additional projects for the county at the same time, including an addition to the Health and Human Services building and a build-out in the Law Enforcement Center. Owner: La Crosse County, La Crosse, WI Architect: River Architects, La Crosse, WI Services Provided: Construction Manager General Building Contractor Size: 53,500 SF Start Date: September 2015 Completion Date: December 2016 4. QUALIFICATIONS & REFERENCES - P31 4C. REFERENCES “I’d highly recommend Market & Johnson as a construction manager and would hire them again on a separate project. I look forward to working with them again.” Mo Norby , Highway Commissioner, Polk County Highway Facility CITY OF EAU CLAIRE DA VID A. SOLBERG, PE Engineering Director -City Engineer 203 S Farwell Street Eau Claire, Wisconsin 54703 P 715.839.4934 E Dave.Solberg@eauclairewi.gov Pierce County Jason Matthys Administrative Coordinator 555 West Overlook Drive Ellsworth, WI 54010 P 715.273.5051 E jmatthys@co.pierce.wi.us CITY OF MENOMONIE RANDY D EIDE, P.E. Director of Public Works 800 Wilson Avenue Menomonie WI 54751 P 715-232-2221 (ext. 1020) E eide@menomonie-wi.gov POLK COUNTY EMIL (MO) NORBY Highway Commissioner 518 Main Street Balsam Lake, WI 54810 P 715.557.0320 E emil.norby@co.polk.wi.us CITY OF HUDSON - HUDSON FIRE DEPARTMENT SCOTT ST. MARTIN Fire Chief/Fire Marshal 222 Walnut Street Hudson, WI P 715.386-4270 E sstmartin@hudsonwi.gov 5. PROJECT FEE Eau Claire City Hall • Eau Claire, WI 5. PROJECT FEE - P33 As your construction partner, we understand the importance of providing value throughout the project and most specifically, making certain that your project is exceptionally cost-effective. Our firm is proud of our track record of being one of the most efficient groups in the state by focusing on a couple of key areas. First, we focus our attention within a 75-mile radius of our offices; this allows us to eliminate expensive travel, trucking, subsistence. At the same time, it lets us leverage our buying power with area subcontractors and material suppliers. Second, we operate on a completely open book process, so you see all costs-any and all project savings, and you are always informed of project costs. Finally, we maximize bidding opportunities for area contractors. In doing this not only do we receive the best pricing, but we create more opportunities for local firms to earn portions of your work. In addition to our cost-efficient philosophy, we realize that we have an obligation to work closely with the project team to develop a project between now and ground breaking that not only meets your operational needs but also meets your financial objectives. For that reason, our firm is completely at risk with you during that time and will not ask for any compensation during this time-period. If for any reason, our team can’t develop solutions that work for you, you have no obligations to Market & Johnson. This approach creates additional motivation for our professionals to develop and create options that are the most cost-effective solutions to meet your needs now and in the future. PRECONSTRUCTION SERVICES FEE On a per project basis, we will provide cost estimating, high level construction schedule, and assist with constructability issues during the Schematic Design and Design Development phases. Preconstruction Services Fee .............................. No Fee FEE PROPOSAL Our fee is a percentage of the estimated Cost of Work, with construction costs to be $500,000. Construction Management Fee ............................. 4.7 % What’s included in cost of work and project fee? The best way to describe what is included in the fee and what is a project cost is everything that occurs on the project site is Cost of Work; everything that occurs off site is part of the Project Fee. Cost of Work Project Fee • On Site Supervision • On Site Labor • Materials • Equipment • Subcontractors • Corporate Overhe ad • Accounting • Project Administration • Principal in Charge • Corporate Profit www.market-johnson.com LA CROSSE OFFICE 1652 Lakeshore Drive La Crosse, WI 54603 Phone: (608) 784.5000 EAU CLAIRE OFFICE 2350 Galloway Street Eau Claire, WI 54703 Phone: (715) 834.1213 MINNESOTA OFFICE 7300 Hudson Blvd., Suite 165 Oakdale, MN 55128 Phone: (651) 340.6146 Office locations