Public Works Zoom meeting agenda and packet

PUBLIC WORKS COMMITTEE MEETING OF THE CITY OF HUDSON, WISCONSIN Monday, January 11, 2021 – 5:00 p.m. Join Zoom Meeting https://us02web.zoom.us/j/81764798655?pwd=RC9ad0VEWDhFWEh2MUQ3OVpnTmR0dz09 Meeting ID: 817 6479 8655 Passcode: 348660 1 312 626 6799 US (Chicago) AGENDA (Click on agenda items to access documents related to that item) 1. Call to Order 2. Discussion and possible action on December 14, 2020 Public Works meeting minutes 3. Comments and Suggestions from Citizens Present Comments are limited to five (5) minutes; must address items not listed on the agenda; are limited to issues that have an impact of the City of Hudson, and that the Public Works Committee may address at a future meeting. As presiding officer, the Public Works Chair, may allow public comment on agenda items during discussion by the committee following a motion and a second being made on said agenda item. 4. General Business: A. Approve the LOE from Bolton & Menk in the amount of $20,600 for the 2021 Stormwater Utility Improvement Project. B. Discussion and possible action to draft driveway language and incorporate into the City Ordinances. C. Approve the 2021 Public Works meeting schedule. 5. Project Update: A. 2021 Street Maintenance Program – Carmichael Rd. 6. Items for Future Agendas A. Snow plowing private streets. 7. Adjournment Jim Webber Public Works Chairman Posted on city website 1-7-2021 Notice is hereby given that a majority of the City Council may be present at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the City Council pursuant to State ex rel. Badke v. Greendale Village BD, 173 Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Council will not take any formal action at this meeting. PUBLIC WORKS COMMITTEE MEETING CITY HALL COUNCIL CHAMBERS DECEMBER 14, 2020 MEMBERS PRESENT Jim Webber, Paul Deziel, Sarah Atkins Hoggatt OTHERS PRESENT Michael Mroz, Dean Chamberlain Roll call taken. Chairman Webber called the Public Works Committee ZOOM meeting to order at 5:02 p.m. DISCUSSION AND POSSIBLE ACTION ON THE NOVEMBER 16, 2020 PUBLIC WORKS COMMITTEE MEETING MINUTES MOTION by Deziel, second by Atkins Hoggatt to approve the minutes of the November 16, 2020 Public Works Committee meeting. MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON THE RETAINING WALL POLICY Chamberlain provided a draft of the Retaining Wall Policy that includes a table to assist with identifying the cost sharing responsibility for retaining walls fronting city right of way. He added the permitting process is also included. It was noted an ordinance change would require a public hearing. MOTION by Deziel, second by Webber to recommend approval of the draft of the Retaining Wall Policy and to recommend review by the City Attorney. MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON THE INFRASTRUCTURE MANAGEMENT AND RECONSTRUCTION PLAN & TRANSPORTATION UTILITY FEE Chamberlain presented information on the proposed plan for reconstruction of City streets and the funding alternatives for consideration. Chamberlain explained in detail the PASER rating system and maintenance strategies for extending pavement life. He noted the overall PASER rating for the major streets is currently at 5.75 and 5.08 for minor streets. He further provided estimated costs and various timetables for the improvements, noting the costs include water and sewer improvements. Various scenarios based on capital improvements budgets ranging between 2 million up to 8-9 million were also presented. The overall Committee suggested breaking out the costs for the street improvements separately from the costs of the utility improvements. Chamberlain went on to present funding alternatives for consideration for future improvements. He provided a detailed explanation of each, noting the pros and cons of the alternatives that include: Special Assessments; implementation of a Wheel Tax and a Transportation Utility fee. Included were scenarios for each based on commercial property and residential. The overall Committee recommended staff to meet with the City Administrator to discuss the timeline for presenting the information to the full Council. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE CITY ENGINEER TO PREPARE PLAN AND SPECIFICATIONS FOR THE 2021 STREET MAINTENANCE PROGRAM: Mroz stated the PUBLIC WORKS COMMITTEE MEETING CITY HALL COUNCIL CHAMBERS DECEMBER 14, 2020 2021 proposed street maintenance focuses on maintenance of the arterial streets based on conversations had at previous Public Works Committee meetings. He provided maps and the list of the proposed streets for crack filling and sealcoating. Noted the funding source will include a carryover of 2020 funds in the amount of $35,000 and $350,000 in the 2021 capital improvement funds. MOTION by Deziel, second by Atkins Hoggatt to authorize City engineer to proceed with the preparation of plans and specifications for the 2021 Street Maintenance project. MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION TO REMOVE THE ALLEYWAY IMPROVMENTS FROM THE SPECIAL ASSESSMENT POLICY Mroz stated over 75% alleys throughout the city are in need of repairs. Noted an overall assessment was done last fall giving each alley a PASER rating. Mroz is suggesting the special assessment that is currently in place for cost sharing on alley improvements be removed from the assessment policy. Noting many property owners have already had assessments for curbside street repairs and have consistently rejected plans for the alley improvements for that reason and also for nonuse of the alley. MOTION by Deziel, second by Atkins Hoggatt to recommend removal of the special assessment section for alley improvements from the policy. Further discussion on whether vacating the alleys would benefit the city and if utility easements would be needed. MOTION was withdrawn. MOTION by Webber, second by Deziel to recommend withdrawing the motion for removing the special assessment for alleys and to recommend staff to discuss the process of vacating alleys with Community Development Director. PROJECT UPDATE: Mroz stated staff is working with Bolton & Menk on the 2021 Storm Sewer project that will include structural improvements to the system on Elm Street at 8th, the end of Orange St. and some pond maintenance. Chamberlain stated the bid letting for the Highway 35 project is January 12, 2021. Mroz stated the salt inventory is holding up well with weather conditions expecting to be mild for the remaining year. MOTION by Deziel, second by Atkins Hoggatt to adjourn the meeting. 6:51 p.m. MOTION CARRIED. Submitted by, Deb Andrews, Secretary 505 Third Street Hudson, Wisconsin 54016-1694 FAX: (715)386-3385 www.ci.hudson.wi.us The City of Hudson is an Equal Opportunity Employer and Service Provider Michael Mroz Public Works & Parks Director mmroz@hudsonwi.gov (715)716-5746 Kevin Soltis Supervisor ksoltis@hudsonwi.gov (715)781-2683 Deb Andrews Executive Assistant dandrews@hudsonwi.gov 715-381-4599 TO: Public Works Committee FROM: Michael Mroz, Director of Parks DATE: January 11, 2021 SUBJECT: 2021 PUBLIC WORKS COMMITTEE MEETING DATES The following dates are scheduled for the 2021 Park Board Committee meetings. All meetings will begin at 5:00 p.m. unless noted on the agenda: Monday, January 11, 2021 Monday, February 8, 2021 Monday, March 8, 2021 Monday, April 5, 2021 Monday, May 10, 2021 Monday, June 14, 2021 Monday, July 12, 2021 Monday, August 9, 2021 Monday, September 13, 2021 Monday, October 11, 2021 Monday, November 8, 2021 Monday, December 13, 2021 ACTION REQUESTED: Approve the proposed 2021 Public Works Committee meeting schedule