Board Meeting Minutes 07/14/2026

1 Village of Hammond Board Meeting Meeting Minutes Date: Tuesday, July 14, 2026 Time: 7:00 PM. Location: Village Hall, 105 East 1st Street, Hammond, Illinois 61929 1. Call to Order The meeting was called to order at 7:00 p.m. by Mayor Ted Day. 2. Roll Call Ted Day, President – Present Billie Larkins, Trustee – Present Josh Bartley, Trustee –Absent Kristina Bjordahl, Trustee – Present Pam Thompson, Trustee – Present David Schum, Trustee – Present Kelsey Wells, Clerk/ Treasurer- Present Aimee Nevitt, Deputy Clerk-Present Ron Miller, Public Works Superintendent - Present 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Acknowledgment of Videographer Melissa Miller 5. Adopt Agenda A Motion was made to adopt the agenda for July 14, 2026 Motion: Kristina| Second: Billie Vote: 4 yes, 0 No, 1 open seat,1 absent Vote: X Approved ☐ Denied 2 6. CONSENT AGENDA: Approve the Minutes of the Monthly Board Meeting, Tuesday, June9 th, 2026. Motion: Kristina | Second: Pam Vote: 5 yes, 0 no, 1 open seat, 1 absent Vote: X Approved ☐ Denied 7. CONSENT AGENDA: Approve the Financial(s): Treasurer’s Report for June 2026, Pay bills for July 2026. A motion was made for the consent agenda to approve the financial and the treasurer report for June 2026, Pay Bills for July 2026 Motion: Kristina | Second: Billie | Roll Call Vote: Josh, absent; David, yes; Billie, yes; Pam, yes; Kristina, yes Vote: 4 yes, 0 no, 1 Absent, and 1 open seat Vote: X Approved ☐ Denied 8. Village Clerk Report; Public Works Superintendent Report. Discussion/Action re: Reports Public Works (Ron) • Working on pile, lots of stuff • Had more storm Damage to clean up and add to pile • Was planning on flushing in June, never happened going to try again this month • Water Valve is still leaking, not messing with it anymore, afraid of it breaking and having a real emergency on my hands, hoping I can just replace the packing • Ponds finally back to normal levels • Oil and chip complete for this year • Hoping next week to finish well #2 and look in to well #1 and asking Keith if he will help • Hach yearly maintenance on my sample machine, would be a good plan, 1 tray not working • Maguire iron quote to recoat the softener in the water plant its 12-14yrs old and will $20,000 • Still need to do some work around the ponds, I put some concrete around but some places still need dirt, then riprap, 1 of the spillways needs dirt under it • All daily, weekly and monthly samples 3 Village Clerk Update July 14, 2026 Utility Shut-Offs • Shut-Off Listing for June 2026: 0 residents Ordinance Violations/Litigation • To be discussed later in the meeting. Utilities • Power and gas account matters have been completed. Accounting System Update • The new accounting system is up and running. I am requesting Board approval to engage Kim West to assist with QuickBooks and government reporting requirements. Kim's rate is $75.00 per hour plus $0.70 per mile for travel from Tuscola. She has estimated up to four hours to review the accounting system, payroll records, and other financial processes to ensure everything is functioning properly and that there are no additional issues. Kim is available to meet with me on Friday at 10:00 a.m. This option is significantly more cost- effective than other alternatives and will help ensure our financial reporting remains accurate and compliant. Grant Activities and Funding Opportunities There are several grant-related projects currently underway. • We are exploring grant opportunities to assist with the demolition of the old building and potential funding for rebuilding efforts. • A water tower grant opportunity is currently available with an application deadline of August 27, 2026. Meetings and planning sessions are being scheduled to determine eligibility and prepare an application. • Monthly training sessions are being attended for additional grant programs, and technical assistance is being provided to help ensure our applications are competitive. • Several organizations and professionals have volunteered their time to assist with grant preparation and planning efforts. 4 In addition, I am working to resolve issues related to previously awarded COVID-related grant funding that was not properly submitted. Access to the reporting account has been difficult to obtain, and I have been communicating with federal representatives to correct the issue. The reporting was originally due in April, and I am continuing to work toward compliance. I have also contacted several local organizations and agencies that specialize in community development and municipal improvement projects. These groups are willing to meet with the Village to discuss funding opportunities for sidewalk repairs and other community improvement projects. Some programs involve direct funding assistance, while others require simple community grant applications. These opportunities may provide additional resources to address infrastructure needs within the Village. Sexual harassment and cybersecurity training for everyone 2025-05 Administrative ordinance 2017-01, 2019-04 ATV/snow/car 2023-18, 2023-21, 2023-23, 2023-24 Kristina makes a motion to approve Kim West for up to 3 visits of 4 hours plus milage to help with quickbooks at 75$ an hour and 70 cents a mile. Second| Billie Roll Call | Billie ;yes Kristina ;yes Pam ;yes David ;yes Josh absent Vote: 4 yes, 0 no, 1 Absent, and 1 open seat Vote: X Approved ☐ Denied 9. New Business Discussion/Action Items Acceptance of Resignation of Trustee Josh Bartley Motion was made to accept the resignation of village Trustee Josh Bartley Motion: Kristina | Second: Pam | Roll Call Vote: Josh, yes, Billie, yes, Kristina, yes, Pam,yes, David, yes, Josh , absent Vote: 5 yes, 0 no, 1 Absent, and 1 open seat 5 Vote: X Approved ☐ Denied Declaration of Vacancy in Board of Trustee Position Vacancy Declared for Josh Bartley Board of Trustees Position Motion: Kristina | Second: Pam Roll Call Vote: Pam, yes, Billie, yes, Kristina, yes, David, yes Vote:4 yes, 0 no, 2 open seats Vote: X Approved ☐ Denied Appointment for New Trustee John Moore President Ted Day appoints John Moore for Board of Trustees Position : Roll Call vote called Pam, yes, Kristina, yes, Billie, yes, David, yes Vote:4 yes, 0 No, 2 open seats Kelsey administered the Oath of Office to Newly Appointed Trustee John Moore Change August Meeting Date Motion was made by Kristina to Change August Meeting to August 4th, 2026 at 7pm Due to Back to School Motion: Kristina| Second: Bille, Billie, yes, Pam, yes, Kristina, yes, John, yes, David, yes Vote: 5 yes, 0 no, 1seats open Vote: X Approved ☐ Denied Policy 2026-04 Return to Work- State requires a return to work policy A motion was made to approve Return to Work Policy 2026-04 Motion: Kristina| Second: Billie| Roll Call Vote: Pam, yes Kristina, yes, Billie, yes, David, yes, John, yes Vote: 5 yes, 0 no, 1 seat open 6 Vote: X Approved ☐ Denied 11.Old/Unfinished Business Website update – website is done and up and running (still working out small issues) Office Phone-A motion was made to swap landline phone to a cell phone through Jason approving the iphone 17e at $47.85 month, with cancelling Shawnee Phone and Fax Line Motion: Billie| Second: Kristina| Roll Call Vote: Pam, yes Kristina, yes, Billie, yes, David, yes, John, yes Vote: 5 yes, 0 no, 1 seat open Vote: X Approved ☐ Denied A motion was made to keep animal control phone but cancel the line Motion: Billie| Second: Kristina| Roll Call Vote: Pam, yes Kristina, yes, Billie, yes, David, yes, John, yes Vote: 5 yes, 0 no, 1 seat open Vote: X Approved ☐ Denied Committee Listing Approval- postponed until September until board is filled Old Office Building/Building update/ Bid for Demolition-Discussed getting asbestos quotes and grants to help with the cost of demolition Ordinance 2024-04 “An Ordinance Authorizing Zoning, Within the Corporate Limits of the Village of Hammond”- Kristina, Ted, and David are going to review before next meeting and bring their suggestions to the next meeting. 12. Public Comment- Melissa Miller talked about people running over grate on corner of I and Bolin St. Asked about ordinances and alerts on website. Asked for clarification on having chickens in town. 13. Executive Session Motion was made at 8:05 PM to enter executive session. Motion: Billie| Second: Kristina | Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied 7 Motion was made at 8:36 PM to end the executive session. Motion: Billie | Second: Kristina | Vote: 5 yes, 0 no, 0 Absent, and 1 open seat 14. Discussion/Action re: Executive Session 15.President/Trustee Comments No comments 16. Adjournment Motion was made at 8:40 PM to end the Meeting Motion: Bille | Second: Kristina | Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied Village Clerk Date: Village President Date: